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10/11/1982 - Packet TIORD LIBRAWTigard Library Board Meeting PUBLICPhone 639-9511 Tigard Public Library 7 PM 12568 SW Main•Tigard, Or.97223 Agenda for October 11, 1982 1. Call to Order a. Roll Call 2. Reports a. Minutes, September 13, 1982 b. Monthly Report, September, 1982 3. Circulation Policy 4. Five-Year Financial Projection 5. Survey 6. Space Needs 7. Selection Policy T16ARD LIBRAWTIGARD LIBRARY BOARD PUBLICPhone 639-9511 12568 SW Main*Tigard, Or.97223 MINUTES September 13, 1982 Call to Order 7:00 PM Roll Call Walt Munhall, Vince Matarrese, Madalyn Utz, Jim Sidey, Dick Bendixsen, Susan Mueller; Irene Ertell, George Anne Clingan, library staff. Absent: Dorene Thomas. July Minutes The minutes of the July 1982 Library Board meeting were approved with no corrections or additions. Water Damage George Anne Clingan, Assistant Librarian, reported on the damage sustained on September 10, 1982, in the mystery/general fiction area when a shower drain overflowed upstairs. A number of books were moved to check for dampness and to clean and dry off the shelves. Mr. Sorg's insurance will be paying for any damages assessed. The library remained closed on September 11, while the staff continued clean-up and the lights remained off in that area. Monthly Report The Librarian reviewed the July, 1982, Monthly Report and reported on the positive comments from patrons on the visibility of the new LIBRARY signs. It was reported that the new overdue system continues to work well. There is still an approximate two-week backlog due to increased circulation and staff vacations. The circulation continues to climb, expecially in the juvenile collection, due to the excellent collection and program development by John Henshell, Associate Librarian. It was noted that circulation per day is 100 items more than last year. The August 1982 Monthly Report noted that $1787 will be coming in State aid for the next year. The Fraternal Order of Eagles Auxillary #4 donated $100 for LP books. The Librarian explained the "Give-a-Book" program and solicited comments and suggestions and updated the Board on the new WCCLS serial levy. The Summer Reading Program was very popu- lar and successful in involving the children in reading. Walt Munhall commented that he would like to see programs for the high school youth and the Librarian, Irene Ertell, commented that Associate Librarian, John Henshell's time is totally committed at the moment to the services for children and senior citizens. Hopefully, there will be opportunities for youth programs in the future. Tigard Library Board - Minu - September 13 1982 - page 20 Civic Center The Board reviewed the options available to the City of Tigard Levy residents in the September 21 election. Even with three options available to the voters, the consensus was that none would likely pass as the voters seem to have a negative attitude for any money related measures. The Board favors Measure 51 (Civic Center complex with a new separate library building) and it was moved by Vince Matarrese Motion to have Walt Munhall draft a letter to the TIGARD TIMES urging a YES vote on Ballot Measure 51, emphasizing the separate library facility. The motion passed. October 4, Irene Ertell informed the Board of the City Council Study Session City Council on October 4, 1982, at Fowler Junior High School. The Annual Study Session Report to the City Council by the Librarian will be made then and the Board was urged to attend to voice their concerns, dis- cuss space needs, etc. Circulation Policy The draft for the new circulation policy was presented by George Anne Clingan, Assistant Librarian. The Board will review the policy and suggest any changes or revisions necessary at the next meeting in October. It was proposed to reduce the out-of-county fee to $5.00 for senior citizens and will be discussed further. Book Complaint Irene Ertell presented the written "Request for Reconsideration of Library Materials" concerning the book The Silent Sin: A Case History of Incest. The patron felt it should not be available to children. At the time of the request the book was in the pop non- fiction paperback section in the hallway adjoining the children's room. The pop NF paperbacks have now been assigned call numbers and will be shelved in the NF section, but no other cataloging will be done. By consensus, it was decided that this particular book would remain in the collection. Five-Year Projection Irene Ertell, Librarian, reported that Bob Jean, City Administrator, City Wide and Joy Martin, Administrative Assistant, have gone over the pro- jection for the library and have considerably alleviated the cuts proposed originally. Survey The Board discussed a Tigard area-wide survey in light of the fact that WCCLS has not carried through their idea for a community survey. It was suggested that the Board discuss this item more fully in November after the elections. Reimbursement The $12.00 cost of buying a gift book for retiring Board member, Jean Carlisle, was divided among the Board members and presented to the Librarian for payment. Adjourned 8:30 PM. J ectfullysubmittge Anne Clingan Assistant Librarian Approved: Approved as corrected: TWARD LIBRARY KJBL[CPhone 639-9511 12568 SW Main•Tigard, Or.97223 Monthly Report, September 1982 TO: LIBRARY BOARD CITY COUNCIL FROM: CITY LIBRARIAN Water Damage: On September 10, plumbing problems from upstairs caused water damage to 53 books and interruption of service. The Library was closed September 11, because of wet floors and general disarray. The incident occurred while staff was present and their quick, sensible actions prevented more extensive damage. The owner's insurance will cover all repair, replacement costs and overtime incurred. The city building official has notified the owner regarding deficiencies which caused the problem as well as the existence of some potentially dangerous electrical wiring conditions. The owner is responding in a positive manner in correcting these problems. The remaining problem is one of a strong musty odor because of the accumulated dampness beneath the rug and shelving. Oregon Revised Statutes: The Library purchased a set of the Oregon Revised Statutes in response to the increasing number of requests that we have received. In the short time it has been on the shelf it has been a valuable resource. Give-A-Book: The Give-A-Book program has received an upswing in participation following a story in The Oregonian. So far we've received five requests. There has been some con- fusion over "Give"-A-Book, so we are considering changing it to "Buy"-A-Book when the new informational materials are printed. WCCLS: There was a meeting for public librarians at Washington County Cooperative Library Service (WCCLS) headquarters on September 30, to discuss long-range planning for WCCLS and its member libraries. A draft plan which-had beeTiAietributed by the WCCLS coordinator was discussed at length. The discussion centered around the practicality and feasibility of assigning service level designations to libraries that would affect the development of collections. It was pointed out that the designations could only be used as an indicator of the level of support each library could expect from county funds. There was also con- fusion in the draft as to what WCCLS group, i.e. , coordinating staff, all network members, professional board, would make certain decisions, recommendations, etc. There was consensus on the need for a long range plan for county-wide service, but there will be a new draft to be discussed at an October 14 meeting. A WCCLS professional board meeting followed. Item of interest: There was considerable dis- cussion on the impact of Ballot Measure #3. If the measure passes and the county tax base passes, the last year of the present library levy will be eliminated and there will be no future levies. If the measure passes and the county tax base fails, the present levy will remain intact, but there will be no future levies. Volunteers: Volunteers worked a total of 121.5 hours; daily average 6. Tigard Public Library - MonReport, September 1982 - pa g Work Indicators: September '82 September '81 Adult Books 6356 6062 Juvenile Books 2139 2050 Interlibrary Loan 79 98 Magazines 448 368 Records/Cassettes 145 164 Other 21 10 Total Circulation 9188 8752 Days of Service 20 21 Average daily circulation 459 417 7 increase - circulation 10% -- Reference/Readers' Advisory 480 396 Materials added 583 148 Materials withdrawn 46 252 Storytime none in month of September Borrowers: new/renewal 185/110 225/ -- Youth Services: John Henshell As practiced annually, there was no storytime or special programs. Time was devoted to placing new books in the collection and completing the authority file for juvenile fiction. Out-Reach Services: John Henshell Book deposits were made to King City Convalescent Center (KCCC), some selected for specific individuals as well as a general deposit for interested readers. The WCCLS outreach librarian will assume this activity next month. Time was spent in training with the WCCLS outreach librarian regarding programming for senior citizens, large print book selection, referral sources, and services provided by WCCLS to senior citizens in general. Time was also spent with Librarian planning long and short term strategies. Volunteer recruitment is a priority.