12/09/1988 - Packet TlGARD LIBRARY BOARD MEETING
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December 9' 1988' /:00 p,m,
Town Hall Conference Room
AGENDA
l . Called to Order
2 Roll Call
3 . Reports
— Minutes, November 9' 1988
— Monthly Report November 1088
— Friends of the Library
4. Additions to Agenda
5. Meeting with City Council, December 19, 0:30 p.m.
6Budget for Fiscal Year 89 -90
7. Library Expansion
B . Warehouse Plan Update
y. Library Birthday
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TIGARD LIBRARY BOARD
November 0, 1088
MINUTES
Call to Order: 7:00 p.m. , by Chairman Amo DeBarnardiy
Roll Call: Paul Hoefling' Vince Matarreue, Jane Miller, Linda Monahan'
Walt MunhalI; Excused: Leslie Wiomer; Staff: Karrin
Hawes, Irene Ertell; Guests: Susan Mueller.
Reports : Minutes for October 12, 1088, approved with the addition of
"cost of processing books" added in sentence number 2 of
paragraph Buying Paperbacks for the Library.
Monthly ReRorml for October 1088 was presented by Library
Director. All sections were reviewed with discussion on
recent developments in Regional government meetings and
continued growth of the library.
Friends of thT Library report was given by Susan Mueller.
The Friends have offered to pay for the new shelving which
will be installed in the front area of the library. It was
also announced that the annual solicitation letter has
already yielded between $400 and $500. The Friends also
have their cookbook for sale in the Library.
CLAB Alternate: By consensus the Board asked Vince Matmrr^eue to serve as
alternate to appointee Walt Muoha1l on the Citizens Library
Advisory Board (CLAB) .
EdNet Review: UuBarnardio asked Board members to review copies of the
EdNet report which had been distributed earlier. He pointed
out that this would be important to industry, academics, and
libraries all over the State and that the Board needed to be
aware of these developments ,
Warehouse Plan Update: Karrin Hawes reviewed the method that she is using to
review the books in the . non—fictlon section, looking for
those which could be warehoused instead of occupying shelf
space in the library.
Board Priorities Update: There was discussion on expansion of the
building. The Library Director and Walt Munhall have been
asked to gather dollar numbers on various expansion
options. Library Director will also talk with the City
Administrator and got input from him. The Board recommended
that staffing needs, equipment trade—off cuoty^ WILI
installation costs, and the feasibility of a satellite at
Washington Square be examined.
Purchase of Paperbacks: After discussion regarding the costs of
processing paperbacks and the need to be accountable for
public monies that are spent for library materials, the
Board recommended that the Library staff buy more popular
TIGHHD LIBRARY BOARD
Minutes, November 0' 1988
Page 2
paperbacks with appropriated funds and that they be treated
as regular hardback books for acquisitions, processing, and
circulation.
Recognition Board Update: Walt Munhall reported that a craftsman is carving a
Blue Huron for the head of the board which will coot about
$200. Munhall and De0arnardio will construct the rest of
the board and will request $500 from the Friends of the
Library to cover costs of materials.
Library Birthday Committee: Linda Monahan announced that she must withdraw
from the committee. Susan Mueller, Vince Matarreoe, Walt
Munhall, and Amo De8arnardim will continue to function as a
committee and will call their first meeting for Wednesday,
November 16th at 7:00 p.m. in the Library Director' s office.
Library Remodel Update: The moving of the detection system and installation
of work stations and shelving behind the circulation desk
have now been completed. Munhall announced that the
question of the adequacy of the lighting is still being
litigated between the City and the architect.
Library Book Reconsideration: At the request of a library user, the Board
considered the book, "Butterfly" by Paul Louwen, Linda
Monahan and Paul Hoefling both read the book. In accordance
with the policy adopted by the Library Board, they
recommended that the book be retained in the adult fiction
collection. Walt Munhall moved that the book be retained
and that the person registering the complaint be notified of
the decision. There was one "no" vote on the motion.
Sunday Hours : Library Director reported that the Tualatin Library, open
the first five Sundays in October, reported an increase of
almost 400 per-cent in the number of items checked out from
the first Sunday to the last Sunday. Board recommended that
Sunday staffing for the Tigard Library be recommended in the
1989-90 Budget.
Library Budget 1989-90: After, some discussion of the skeleton budget that was
presented by the Library Director, the Board requested that
three different budgets be developed for discussion at the
next meeting: l) One budget for maintaining current service
levels; 2) a second budget for Sunday hours and increased
book materials; arid, 3) a budget which would represent a
fall-.back position between number, one and number two.
Libraries of the Future: Paul Hoefling briefly reviewed a report that he had
received, regarding technology and libraries in the future.
He distributed copies of the report to members of the Board.
Senior Center/Library Services: Walt Munhall reported that he felt there was
a real need to encourage seniors from the nearby Senior
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TIGARD LIBRARY BOARD
Minutes, November &, 1988
Page 3
Center to use the library. He was interested in scheduling
a special time for this group to come on their bus and use
the library. Library Director reported that this was in
line with other groups who come into the library on a
regular basis. She also suggested that for the first visit,
the group should schedule a definite time so that they could
receive a very thorough tour of the library and would then
know how to find materials when they come back on subsequent
vioito.
Adjournment: 8:87 p.m.
Respectfully Submitted,
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Irune E. Ertell
Library Director
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