05/12/1994 - Packet AGENDA
TIGARD LIBRARY BOARD
THURSDAY, MAY 12, 1994 - 7:00 P.M.
TIGARD CITY HALL-TOWN HALL CONFERENCE ROOM
13125 SW HALL BLVD.
TIGARD, OREGON City of Tigard
1. CALL TO ORDER
2. ROLL CALL: BURGESS— CUNDIFF_ GROSSEN—
HARTZELL— IRWIN KOSTOL LEWIS
3. Approve Minutes for April 14, 1994.
4. Monthly Report for April 1994.
5. Friends of the Library Report.
6. Cooperative Library Advisory Board Report.
7. Examining Basic Services.
8. Developing a Tool for Citizen Feedback.
9. Other Business.
10. Adjournment.
TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL LIZ NEWTON
AT 639-4171, EXTENSION 308 IF YOU ARE UNABLE TO ATTEND.
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TIGARD LIBRARY BOARD
April 14, 1994
MINUTES
Call to Order: 7:08 p.m., by Carl Kostol, Acting Chairperson.
Roll Call: Carl Kostol, Jeri Cundiff, Yvonne Burgess, and Nancy Irwin. Staff: Kathy Davis.
Minutes: Irwin moved to approve the minutes as written, seconded by Burgess.
Reports: March Monthly Repo - Director reported furniture for Puett Room has arrived. WCCLS
is planning on providing Internet access via the WILT system sometime this Spring.
Oregon Library Association Exemplary Service Award: This award was presented to the
Children's Committee of WCCLS in recognition of its creative ideas for promoting library
service to county residents. Jody Westerman and Sue Plaisance are both members of
this committee. Jody has served as co-chair for two-years.
1 st Baby Kits are out and circulating and are already on holds list Librarians are working
up a schedule for 100 percent Reference desk coverage. Director is drafting a revised
job recruitment notice for the Educational Services Coordinator position. The intention
is to keep the program pretty much the same. Circulation is still increasing. Volunteer
hours hit an all-time high with an equivalent of 6.5 FTE.
Friends of the Library: Burgess reported sad regrets of FOL member, Pat Colleen,
passing away on April 8, 1994. Children's Area futons are now on sight. FOL is working
on purchasing large readable signs for bookcases and neon signs for the YA Area.
Dedication for GeorgeAnne's Kids will be held Saturday, May 7 at 2:00 p.m. at the Library.
Our own, Delia Russell and Fred Meisenhelder, are among the volunteers nominated for
the Outstanding Volunteers Award through Washington County Council on Aging and the
Washington County Retired and Senior Volunteer Program. The Young Adult book sale
will be held May 13, 14, and 15 in the Puett Room.
C.L.A.B.: Has accepted to allocate funds for the Beaverton Telephone Reference Service.
Director and YA Libradan, Sue Plaisance, attended the City/School District Meeting held
March 16, 1994. It was stated that no personnel cuts in the School Media Centers will
take place next fiscal year. However,the following year, 1995-96 may see substantial cuts
if the budget does not receive some relief. Library Board will continue to work with
schools to address concerns and create a plan for quality library service to students.
Couott-wide Access to Tigard libra!)t Materials:
Beaverton City Library has initiated new circulation policies that will provide countywide
access to most of its materials. Eliminating the High Demand I-type will allow holds to be
placed at any public library in the County. Director asked the Board for their feeling on
this issue. Burgess moved to follow Beaverton Public Library's decision with the
recommendation that our librarians decide on which category of materials to be taken out
of High Demand I-type status, seconded by Cundiff.
Puett Room Policy: Director reviewed policy for use. Library sponsored classes and Children's
programs will have priority on usage. There will be no use of room for private individuals
or groups, Library Board meetings, or business group meetings. Cundiff moved to
approve Puett Room Policy as submitted, seconded by Irwin.
Educational Services Revisited: Noted in Monthly Report.
Other Business:
OLA: Director highlighted conference. Some of the main points was to acknowledge the
change that is coming for libraries and School Media Centers, the librarians need to be
known in the community, and there is a need for our governmental officials to know about
libraries and librarians.
Adjournment: Kostol moved to adjourn meeting at 8:55 p.m., seconded by Cundiff.
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MEMORANDUM
CITY OF TIGARD, OREGON
TO: Pat Reilly, City Administrator
FROM: Kathy Davis, Library Director
DATE: May 5, 1994
SUBJECT: Monthly Report, April 1994
OLA Conference:
We sent seven representatives to this years Oregon Library Association
Conference. The sessions were excellent. Of particular interest were
presentations on Workplace Ethics, Library Service and Ballot Measure 5,
Identifying Non-Tax Revenue, and Oregon Law related to Public Service.
Attendees will be making summary presentations to staff members that did not
attend.
"New Project Moratorium':
A library-wide moratorium on new projects or process changes has been declared
for the next six weeks. This will allow staff time to bring current projects to
completion and assess what needs to be tackled in the new fiscal year.
Computer Network:
Almost 100 percent of Valerie's time has gone to assisting with the City-wide
network. This means that several major library specific projects (getting WILI on
City network; learning how to use our Internet connection through Compass) have
been postponed.
On-Call Reference:
A shortage of available "on-call" librarians prompted us to consider using existing
part-time circulation staff in this capacity. It would require additional training and
some college level coursework, but would provide an opportunity for enhanced job
satisfaction and hopefully a better understanding between work divisions. We will
check on personnel related issues and take action next month.
Automatic Check-Out Systems:
Lake Oswego is installing a system this fiscal year. We will monitor their use of the
equipment and their process for converting the book collection for use with the 3M
machine. We have requested funds for this equipment in the 1995-96 budget.
WILI Update:
"Release 140," a Dynix system upgrade, was installed on the WILI system this
month. All computer functions were down for a week, reflected in a drop in
circulation) (We limit checkouts to six per customer when computers are down).
There have been some continuing "glitches" as everyone adjusts to the new
features. Some functions have been out of service for two and a half weeks,
causing backlogs in ordering, processing, and cataloging.
Staff:
Paula Walker attended 21st Academy Appreciation Night at T.H.S. Mara Sani, Sue
Plaisance, Jody Westerman, and Erik Carter attended a collection development
workshop sponsored by Western Oregon State College. Martha Powers presented
a session on using the Public Library at City University. Jean Lindsay attended
Washington County Council on Aging luncheon with our Notable Award winning
volunteer: Della Russell.
Youth Services:
This years summer program is "Catch the Wave." Terri Smith has organized "work
packets"for families to take home and create decorations for the Children's area.
Sue Plaisance has arranged to do Book Talks for the Cordero School once a
month. She is also setting up a voting display in the YA area to encourage our
older student users to get out and vote.
Internet:
Karrin Hawes spent 20 hours working with our Internet connection. She is trying
to "map out" a few dependable routes on the Information Highway!
Volunteers:
Volunteer Type Number Hour
Adult 81 797.00
Youth 11 65.75
Adopt-a-Shelf 9 29.75
YART 9 13.00
Library Board 4 4.00
Ed. Services 0 0.00
Community Service 4 41.50
21 st Century Academy 0 0.00
(CE 2)
Total 118 951.00 = 5.5 FTE
WORK INDICATORS APRIL 1994 APRIL 1993 APRIL 1992
Adult Materials 20,371 22,061 18,552
Juvenile Materials 17.,828 16,801 14.33
Total 38,000 38,862 32,884
Days of Service 27.5 28 28
Average
Daily Circulation 1,382 1,388 1,176
Hours of Service 271 279 283
Materials
Circulated per Hour 140 139 116
Increase in Circulation -2.2% 18.2% -1.2%
Materials
Added/Withdrawn 645/612 1,280/190 880/223
Borrowers Registered 340 318 302
Story Time 373 387 414
(Number of Sessions) (16) (16) (19)
Toddler Time 47 98 125
(Number of Sessions) (7) (12) (14)
Special Programs 15 20 26
(Number of Sessions) (1) (1) (2)
Fines/Fees Collected $3,043.85 $3,490.57 $2,821.29
Gifts Received $ 3.80 $ 9.62 $ 14.40
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BOOKS * MAGAZINES -VIDEOS - INFORMATION - CDS ' CASSETTES - SPECIAL EVENTS
The Tigard Public Library provides free access to all of this, plus a welcoming environment for
browsing, study, and conversation. Whether or not you personally use your library as a resource
at this time, it is important to us to know what you need and expect from a library in this
community.
Please complete this short questionnaire and drop it in the mail or return it in person!
RATE THE IMPORTANCE OF THE FOLLOWING STATEMENTS
• The library has current and popular books, videos, magazines, etc.
0 1 2 3 4 5
Not Important Extremely Important
• The library staff is well trained and available to provide assistance when needed.
0 1 2 3 4 5
Not Important Extremely Important
• The library offers programs and special events for all ages (such as "how to use the
library" classes; Children's reading events; and educational and how-to classes).
0 1 2 3 4 5
Not Important Extremely Important
• Anyone with any kind of question about their community may contact the library for an
answer or a referral to another agency.
0 1 2 3 4 5
Not Important Extremely Important
• The library keeps an in-depth collection of information for study and research.
0 1 2 3 4 5
Not Important Extremely Important
• The library actively solicits input from citizens to help us decide how to best use tax
dollars.
0 1 2 3 4 5
Not Important Extremely Important
• The library is open evenings and weekends.
0 1 2 3 4 5
Not Important Extremely Important
• The library is open seven days per week.
0 1 2 3 4 5
Not Important Extremely Important
• Tigard Library should be a "full service" library.
0 1 2 3 4 5
Not Important Extremely Important
• Tigard Library should offer a basic level of service in order to control costs.
0 1 2 3 4 5
Not Important Extremely Important
• Would you like to share other thoughts about the Tigard Library?
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