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11/08/1982 - Packet TIORD PUBLILIBRAWTigard Library Board Meeting C Phone 639-9511 Tigard Public Library 7 PM 12568 SW Main-Tigard, Or. 97223 Agenda for November 8, 1982 1. Call to Order a. Roll Call 2. Reports a. Minutes, October 11, 1982 b. Monthly Report, October 1982 3. Statement of Policy (Selection Policy) 4. Survey Questions 5. Space Needs 6. Friends of the Library t • TIORD LIBRARY PUBLICPhone 639-9511 12568 SW Main*Tigard, Or.97223 MINUTES Library Board October 11, 1982 Call to Order 7:05 PM. Roll Call Walt Munhall, Jim Sidey, Vince Matarrese, Susan Mueller, Dorene Thomas; library staff - Irene Ertell, Karrin Hawes, Bobby White. Absent: Dick Bendixsen, Madalyn Utz. Minutes The minutes of the September Library Board were approved with no corrections or additions. Monthly Report The Librarian reviewed the monthly report for September. There was particular discussion concerning the condition of the building and recent flooding from upstairs. Librarian reported that the building owner had had the carpet cleaned and replaced the ceiling tile. However, the offending plumbing has not been removed nor has the electrical wiring been inspected. Librarian also reported on the long-range plan being developed by the Washington County Cooperative Services (WCCLS) staff and public librarians, indi- cating that there is disagreement over some of the ways of planning for county-wide growth for autonomous public libraries, as well as poor definitions for WCCLS components. Circulation Policy Board members briefly discussed the proposed circulation policy, making no changes other than those made at the previous meeting.. Motion Jim Sidey moved that the circulation policy be adopted. The motion was seconded and passed. Five-Year Financial Plan The Board reviewed the draft of the city's preliminary 5-year financial plan and cut-back options. Of special interest were the three "scenarios" projecting cut-back positions. Discussion focused on ballot measure 3 (the 1z% limitation) and its impact on library services. By concensus, it was decided that the Board chairman should contact the City Administrator urging that the City Council make a public statement regarding measure 3. The Board Chairman would also contact the WCCLS Citizens Advisory Board urging the same and write a letter to the Tigard Times voicing the Library Board's opposition to the measure. Survey The Board discussed the value and feasibility of a survey to determine the public interest and support for the library and a building program. It was decided that Jim Sidey and the Librarian would work on a set of questions for a survey and present them at the next Board meeting. Space Needs The Board Chairman gave a brief summary of the October 4 joint meeting with the City Council. At that meeting the City Council expressed its concern for the space needs of all city departments and directed the City Administrator to report on available lease space within two months. The Library Board will work with the city toward a Civic Center plan for another year, after which they will have Council support to pursue separate options. The critical parking problem was raised. The Librarian will explore Tigard Library Board - MINUJft October 11, 1982 - page 2 . possibly "borrowing" space from A-Boy West next to Fanno Creek. Selection Policy Chairman requested that all members review the library's selection policy and be prepared to revise and adopt changes in the policy or to reaffirm the present policy. Chairman invited Jerry Greco, candidate for Mayor, to address the Board. Greco outlined his platform and in discussion with the Board explored specific library problems. Meeting adjourned 8:45 PM. Respectfully submitted, l� Irene Ertell City Librarian Approved: Approved as corrected: TIORD LIBRARY PUBLIC Phone 639-9511 12568 SW Main■Tigard, Or. 97223 Monthly Report October 1982 TO: Library Board City Council FROM: City Librarian Water Damage: The damage from the September 10 incident has been taken care of. The carpet was cleaned and the ceiling was replaced by the owner. The owner's insurance paid for the damaged books and staff overtime for clean-up. The City Building Inspector is following up on the owner's promise to remove the extra installations which over- loaded the plumbing system. Circulation: There has been a downturn in the daily average circuldion for October. Probable cause is the adjacent street realignment with the resulting lost parking. However, it is already safer to get in and out of the available parking. Give-A-Book: The Give-A-Book program has resulted in 12 donations so far. New promotional materials will be published in November to continue encouraging participation. The program has also elicited general donations. Fire Alarm System: In response to the discovery of the poor condition of the wiring in the building, inquiries are being made for putting in an alarm system. Several local firms are making proposals and Police Sergeant Martin will be advising on appropriate plans. WCCLS: The Librarian met with Donna Selle, Coordinator for Washington County Cooperative Library Services (WCCLS), and Susan Hardie, Tualatin City Librarian, to discuss the pro- posed long range plan for WCCLS. Concerns about "typing" libraries according to service levels and opening additional outlets in unincorporated areas were primarily discussed. These same concerns were voiced at a meeting of the city and community librarians the next day. It was agreed that further discussion should be delayed until after the November 2 election which would decide whether or not a 12% tax limitation would be imposed. The professional board meeting for October was cancelled. Volunteers: Volunteers worked a total of 187 hours; daily average 8.5. Work Indicators: Oct. 1982 Oct. 1981 Adult Books 6375 6217 Juvenile Books 2426 1988 Interlibrary Loan 74 96 Magazines 422 337 Records/Cassettes 150 139 Other 27 25 Total Circulation 9474 8802 Days of Service 22 22 Average Daily Circulation 431 400 Increase - circulation 7% -- Reference/Readers' Advisory 543 650 Materials Added 772 456 Materials Withdrawn 192 209 Storytime - Total 65 67 Borrowers: new/renewal 218/112 225/no renewals _Tjiygard library Board - Monthifteport - October 1982 - page 2 1W 0 Youth Services: John Henshell On October 2, the Library participated in Tigard Community Youth Services' Parent's Fair at Fowler Junior High School. We displayed books on parenting and related subjects as well as pamphlets, brochures and .TYPELINE. The display was well received and established a relationship with TCYS. Halloween programs were presented during the last two storytimes and for Start Right pre- school. The Associate Librarian participated as a story teller at the Washington Park Zoo "Sugar-Free Halloween" program on October 31. Outreach Service: John Henshell Large Print books were ordered. We are using the Eagles generous $100.00 gift to purchase the first seven volumes of the popular "Wagons West" series. The Associate Librarian attended "Workshop on Aging: Strategies for Working Effectively with Elderly Patrons" on October 29, at Fort Vancouver Regional Library. Dr. Geri Burdman, Ph.D. , Lecturer, University of Washington School of Nursing, did a presentation on elderly people, and outreach librarians from Washington and Oregon shared problems and ideas.