04/28/1987 - Packet BUDGET COMMITTEE AGENDA
April 28^ 1987
QW
7:00 1 . Call to 0rdur, and Roll Call: Christensen Mueller ,
Bergman __ ......_, Funk , Patton , Brian
Eadon -----
Edwards Johnson ------ ------'
_____' ___ , o nnun _____, and Schwartz
7:06 2. Follow—Up' n
.
Population Estimates and Annexation Assumptions/5—Year Plan
. TPOA Arbitration/5—Year Plan
.
Receive and File Minutes
7: 15 3 . State and Federal Revenue Sharing Public Hearing
. Open Hearing
Revenues Summary (0 FRS/$108,000 SRS)
.
Proposed Use ($2,500 WCCAO/$2,500 Shelter/$103,000 Police)
. Public Comment
. Close Hearing and Continue Deliberations to 5/12/87
7:30 4. Social Services (page 69)
. TCYS and Senior Center,
7:46 5. Library (page 65)
. Irene Ertell, City Librarian
8: 15 0. Community and Administrative Services (page 27)
Jill Monley, Director-
8:45
ireotor8:45 7. Police (page 20)
. David Lehr, Chief
9:30 8 , General Government and City Attorney (page 122)
. Wayne Lowry, Finance Director
0:50 0. Debt Services (page 120)
. Wayne Lowry, Finance Director
18:00 10, Other Business and Continued to 5/5/87
.
Judy Christensen
BJ: ob/1387W
��
MEMORANDUM
14aw CITY OF TIGARD, OREGON
TO: Bob Jean, City Administrator April. 28, ,1987
FROM: Brian Hartung, Admin. Analyst (Consulting)
SUBJECT: 1987 Population Estimate
The following is the breakdown for the 1987 population estimate. This
estimate includes the recently certified South Metzger annexation.
ASSUMPTIONS CURRENT EST. 5-YEAR PLAN
1986-87 Certified Population (7/1/86) 2Q.765 2Q.76Q
South Metzger Annexation 1,250
Subtotal 22,015
Other Annexations 8
Subtotal 7.2,023
New Construction (4-1-86 to
3-31-87) (573 units @ 2.41 x
.95 occupancy rate) 1,312
Total Estimated 1987-88 Population (7/1/87) 2a-33-!! 22.700
Island Annexations 175
New Construction (400 units) 880
Total Estimated 1988-89 Population (7/1/88) 24.390 24.000
New Construction (400 units) 880
Total Estimated 1989-90 Population (7/1/89) 7 2,70 25-IM
Metzger Annexation 5,500
New Construction (400 units) 880
Total Estimated 1990-91 Population (7/1/90) 31 .65Q, alI D00
Note: PSU population center used an average household size of 2.2 for 1986
population estimates. This included a factor for occupancy rate. If
this method is used for 1987 certification for new construction,
population would increase by 1,261 to 23,284.
BH:sb/1335W
4C
tigard community youth services
To: Budget Committee, City of Tigard 620-2621
From: Carol Beutz, President, TCYS Board of Directors
Bill Knudsen, Director, TCYS
Date: April 28, 1987
Re: Funding Request, FY 1987-88
Attached is a proposed budget for TCYS, program data, and a summary of con-
tributions TCYS has made to the Tigard/Tualatin/Sherwood communities.
The City of Tigard rightly can be proud of its support for youth services.
For eleven years TCYS has been helping families function better, helping kids
to make responsible decisions, finding workers to meet business and homeowner needs,
training for parenting, finding Big Brothers for Little Brothers, and locating
additional resources to serve young people better. TCYS has provided a valuable
resource to schools, the Juvenile Department, and Children's Services Division in
providing much needed low-cost counseling services that are easy to get to,
,,tactical, and non-clinical. Many families and youth intimidated by clinical or
formal settings find TCYS to be like a skilled and caring neighbor.
TCYS has always been open to all largely because the city, county, and the
state (JSC) allowed it. While TCYS is not in danger of closing its doors, its
ability to be open to all is threatened by the decision of the Washington County
Juvenile Services Commission to respond to legislative pressure and use JSC funds
to serve at-risk kids exclusively. In this decision the JSC abandoned three kinship
programs (Tigard, Beaverton, and Forest Grove) and reduced the ranking of youth
service center counseling programs to the point that Forest Grove and Tigard
suffered severe cuts from current year support. Tigard has $41,300 from JSC this
year, asked for $61,500 for next year (to maintain current service level and add
Sherwood to the service area and to start a Restitution Program) , and was allocated
$20,000 for FY 1987-88. In our judgement TCYS needs two full-time counselors; because
of JSC's decision it will have .75 FTE counselor time. Since all youth served by
JSC funds now must be at-risk, TCYS is faced with the likelihood of having to turn
away families smart enough to call when problems are manageable.
TCYS's allocation next year from JSC is $42,000 less than it asked, $21,000
less than JSC provided this year. Below are listed staff positions that will be
cut in order to meet available funds:
Counselor .25 FTE $ 8,179
Counselor .5 13,934
Counselor .5 13,934
Volunteer Coordinator.25 6,570
`4 ` Restitution Coord. .25 6,570
9020 S.W.Burnham • Tigard,OR 97223
serving The Tigard&Tualatin areas
4/28/87
Page 2
As the attached budget shows (it was prepared in January, 1987), TCYS
intended to ask Tigard for continuation of its support level of 1986-87.
The sudden and unexpected shift of JSC priorities requires that we ask all
three cities, Tigard, Tualatin, and Sherwood, to help fill the gap. Tualatin
and Sherwood both have indicated a willingness to consider future support to
TCYS, but such support will depend on and wait on each city's approving a new
tax base,.in 1988. Until then, Tigard may be the only city in a position even
to consider additional support.
TCYS is a unique and valuable resource, not just for families and kids,
but also for school and court staff, to the business community, and to
homeowners. Its presence enhances the livability of Tigard and provides a focus
for the city's committment to youth. TCYS appreciates Tigard's past support
and looks forward to many more years of service to this community.
tigard community youth services
620-2621
Budget Proposal, FY 1987-88
Submitted to TCYS Board, February, 1987
Personnel FTE Cost
Counselor 1.0 $22,491
Counselor 1.0 20,400
Employment Coordinator (JTPA) 1.0 21,322
Employment Assistant 1.0 15,736
Employment Specialist (CDBG) .5 8,109
Restitution Coordinator .25 4,055
Volunteer Coordinator .25 4,590
Office Manager/Kids for Hire Coord. 1.0 15,798
Office Aide .38 2,500
Crew Leader .08 1,550
6.46 $116,551
Fringe @ 17% (Health, FICA, Unemployment, and SAIF) 19,736
Materials and Services
Rent $ 1
Utilities 2,000
Repair and Maintenance 500
Furnishings 1,200
Insurance 2,000
Mileage 2,500
Staff Development 900
Licenses/fees 500
Office Supplies 3,000
Postage 1,500
Phone 5,500
Dues/Subscriptions 700
Professional Services 3,000
Printing/ads 3,237
Program Materials 1,500
Fundraising Costs 500
Miscellaneous 1,000
$29,538
GRAND TOTAL, EXPENSES $165,825
(Revenue on reverse side)
9020 S.W Burnham • Tigard,OR 97223
sen*;g The Tigard F Tuakitin areas
Tigard Community Youth Services
Budget Proposal, FY 1987-88
REVENUE
City of Tigard $21,200
City of Tigard, Summer Crew Supervision 1,800
Community Development Block Grant 6,288
Juvenile Services Commission 61,892
Job Training Partnership Act, Year Long 36,500
Job Training Partnership Act, Summer 20,000
Business Appeal (Mail) 2,000
Foundations -2,945
Program Fees 3,500
Board Fundraising 2,000
General Appeal (Mail) 2,000
Civic Clubs 2,500
Corporate Donations 1,000
Individual Donations 300
Church Donations 400
Carryover from FY 1986-87 500
Interest Income 500
Miscellaneous 500
GRAND TOTAL, REVENUE $165,825
The Juvenile Services Commission awarded TCYS $20,000 for its
Family Services Program for 1987-88.
TIGARD COMMUNITY YOUTH SERVICES
18 iybnth SERVICE REPORT
July 1, 1985 to December 31, 1986
1 . " 'MBER OF YOUTH REFERRED THIS MONTH RE-REFERRALS
14ow, TOTAL 720
2. SEX 30()1 FEMALE 420 2.MALE
3. ETHNICITY
33 t .As1AN 3 3.HIsPAN1c 679 s.cAucAsioN
5 2.BLACK 0 4.NATIVE AMERICAN 6.07HER
4. AGE
64 12 AND UNDER 82 14 128 t6 65 18
50 13 122 Is 128-17 81 OVER 18
LIVING STATUS
327 1 .BOTH PARENTS 7 S.FATHER/UNMARRIED PARTNER 17 9.17ELATIVES
55 2.MOTHER/STEPFATHER 126 6.MOTHER 4 t0.FR1ENDS
25 3.MOTHER/UNMARRIED PARTNER 18 7.FATHER 3 tI .FOSTER HOME
14 4.FATHER/STEPMOTHER 121 9. INDEPENDENT 1 12.GROUP HM/RES TRMT F
98.OTHER(.SPECIFY)
SOURCE OF REFERRAL
9$ SCHOOL 55 PARENT 420 SELF JUVENILE DEPARTMENT
9 CSD 33 FRI END _39OTHER AGENCY _J_POL ICE `] Media
7. ,uHOOL STATUS
548 1 .FULL-TIME 5 4. IRREGULAR ATTENDANCE 73 7.HIGH SCHOOL GRAD
14 2.PART-TIME S.SUSPENDED 22 B.GED
50 3.DISCONTINUED 1 6.EXPELLED 4 9.UNKNOWN 3 To young,
S. RESIDENCE
515 1 .TIGARD 123 2.TUAL.ATIN 5 3.DURHAM 46 4.SHERWOOD 3-L-3
9. REASON FOR REFERRAL �I
147. FAMILY PROBLEMS EDUCATION ASSISTANCE ACTIVITIES/RECREATION
23 SCHOOL PROBLEMS 448 EMPLOYMENT _LAW VIOLATION
73 PERSONAL PROBLEMS 15 ALCOHOL/DRUG PROBLEMS 6 Kinship j!
0. BIG BROTHER/SISTER PROGRAM
17 MATCHED PAIRS 2 KIDS PENDING _9VOLUNTEERS PENDING
HOURS OF CONTACT
1 . OTHER VOLUNTEERS BOARD COMMUNITY SERVICE PRACTICUM OTHER
ACTIVE THIS MONTH 15 23 9 21
Hf-)URS DONATED 468 1625 2084 146
P. CONSULTATION HOURS 9
7 PROGRAM CONSULTATION 68 OTHER SERVICE AGENCIES
O NON-CLIENT CONTACTS 232 TRAINING
281 COMMUNITY RELATIONS 30 MISCELLANEOUS
t
PAGE TWO
13. TCYS SERVICES PROVIDED THIS MONTH NO. OF '
NO. OF
HOURS CONTACTS HOURS CONTACTS
' 173.25188 ( / )NEEDS ASSESSMENT ( 12)SPEC.ED.PROGRAM
308.25 327 (2)INDIVIDUAL COUNSELING ( 18)BASIC SKILLS ED/11JTOF
125 _(31GROUP COUNSELING ( 14)VOC. TRAINING
841.50 793 (4)FAMILY COUNSELING ( 1S)PARENTING ED. (ADULT)
4.5 4 (S)CRISIS INTERVENTION ( 16)SKILL-BUILDING
r (6)PSYCHOLOGICAL ASSESSMENT ( 1T)VICTIM COMPENSATION
N}
(7)RECREATION ( IS)COMMUNITY SERVICE
-30.5 (8)EMPLOYMENT READ I NESS/ASSESS ( 18)s1 IOlrl'-TERM SHELTER
i
266 SO (8A)JTPA PRE-EMPLOYMENT TRAINING (20)LONG-TERM SHELTER
803 (9)CASUAL LABOR PLACEMENT 1.75 3 (21 )SUPPORT SERVICES
237
(10 EMPLOYMENT PLACEMENT 95.75 192 (22)CASE COOR../REFERRAL
93 (10A)JTPA JOB PLACEMENTS 59.75 133 (2B)ONGOING SUPPORT
89$,']5 412 ( II )BIG BRO/SIS KINSHIP (24)VOLUNTEER SUPPORT
.75 2 (98)OTHER(SPECIFY)
ALCOHOL/DRUG COUNSELING
205.5 200 (1 )INDIVIDUAL COUNSELING
k; 156134 (2)GROUP COUNSELING
44. PARENT EDUCATION PROGRAM
NO. IN GROUP NO.OF SESSIONS
STEP
1 . SINGLE PARENT 16 18
2. BLENDED FAMILIES
8. TRADITIONAL FAMILIES 113 35
TOTALS 129 53
.i
4CTCYS: A VITAL LINK FOR YOUTH, FAMILY, COMMUNITY,
Ct-igard community youth services
620-2621
The attached 18-month service report is full of numbers, numbers of families,
numbers of youth, numbers of jobs, hours of counseling, kinship matches, Tigard
residents, school referrals, and the like. These numbers are not what we do at TCYS.
They are evidence of what we do. Within those numbers are people, parents and kids,
in need. They are parents trying to head off bigger problems down the road, they are
kids looking for a foot in the door of the labor force, they are employers looking for
workers, they are kids fighting depression and suicide, they are single parents
looking for everything from tips on discipline to alternatives to child abuse, they
are volunteers, civic clubs, and churches looking for a way to give something to
improve their community.
TCYS offers much more even than these figures show. One of TCYS's biggest
contributions to this community is its role in linking its clients to other services
needed but not provided by TCYS. Part of this role includes linking with other
organizations doing similar work in .this and other communities in order to make
best use of limited resources and to expand our individual ability to develop new
resources and share the ones we already have. To this end:
TCYS is a charter member of the Tri-County Youth Services Consortium, a private-
non-profit with an independent board and an advisory group composed of 33 youth-
serving agencies in tri-county. The group administers grant funds, coordinates
professional training events, provides technical assistance in grant writing and
program evaluation, publishes legislative briefs on state issues related to youth,
and serves as a forum for the exchange of program ideas.
** TCYS is a charter member of the Washington County Youth Employment Coalition,
a group of county schools and youth-serving agencies that advocates for and
coordinates youth employment services. In addition, TCYS and YSC's in Beaverton,
Forest Grove, and Hillsboro coordinate their youth employment programs countywide
and raise funds jointly for youth employment programs.
** TCYS is a member of Tigard School District's Alternative Education Committee,
charged by the School Board to develop a plan for alternative education. TCYS
staff helped school officials develop a successful proposal to the state for
funding of the alternative school set to open in the fall. TCYS and TSD are together
part of a countywide proposal for teen parent services, and TCYS will cooperate
with TSD in another proposalto add to drug abuse prevention services in the
schools.
** TCYS maintains contact with Tigard Turns the Tide and other community groups
concerned about chemical abuse. TCYS brought outpatient treatment to THS in 1983.
** TCYS maintains civic involvements by coordinating summer youth employment projects
with city officials (providing $15,000 in labor to city parks) , by coordinating
the annual Cruisin Tigard Parade, by the Director's membership in Tigard Rotary,
and by the Director's coordinating the Human Services section of the Tigard
Chamber's year-long leadership seminar series.
9020 S.W.Burnham • Tigard,OR 97223
sen)ing dw Tigard&Tualatin areas