01/11/1982 - Packet T16ARDTigard Library Board Meeting
RiBLICPhone 639-9511 Tigard Public Library 7 PM
12568 SW Main-Tigard, Or.97223
Agenda for January 11, 1982
I Call to Order and Roll Call
II Reports
A. Minutes, December 14, 1981
B. Monthly Report, December 1981
C. Civic Center Development Committee
D. Downtown Committee
III Old Business
A. Book Complaint - The Betsy by H. Robbins
IV New Business
A. Parking for Library
I
i
TIORD
LIBRARYTIGARD LIBRARY BOARD
PUBLIC Phone 639-9511
12568 SW Mainâ– Tigard, Or.97223 MINUTES December 14, 1981
Call to Order The regular meeting of the Tigard Library Board was called to
and Roll Call order at 7:00 PM by Chairman Walt Munhall on December 14, 1981.
Absent: Theresa Zagone. Guest: Mayor Wilbur Bishop.
Chairman Munhall welcomed Mayor Bishop and asked him if he
wished to address the group. The Mayor replied that he felt
communication between all groups was important in achieving
the best for a growing city like Tigard. Munhall asked if
the Council had decided that any possible bond election for a
civic center must be held in May. The Mayor said no definite
decision had been made, but that the Council would seek the
best time possible for a passage.
REPORTS Minutes for November 9 and 16 were approved as written.
Librarian reviewed the monthly report. Discussion centered on
the library survey for WCCLS in conjunction with the county.
There were also questions and discussion on tax districts for
libraries.
Madalyn Utz reported on the Civic Center Development committee.
The sub-committee has chosen three sites for the architect to
consider, with the proviso that he is free to recommend another
site if he discover one more suitable. She also described the
Lamb-Weston open arrangement when the committee held their meeting
there on December 3. She announced that the city would be charter-
ing a bus to go visit the Salem Civic Center and Library on Dec. 15.
Madalyn Utz also reported on the Downtown Committee. On Dec. 8
the consultant presented a proposal and plan for the revitaliza-
tion of downtown Tigard through urban renewal to the City Council
(sitting as the Urban Renewal Agency) and the Planning Commission.
Jean Carlisle reported on the Dec. 5 trip that was made to
Beaverton, Hillsboro and Forest Grove libraries, noting good and
bad aspects of each building.
Librarian reported on Tigard Town Hall meeting. The tally sheet
used at the meeting was discussed. Several members expressed
interest in how reports were tallied. Librarian explained that
the tally sheet was being compiled into a priority list for each
department and that working papers are available at City Hall.
OLD BUSINESS:
Library Building Walt Munhall told the Board that he had distributed copies of the
Criteria Library Building Criteria to members of the Civic Center Develop-
ment Committee at their last meeting and to Dennis Brun, the
architect.
Statement of Policy The Board reviewed the current Statement of Policy and made no
changes.
TIGARD LIBRARY BOARD - MINUTES - December 14, 1981 - page 2
Motion Vince Matarrese moved that the statement be accepted. Motion
was seconded and passed unanimously.
Circulation Policy The Board reviewed the Circulation Policy. It was revised to
incorporate present procedures and to make the Outreach Policy
Motion an addendum to the Circulation Policy. Dick Bendixsen moved
that the policy be adopted as revised. Motion was seconded and
passed unanimously.
NEW BUSINESS:
MACC - Cable TV Librarian reviewed memorandum addressed to Board from Donna Selle,
Coordinator for Washington County Cooperative Library Services,
regarding the MACC cable TV franchise proposal. There was dis-
cussion on all points, particularly the ramifications of a county-
wide hook-up for libraries. The Board instructed the Librarian
to send a letter to City Council requesting support for the MACC
proposal and transmitting the memorandum from WCCLS.
Book Complaint Librarian presented a book complaint on fhe Betsy, by Harold
Robbins. Vince Matarrese offered to review the complaint and
report at next meeting.
Meeting adjourned 9:00 PM.
Respectfully submitted,
Irene Ertell
City Librarian
Approved:
Approved as corrected:
TIGARD
LIBRAW
PUBLIC Phone 639-9511
12568 SW Main•Tigard, Or.97223 MEMORANDUM January 11, 1982
TO: LIBRARY BOARD
CITY COUNCIL
FROM: CITY LIBRARIAN
SUBJECT: Monthly Report, December 1981
1. Administration:
a. Librarian attended meeting of Washington County Cooperative Library Services (WCCLS)
budget committee on December 4. The committee made recommendations for expenditure of the
remainder of 1980-81 state aid and for disbursement of 1981-82 state aid which goes to the
County. This was presented to the WCCLS network on December 17 and approved.
b. Librarian attended meeting at the State Library on December 8, concerning the for-
mation of taxing districts. Three persons from various state offices presented information
on how to go about forming a district, pointing out pitfalls of the process.
C. Librarian attended meeting of the Tigard Urban Renewal Agency on December 8, at which
the consultant presented the plan and public testimony was heard.
d. Librarian attended meeting of the Civic Center Development sub-committee on Dec. 8.
The sub-committee narrowed the site choices to three -- Crow site, public works site and the
Air King site, indicating its willingness to look at any new sites the architect might dis-
cover.
e. Librarian attended microcomputer workshop at Lewis and Clark College on December 10.
Lyle Wilhelmi, computer consultant with Interropoint, Richland, WA. , presented "The Evalu-
ation and Selection of Microcomputers."
f. The Library Board held its regular meeting on December 14. Minutes were mailed on
December 29.
g. Librarian went on trip to visit the Salem Civic Center on December 15. Architect,
Dennis Brun, conducted tour of facilities.
h. In accordance with Board's direction, Librarian sent a letter to City Council recom-
mending that Tigard remain with MACC. A letter from Donna Selle, WCCLS Coordinator, out-
lining the advantages for libraries was transmitted as an enclosure.
i. The new lease with Mr. Sorg has not been negotiated as planned. Mr. Sorg became ill
and was not able to keep his appointment. This will be pursued as soon as Mr. Sorg indicates
he is available.
j. Contrary to previous years, the month of December has been not only the busiest ever,
but one of the busiest of the year. Overall circulation for the first six months of FY 1981-
82 is up 12% over the same period in 1980-81. There has been a noticeable increase in the
numbers of persons using the library without checking out materials as well.
k. Librarian attended WCCLS network meeting on December 17. Of interest: (1) The by-
laws are currently being revised to reflect the evolution of the WCCLS board and its relation-
ship to the coordinator and to insure fair representation for the small libraries. (2) The
county survey has been postponed indefinitely by the County Administrator. WCCLS will hold
its list of questions for the time being.
1. On December 23, staff members went to the two branches which Multnomah County closed
recently to select books. Tigard picked out approximately 350-400 books, most of them juve-
nile non-fiction. This is an important addition to the collection, worth approximately $5,000.
Tigard Public Library - Monthly Report, December 1981 - page 2
2. Personnel:
a. Volunteer hours totaled 102 for a daily average of 4.1.
b. Community service assignees worked 36 hours.
3. Statistics:
a. Circulation of all materials 8160.
Books 7561 Magazines 298
Adult Books 5964 Audio-Visual 197
Juvenile Books 1597 Other 30
Interlibrary Loan: Requests placed 82 ; requests filled 74.
b. User cards issued 160. In-town 90; out-of-town 70.
c. Story hours: total 37; average 5.
d. Reference/Reader's Advisory 436
e. Materials added 448.
f. Materials withdrawn 321.
g. Money received:
Fines $23.25
Lost Books 40.89
Misc. Replacement 7.25
Donations 17.60
Card Fees 0
TOTAL $88.99
4. Youth Services - John Henshell:
Special programs were presented December 16, 19, and 30, for school-age children.
On the 16th, Christmas crafts were demonstrated and a filmstrip/cassette, Christmas in
Noisy Village, was shown. December 29, there were stories, popcorn and movies, Madeline
and A Cricket in Times Square. December 30, there was a filmstrip/cassette show of
Ramona and Her Father, as well as more movies, popcorn and stories.
Magazine shelving arrived and was installed.
Extensive weeding was done in the juvenile fiction section. Grounds for removal
included non-circulation for several years or more, poor condition and duplicates.
A complete set of thirty-seven (37) Dr. Seuss books (intended primarily as replace-
ments) and a Cat in the Hat doll (bonus) have arrived and will soon be in service.
WCCLB COMMUNITY SURVEY 1
If you ' re are a VOTER in Washington County , we would like to know:
1 . What level of public library service would you support ? On the
card there are some different service levels and their approximate
costs , in dollars per thousand of assessed valuation . Please
indicate the level that you would support . ( 1 ) Service level
( 2 ) Shouldn ' t be tax supported ( 3 ) Don ' t know
2 . Would you vote in favor of a separate , special public library
district for the County ?
( 1 ) Yes ( 2 ) No ( 3 ) Don ' t know
3 . Would you vote in favor of a bond to computerise the library and
reduce the amount of staff effort needed to operate the libraries ?
( 1 ) Yes ( 2 ) No ( 3 ) Don ' t know
4 . Is it easy for you to get to a public library in Washington
County? ( 1 ) Yes ( 2 ) No ( 3 ) Don ' t know
It not , why not ?
( 4 ) No transportation ( 5 ) Takes too long
( 6 ) Physical problems ( 7 ) Inconvenient hours
5 . When was the last time you used a public library in Washington
County ? ( 1 ) ( 2 ) Never
IF THE ANSWER IS NEVER , THE REST OF THE QUESTIONS AREN ' T RELEVANT
6 . How often do you usually use a public library in Washington
County ? ( 1 ) 1 - 6 times per year ( 2 ) 6 - 11 times per year
OR AT LEAST ( 3 ) 1 per month ( 4 ) 1 per week
7 . What is the one most important purpose for which you use the
library? ( 1 ) leisure time use ( 2 ) personal interests
( 3 ) school related ( 4 ) career or job related
( 5 ) other . . . WHAT?
8 . How satisfied are you with the services you ' re getting from the
library? ( 1 ) Very unhappy ( 2 ) Unhappy
( 3 ) Neutral ( 4 ) Happy ( 5 ) Very happy
9 . Please read the list of present services on the separate card and
indicate all of those that you presently use : ( 1 ) ( 2 )
( 3 ) ( 4 ) ( 5 ) ( 6 ) ( 7 ) ( 8 > ( 9 )
( 10 ) ( 11 ) ( 12 ) ( 13 ) ( 14 ) ( 15 )
( 16 ) ( 17 ) ( 18 ) ( 19 ) ( 20 ) ( 21 )
( 22 ) ( 23 ) ( 24 ) ( 25 ) ( 26 ) ( 27 )
( 28 ) ( 29 )
Which do you use the most ? ( 30 )
10 . Please read the list of present libraries on the separate card and
indicate all of those that you presently use : ( 1 ) ( 2 )
( 3 ) ( 4 ) ( 5 ) ( 6 ) ( 7 ) ( a ) ( 9 )
Which do you use the most ? ( 10 )
Which library is closest to your home? ( 11 )
Which library is closest to your work? ( LY )
11 . Should the library provide additional service points by any of the
following means? ( 1 ) No ( 2 ) Yes - check which ones
( 3 ) Library in or near shopping center
( 4 ) Public library combined with school library
( 5 ) Expand books-by-mail to include hard cover books
( 6 ) Initiate bookmobile service