01/11/1989 - Packet TICARD LIBRARY BOARD MEETING AGENDA
January 11, 1989 — 7'0U PM
Town Hall Conference Room
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1 . Call to Order
2. Roll Call
3 . Reports
— Minutes — December 14, 1988
— Monthly Report — December 1088
— Friends of the Library
4. Additions to Agenda
5. Budget for Fiscal Year 1089-90
0. Warehouse Plan Update
7. Library Birthday Committee Report
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ME=MORANDUM
CITY OF TIGARD, OREGON .
TO: Honorable Mayor
City Council
Library Board Respond By......
FROM: Library Directory —For Your Information
DATE: December 12, 1988 _--Sign and Return
SUBJECT: Monthly Report, November, 1988
WCCLS:
The new coordinator, for the Washington County Cooperative Library Services
(WCCLS) has been selected. Peggy Forcier, presently on the staff at Oregon
State Library, has been chosen as the coordinator for- WCCLS and will begin her
dut=ies after January 1, 1989. Governmeznt Finance Associates, Portland, has
been chosen to study current levy allocation formula arid they have submitted
their first proposal for 80 hours of work at an estimated $5,000 to $8,000.
The proposal will be reviewed by the WCCLS Professional Advisory Board and a
decision will be made by the Washington County Board of Commissioners .
The new Citizens Library Advisory Board (CLAB) will hold its first: meeting in
December. Walt Munhall is the representative for- the Tigard Public Library
and Vince Matarrese will be his alternate. Jim Rapp, Sherwood City
Administrator, has approached WCCLS regarding the levy allocation designated
for Sherwood in FY 1988-•89. The mat=ter will be considered by the WCCLS
`W Professional Advisory Board at the December 8 meeting. A decision will be
made by the Washington County Board of Commissioners. The number of Sherwood
users at the Tigard Library has increased 79% since the Sherwood Library
closed July 1 . Usage at Tualatin has increased 100,,.
SCHOOL ADMINISTRATOR'S TOUR:
Ten members of the Tigard School District' s administrative staff visited the
City on November 28. The group was divided into smaller groups rotating to
each City department for an orientation and opportunity for questions.
Reaction from visitors and City staff was enthusiastic.
PERSONNEL:
Julia Wotipka was hired as part-time reference librarian. Her training will
be scheduled the first two weeks in December and she will assume duties on
December, 17. Part-time aide Sandie Cox resigned because of health reasons.
The hours have been adjusted among the remaining aides and no new hire is
anticipat=ed at this time.
VOLUNTEERS:
Thirty one volunteers gave 365 hours for 16.6 hours daily average. Seven
Youth Services volunteers worked 24. 75 hours . One CE2 student worked 13
hours . One community assignee worked 3 hours. Library Board gave 9 hours .
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December 12^ 1988
Page 2YOUTH ,
SERVICES:
During Book Week, November 13th through 19th, four special programs were
presented for school—aged children. Three of the programs utilized Tigard
High School students for part of the presentation. The Young Adult Round
Table (YART) held a book sale on November 19. They organized, priced and ran
the four hour sale earning $40.00 to be used to buy materials for the Young
Adult section. The Sherwood Talented and Gifted reference class (third
through fifth grade) who are participating in a nationwide geographic guessing
game used our resources to complete their project. Gaarde School scheduled
school tours for classes on November 18, from 0:80 until 12:00. Four classes
came through for a general library tour, story reading and lessons in book
care.
Book lists and displays in November included parenting books on sexuality,
young adult "gangs" bookliut, an informed giving display, JFK display and
bookli*t.
Indicators:Work November., 1988 November, _L987 November, 1986
Adult Materials 11, 162 7,664 0,092
Juvenile Materials -6,851 _4,028 -4,2]/}
Totals 18,013 12,482 10,302
Days of Service 22 19.6 21
Average Daily Circulation 810 640 400.6
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Hours of Service 233 178 209.5
Materials Circulated
per Hour 77 78 40
Increase In Circulation 44.8% 21% 27%
Materials Added/Withdrawn 120/8 500/57 260/0
Borrowers Registered 206 280 762
Storytimm (# of Sessions) 198 (0) 151 (0) 182 (10)
Toddler Time (# of Sessions) 84 (11) 0/A N/A
Special Childrens` Programs
(# of Sessions) 71 (3) 151 (11) 115 (8)
Personal Computer Users 174 I01 N/A
Fines/Fees Collected $954.42 $599.53 $35.00
Gifts Received $ 51.72 $ 7.25 $10.01
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