09/28/1987 - Packet COMPUTER USER COMMITTEE
AGENDA FOR SEPTEMBER 28, 1987
TOWN HALL CONFERENCE ROOM
1. Computer Systems Manager
A. City Wide Needs
-Software development and evaluation
-Hardware development, evaluation and management
-Vendor contract compliance and management
B. Recruitment and Hire
2. Evaluation of Hardware and Software needs for remainder of
Fiscal Year.
A. Mandate from Administration
B. Look at two time periods (naw thru January and February
thru June)
C. Deadline for submitting needs including cost.
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MEMORANDUM
CITY OF TIGARD, OREGON
TO: Bob Jean, City Administrator, September 18, 1987
FROM: Randy Clarno, Computer User Committee Chairman
SUBJECT: Updated Computer Master Plan FY 87--88 Work Program
and Related Matters
Please find attached a copy of the updated work program for FY 87-88 . It
appears the most software components related to Community Services will be up
and running by January 1, 1988 . Many are now operational . The Police
Department has experienced some difficulties with software development and is
now considering several remedies. If resolved, a significant portion of their
software components could be running by January 1, 1988. Community
Development's progress with overall implementation has been slower than
expected due to problems with computer terminal access (space) and performance
of a key software vendor. Geogroup Inc. , has experienced difficulty
completing various sSftware components since being acquired by Manatron, Inc.
out of Michigan.
The Computer User Committee is currently meeting approximately every other
week to discuss items such as the work program, coordination between
departments and new developments (technology) with software and hardware.
Beginning in October, I will be submitting a monthly report on behalf of the
Committee that hopefully will -address progress on software application
implementation, computer usage by staff, productivity increases, and a
progressive evaluation of future hardware and software needs .
cc: William Monahan
Jill Monley
David Lehr
computer User Committee
cs/0983D
COMPUTER MASTER PLAN
WORK PROGRAM FY 87--88
COMMUNITY SERVICES JUL. AUG SEP OCT NOV DEC JAN FEES MAR APR MAY JUNE:
FINANCE (IPM)
Contact: Wayne Lowry
Automated
Accounts Payable Purchase Orders
General Ledger
• Direct Deposit/ _-
Payroll Accurals
Fixed Assets
C0mplete
Utility Mgmt. ImI?1;
Installation/Testing
Cash Receipts/Trews _ Implementation
Budget IPM or M/P on Micro
207 Disk Drive Addition Install
New Applications
Investment Mgmt Installation/Impl .
Bancroft Fulling & Collect. IPM or• Micro/Test/Impl .
Install/
Project Manager• _ Learn
IBM Compatibility
Finance B25 Install
A/R
COMMUNITY DEVELOPMENT JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUNE
DEVELOPMENT SERVICES
Contact: Randy Clarno
Data conversion Specific Data Input
Parcel File (Randy Clarno) from Wash. Co. On.-Line Use and Training (Zoning & Permit Activity)
Build Contractor Parallel Run
Building Permits (Brad Roast) File (Automated & Manual) Full Time Automated Review _
Qode Enforcement (Deborah Stuart/ Software Specs Software Selection Implement
Ron Hansen)
Development Approvals (Deborah Stuart) Software Development Software Test On—Line Use and Training _
Business Tax (Lir_ Newton) In Use
Engineering Construction Permits
(John Hagman) Software Development On—Line Use and Training Build Data Base
Base, Land Use, & Facility Mapping
(Laura Freeman) Complete Base Mapping Complete Land Use Layers Begin Facility Layers
Engineering — Technical Cogo and drafting software upgrade Investigations into other applications
ltiplan Spreadsheet Staff training and implementation for individual applications (self—paced) _
OPERATIONS
Contact: Cliff Scott
Fleet Management
Hardware Purchase Operating System & Training & Needs
Fleet Management (IPM) and Set—up and Multiplan Training Assessment Reevaluation
Multiplan Spreadsheet Staff training and implementation for individual applications (self—paced)
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUNE
MUNICIPAL COURT
Contact: Nadine Robinson
Training - Core Program
Justice Program ========
(Mind & Traff) Convert Cases from Wang System
Train/Implement - Receipt writing
=
Train/Implement - Report writing options
Train/Implement
Treasury Cash
Training
B-25
Implement - Ct. Monthly Spreadsheet
Implement Report Writing Options
WORD PROCESSING (WANG)
Contact: Sherrie Burbank
System Management Reinitialize __-_- Reini_tLalize
Programming
Police
Training
Standard WP+
Operator' s Manuals ======== =========
Reoearch WP Equipment ========
'
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUNE
POLICE
Contact: Alice Carrick
CLASS TRAINING IMPLEMENTATION/DATA ENTRY
DMS IPM WRITE PROGRAMS: IPM FINISH PROGRAM WRITING:
Criminal Activity Tracking Uniform Crime Reporting
Accident Tracking Community Contact Tracking
Officer Activity Narcotic Info Tracking
Complaint Log Property/Evidence Logging
Investigative Mgmt Info System Neighborhood Watch Program
Training Records Security Survey Tracking
Dispatch Statistics Special Presentations
Management Staff Activity
Police Blotter
Alarm Ordinance
0095W/0004W
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