05/09/1983 - Packet • •
TIGARD�
LIBRAWYTigard Library Board Meeting
PUBLICPhone 635-9511 Tigard Public Library 7PM
12568 SW Main•Tigard, Or.97223
Agenda for May 9, 1983
1. Call to Order
a. Roll Call
2. Reports
a. Minutes, April 11 , 1983
b. Monthly Report, April 1983
c. Friends of the Library
3. City Budget Levy .
4. WCCLS Operating Levy, 1984
5. Library Contingency Plans
6. Computer Acquisition
7. Board Vacancy
8. Executive Session under ORS 192.660 ( 1) (e) to discuss acquisition of property
TIORD
LIBRAW
PUBLICPhone 639-9511
12568 SW Main-Tigard, Or. 97223 MINUTES TIGARD LIBRARY BOARD April 11, 1983
Call to Order 7:05 PM
Roll Call Walt Munhall, Vince Matarrese, Jim Sidey, Madalyn Utz, Susan Mueller;
Irene Ertell, library staff.
Excused: Dick Bendixsen, Dorene Thomas.
Minutes Minutes of the February meeting were approved. (No March meeting)
Monthly Report Librarian reviewed reports for February and March. There was dis-
cussion on the 1983-84 budget regarding the levy to be voted on in
May. There was also discussion of the county-wide levy which will
expire June 1984. It was announced that Washington County officials,
librarians and local governing officials.will meet April 21 to plan
a new operating levy.
Friends of the Library Susan Mueller reported that the Friends of the Library met on April 7,
and elected a board of officers. She outlined plans that w,,,re
discussed regarding activities and support for the Library.
, Space Needs Walt Munhall briefly outlined discussions he has had with city staff
and librarian regarding new space for the library. It was reported
that the Rotary is maintaining its interest and support for a facility
for the library and that the new "Jobs Bill" passed by Congress will
have money for library construction on a fund-match basis.
The Board Chairman circulated a copy of a letter he had written to
U.S. Representative Les AuCoin requesting help in providing a new
library facility for the Tigard area.
Computer The Board discussed the pros and cons for placing a computer in the
library for in-house as well as public, use. It was decided that a
grant application should be made to the State Library for LSCA funds
to buy an Apple II, stipulating that it would be for in-house use with
a later look at providing public access. This was felt to be prudent
in view of the library staff work load at present. The Librarian and
Board Chairman are charged with preparing the grant.
Meeting adjourned at 8:15 PM.
Respectfully submitted,
JAZ-1� 6C2,�
Irene Ertell
f City Librarian
I
APPROVED:
APPROVED AS CORRECTED:
I
0
TWARD
LIBRAW
PUBLICPhone 639-9511
12568 SW Main-Tigard. Or.97223 MONTHLY REPORT April 1983
OREGON LIBRARY ASSOCIATION: Librarian and Assistant Librarian attended Oregon Library
Association meeting in Eugene, April 6-9, attending workshops and association work sessions.
OFFICE OF REP. LES AUCOIN: In response to a letter written by Library Board Chairman, Walt
Munhall, Kevin Smith from U.S. Representative Les AuCoin's local office met with the Librarian
and Board Chairman. Discussion centered on need for new facility and impact of recently ap-
proved federal funds for construction, renovation and remodling of library buildings. Smith
emphasized need for matching funds under this program and promised to keep the Library Board
informed regarding this new program as well as any other possibilities for help in obtaining
better library space.
COMPUTER GRANT:_ A grant was submitted to the State Library requesting funds to purchase an
Apple II computer for the primary purpose of participating in an electronic mail pilot project
proposed by Washington County Cooperative Library Services (WCCLS). The computer would also
be used for certain in-house record-keeping tasks.
WCCLS: Work continues on the 5-year plan for the WCCLS network. As portions are completed
they are being presented to the professional board for changes, additions, etc. Two meetings
have been held to discuss plans for the next WCCLS operating levy. City managers and li-
brarians have agreed: (1) The duration of the levy will be three years; (2) March 27, 1984,
will be the levy election date; (3) Automation will be included. Still to be agreed upon is
the amount and distribution of levy funds.
VOLUNTEERS: 7 volunteers have been trained and are working for a total of 23. Volunteer
hours totaled 152.5; daily average 5.9 hours.
YOUTH SERVICES -- John Henshell:
The children's cassette recataloging project has been completed. There are 36 cassettes in
the collection. More will be added through a gift from the Friends of the Library.
The juvenile non-fiction collection is being added to in an effort to meet requests and
obvious needs.
Circulation continues to rise over last year by about 25%.
OUTREACH & SENIOR SERVICES -- John Henshell:
The large print collection was increased by six books to include Valley of the Horses.
A WCCLS display "Our Yesterdays" was featured. This consisted of pictures of Washington
County senior citizens who had written and tape recorded their life stories. The books
and tapes circulated.
WORK INDICATORS: April 1983 April 1982
Adult Books 6649 6905
Juvenile Books 2547 2167
Interlibrary Loan 96 105
Magazines 562 482
Records/Cassettes 122 226
Other 60 47
Total Circulation 10,036 9,932
Days of Service 22 22
Average Daily Circulation 456 452
% Increase - Circulation 1%
Reference/Readers' Advisory 512 552
Materials Added 677 403
Materials Withdrawn 553 515
Story Time Total 54 64
Borrowers: new/renewal 201/102=303 199/96=295