12/10/1992 - Packet AGENDA
TIGARD LIBRARY BOARD
THURSDAY, DECEMBER 10, 1992 - 7:00 P.M.
TIGARD CITY HALL - TOWN HALL CONFERENCE ROOM
13125 SW HALL BLVD.
TIGARD, OREGON City of Tigard
1. CALL TO ORDER
2. ROLL CALL: DeBERNARDIS BURGESS CUNDIFF
GROSSEN HARTZELL KOSTOL
3. Approve Minutes for November 12, 1992.
4. Monthly Report for November, 1992.
5. Friends of the Library Report.
6. Cooperative Library Advisory Board Report.
7. Planning Committee Feedback.
8. Community Outreach (organizational visits).
9. Adjournment
TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL LIZ NEWTON AT
639-4171, EXTENSION 308 IF YOU ARE UNABLE TO ATTEND.
h:j1oginVojfib-A
TIGARD LIBRARY BOARD
November 12, 1992
MINUTES
Call to Order: 7:00 p.m., Chairman Amo DeBemardis presiding.
Roll Call: Amo DeBernardis, Yvonne Burgess, Susan Grossen
Absent: Jeri Cundiff, Marilyn Hartzell, Carl Kostol
Guests: Liz Newton, John Schwartz
Reports: Minutes for October were approved as written.
Monthly Report for October was summarized by Library Director. YA position
has been advertised. Two staff members have been recruited to work with
Board on community feedback mechanism. Educational Services registration
way up. Indoor Park still needs a home. PORTALS (Portland Area Library
Service) organization is recruiting for public library membership.
Friends of the Library: Yvonne Burgess reported that sales of"Entertainment"
books are going well. Money is coming in from a recent solicitation letter and
.Holiday Book Sale is scheduled for December 10-14.
Cooperative Library Advisory Board (CLAS): Yvonne Burgess was thanked
for her service on CLAS. Pat Reilly has been appointed as the new
representative from Tigard,with Kathy Davis serving as alternate. At the last
meeting CLAB members reviewed a draft of the levy proposal that will go to
the County Commissioners in December. Highlights include the $.39/1,000
rate which is $.06 less than the last levy. Also, WCCLS will be re-examined
for scope, purpose and function during the next three years. Reimbursement
will change from $1.13 to $1.55 per item.
Boards and Committees: John Schwartz and Liz Newton explained progress on streamlining City
Boards and committees. Rational behind process was to end up with a
system that was broader based, "citizen friendly" and driven by citizen
concerns. Library Board members were enthusiastic about opportunities for
citizen contact through the proposed C.I.T. groups. Board members were
asked for feedback on how to create better communication between boards,
C.I.T. groups and Council. Grossen commented that if C.I.T. concept was to
work, issues needed to go to citizens well before plans for action are already
decided. Citizens should not be asked for decisions if they were not going to
be considered.
Space Crunch: Building second floor in Library Towers would be twice as much per square
foot as completing "Phase Two" of the library expansion design prepared by
HDN Architects. This option will be looked at in more detail next spring.
Planning to Plan: Amo DeBernardis, Susan Grossen, and Marilyn Hartzell were recommended
as participants on a library planning committee. The Library Director and two
staff members will meet with this group to start the process for citizen
feedback, goal setting and long range planning.
WCCLS: Board reviewed draft of WCCLS levy without comment. Slide/tape
presentation giving overview of WCCLS services was viewed. Group felt that
some of the information was confusing -especially the relationship of"special
libraries" to WCCLS and its customers. They felt it would have some value
as a presentation tool. The Library Director lead a discussion on how
reimbursement funding worked, and explained the concept of "make whole"
payments. There was some concern expressed that "make whole" would
subvert the idea of a cooperative. Davis explained that the next levy would
probably not have "make whole"funds available, although the provision would
still be in place.
Adiournment: 8:45 p.m.
Respectfully submitted,
Kathy L. Davis
Library Director
libbrd.min
wordTbrary