05/10/1989 - Packet `
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May 10' l989' 7 :00 P .M.
Town Hall Conference Room
l . Call to Urder,
2 Roll Call
3 Reports
Minutes, April 12' 1989
Monthly report' March 1989
Friends of the Library
Cooperative Library Advisory Board
4 Additions to agenda
5 Rule of Library Board - Linda Monahan
h , Budget FY 1989-90
7 Birthday Committee reporC
8 Educatinn/ReoreaLion program update
A King City Library update
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TIGARD LIBRARY BOARD
April 12^ 1989
MINUTES
Call to order: 7:00 p.m. ' Amo DeBermardie^ chairman, presiding
Roll Call : Paul HuefIing, Vince Matarreue, Jane Miller, Walt Munhmll^
Leslie Wiomer
Excused : Linda Monahan
Guest: Susan Mueller, Carolyn Eadon.
Staff: George Anne Miller, Irene ErtelI
Reports : Min tes of the March 8^ 1089 meeting, were approved as
written.
Library Director explained the out in the
per capita funding from the State. There was also discussion
concerning King City ' s request to become a branch library of
the Tigard Public Library. Library Director reported that
the EdNet project with Portland Community College is
progressing. The monitor has been delivered and they are
working on installing the microwave dish un the ruof. The
new educational/recreational program was discussed. It is
progressing and a decision will be made by City Council
during budget time as to whether or not it will be funded in
the fall . Library Board questioned whether this program
would remain with the library. The discussion revealed that
this is not decided at this time but will depend upon the
ouooeue of the program. Library Director distributed the
letter written by Linda Monahan as Vice Chairman of the Board
to the County Commissioners regarding their stand on the
Freedom To Read Statement and the Library Bill of Rights.
'
Friends of th��_LibraEy
report was given by Susan Mueller.
The Friends have established m sign--up sheet for addressing
invitations for the Tigard Public Library May birthday
celebration. They will have an ice cream social sometime in
June to coincide with one of the children' s Summer Reading
programs . The Friends have contributed $3' 100 to the library
for books .
The report was
given by Walt Munhall . Thure was incuusion on Sherwood'y
plans to open up their library aftmr, July 1, 1089, and to
contract with another nearby library for support. Library
Director indicated that the Tigard Public Library will not be
able to participate in any sort of contractor agreement for
library support inasmuch as the workload in the Tigard
Library precludes that at this time, as well as the fact that
we are talking to King City about possibly supporting a
satellite library in that location. There was also
discussion about the committee that has been formed by the
WCCL8 Professional Board to study setting up criteria and
~
requirements for new libraries to enuer the WCCLS Netwurk ,
The CA A13 also asked that the committee consider criteria for
establishing branch libraries by any of the existing city
librariey . There was also discussion on book losses . The
lnoo percentage is 1 percent and in comparison with libraries
in other areas, this is felt to be an exceptionally good
rate. There was also a report from the Government Finance
Associates, Inc . , who were studying the possibility of a new
distribution formula for WCCLS. There was quite a bit of
discussion on various factors that were in the otudy . This
will be brought back to the CLHB at another meeting and there
will be more discussion at the Tigard Library Board Meeting
as well .
Additions to Agenda: Paul Hoefling distributed copies of the signs that he
has printed to be placed on the non—fiction stacks in the
library, bearing the Dewey Decimal numbers that are on those
stacks . This project was done in an effort to help users
locate books without having to use the omnputer, or when the
computer is duwn.
Role of Library Board : This item is to be placed on the agenda for the next
meeting,
Budget FY89-901 Library Director reported that she had a meeting with the
City Adminiytratwr, going over the library budget in groat
detail , There was also discussion of possibly instituting
Sunday hours , This would be staffed by reference librarian,
circulation librarian, and two aido . Thio would owot
approximately $170 per Sunday. Munhall asked if the book
budget would be adequate for, the next fiscal. year. Library
Director replied that the amount in the budget was $75,000
and that the staff had devised a formula which will be
presented to the Budget Committee asking that a benchmark be
set and that this formula be used to take into consideration
the amount of increase in circulation and inflation in cont
of books ,
Holiday Openings: Library Director reported that the library will be open on
the Saturdays preceeding Memorial Day and Labor Day' and
possibly open on the Saturday after Thanksgiving. The 0PEU
contract negotiations now going on will determine whuther, or
not the Thanksgiving opening in feasible an well as whether
it is feasible to open up on regular holidays .
600 Report; Walt Munhall had reviewed the 600 section of the library
collection on a printout from WILI . He remarked on the
number of medical books but was still concerned that certain
areas of the library were weak . There was discussion on the
feasibility of asking experts to recommend books or whether
to conduct a collection assessment and then develop a
collection development policy .
�
Birthday Party : Plans /ur the Tigard Library birthday party during the month
of May in progressing and the Library Board Birthday Party
Committee will meet following the Library Board meeting.
Printing estimates have been received an well as prices for
cake and flowers for the occasion,
Warehouse Project/ This project has been temporarily delayed due to the need
for rearrangement of the Northwest Collection and local
government section. Following that, it should be completed
within two munthn .
Adjournment: 8:45 p.m.
Respectfully Submitted'
J/hon-"- 1 4 �/��~L�
Irene E. Ertell
Library Director
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