12/09/1991 - Minutes 0 9 by�WL
Records Management Committee Meeting
December 9 , 1991 Minutes
Attending were: Amy Anderson, Sherrie Burbank, Bonnie Mulhearn,
Nadine Robinson, Renea Simmons, Bobby White
o Discussed what will be microfilmed this fiscal year
• Land use planning, thru 1985
• Commercial plans
• Personnel records (Terminated Employees)
• Engineering Maps (as-builts)
• Planning Commission Minutes, thru 1990
City Council, 1991 minutes
• Building Jackets
• Street Opening Permits
• Public Improvement Records
• Police Case Files, 1989 files
o Microfilming bid goes to council on December 17, 1991, and we
hope to start sending files out to be microfilmed shortly
after that . Commercial Plans, Personnel Records, Engineering
Maps, Planning Commission Minutes, and Land Use Planning will
be the first group to be sent out . We will send out E-Mail
notifying people when the files will be off-site.
o Need to come up with a cost for copy projects on microfilmed
plans .
o Once records management manual is completed and distributed,
Nadine will be attending section meetings to discuss the
manual with the employees .
o Talked about what happens to the supervisor' s copy of an
employee file once the employee leave. We need to check with
Personnel so a policy can be added to the manual
Next Records Management Committee Meeting will be held on
January 13 , 1991 at 9 : 15 a.m. in the THCR.