11/10/1980 - Packet i •
TIGARD
BLI LIBRARY
C Phone 639-9511
12568 SW Main-Tigard, Or. 97223 AGENDA November 10, 1980
1. Call to Order
2. Reports
a. Minutes - October 1980
b. Monthly Report for October 1980
3. Donna Selle - WCCLS Coordinator
4. Old Business
a. Building Plans
b. Circulation Policy - Addition to
5. New Business
a. Election of Chairman
a
TIqARD
LIBRARY
PUBLIC Phone 639-9511
12568 SW Main•Tigard, Or. 97223 MEMORANDUM November 10, 1980
TO: LIBRARY BOARD
CITY COUNCIL
FROM: CITY LIBRARIAN
SUBJECT: Monthly Report, October, 1980
1. Administration:
a. Librarian attended an all-day meeting for Washington County Cooperative
Library Services (WCCLS) at Marylhurst College. Issues facing the network were
discussed in an effort to improve general communication and understanding. Principle
topics included: Automated circulation, building libraries, Cable TV, county-wide
services and extending outreach services.
b. The Tigard Lions Club donated materials and labor to add shelving for large
print books.
C. Library Board held its regular meeting October 13. Minutes are attached.
d. Lack of volunteers for the outreach program has necessitated a close look
at services being offered. The decision was made, with concurrence of volunteer
coordinator, Andrea Asbell that no new service to nursing homes or individuals
> > g
will be offered until more volunteers are recruited.
e. Tigard Public Library (TPL) received its per capita state aid - $2,595.
This is a $405 shortfall from the initial expectation of $3,000 caused by the
reduction from .21c to . 17G per capita.
f. Librarian did not attend WCCLS meeting October 22, because of staffing
shortages. Librarian was also unable to attend a WCCLS budget meeting for same
reason. Any staff member's absence impacts on scheduling, but when more than one
is absent, someone else must put aside their work to fill in the service gap.
2. Personnel:
a. Volunteer hours totaled 266 ; daily averagell.5
b. Carlos Moreno, CETA youth, began working as a Library Aide on October 30.
He is scheduled for 30 hours per week. When his training is complete, it is planned
to have him work 40 hours per week.
3. Statistics:
a. Total circulation 7633; daily average 332.
Books 7125 Magazines 255
Adult 5176 Audio-Visual 198
Juvenile 1949 Other 35
Interlibrary Loan 20
b. User cards 275: in town 137 -- out of town 138.
C. Story hour: 129 total - 13 average.
d. Materials added 584.
e. Materials withdrawn 126.
f. Money received:
Fines $31.50
Lost Books $23.85
Donation 0
Tigard Public Library - M�Wly Report - November 10, 1980 age 2
4. Youth Services - Kathy Tremaine:
Storytime began again this month. Attendance has been good and this year's
storytellers are super! People have been making a point of coming in just to say
how much they enjoy the programs. The three volunteers have also been helpful in
assiting with non-storytime projects such as, constructing masks for our "Masks of
the World" display. This was used to advertise our "3-D maskmaking" workshop held
Friday, October 15.
The Children's Services coordinator attended the 1980 Oregon Educational Media
Conference, October 23-25, and brought back information that will help with selection
of AV materials (filmstrips, cassettes, records, etc. ). Useful contacts were made for
information on consumer nutrition for adults and children, Oregon historical information
and ideas for spurring reading interest in 4th-8th graders.
The library put on a "Little People's Popcorn Party" to celebrate Halloween this
year. The Tigard Community Center was rented to house the festivities. Attendance
was limited to children age 6 and under and their parents. Seventy people, ghosts,
witches and miscellaneous critters attended!
Displays for October were ANIMAL TALES for the J- YA's and MASKS OF THE WORLD
for everyone.
5. Friends of the Library:
Friends of the Library held their first meeting of the year on October 2.
Sheila Knoll, local writer and artist, talked about her book of poetry, Power
Places, and her techniques for writing.
a
TMARD
LIBRARY
PUBLICPhorie 639-9511
12568 SW Main•Tigard, Or. 97223 MINUTES Library Board October 13, 1980
Call to Order The regular meeting of the Tigard Library Board was called
and Roll Call: to order by Chairman Betsy Chick, October 13, 1980, at 7:30 PM.
Excused: Jim Sidey.
Guest: Yvonne Burgess.
Reports: Minutes of the August 11 meeting were approved.
Minutes Librarian reviewed both reports for August and September.
Discussion centged on the computerized circulation system
with a possible serial levy to support it and a county-wide
bond levy to build libraries. Librarian suggested that
Washington County Cooperative Library Services (WCCLS)
coordinator, Donna Selle, be invited to the next meeting to
discuss and answer questions on those two items. Board con-
curred. Chairman Chick asked Madalyn Utz to invite members
of the Friends of the Library Building Committee to attend,
too. There was some discussion on reciprocal borrowing with
Multnomah and Clackamas Counties. Librarian stated that this
was being monitored and would be reported on later.
Old Business:
Building Plans Madalyn Utz reported that her committee has been attending and
participating in the Tigard Downtown Committee meetings. She
reported that the Library will probably still be faced with
raising its own money, even if it is included with planning
for the civic center.
Outreach Librarian reported that subsequent to the meeting in August,
plans to apply for a grant through the Friends of the Library
had been changed to applying through the Washington County Out-
reach Librarian and placing the program under her direction.
Following further discussion, however, the County Outreach
Librarian expressed a feeling that applying for a grant for
operation and personnel was not the long-range solution needed
for the program. Tigard Librarian concurred and the matter
has been deferred.
New Business:
Correspondence from Chairman Chick passed a copy of a letter from Catherine Adams
Catherine Adams that expressed dissatisfaction with the Tigard Public Library,
i.e. , administrative procedures, safety and health factors in
the building, "materials which are offensive to some patrons,"
a lack of "books which teach decent moral and spiritual values
to our children. . ." and an unqualified staff, volunteer and
paid alike. Discussion followed.
Munhall moved that the Board reaffirm its confidence in and
appreciation of the staff, both volunteer and paid, and that
they be advised by the Librarian.
The Board directed Chairman Chick to acknowledge the Adams'
letter, stating that it had been presented at this meeting and
that there are procedures for consideration of complaints by
the Board.
Meeting adjourned 9:30 PM.
Respectfully submitted,
Approved:,/ Irene Erte 1
Approved as corrected: City Librarian