03/09/1992 - Minutes • 0
Records Management Committee Meeting
March 9, 1992
Attending were: Cathy Wheatley, Bonnie Mulhearn, Kathy Kaatz,
Bobby White, Amy Anderson, Ambra Leiker, Nadine Robinson, Renae
Simmons, Sherrie Burbank
• Nadine heard back from Janice regarding supervisor copy of
employee file. When an employee leaves, the supervisor's file
on the individual is usually destroyed. The materials in the
file are only supposed to be copies of what is in Personnel's
file or are supervisor' s notes which would no longer be
pertinent . After an employee leaves, other than benefit
information, nothing new is added to the employee' s file.
• Records room/Vault : records room is the individual
department ' s responsibility. They are responsible for
maintaining the files and transferring records from their
office to the records room. If files need to be transferred
from the records room to the vault, records staff is
responsible.
• Nadine talked to Bruce about Engineering getting Clerks
Indexing. He hopes to get this on in the next couple of
months . (Maybe with some encouragement we can get him to do
it sooner) . It was also mentioned that people would like
training on the Clerks Indexing.
• Records Manual : there won' t be examples of a "working file" .
If certain questions arise we can address them to the State
Archivist .
• Cathy has a videotape on the 24 Hour City Hall, which we will
be watching at the next RMC meeting.
Next Records Management Committee meeting will be held on April 13 ,
1992 at 9 : 15 in the THCR