12/08/1986 - Packet C11YOFT11FARD
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Tigard Library Board Meeting OREGON
Tigard Public Library 7 PM 25 Yeors of Service
December 8, 1986 1961-1986
AGENDA
Call to Order
Roll Call
Reports
Minutes
Monthly Report
Friends of the Library
Personnel Needs
Funding Issues
Punch List
Budget FY 1986-87
13125 SW Hall Blvd.,P.O.Box 23397,Tigard,Oregon 97223 (503)639-4171
CC17TYOFT117ARD ;ON
Service
86
Minutes Tigard Public Library November 17, 1986
Call to Order: 6:05 PM
Roll Call: Dick Bendigsen, Sue Carver, Amo De Bernardis, Vince
Matarrese, Walt Munhall, Dorene Thomas. Guests: Carolyn
Eadon, Karrin Hawes, George Anne Miller, Bobby White.
Reports: Minutes of the October meeting were approved as written.
There was no monthly report for October. Librarian will
prepare and mail out.
There was no report from The Friends of the Library.
City Council
Workshop: Chairman Bendigsen opened the discussion concerning topics
for discussion at the workshop with City Council. By
consensus it was decided that the discussion topics would
include Library's place in the City's new organization plan,
a report on Washington County Cooperative Library Services
structure and governance, the automation project and the
punch list for the Library.
Adjourned: 6:30 PM.
Respectfully submitted,
Irene E. Ertell
Note: At the City Council Workshop the primary discussion concerned the
Library's place in the City's new organization plan. Council members
indicated that the Library should remain a separate department for
the time being. The question may be reconsidered at a later time
when the City's new organization plan is evaluated.
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13125 SW Hall Blvd.,P.O.Box 23397,Tigard,Oregon 97223 (503)639-4171
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REGULAR MEETING MINUTES - NOVEMBER 17, 1986, - 0:20 P.M.
1 . ROLL CALL: Present: Mayor John Cook; Councilors: Tom Brian, Carolyn
Ea6nn, Jerry Edwards, and Valerie Johnson; City Staff: Bob
Jean, City Administrator; Bill Monahan, Community
Development Director; Randy Wooley, City Engineer; Tim
Ramis, Legal Counsel; and Lnreen Wilson, Acting City
Recorder;
2. STUDY SESSION - LIBRARY BOARD
a. City Administrator Jean reviewed the proposed revision of the
City Organizational Chart. A traditional City Organizational
Chart is divided into many departments with each Department Head
reporting to the City Administrator. The proposed "programmatic"
organizational chart would be. reduced to three major
departments: 1) Public Safety 2) Community Services
3) Community Development
The Library, in the new Chart, would become a division in the
Community Services Department. (The Library is now a Department. )
b. Library Board Chairman Richard 8endixoon outlined the Board's
concerns with this new Chart:
o The Library Board has enjoyed a unique relationship
with the City in the past. They have been able to
negotiate, in some instances, for the overall benefit
of the City which otherwise may not have been possible
through any other department.
o Thirty-nine municipalities were contacted to ascertain
what the organizational structure was like for their
libraries. Out of twenty-nine responses, twonty-eight
indicated that their libraries were a separate
organization and not combined with other City functions.
o The Library Board feels that the present system of
management has worked extremely well to date. The
Board has serious reservations about becoming lunu than
a City department.
C. There was discussion among the Council, Board and City
Administrator concerning the time constraints of the City
Administrator. Should the City Administrator be involved in the
daily "nuts and bolts" operations of the Library?
d . The Board questioned the reasoning of grouping the Library with
Finance and the other divisions of the Community Services
Department.
Page 1 - COUNCIL MINUTES -- NOVEMBER 17' 1986
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The City Administrator commented that the divisions in the
Community Services Department have some basic similarities to the
Library . These similarities include public contact, record
keeping, and information management.
e. It was the consensus of the City Council and Library Board
members to leave the Organizational Chart status quo for the time
being. During the Budget preparation process, this subject will
again be considered.
f. Head Librarian Ertell updated the Council on several areas
including the completion of the computerized catalog/circulation
system, WCCLS changes, joint effort by area libraries on the
upcoming operating levy issue (June 1087), and the successful
"Access '86" program.
g. Boardman Walt Munhall commented on the following:
o The City needs to expedite signage around the City Hall.
o The City is urged to address additional parking needs.
u More lighting is needed around the City Hall property.
u Suggested that Department Heads prioritize a list of
materials needed .
o The interior library lighting in unacceptable. It should
be ascertained if the lighting meets the building
specifications and does it meet State standards,
REGULAR MEETING BEGAN AT 7:00 P.M.
3 . CALL TO STAFF AND COUNCIL FOR NON-AGENDA ITEMS
a. City Administrator reported that there is a hand-carry item
concerning Item 8. 1, Local Contract Review Board Award of Bid of
Police Vehicles.
6, City Administrator requested on Item 8.2, Employment Agreement
for the Community Services Director Appointment, that the City
Council adjourn into Executive Session to discuss changes on the
Agreement. After the Executive Session, the Council then would
reconvene for whatever action was deemed necessary .
4. VISITOR'S AGENDA
a. Mayor Cook read a letter, dated November 16, 1980, from Randy and
Nancy Krupp, 15805 S.W. Stratford Loop and Jeff and Judy Davison,
15825 S.W. Stratford Loop. This letter expressed concern about a
letter frum the City of Tigard Codes Enforcement Officer
requesting removal of a basketball hoop pole in City
right-of-way. Consensus of Council was to direct the Community
Development Director to have his staff look into this matter and
report back to Council at a future meeting.
5. ROAD RIGHT OF WAY ANWMT10MS - VNMAXOM STREETS (Fonmer Street/ZCA
12-86; Walnut Streat/ZCA 14-$0; 121st Avenue/ZCA 13-88)
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