09/26/1991 - Minutes • 0
Minutes from the September 26, 1991 Records Management Committee Meeting
Attending were Cathy Wheatley, Renae Simmons, Bonnie Mulhearn, Bobby White,
Ambra Leiker, Amy Anderson, and Nadine Robinson.
o Briefly reviewed Records Department work plan for next three years.
o Bonnie asked about filming of the Planning Commission minutes. It was
clarified that all the minutes currently stored in vault will be filmed
this year and with yearly upkeep from then on.
o Discussed the draft of the Oregon State Archives City Records Retention
Schedule. The State Archivist and City Recorders are developing this
general schedule in hopes that it will be broad enough to get away from
individual city's special schedules. Records will be sending out copies
of section(s) effecting each department.
o Discussed optical disk and trying to get money in budget next year.
o Let everyone know about "blow back" problem with commercial film.
Nadine will be looking into finding cheaper copying. Also may plan on
keeping plans or drawings at offsite storage after filming instead of
destroying.
o Discussed what are or are not public documents. Check with City Attorney
before turning person down outright.
The next Records Management Committee meeting will be held on October 14
at 9:15 a.m. in the Town Hall Conference Room.