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03/10/1986 - Packet TMARDTigard Library Board Meeting LIBRARYTigard Public Library 7 PM PUBLICPhone639-9511 12568 SW Main Tigard, Or.97223 AGENDA March 10, 1986 Call to Order Roll Call Reports: Minutes Monthly Reports, January & February 1986 Friends of the Library WCCLS: Automation Governance Book Security System Economic Information Network Reconsideration of Book T16ARD LIBRAW PUBLIC Phone 639-9511 12568 SW Main-Tigard, Or. 97223 MINUTES TIGARD LIBRARY BOARD January 13, 1986 Call to Order 7:06 PM Roll Call Excused: Dorene Thomas, Irene Ertell. Present: Jane Miller, Susan Mueller, Walt Munhall, Peggy Ober, Dick Bendixsen, Sue Carver. Staff: Bobby White, Karrin Hawes, George Anne Miller/IE. Reports Minutes of the December meeting were approved as written. November Monthly Report written report was distributed. (Oral report was given in December.) December Monthly Report was reviewed. The Board discussed the possibility of a plaque in the library foyer with the Library Board members and Librarian listed. There was a consensus to research the possibility. Brief review of the progress of the Fred Meyer Trust Fund grant was given by George Anne. Friends of the Library. Susan Mueller reported that the annual GASS is set for April 11-13, 1986 in the Fred Meyer parking lot. Walt Munhall stressed that Helen Steyaert needs help desperately to clean, sort and price items. Fliers were handed out. No replies yet to the Chamber of Commerce mailing sent out in late December with the Hotline. Dick Bendixsen received the information with business owners names and phone numbers for follow-up. Irene Ertell to check with City Hall about articles on Friends of the Library drives for money and new members in city newsletter All About Town. WCCLS Assitant Librarian reported that the Professional Board is still Automation working on a circulation policy. The city managers and CAB are still to meet later this week for final discussion. Peggy Ober suggested different wording in the new levy ballot re: "replace- ment costs." Instead, use of "maintenance and updating" was suggested. Access '86 Library Board members were advised that the one year trial cooperative agreement between Washington, Multnomah, Clackamas and Fort Vancouver Regional Library System went into effect the first of January. No fees will be charged to these residents during the trial. Civic Center Update Walt Munhall reported on the progress being made by the contractor on the Civic Center. Munhall doesn't feel the contractor will make the revised deadline in February. AAUW The American Association of University Women has agreed to organize and run on-going art exhibits in the Library. Dedication Committee Walt Munhall, as a member of the Civic Center Dedication Com- mittee, solicited suggestions for the dedication ceremonies. Book Security System The Librarian will investigate one more book security system by attending a demonstration of Kno-Go at the Tualatin Public Library and will report back to the Board. Meeting adjourned: 8:45 PM. Respectfully submitted, Approved: Ge Miller, Assistant Librarian Approved as corrected: TlqARD LIBRAW PUBLICPhone639-9511 12568 SW Main-Tigard, Or. 97223 MINUTES TIGARD LIBRARY BOARD February 3, 1986 (NOTE: This special meeting was called to discuss the WCCLS governance issue so that the Library Board could make its recommendation to the Tigard City Admin- istrator who wished to reply to a letter received from the Washington County Administrator before February 6.) Call to Order: 7:00 Roll Call: Dick Bendixsen, Sue Carver, Jane Miller, Susan Mueller, Walt Munhall, Peggy Ober, Dorene Thomas. Guests: Susan Hardie, Tualatin Library; Nik Parrish, Nancy Wilcox, Jane Johns, Tualatin Library Board; Paul Phillips, State Rep- resentative, District Nine. Staff: Bobby White. WCCLS Governance Chairman Munhall read a letter from Washington County Admin- istrator Don Stilwell, dated January 31, 1986 requesting opin- ions and perspectives of Tigard regarding the establishing of a library district in the unincorporated area. Paul Phillips reviewed the unsuccessful attempt in the previous legislature to pass a bill which would have permitted governmental agencies to contract with each other for library services and to be the taxing authority to provide those services. He urged the group to beg-in immediately to outline their strategy for the next session, emphasizing the necessity to present a united front between the cities and the county when appearing at hearings. He also suggested getting support from the League of Oregon Cities. Phillips suggested, too, that other counties which could be affected should be drawn in for support. Counties named were Jackson, Lane, Benton. There was a good deal of discussion regarding the size of a board under this model as well as the problem of satisfying the need for elected account- ability for tax money. Phillips indicated his willingness to help with the legislative process again. (Phillips left at 8:00) The group continued to discuss pros and cons of status quo, library district, the Soth proposal and the cooperative model. Nik Parrish presented his concern that before more libraries are established in the unincorporated area there should be solid support from persons in those areas and in some instance a willingness to form library districts for those libraries. Concern was expressed over the speed with which the WCCLS Citizen Advisory Board (CAB) and Washington County Board of Commissioners (BOC) seemed to be employing in establishing a library district in the unincorporated areas. Consensus was reached that the Tigard Library Board and the Tualatin Library Board would draft separate memorandums out- lining their concerns regarding the speedy establishment of a library district and the desire for status quo until the co- operative model can be developed as an option. There was TIGARD LIBRARY BOARD - MINUTES - February 3, 1986 - page 2 discussion regarding attendance at the BOC meeting on February 11 when the CAB would present its rec- ommendation to create a library district in the un- incorporated area. Tigard Board decided by consensus not to hold regular meeting on February 10. Adjournment: 9:00. Respectfully submitted, Irene Ertell (Note: The BOC did not act on the CAB recommendation at the February 11 meeting. The issue has gone back to CAB with BOC request that more input be received and more study be given to cities' concerns.) Approved: Approved as corrected: CITYC* TIVARD WASHINGTON COUNTY,OREGON February 4, 1986 Tigard City Council Tigard City Hall Honorable Mayor and City Council: The Tigard Library Board has met and discussed the Citizens Advisory Board's recommendation to replace the Washington County Cooperative Library Service with the formation of a library district in the unincorporated area, plus any city that wishes to join. We have also studied the other options presented in the W.C.C.L.S. staff report. W.C.C.L.S. has been a viable and valuable instrument in developing and strengthening library service in the County. Therefore, we feel compelled to suggest that a stop be called to what appears to be a rush to judgment on the matter of forming a library district. We do not believe that all other options have been sufficiently studied in order to justify the recommendation for a district at this time. As we look for the right solution, we would rather preserve what has proven to be effective. This rush to produce a quick solution strikes us as a sure way to make things worse instead of better. Maintaining the status quo in order to allow sufficient time to make the best choices does not seem all that undesirable. If we must pass one more serial levy so as to allow services and cautious deliberations, we are prepared to live with that necessity. As your Library Board, we await your consideration on this matter and are available to assist the Council in any way. Sincerely, Tigard Library Board Walt Munhall, Chairman WM/dc:1134p 12755 S.W. ASH P.O. BOX 23397 TIGARD, OREGON 97223 PH:838-4171 February 13, 1986 CITY OFTIIAPD WASHINGTON COUNTY,OREGON Chairman Wes Myllenbeck and Board of County Commissioners Washington county Administration Bldg. 150 North First Avenue Hillsboro, OR 97124 Subject: Special Library District proposal Honorable Persons: The Tigard City Council thanks the County for the opportunity to comment on the proposed Library District. I believe that copies of the Tigard Library Board's and City Administrator's thoughts on this matter have been previously distributed to you. Consistent with those communications, the City Council specifically discussed the matter at the February 10, 1986 City Council meeting. It was the unanimous opinion of the Tigard City Council that: 1. The current WCCLS Cooperative is working well at providing low-cost high-quality Library services throughout Washington County in an equitable and efficient manner; 2. The creation of a new separate, governmental structure--the Library District proposal--only adds unnecessary cost to the system and possibly dismembers the current network; 3. The City's preferred alter-native is a one-year extension to the current WCCLS structure, and therefore, the time to put together a joint City-County effort at the Legislature to amend the statutes to allow the Cooperative District option we all like best; 4. A new Special Library District ought then to be our LAST option, not our FIRST. Please let me know if we may be of any further assistance in this or other matters. Sincerely, John E. Cook Mayor RWT:bs117 cc Mayors of Washington County Tigard Library Board 12755 S.W. ASH P.O. BOX 2=3397 TIGARD, OREGON 97223 PH:639-4171