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04/08/1985 - Packet TMARD LI BRA W Tigard Library Board Meeting PUBLICPhone 639-9511 Tigard Public Library 7 PM 12568 SW Main*Tigard, Or. 97223 AGENDA April 8, 1985 Call to Order Roll Call Reports: Minutes Monthly Report Friends of the Library Mary Spies (Lee Loveland Associates) WCCLS Civic Center Update LSCA Update TMARD LIBRARY PUBLICIftme 639-9511 12 568 SW Ma i n-Tigard, Or. 97223 MINUTES TIGARD LIBRARY BOARD March 11, 1985 Call to Order 7:05 PM Roll Call Jane Miller, Susan Mueller, Walt Munhall (Chairman) , Peggy Ober, Dorene Thomas. Excused: Sue Carver, Dick Bendixsen. Guests: Karrin Hawes, Bobby White. Minutes Minutes for February 11 approved with noted typo "adjourned." Monthly Report Monthly report was distributed and read. No discussion. Friends of the Susan Mueller reported that Helen Steyeart is putting much Library energy and effort into the rummage sale; however, there is concern over the small amount of rummage collected so far. She also reported that Jim Tower had done a drawing of the new library building to be used as letterhead for Friends' stationery. Jean Lindsay has applied for a bulk mailing permit and is seeking a printer for the stationery. They plan to send requests for donations to all registered borrowers as well as businesses and service clubs. LSCA Librarian reviewed the letter received from the State Library regarding Tigard's intent to apply for funds through the Library Services and Construction Act 11 (LSCA) to purchase new furnishings and equipment. The letter essentially dis- couraged any further application, rating our chances as "least likely to be competitive" because "the new structure at 11,400 sq.ft. is not going to be large enough to meet the needs of even the current population of the service area (27,000) ." Board members discussed the pros and cons of changing the original grant intent from furnishings to square footage. It was decided to recommend to City Council at the March 25 Council meeting that application be made for 4200 additional square feet in order to bring the building up to standard. Board members discussed the architects' estimate of $3200 to prepare necessary documents to be submitted as part of the application. By consensus the Board decided to recommend that the architect's fee for preparation of mate- rials to accompany the application be negotiated downward or include detailed drawings for actual construction. Rotary Following discussion regarding the allocation of the Rotary's gift, Chairman Munhall offered to contact Tom Taylor and clear up any misunderstanding as to how it would be applied. TIGARD LIBARY BOARD - *UTES - March 11, 1985 -- page WCCLS Librarian reported that there was difficulty with allocating funds under the formula in planning for the FY 1985-86 budget. The WCCLS Finance Committee met and formulated a statement of recommended prin- ciples regarding WCCLS budgeting and expenditures. These main principles identified the automated cir- culation system as priority #1. It was also stated that non-fee access through the public library outlets must be preserved through the current formula, dis- couraging any changes in the formula at this time. The statement also recommended that no new projects or service outlets be funded for the duration of the two-year levy. The report will be presented to WCCLS professional board on March 14. Civic Center Susan Mueller reported that progress was being made resolving problems with the design of the roof, installation of heating and cooling devices and that it was expected City Council would call for bids on March 25. City Budget Librarian requested that as many Board members as Meetings possible plan to attend the March 27 budget meeting when all departments would be reviewed for cuts or changes. It was also reported that the Budget Com- mittee did not seem inclined to consider operating levies as a solution to the city's financial problems, to include a separate library levy if the WCCLS levy fails in March. Adjourned: 8:25 PM. Respectfully submitted, _14eta-1 Z551-, 22111 Irene E. Ertell Approved: Approved as corrected: