05/24/1993 - Packet AGENDA
SOLID WASTE ADVISORY COMMITTEE
MAY 24, 1993, 7:00 PM
TIGARD CIVIC CENTER - TOWN HALL CONFERENCE ROOM
13125 SW HALL BLVD.
TIGARD, OR
1. CALL TO ORDER
2. ROLL CALL: Wogen_ Dispenza_ Irwin_
Jacobs_ McReynolds_ Sullivan
VACANT
3. CALL TO AUDIENCE FOR NON AGENDA ITEMS
4. APPROVE MINUTES. March 15 and April 26, 1993
5. METRO YEAR 4 GOAL REVIEW
6. JUNE 19TH COLLECTION DAY UPDATE AND WORK SCHEDULE
7. PUBLIC INFORMATION/EDUCATION PLAN FOR CITIZEN INVOLVEMENT TEAMS (CITs)
8. OTHER BUSINESS
A. Last Meeting in May or June ???
9. ADJOURNMENT
NOTE: TO ENSURE A QUORUM TO CONDUCT BUSINESS, PLEASE CALL UZ NEWTON AT 639-4171,
EXTENSION 308 IF YOU ARE UNABLE TO ATTEND.
le/swacagen
SOLID WASTE ADVISORY COMMITTEE MINUTES
March 15, 1993
1. The meeting was called to order at 7:03 PM.
2. ROLL CALL: Present: Gerry McReynolds, Acting Chair
Don Jacobs Tom Sullivan (arrived at 7:10 PM)
Mark Irwin Cece Zispenza
Mike Leichner, Pride Disposal
Larry Schmidt,< Schmidt's Sanitary Service
Bill Martin, Wash. County Haulers' Assn. Dir.
Loreen Edin, Staff Liaison
3. CALL TO AUDIENCE FOR NON-AGENDA ITEMS - No one appeared before the
Committee to speak.
4. APPROVE MINUTES: 1/23 & 2/17/93 - Motion by Committee Member Jacobs,
seconded by Committee Member Dispenza to approve. Approved by unanimous
vote of Committee present.
5. REVIEW OF 1992 ANNUAL REPORTS FROM HAULERS - Loreen Edin synopsized the
results of staff's financial review of toe haulers reports for 1992 noting
that the rate of return on gross revenues were 11.65% She advised the
Committee that for the first time the City required the implementation of
limits on the amount of related party compensation which would be
reported. The limits applied in 1992 iresulted in the disallowance of
nearly $92,000 in compensation expense. If this limit had not been
applied, the overall rate of return would have been 9.86% or 1.79% lower,
but still within the allowable rate spread. Currently, Council's rate
spread policy is 8% to 128 in the aggregate. Staff's recommendation was
that no rate increase be recommended.
COMMITTEE MEMBER SULLIVAN ARRIVED: 7:10 PM
K
Larry Schmidt questioned whether the Commercial subsidy of the Residential
service line would continue. Loreen Edin stated that this is still the
Council policy direction. Gerry McReynolds stated that the Council should
continue to revisit this issue and eventually correct the rate disparity.
Loreen suggested that when the City changes the rate structure to a
weight-based system it would be a logical time to review the subsidy
policy issue.
6. EXECUTIVE SESSION - The Solid Waste Advisory Committee went into Executive
Session from 7:20 PM to 7:45 PM under the provisions of ORS 192.660 (1)
(f) to consider records that are exempt from public inspection.
7. RATE ADJUSTMENT RECOMMENDATION TO COUNCIL - Acting Chair McReynolds stated
that under the current Council policy there would be no rate change
recommended for the haulers, however, he did wish to point out to the
Council again the disparity between comm rcial and residential rates. He
suggested placing the Metro pass throughlTIP fee on residential customers
only to help reduce the subsidy.
Motion by Committee Member Dispenza, seconded by Committee Member Jacobs
to recommend no rate change for haulers based on the 1992 annual report
and to place any Metro pass through TIP fee in the residential service
rates only. Approved by a 3-1 majority vote of Committee present.
Committee Member Sullivan abstaining.
PAGE 2 OF 2
SWAC MINUTES
MARCH 15, 1993
8. STATUS OF AUTOMATION PILOT PROGRAM - FUTURE OF MECHANICAL ASSISTED GARBAGE
COLLECTION - Mike Leichner reported that he had been running the pilot
program now since last spring. He had found that collection was 30% to
40% faster when mechanically assisted and the drivers do not experience as
many workers comp claims since they were not handling the cans. The only
real complaint he heard was some people felt the 60 gallon cart was too
large to store in their garages. After the first couple of weeks on the
program, customers were very happy with the cart service and did not
oppose taking it to the curb.
Lengthy discussion followed asking more specific questions about the
service.
Loreen Edin noted that since it had been difficult for the haulers to
present financial analysis to the City in time to adequately review for
the 1993 rate hearing process, that City staff recommended the City honor
the haulers' suggestion to allow mechanically assisted service to be
provided upon the citizen's request no later than July 1, 1993. This
would allow haulers who are ready to implement the authority to do so now
without further delay. Those haulers who needed more time to implement
could proceed by responding to customer requests only.
Loreen noted that since this didn't constitute a new or altered service,
only a change in the method by which service was provided that there would
be no rate increase since retrofitting equipment and cart costs would not
require any of the three haulers to spend more than their company's
financial statements would allow. After review the 1992 financial
reports, staff believed the carts and minor retrofit costs could be
accomplished in 1993 for all companies and not require a rate increase.
9. OTHER BUSINESS: Consensus of Committee was to hold the next meeting on
Monday, 4/19/93 at 7:00 PM.
10. ADJOURNMENT: Consensus of Committee to adjourn at 8:03 PM.
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I
SOLID WASTE ADVISORY COMMITTEE MINUTES
April 26, 1993
1. The meeting was called to order at 7:00 PM.
2. ROLL CALL: Present: Eldon Wogen, Chair
Don Jacobs Tom Sullivan (arrived at 7:10 PM)
Cece Dispenza Mark Irwin (arrived at 7:09 PM)
Gerry McReynolds
Paul Hunt, City Councilor
Tom Miller, Miller's Sanitary Service
Mike Leichner, Pride Disposal
Larry Schmidt, Schmidt's Sanitary Service
Bill Martin, Wash. County Haulers' Assn. Dir.
Loreen Edin, Staff Liaison
Liz Newton, Staff
3. CALL TO AUDIENCE FOR NON-AGENDA ITEMS - Committee Member Dispenza
requested that SWAC schedule a Yard Debris Collection Day within the next
month or so. After lengthy discussion, Loreen Edin stated she would work
with Committee Member Dispenza to try and schedule a place for June 5,
1993. She noted that there would be a Bulky Waste Collection Day in June
in Tigard also.
Mr. Russ Iwanchuk, 11710 SW Fairview Lane, Tigard, appeared to speak
before the Committee. Mr. Iwanchuk's concern was the vacation credit
policy noting that he did not believe it was right to allow the hauler to
charge when Mr. Iwanchuk did not place garbage out for collection.
Lengthy discussion followed between SWAC members and Mr. Iwanchuk. SWAC
members noted that the policy allows for four vacation credits each year
as long as the customer notifies the hauler of no pickup at least by noon
the last business day prior to the scheduled collection date. Committee
Member Irwin suggested Mr. Iwanchuk look at using the "on-call" service
where he would call only when he wants service if he were out of town a
lot. Committee Member McReynolds stated that solid waste service is a
utility and provided under rules that benefit the "system" service
delivery. He noted that many cities don't allow for any vacation credits
and he felt Tigard's policy was more than fair. Committee Member Sullivan
stated that solid waste, regionally, was not a market driven system but a
franchise system for both garbage and recycling. Loreen Edin stated that
other utility companies (i.e., phone, electric, water) do not stop
charging for service when a customer is out of town. Solid waste does
have the opportunity to stop charging for vacations but only with prior
notice by the customer. Chairman Wogen thanked Mr. Iwanchuk for taking
the time to come to the meeting and share his concerns with the Committee.
4. APPROVE MINUTES - March 15th minutes will be presented for approval at the
next SWAC meeting.
5. CITIZEN INVOLVEMENT TEAM (CIT) UPDATE - Councilor Paul Hunt stated that
the Council believed that specialized committees were not as effective in
getting a broad range of citizen input as CIT's could be. Therefore,
effective 6/30/93, service by SWAC, Park Board and other specialized
committees would be concluded and CITs would begin 7/1/93. Councilor Hunt
suggested that the CIT format would allow for 4 areas in the City to have
meetings where the agendas could be developed by the citizens in the area.
He requested SWAC members consider if they would be interested in working
in the CIT process.
Committee Member McReynolds asked how a citizen complaint would be heard
in the CIT process. Liz Newton stated that at each CIT meeting there
would be various staff members present as well as Councilors. Any
complaint heard at a meeting would be forwarded to the appropriate staff
person or Councilor for response. She also noted that the CIT meetings
• • ISI
PAGE 2 OF 2
SWAC MINUTES
APRIL 26, 1993
would be held in locations within the 4 City areas. This was anticipated
to encourage attendance by more citizens.
Committee Members McReynolds and Sullivan stated they did not feel the CIT
process would be successful and they did not support the CIT process nor
the conclusion of SWAG as a specialized Committee. committee Member Irwin
stated he felt it could be successful. Loreen Edin reminded the Committee
that it was not just SWAG that would be concluded in June, but Park Board,
Economic Development Committee, Transportation Committee, and all NPOs.
6. UPDATES - Loreen reported that Metro has determined there will be no TIP
fee pass through this year. She also reported that administrative rules
should be issued by the May meeting based on SWAC's comments from the
March meeting.
7. OTHER BUSINESS - Next meeting was suggested to be held on May 24th.
Committee Members McReynolds and Sullivan stated they did not feel a need
for any more SWAG meetings since the Committee was going to be
discontinued in June. Chairman Wogen asked what was planned for the
agenda. Loreen Edin noted that the Yard Debris Collection process would
need to be discussed as well as developing a public information outline of
material and issues to be shared with the CITs over the next year.
Consensus of a majority of the Committee was to hold the next meeting on
5/24/93 at 7:00 PM and make this their last meeting as SWAG.
8. ADJOURNMENT - Motion by Committee Member McReynolds, seconded by Committee
Sullivan to adjourn. Approved by unanimous vote of Committee present at
8:17 PM.
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MEMORANDUM
CITY OF TIGARD, OREGON
TO: SWAC
FROM. Loreen Edin
DATE. May 12, 1993
SUBJECT. Public Information Plan for CIT's
Following is a list of ideas that you may want to consider in preparing your thoughts for
our discussion about information that could be shared with CITs over the next several
months.
• Explain roles of State, Metro, County Wasteshed, City, and Haulers in solid waste
service delivery
• Explain what the solid waste program elements are
• Explain cost of programs
• How to properly prepare recyclables
• Have markets present why preparation is necessary
• Yard debris at curbside by 7/1/94 - education early
• Composting
• Explain precycle - buying wisely
a � 1
A,,,,ftWASHINGTON
COUNTY,
OREGON
April 13 , 1993
TO: Councilor Rod Monroe, Chair
Members of the Budget Committee
FROM: Delyn Kies 3��-
Solid Waste Management Coordinator
RE: Household Hazardous Waste Program and Budget
Last December the attached testimony was offered to the Council
Solid Waste Committee during their consideration of a budget
increase for household hazardous waste program staff. We did not
oppose the increase. It was for the purpose of fully staffing the
two permanment facilities at Metro South Station and Metro Central
Station and it was approved.
However, because of Metro's desire to complete the two fixed
facilities and limited funds from DEQ for household hazardous waste
collection events, service to east Multnomah County and Washington
County was limited to two one-day events in each area. The service
we anticipated was a mobile collection facility, an education
program and recommendations for long-term funding.
These were components of the Household Hazardous Waste Management
System Chapter of the Regional Solid Waste Management Plan adopted
by the Metro Council in June, 1992. The mobile collection facility
was to be initiated by January, 1993. A mobile collection facility
is similar in nature to a fixed facility except it moves from
location to location. This was recommended as an alternative that
would provide a convenient and effective level of service for
certain areas of the region at less cost than another fixed
facility. It is estimated that 8-10 two-week collection periods
would cost between $500,000 to $600,000.
We understood then, and understand now, the fiscal constraints and
decisions that Metro faces. However, we continue to have the same
concerns in the long-term and wish to reiterate them for your
consideration:
1. Household hazardous waste service levels need to be consistent
throughout the region.
No dollars were included in the Proposed Budget for a mobile
collection facility or other comparable household hazardous waste
collection service for east Multnomah County or Washington County
even before the current budget cutting process. We continue to be
committed to the approved Regional Household Hazardous Waste
Management Plan and expect Metro to implement and fund the plan as
adopted.
Department of Health & Human Services
155 North First Avenue
Hillsboro, Oregon 97124
1AIV( Ahdrilinn Dl mni% QAn nrrr Ar4minictrnfinn £ Dhnninn• mnii nwi-AAn9 Tnn• 15031 648-8601
Page Two
2 . Local governments and communities need to be involved in
planning and implementing household hazardous waste programs.
In Washington County, a number of people and agencies have
been looking forward to participating in the implementation of a
program. For example, Unified Sewerage Agency has been under
orders from the state to improve the quality of the Tualatin River
Basin. A key component of their strategy is disposal of household
hazardous waste by means other than storm drains. Most
importantly, our residents are anxious for opportunities to
properly dispose of such wastes other than in the garbage can or
the sewer system. This is evidenced by the fact that over 20% of
calls from Washington County to Metro Recycling Information in
March, 1993 were about household hazardous waste, more than for any
other of the twenty-five categories. Such calls are consistently
in the top three categories each month.
Many governments, businesses and professionals in the field
were involved over a two year period to develop the Plan and
represent the needs of their communities. We recognize that new
situations and new technologies may necessitate changes in the
Regional Plan. However, the process for change should include as
much involvement and effort as the development of the original
plan.
3. Resources need to be increased for public education and
promotion of household hazardous waste_programs.
Again, we are mindful of both Metro's and local governments'
fiscal constraints. However, the Washington County Cooperative
Recycling Program, which includes the thirteen cities and the
unincorporated area, has prepared plans and budgeted resources to
comply with both our Year Three and Year Four Waste Reduction
Program requirements. These include promoting Metro's fixed and
planned mobile collection facilities and participating in the
development of a regional strategic plan for household hazardous
waste education and promotion.
We encourage Metro's continued committment to the adopted Plan
which calls for an education program about purchasing choices and
alternative products.
Thank you for your consideration of these concerns.
c: Metro Council
John Houser, Council Analyst
Rena Cusma, Executive Officer
Bob Martin, Department Director
Lynda Kotta, City of Gresham
Cities of Washington County Cooperative Recycling Program
WASHINGTON
COUNTY,
OREGON
December 15, 1992
TO: Judy Wyers, Chair
Members of the Metro Council Solid Waste Committee
FROM: Delyn Kies
Solid Waste Management Coordinator, Washington County
Lynda Kotta
Solid Waste Program Manager, City of Gresham
SUBJECT: Testimony on Budget Increase for Household Hazardous
Program Staff
This testimony is offered on behalf of the Cities and County of
Washington County and the Cities of east Multnomah County.
We are not opposing the budget ordinance amendment before you that
would increase staff and expenditures for Household Hazardous Waste
(HHW) programs. However, we do have three concerns for your
consideration in the long-term:
1. HHW service levels need to be consistent throughout the
region.
The Household Hazardous Waste Management System Chapter of the
Regional Solid Waste Managment Plan was approved earlier--this year
by the Hazardous Waste Subcommittee, the Technical and Policy
Committees, this committe and the Metro Council. It requires Metro
to secure financial assistance from DEQ and initiate procurement of
a mobile collection facility before January, 1993. Initially, this
service is to be provided in east Multnomah County and Washington
County. Because of limited funds from DEQ ($200,000) and Metro's
desire to spend its resources to complete and fully staff the two
permanent facilities in Oregon City and N.W. Portland, service to
east Multnomah and Washington Counties has been reduced to two one-
day limited events in each area. One event will accept only
pesticides and the other event will accept only batteries, oil and
paint products.
While we can accept this, if necessary, for this budget year, we
want to make it clear that for next fiscal year, we continue to be
committed to the approved HHW Plan and expect Metro to implement
and fund the plan as adopted. Part of the reason for recommending
an alternative such as mobile collection facilities was a
Department of Health&Human Services
155 North First Avenue
I-lillchnrn Orannn Q7194
sensitivity to the costs of operating permanent fixed facilities at
the transfer stations. All those involved in the planning process
agreed that the mobile collection alternative would provide a
convenient and effective level of service for certain areas of the
region at less cost than another fixed facility.
2. Local governments and communities need to be involved in
planning and implementing HHW programs.
The HHW chapter and plan were developed over a two year period with
the involvement of many government, business and professional
advisors. While we continue to be committed to the plan and the
process with which it was developed, we recognize that
circumstances arise that may necessitate changes in the plan.
These can be short-term, such as is occuring this year, or long-
term when new technologies, the benefit of experience or unexpected
opportunities become available.
However, we ask that if such changes are expected, the process for
change include just as much involvement and effort as the
development of the original plan. We also appreciate early and
continued communication and cooperation from Metro in implementing
programs so that we can all meet our responsibilities in a manner
that assures efficient and cost-effective services to the public.
3. Resources need to be increased for public education and
promotion of HHW programs.
A condition of the funding from DEQ for HHW events in east
Multnomah and Washington Counties is that 25%, or $50,000, be spent
on public education and promotion. Promotion will focus on the
events themselves while education efforts will focus on long-term
messages for reducing the use of products that result in HHW and
the use of alternative products. We do not see a similaf level of
effort from Metro region-wide. Again, this may be the result of
funding limitations this fiscal year, but we continue to encourage
committment to the adopted plan which calls for an education
program about purchasing choices and alternative products as well
as recommendations for long-term funding mechanisms for HHW
programs.
Thank you for your consideration of these concerns.
c: Metro Council
Rena Cusma, Executive Officer
Gussie McRobert, City of Gresham
Cities of Fairview, Troutdale and Wood Village
Cities of Washington County Cooperative Program
WASHINGTON
COUNTY,
OREGON
TESTIMONY TO THE SENATE COMMITTEE ON AGRICULTURE AND NATURAL
RESOURCES REGARDING SENATE BILL 643
April 12, 1993
Good Morning. My name is Delyn Kies and I am Solid Waste
Management Coordinator for Washington County. Like most of Oregon,
solid waste and recycling collection is franchised in the
unincorporated areas and the cities of Washington County. Service
levels are determined, rates are set and any enforcement action is
taken by the local jurisdiction. Private hauling and recycling
companies provide the service.
We are opposed to Senate Bill 643 for three reasons:
1. It does not take into account variations in service levels,
geography, densities and costs among communities.
There is great variation among jurisdictions across the state
in terms of solid waste and recycling collection services and
costs. Even in Washington County we have very rural communities in
the unincorporated areas and very populated areas such as
Beaverton. All the cities and the County have joined together the
last four years in a Cooperative Recycling Program for the purpose
of providing uniform and consistent recycling services county-wide.
Even so, some jurisdictions collect additional materials such as
plastic milk jugs and yard debris. Distance from markets and
transportation costs for jurisdictions in southern and eastern
parts of the state result in much different recycling collection
services and costs than those in the Portland metro area. In
garbage collection, some haulers have automated curbside collection
vehicles while others still walk to the backyard to collect the
can.
Such variations make a statewide cost of service study of
questionable value. Decisions about service levels, cost recovery
and rate policies are best made by the local jurisdiction to
reflect the concerns and needs of the local community.
2. It does not recognize existing capabilities and expertise at
local governments.
Most cities and counties that franchise collection have been
setting rates for twenty to thirty years. Although we agree there
can probably always be improvements, there is no evidence of
Department of Health& Human Services
155 North First Avenue
Hillsboro, Oregon 97124
%AA(' Khftr'rfinn Pinn• /final RdrL.nsss Administration & Planning: (503) 693-4402 TDD: (503) 648-8601
Page Two
incompetence or inattention to rate-setting. However, there are
several recent actions to enhance local processes.
In Washington County, the thirteen cities and the county have
developed a uniform financial reporting form in the last year. The
purpose was to provide haulers working in more than one neighboring
jurisdiction and the local governments with a consistent and
comparable method of tracking and evaluating costs. Other local
governments in the Portland metro area are now meeting informally
to, develop commercial recycling programs and part of this effort
includes sharing rate-setting forms and discussing common problems
and solutions.
At the statewide level, county solid waste managers meet
periodically through the Association of Oregon Counties.
Consideration is now being given to developing a position at AOC to
provide technical assistance to counties on a variety of solid
waste and recycling program and regulatory issues, including rate-
setting. Again, financial forms and procedures are shared to take
advantage of solutions to common problems and others' expertise.
Larger counties provide assistance to less populated counties and
those with the special issues of rural collection compare
successful experiences.
3. This is not the time to add another layer of government or add
costs to a necessary public service.
Local jurisdictions throughout the state are cutting budgets
and rethinking how to provide better service at less cost. This is
why governments are talking more and sharing expertise as evidenced
by the examples above. We do not want to duplicate services. We
do not want to waste resources of time and money. We do want to be
more responsive to the public.
In Washington County, for example, last year we spent almost
$25,000 for professional accounting services and many hours of
local staff time to review cost and revenue data from collectors,
analyze a variety of service and rate structure revisions and
prepare recommendations for rate adjustments. This also included
development of a comprehensive financial reporting form and uniform
methodology to allocate costs between types of service and between
jurisdictions. This form will be used by fourteen jurisdictions.
We do not want to pay again for the PUC to develop a form or
perform a cost study that may or may not reflect our priorities.
In addition, each jurisdiction has at least one public hearing
during the rate-setting process and is accountable to local
constituents all year long on services and rates. We do not want
to lose that accountability or local responsiveness to the
ratepayers.
Page Three
In summary, we feel that sending resources to the PUC for
rate-setting tasks at this time will duplicate efforts, add costs
and ignore local variations. we urge you to drop consideration of
Senate Bill 643 .
Thank you for the opportunity to comment.
MEMORANDUM
CITY OF TIGARD, OREGON
TO: SWAC Members
FROM: Loreen Edin
DATE: May 3, 1993
SUBJECT: Yard Debris Collection Day
NO YARD DEBRIS COLLECTION DAY ON JUNE 5TH --- The deadline for
coordinating the Yard Debris Collection Day is today in order to
get the event advertised in the Cityscape Newsletter. I have been
unsuccessful in finding a suitable site for this event since school
is still in session and Cook Park will be heavily used the weekend
of June 5th.
While we can't schedule something this summer, the Haulers and I
will continue to look for ways to hold a yard debris collection day
this Fall, hopefully at Cook Park working around the soccer field
use.
BULKY WASTE COLLECTION DAY IS SCHEDULED FOR JUNE 19TH --- I have
been working with Washington County to schedule a Bulky Waste
Collection Day which will be held on Saturday June 19th at Fowler
Junior High School. Funding for this will be partially from Metro
grant monies. We will need to seek volunteers that can help lift
and move large items such as refrigerators, couches, etc. I am
working with Washington County to schedule some community service
workers in on that day to help also.
If you have questions about this schedule or can volunteer to help,
please give me a call at 639-4171. See you on the 24th for our
next SWAC meeting.
M a ;
•
PRECISION
PLASTICS
APRIL 20, 1993
CITY OF TIGARD
13125 SW HALL BLVD.
TIGARD, OR 97223
ATTN: LOREEN EDIN
DEAR LOREEN;
I HAVE BEEN NEGLIGENT IN INFORMING THE CITY THAT I HAVE MOVED RECENTLY TO
YACOLT, WASHINGTON. I HAVE SOME PROPERTY THERE AND I AM IN THE PROCESS OF
BUILDING A HOUSE.
I'M CONCERNED THAT THIS MOVE WILL LEAVE THE SOLID WASTE ADVISORY
COMMITTEE UNDERSTAFFED AND WOULD APPRECIATE SOME FEEDBACK FROM YOU AS
TO WHETHER YOU WOULD LIKE ME TO CONTINUE GOING TO THE SWAC MEETINGS UNTIL
CIT HAS BEGUN.
PLEASE GIVE ME A CALL(206)690-0108.
THANKS LOREEN.
SINCERELY,
ELDON WOGEN
3000 Lewis&Clark Hvvv,Vancouver,)X'A 98661 (206)695-1234 FAX:(206)693-0552