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08/11/1980 - Packet y TMARD LIBRARY PUBLICPhone 639-9511 12568 SW Main-Tigard, Or. 97223 LIBRARY BOARD AGENDA FOR AUGUST 1980 1. Call to Order 2. Introduction of New Board Member 3. Reports a. Minutes b. Monthly Report for July 4. Old Business a. Building Plans b. Library Policy: Revision and Additions 5. New Business a. Outreach Program a TMARD S�' LIBRARY PUBLIC Phone 639-9511 12568 SW Main,,Tigard, Or. 97223 MINUTES Tigard Library Board Meeting July 14, 1980 Call to Order The regular meeting of the Tigard Library Board was called and Roll Call: to order July 14, 1980, at 7:30 PM, by Chairman Betsy Chick. Excused: Madalyn Utz. Absent: Dick Bendixsen. Introduction of New Board Members: Chairman Chick introduced new Board members Walt Munhall and Roger Pitsinger. Reports: Minutes of the previous meeting were approved as distributed. Minutes There was some discussion on the confidentiality section of the Intergovernmental Agreement for automated circulation. Monthly Report Librarian also discussed and answered questions relating to staffing and recent reduction in hours. Librarian also pointed out that corrected circulation for 1979-80 is 99,511. Old Business: Building Plans Librarian reported that Madalyn Utz, chairman of the Friends of the Library Building Committee, has been appointed by City Council to be a member of the Tigard Downtown Advisory Com- mittee. It was also reported that at the Friends of the Library Building Committee meeting on July 2 that priorities for achieving improved library facilities were set and that the group affirmed its support for achieving that goal through participation in the Tigard Downtown Advisory Committee. Library Policy: Librarian distributed copies of the revised policy statement Revisions and as discussed previously. It was decided that formal approval Additions would be deferred until next meeting to allow new members time to study it before voting. New Business: Lost Material's Librarian distributed a draft copy of the circulation policy Charges with revised schedule for lost material's charges. Board will discuss at next meeting. Meeting adjourned at 9:20 PM. Respectfully submitted —j )� Irene Ertell Approved: Approved as corrected: • TITARD LIENURY PUBLICPhone 639-9511 12568 SW Main Tigard, Or. 97223 MEMORANDUM August 11, 1980 TO LIBRARY BOARD CITY COUNCIL FROM: CITY LIBRARIAN SUBJECT: Monthly Report, July 1980 1. Administration: a. Friends of the Library Building Committee met at the Library, July 2. At this time they formally adopted a resolution declaring their commitment to providing improved facilities for the Tigard Public Library and outlining their priorities in pursuing their goals: b* Library Board held its regular meeting on July 14. Minutes are attached. Prior to the meeting, outgoing members Yvonne Burgess and Jeri Cundiff were guests at an informal buffet. New board members Walt Munhall and Roger Pitsinger joined the group for dessert. -c, Beginning Monday, July 7, the Library has been closed to the public. This is proving to be a productive day for staff as well as alleviating staffing diffi- culties. Continued volunteer support on this day is making it especially valuable for working on backlog and special projects. d. July 18, Lawrence Hedstrom, regional manager for Standard & Poor's, conducted a workshop on the use of the.Standard and Poor's materials which the Library has. All staff attended. e. Librarian attended WCCLS professional board meeting June 23. Of interest: 1. The Citizen's Advisory Board passed the Intergovernmental Agreement (for auto- mated circulation) to include confidentiality of records. The Agreement will now go to the Washington County Board of Commissioners for approval. 2. The impact of the state's revenue shortage on libraries was discussed. For Tigard this will elimi- nate the per capita grant (approximately $3,000), the mini-grant program and use of a state-wide telephone credit card. Interlibrary loan from the State Library and Multnomah County will also be affected. 2. Personnel: a. The Library has employed this summer three CETA youth residing at Cordero, a local group home for boys. This has proven very unsatisfactory because of the problems these young people are experiencing in their personal lives. One youth, working well at the Library, was withdrawn by his counselor because of behavior problems at the house. The second ran away from the home. The third will finish, but has been difficult to supervise. City Administrator has agreed that we discontinue employment from this source. b. Volunteer hours totaled �; daily average q, -/ . c. Court referrals. worked 30 hours. 3. Statistics: a. Total circulation_ (/)y-,/y ./dry; 3,Fa,S Books E4 -/ 8'y 7 -D Magazines Adult J_i�d 7 Audio-Visual Juvenile o jt 5/8' Other Interlibrary Loan NOTE: For Fiscal Year 1919-80: Revised Total Circulation 99,511 Tigard Monthly Report, Jul 1980 - page 2 3. Statistics: continued b. User cards ,L.• in town il$' ; out of town l c. Story hours JJJ total; /average d. Materials added 4 e. Materials withdrawn f. Money received: Fines jA1,5b Lost Books ;J�1 Donations 4. Youth Service - Kathy Tremaine: The summer reading program is experiencing avid participation by registrants. The Friday Read-a-Thou events are also well attended. The first week into the fiscal year saw more paperbacks added to the young adult section which is receiving wide use this summer, too. The 75th birthday of Dr. Seuss was celebrated with a display of all his books. It was a short-lived display as all the books were checked out within hours. A new volunteer, Nancy Biasi, will begin helping with various projects, to include some story telling. Ms. Biasi has a degree in literature. t .