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07/08/1985 - Packet nr% Tigard Library Board Meeting TIqA irwLIBRAW Tigard Public Library 7 PM KJBLn.*Phon9 639-9511 July 8, 1985 12568 SW Main-Tigard, Or.97223 AGENDA Call to Order Roll Call Reports Minutes Monthly Report Friends of the Library Boardsmanship Report Fred Meyer Trust ALTA Fund Raising Furnishings Civic Center Update TlqARD LIBRAW PtJBL[CftM 639-9511 12 568 SW Main*Tigard, Or.97223 MINUTES TIGARD LIBRARY BOARD June 10, 1985 Call to Order 7:00 PM. Roll Call Sue Carver, Jane Miller, Susan Mueller, Walt Munhall, Dorene Thomas. Excused: Dick Bendixsen. Absent: Peggy Ober. Audience: Pat Coffeen, Ray Coffeen, Yvonne Burgess, Karrin Hawes, Bobby White. Reports Minutes were approved as written. Monthly Report. Librarian pointed out that children's circulation is up 6% over last year. Friends of the Library. Susan Mueller reported that 5,000 fund canvassing letters to library users had been mailed the previous week. Ray Coffeen, president of the Friends of the Tigard Library, reported that larger storage space had been rented to store the clothes racks and horses from the rummage sale. All surplus books have been disposed of. (Note: The Friends hale decided not to have an annual book sale, but to retain the on-going sale in the library.) Coffeen also announced that the Friends will man a booth at "Cruising Tigard" on July 27-28 to recruit new members. Yvonne Burgess announced that the party honoring Neva Root will be held July 15 at the Tigard Christian Church. All plans have not been completed. OSL Trustees Meeting Librarian reported on a meeting of the Oregon State Library Board of Trustees which she attended May 31. Tigard Board members discussed recent LSCA Title II awards, the OSL Board's goals for 1985-86, the new Patent Depository Library being established at OSL, automation and library legislation. It was noted that the per capita will increase from 7.9 cents to 12 and that 20% of the appropriation will be distributed geographically to help sparsely populated areas. Librarian distributed material from the American Library Trustees Association regarding affiliate membership for the Board as a group. This item will be discussed at the next meeting. Boardsmanship Report Sue Carver will report at the next meeting. Fred Meyer Trust By concensus the Board directed the Librarian to prepare a request Fund to the Fred Meyer Foundation to fund a professional survey of the Library's service area that will identify the community's library needs. This information will be used to plan services in the new facility. Goals The Board discussed and established their work program goals for the next fiscal year. There was particular interest in planning for the new facility, the needs survey, participating in the Metzger talks, and fund raising. The Board decided by consensus that there will be no meeting in August. WCCLS Levy/Contin- The Board discussed the upcoming county-wide levy on June 25. gencies Members will canvass and call voters in their own precincts. Librarian announced that there will be an election "rally" at WCCLS headquarters in Aloha at 5: 15 pm, June 11. Options con- cerning charges for out-of-city users (should the levy fail) were discussed briefly. If the levy fails there will be an emergency meeting called to decide on necessary changes in issuing user cards. TIGARD LIBRARY BOARD MINUTES - June 10, 1985 -- page 2 Civic Center Librarian reported that the bid would be awarded that same Update evening at the City Council meeting. Ground breaking will be June 15 at 10 a.m. Furnishings Librarian suggested priorities for furnishing the new facility Priorities in the event that funds are not available to carry out the master plan from Lee Loveland Interiors. She pointed out that the shelving estimates had been revised downward so that the total would be even nearer to money already on hand and pledged. The Board discussed whether the area carpets should all be pur- chased initially as well as all the upholstery and laminate for table tops. It was pointed out that elimination of the card catalogs and adult listening area would considerably reduce the amounts as well. The Friends of the Library have pledged suf- ficient funds ($7,000) to furnish the lounge area near the periodicals. The young adult section will be nearly complete using the Tigard Rotary donation ($10,000) . The Board decided to make no decisions until the July meeting. Adjourned: 9:00 PM. Respectfully submitted, Irene E. Ertell Approved: Approved as corrected: