05/02/2016 - Minutes City of Tigard
TIGARD
Budget Committee Summary
Wednesday,May 2, 2016, 6:30 PM
Public Works Auditorium,Tigard, Oregon 97223
MEMBERS PRESENT (8):
Don Fisher, Clifford Rone, Quinton Harold, Nathan Rix,Bill Bigcraft, Jason Snider,John Goodhouse,Mayor
John Cook
MEMBERS ABSENT (3):
Marland Henderson,Marc Woodard,Tom Schweizer
STAFF PRESENT:
Marty Wine, City Manager,Toby LaFrance, Finance and Information Services Director,Liz Lutz, Confidential
Executive Assistant, Carissa Collins-Sr. Management Analyst,Liz Newton,Assistant City Manager,James
DeSully,Assistant Chief,Bob Rogers, Captain,James McDonald, PD, Brad Sitten,PD,Lisa Shaw,PD, Glen
Scruggs, PD,Nadine Robinson, Central Services Director,Joe Barrett, Sr. Management Analyst,Laura Barrie,
Management Analyst, Sean Farrelly, Community Development
1. Call to Order: Chair Don Fisher called the City Center Development Agency budget committee meeting
to order
2. Approval of Minutes from 4/25/2016: Minutes were approved.
3. Public Comment:
a. Corine Arendes,member of the City Center Advisory Commission (CCAC) distributed a letter to
the committee which expressed support for the proposed CCDA budget. She also expressed
support for additional support for the Tigard Downtown Alliance.
b. G. E. McAdams, citizen,Parks Maintenance Utility Fund-how much was transferred from the
general fund and what is expected revenue generated from the water bills and discuss the local
option levy. Councilor Snider said that the Parks Maintenance Fee should raise about$1 million;
the general fund has been subsiding Parks and Recreation and so the council established a funding
source to partially pay for that so less money has to be transferred to pay for that maintenance. The
council authorized the fee to start in April. He also asked about contracts administered by the city
and wants to see if the city verifies that the contractor is not hiring illegal workers.. The Contracts
Manager,Joe Barrett, said that the city doesn't verify with the contractor. The city does pay
prevailing wage. He expressed concern about awarding contracts for those contractors that use
illegal workers to help with their profit.
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c. Glen Scruggs,Tigard Police Officers'Association-he wanted to reiterate some of the issues with
regard to response times; a woman officer had to respond to a domestic violence call by herself;
another officer had to take someone into custody, also by themselves and we had more than 10
calls about shots fired and we weren't able to respond for over 4 hours. We received a citizen
concern about that response time. He also discussed what 4 additional officers would accomplish
regarding overlap during peak call times.
4. City Center Development Agency (CCDA) budget for FY 2016-17:
a. Budget Message: City Manager Marty Wine discussed the accomplishments for this agency:
purchase of Saxony property; Strolling Street Landscaping program; support of the Tigard
Downtown Alliance with events;groundbreaking for the $31 million Burnham&Ash mixed use
project;public artwork;use of a Metro grant for pre-development activities at public and private
sites near the Tigard Transit Center and Main street called the Tigard Urban Lofts development.
Next year the agency plans to do a feasibility analysis and to find a developer for the Tigard Urban
Lofts project; continue the Strolling Street project; continue work with the Tigard Downtown
Alliance and merchants and business owners to address parking challenges; and redevelopment
planning for the Saxony site. Beyond the upcoming fiscal year, the Southwest Corridor Plan's
realignment concepts include a station area in downtown Tigard. This would be a unique
revitalization opportunity for Tigard's Urban Renewal District if transit oriented development
around a light rail station can be attracted to shape downtown Tigard for the future. Marty also
acknowledged the CCDA's success that was helped out by the partnerships and volunteers from the
City Center Advisory Commission,Tigard Area Chamber of Commerce and the Tigard Downtown
Alliance.
b. Approve the City Center Development Agency: The budget was approved by unanimous vote.
c. City Center Development Agency adjournment.
5. Reconvene City of Tigard Budget Committee for FY 2016-17:
a. Approve the 4/25/16 minutes: Minutes were approved.
b. Issue Paper Under Consideration:
1.Sustain General Fund Reserves-Toby discussed a how the general fund has some minimum
cash reserves. This is because the bulk of its revenue comes from property taxes which is
mostly received in late November and December. Fiscal year begins in July. Although we
are getting other revenues between July-late November,it's not as much as we're spending.
So we have a general guideline that states we need to have 25% of our operating budget in
reserves at the start of our fiscal year. Also, the committee and council created a policy to
have an additional$1 million reserve on top of the 25% cash reserve. Sustaining the general
fund is one of the committee's options as part of the $900,000 that has been freed up in the
general fund with the creation of the Parks Recreation Fee. Last year's budget committee
determined that about$400,000 of the general fund that was freed up with the new Parks
Recreation Fee would not be programmed but used to prop up reserves. During the council
deliberations on the Parks Recreation Fee, council asked staff to bring this issue to the
budget committee to determine if we wanted to continue with this policy. Toby provided
and explained a table that outlined the impact of funding level options for the $900,000.
Committee member comments were all in support of maintaining this policy.
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c. Budget Committee Discussion/Decisions:
The committee decided to determine which issue papers that the committee would like to discuss
further. Below are the nine items that the Committee decided to discuss and the end result of that
discussion:
1. General fund reserve: all in favor of putting aside $300,000 for reserve. In future years, the
amount to reserve could be increased to create an average of$400,000 annually.
2. Library Staffing: discuss further: yes-2;no-6
3. Police Response Time: committee indicated they support the following number of additional
officers: 2 officers-1; 3 officers-5; 4 officers-2
4. Immediate City Campus Repairs: unanimously agreed to fund $75,000 for building condition
assessment. Other portions of the proposal are not funded.
5. Parks Maintenance: it was expressed that this is supported but falls below priority threshold;it
was agreed to repair the Summerlake irrigation system at$85,000. The remainder of this
proposal will need to be part of the local option levy.
6. Recreation Program: it was decided that,while it is a Council priority,it is a lower priority than
other areas receiving one-time or ongoing funding. The recreation program should be
considered as part of the local option levy.
7. Tigard Downtown Alliance: all agreed this is important, but not wanting to fund from the
$900K of General Fund available. All agree to approve the item with the caveat that council
consider funding this from a Transient Lodging Tax.
8. PD Roof Repair-It was voted 7-1 to put$55,000 aside for critical short term repair needs. The
full $600K was not funded and should be part of a Facility Bond.
9. PD Locker room-it was unanimously decided that this issue should be part of the Facility Bond.
The meeting was recessed at 9:30pm.
Liz Lutz, Confidential Executive Assistant
ATTEST: Clifford Rone, Secretary
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