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07/15/1991 - Minutes SOLID WASTE ADVISORY COMMITTEE MINUTES July 15, 1991 1. The meeting was called to order at 6:12 PM. 2. ROLL CALL: Present: Gerry McReynolds, Chairman Don Jacobs Mike Meinecke Mark Irwin Mike Leichner, Pride Disposal Company Tom Miller, Miller Sanitary Service Larry Schmidt, Schmidt's Sanitary Service Loreen Edin, Staff Liaison Jim Coleman, City's Legal Counsel Valerie Johnson, City Counselor (arrived at 6:40 p.m. , left at 8:30 p.m. ) 3. APPROVAL OF MINUTES: 6/17/91 Motion by Committee Member Irwin, seconded by Committee Member Meinecke to approve. Approved by unanimous vote of Committee present. 4. WASTE REDUCTION PROGRAM - YEAR TWO REVIEW AND RECYCLING CONTAINER DISCUSSION A. Bill Martin, Recycling Coordinator for Washington County, presented Year Two Plan for the Waste Reduction Program. He noted this is required through the Five-Year Waste Reduction Plan developed by Metro. He synopsized the following goals and requested Committee approve the goals and recommend adoption to the City Council. Goal One: Regulate residential garbage collection to implement weekly curbside recycling program with containers. Goal Two: Regulate commercial garbage collection to implement waste audit and recycling program. Goal Three: Regulate multi-family garbage collection to implement a recycling program with economic incentives for owner/managers and haulers. Goal Four: Implement in-house recycling programs to include as many materials as practical at all facilities. Goal Five: Expand local commercial waste audit expertise for a variety of businesses. Document designated number of commercial waste audits, developing more comprehensive program for year three. Goal Six: Invite schools to participate in waste audits and encourage them to implement waste reduction and recycling programs. SWAC Minutes July 15, 1991 Page Two Gdal Seven: Develop wording to facilitate recycling during design review and site plan review procedures of commercial and multi- family units. Goal Eight: Develop a recycling container systems plan in multi- family residential units. Goal Nine: Plan and implement a yard debris collection program that meets the regional yard debris recycling plan minimum requirements. Goal Ten: Complete an annual report work sheet for Year One and submit it to Metro by 9-30-91. Goal Eleven: Develop a plan for special waste collection. Goal Twelve: Perform a feasibility study on . an intermediate processing and marketing program of residential multi-family and commercial recycled materials. Goal Thirteen: Perform analysis of recycling incentives with the development of model language for establishment of service standards for franchised haulers. Goal Fourteen: Third Year work plan written and submitted on time. Bill Martin noted that Metro has reduced their funding 20 per cent over last year and have indicated they will continue to do that through Year Five, at which time they will no longer participate in funding of the Waste Reduction Program. Bill suggested the City would need to look at ways to supplement funding in Year Three. Committee discussion centered around the following issues: Customer description (residential, commercial, multi-family vs. can or container) . Counselor Valerie Johnson arrived: 6:40 p.m. B. Residential Recycling Container Discussion. Bill Martin noted that in Task One of Year Two, the Washington County Wasteshed needs to implement a weekly curbside recycling program and distribute containers for recycling. He noted that Metro has a grant for three dollars ($3.00) apiece to go towards whatever recycling container the City chooses to use. While Metro's grant is $3 for each container, the County has recommended bins be used as the recycling container, those would be at a cost of $2.97 each. There's been some indication that the haulers in the Tigard area would be interested in using buckets rather than bins for recycling, and those would cost $3.60 each, and would require 3 buckets per household rather than one bin, which can hold 3 types of recycling material. SWAC Minutes July 15, 1991 Page Three Bill reported that Clackamas County, the majority of Multnomah County and all but 3 cities in Washington County have decided to go with bins at this time. Lengthy discussion followed. It was noted that the bins are made from 25% recycled plastic from the State of Oregon. The haulers mentioned they would be letting the customers who currently have buckets use those along with their bins if the City chose to go with a bin. Motion by Committee Member Meinecke, seconded by Committee Member Irwin to use bins as the official recycling container for the City of Tigard. Approved by unanimous vote of Committee present. The color of the bin for the City of Tigard will be off-white. Recess 7:10 p.m. , reconvened 7: 20 p.m. Motion by Committee Member Irwin, seconded by Committee Member Meinecke to recommend adoption of the Year Two Plan to City Council. Approved by unanimous vote of Committee present. 5. SOLID WASTE ORDINANCE DISCUSSION Chairman McReynolds reviewed the history of the ordinance language discussions and noted that he and Loreen Edin had met with the hauler's attorney and City's legal counsel to review policy issues and staff process recommendations. He then suggested that the Committee review each item as outlined in the July 9 memo submitted in the packet by Loreen Edin. A. Generator hauling own waste: Lengthy discussion followed regarding how to define the classification of generators that should and should not haul their own waste while keeping the ordinance language clear enough to be . enforceable. Consensus of the Committee was to direct Jim Coleman to draft language that would require pickup of solid waste to go directly to a disposal site, not making other stops, and requiring a combined gross vehicle axle weight rating of 10,000 lbs. or less. B. Construction site hauling: g The Committee, haulers and staff agreed that the proposed language makes it clear that mixed waste hauling from construction sites is allowed only by the franchisee. Source separated materials for recycling could be hauled by a third party hauler if the generator was compensated at "fair market value. " Loreen Edin noted that historically the City of Tigard has considered fair market value compensation at $1 or more being paid to the generator by the third party hauler for the right to haul recycled material with no charge being allowed for a haul fee. SWAC Minutes July 15, 1991 Page Four Councilor Johnson left: 8:30 PM C. Franchise term: It was agreed to review this issue at the August meeting. It was noted that Lee Kell has drafted proposed language for review which the haulers agree with. Recessed 8:33 p.m. , reconvened 8:38 p.m. D. Rate setting process: The Committee consensus was that the suggested language change in the July 9 memo from Loreen Edin was agreeable. E. Haulers' ability to bill owner: Jim Coleman discussed in detail the effects Measure 5 may have in this issue. He noted that the City was taking steps now to no longer bill a property owner for sewer rates for the same reason that he was suggesting that the City remove this language from the franchise ordinance. Lengthy discussion followed. Jim noted that if the City were to remove the language allowing property owners to be billed on delinquent accounts from the Solid Waste Ordinance, that the haulers. would not be precluded from billing owners as a regular business practice. The Committee requested that the haulers' ability to bill an owner be left in the draft that goes before the City Council. This is an area that City's legal counsel agreed to disagree on as it went before the City Council. F. Compactor annual inspection: After some brief discussion, it was recognized that City staff and the Committee would be disagreeing on this issue as in the past when it goes to City Council. G. Penalties: The Committee, haulers and staff agreed the best process would be civil infraction penalties which is currently proposed in the ordinance. H. Non-profit collection permit process: Committee agreed to delete the permit process for non-profit collections from the draft which will be presented to City Council. SWAC Minutes July 15, 1991 Page Five I. Administrative rule approval: Consensus of Committee was to request Jim Coleman draft language that would allow all rules and amendments to be approved by the City Administrator if the haulers agreed with the rules during their 30-day review period. If the haulers disagreed with the proposed rule, adoption of the rule would go directly to the City Council for consideration. J. Annual report adoption: Group consensus was that the annual report form should be adopted by administrative rule which would create less need for ordinance amendments in the future. Loreen Edin asked how the Committee and haulers wished to share their concerns with the Council. Both Committee and haulers noted that they would be responsible for creating their written comments for the Council packet. Loreen further suggested the August meeting date may need to be changed in order to allow some time for all parties to get their written comments in for inclusion in the packet. Consensus of Committee was to request staff to check for quorum for either Wednesday evening, August 14th, or Thursday evening, August 15th. 6. ADJOURNMENT Motion by Committee member Meinecke, seconded by Committee Member Jacobs to adjourn at 9:24 PM. Approved by unanimous vote of Committee present. H:\login\alice\loreen\swacmin