10/14/1985 - Packet TMARDTigard Library Board Meeting
LIBRAW Tigard Public Library 7 PM
PUBLICPhone 639-9511 October 14, 1985
12568 SW Main•Tigard, Or. 97223 AGENDA
Call to Order
Roll Call
Reports:
Minutes
Monthly Report - August and September
Friends of the Library
Fred Meyer Trust
Service Levels
Supplemental Budget FY 1985-86
Video Tapes
Library District
Questionnaire
TAG Program
Security System
Friends and Trustees Workshop Report
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T1qARD
LIBRARY
PUBLICPhone639--9511
12568 SW Main-Tigard, Or. 97223 MINUTES TIGARD LIBRARY BOARD September 9, 1985
Call to Order 7:00 PM.
Roll Call Sue Carver, Jane Miller, Susan Mueller, Walt Munhall,
Peggy Ober, Dorene Thomas. Excused: Dick Bendixsen.
Visitors: Pat and Ray Coffeen, Terri Frye, Yvonne Burgess.
Staff: George Anne Miller, Karrin Hawes, Bobby White.
Reports Minutes were approved as written.
Monthly Report for July was reviewed and Librarian gave verbal
report for August to be written and mailed later.
Friends of the Library report was given by Ray Coffeen, President
of the Tigard Friends of the Library. The Friends have collected
more than $3,000 from the letters that were sent to users. They
are considering various ways to thank these donors. Helen Steyaert
is making plans for the spring 1986 rummage sale. Susan Mueller
reported that approximately $250 was collected at the Neva Root
dinner. This money will go toward a puppet stage in the children's
area. Board members and visitors also discussed plans to solicit
from service clubs and local businesses. It was suggested that
the Library Board contact service clubs and that the Friends
contact businesses with a letter and a personal call.
Workshop Sue Carver reviewed the announcement for a workshop for Friends
and Trustees to be held at Portland State University on
September 21.
Civic Center Update The progress of the civic center is on schedule. The Board
discussed the City Council reception of the furnishings plan
on August 19 and September 4. On August 19, the Librarian
presented a suggested allocation of the WCCLS funds which
included the furnishings plan. The furnishings plan called for
$149,660, which some council members felt was higher than expected.
On September 4, City Council approved preparation of Request for
Proposal on the wooden furnishings and metal shelves. The other
lots will be considered at a later time. The Board discussed
purchasing area carpets for seating areas. It was decided to
ask the Friends of the Library to consider buying all the area
carpets at their next meeting, October 7.
Fund Raising Susan Mueller reported on her research concerning endowment and
foundation structures to receive donations for library purposes.
The discussion concerned pros and cons of either approach, par-
ticularly the question of preserving tax support from the city.
Chairman Munhall recommended that Board members continue its
perusal of the matter and to discuss it at some time with the
Friends of the Library since they already have tax-exempt non-
profit status.
TIGARD LIBRARY BOARD - �•,.iNUTES - September 9, 1985 -- page 2
Time Capsule The Board discussed the idea of a time capsule in the new
civic center. Consensus indicated that it was a good idea,
but members were concerned with cost. The matter will be
considered at a later time.
Survey Questions In response to the City's request, Board members discussed
questions to be included in a future city-wide survey.
Members, after giving specific suggestions, asked the
Librarian to submit questions which would guide the Board
and library staff in planning for services and programs in
the new library. The Board requested that the library portion
of the questionnaire include a narrative explaining the Board's
concern about best utilization of funds in the new facility.
The Board also voiced its opposition to the survey pitting
department against department.
Adjournment 8:50 PM.
Respectfully submitted,
Irene Ertell
Approved:
Approved as corrected: