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05/14/1984 - Packet TWARD LIBRARY KJBLICPhone 839-9511 12588 SW Main•Tigard, Or.97223 TIGARD PUBLIC LIBRARY AGENDA FOR MAY 14, 1984 CALL TO ORDER ROLL CALL REPORTS Minutes Monthly Report Friends of the Library REVIEW OF CIRCULATION POLICY WCCLS CONTRACT/BUDGET UPDATE CONTINGENCY PLAN FOR WCCLS CLOSEOUT CITY OF TIGARD TAX BASE LIBRARY PLANNING (IE:br/1501A) TIORD I7Y���LIBRAProne 839-9511 12568 SW Main-Tigard, Or.97223 TIGARD PUBLIC LIBRARY MINUTES OF APRIL 9, 1984 CALL TO ORDER 7:12 PM ROLL CALL Dick Bendixsen, Peggy Ober Madol n Utz Susan Muller, Walt Munhall. Irene Ertell staff. Excused: Dorene Thomas, Jane Miller [NOTE: The Board meeting was preceded by a bread and cheese party to celebrate passage of the bond measure which provides for new library space. Persons who have served on the space needs committees since 1981 and/or worked on the three bond campaigns were invited. Board Chairman Munhall gave formal recognition to all those who participated in securing the new facility. ] MINUTES Minutes for the March 12, 1984 meeting were approved. MONTHLY REPORT The Board and Librarian reviewed the report for March, 1984. Librarian explained the public Libraries' concern over cutting off non-fee access to out-of-city users should the county tax base fail and there be no funding for WCCLS. It was pointed out that a committee of librarians will be trying to devise a plan that all libraries will follow in the event that WCCLS is not funded. The Librarian reviewed the State Librarian's legislative program for funding libraries. Librarian reviewed the Large Print program in which Tigard is participating through an LSCA grant. Friends of the Library - It was reported that the Friends of the Library met on April 5 and will meet again May 7. The membership drive is being conducted now. A gift of $850 is being made to the library to buy easy picture books and cassettes for the juvenile and young adult areas. Review of Selection Policy - Chairman Munhall read the Tigard Public Library's Statement of Policy. Two revisions were made. One concerned the wording pertaining to separation of juvenile materials from adult materials. Inasmuch as space precludes separate shelving for juvenile non-fiction, this will be reflected in the Statement. (p.2, sec. e. , para 6. ) Added to the list of materials which may be included in the collection is computer software (p. 2, sec. c, para. 5.) 4 MOTION Dick Bendixsen moved that the Statement of Policy be accepted with the above revisions. The motion was seconded and passed. WCCLS Contract - Librarian reviewed events which led to a proposed interim contract between the public and community libraries and Washington County. There was also discussion regarding the upcoming election on the County tax base which includes the WCCLS budget and the impact on Tigard Public Library. Librarian pointed out that the contract had gone to City Council for approval, but this act did not indicate approval or support for the County tax base. City Tax Base - There was discussion concerning the City of Tigard's proposed tax base to be voted on May 15. It was pointed out that the tax base provided the present level of service for the library, even without WCCLS funding. However, if the City tax base fails, the library will be down from 6 FTE to 4 FTE, from 40 hours to 20 hours open, and a very small book budget. Concensus expressed support for the new City tax base. Library Planning Program - Chairman Munhall outlined the steps that will be taken to plan and build the new City building. He stressed the importance of a design committee that will be formed and urged the Board to make suggestions and to solicit citizens input. Members also stressed the importance of maintaining the library space allocation. Adjourned 8:20 P.M. Respectfully submitted, R I [NOTE: The agenda item, "Citizen Presentation Concerning Lost Book Charges" was removed by the Chairman because person requesting the place on the agenda did not appear. A copy of the agenda had been mailed to the requestor. ] (IE:br/1502A)