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05/05/1987 - Packet BUDGET COMMITTEE AGENDA May 5, 1087 7:00 1 . Call to Order and Roll Call: Christensen _____' Mueller Bergman , Funk ______' Patton ______' Brian _____' Eadnn , Edwardu ' Jnhnoon ______/ and Schwartz ______ 7:05 2. Follow—Up: . Revised Budget Summary FY 1986-87 Training and Travel . Judges' Time . Computer Master Plan 7: 15 3 , General Government and City Attorney (page 122) . Wayne Lowry, Finance Director 7:25 4 . Debt Services (page 128) . Wayne Lowry, Finance Director 7:30 5. Community Development (page 71) . Bill Monahan, Director- 9:00 ireotur&:00 0. Capital Improvement Projects (page 133) . Randy Wooley, City Engineer 9:30 7. Policy and Administration (page 114) . Jill Monley, Assistant City Administrator 9:45 8 . Contingency and Reserves (page 13 'q) . Wayne Lowry' Finance Director 10:00 9 . Other Business and Adjourn BJ: s6/1355W CITY OF TIGARD 87-88 BUDGET DOCUMENT CORRECTIONS TO 1986-87 BUDGETED COLUMN PAGE 1986-87 BUDGETED FTE NO. UNIT # LINE DESCRITPION WAS SHOULD BE 17 1-6 Exp. Summary Personal Services 110 113.25 20 1.1 Comm. Srvc. Personal Services 34.5 37.5 25 1.1.2 Patrol 19 21.5 26 1120 Patrol 19 21.5 33 1.1.4 Suppt. Srvc. 7 7.5 34 1140 Suppt. Srvc. 7 7.5 38 1.2.0 C.S Adm. -- 3 .. .. 47 1220 Acctg -- 4 54 1.2.4 Off. Srvc. 4 5 55 1240 Off. Srvc. 4 5 62 1.3.0 Justice Srvc. " 2 2.5 63 1300 Justice Srvc. 2 2.5 65 1.4 Library 10.25 11 66 1400 Library 10.25 11 71 2.0 Comm. Dev. 40.5 44.25 76 2.2 Dev. Serv. 17 20.75 81 2.2.2 Building 5 5.5 82 2220 Building 5 5.5 85 2.2.3 Planning 5 6.75 86 2230 Planning 5 6.75 89 2.2.4 Engineering 7 8.5 90 2240 Engineering 7 8.5 114 3.0 Policy & Adm. 4 3 TYPING CORRECTIONS PAGE 1986-87 BUDGETED NO. LINE DESCRIPTION WAS SHOULD BE 20 Police Summary Total - Police 1,675,000 1,718,500 33 Police-Suppt. Srvc. Total - Support Services 264,650 273,650 95 Operations 50200 - Mechanic -0- 22,692 123 Non Dept. Capital Outlay -0- 27,500 123 Non Dept. Total Non Dept. 470,000 497,500 124 Non Dept. 62000 - Contractual Srvc. 10,000 52,750 124 Non Dept. 63000 - Rents & Leases 75,000 32,250 10428F CITY 07 TTQAQ 1987-3U PRUPMED TRAWL "im 1WAPAM, MMAM& PEP5 WAK ............ ... 1200 1030 1M6 5125 a2lb wsvn 1019714 icon POGO M506q O . w. r... ..r-.. C M� AL PLOAM M SOL& 12,450 5 1 ;2JOLb 1 . 5 065 756 vv ; 5 wswM 1 w: i",�- 1000 10�421 6 A 1 7M,; r: i.... :7 2215 OSLO! 3 . 1 16LI 12A302 1 . M, 660 W62L 1 lows ILOMa 0 . 4 ,:*, ........... E"00 Z A 065 1710 WOO 01169 ; 1 V ED 0 Gon&� 1? a P6-u .r..'-;t., LOOO I . L , 2 16 0 . /, EA 1:3 123904 1 A:, in a Z-IJ L 1036 v Willi Wsiuiy i . w, .. .......... . IsUaL A- -,.c: o 6 6 u COOS! UL - ; r ` ' T ALATIN VALLEY1t Economic Development Corporation April 22, 1987 The Honorable Tom Brian Mayor City of Tigard PO Box 23397 Tigard, Oregon 97223 Dear Tom: Into its fourth year of operation, the Tualatin Valley Economic Development Corporation has clearly established its role as a coordinator and convener for the discussion of economic development issues critical to our region. This has been evident in the two well attended meetings of city officials and chamber presidents convened recently by TVEDC. TVEDC continues to depend upon its membership of both private and public organizations for the majority of its financial support as well as for the collective skills and expertise that make it a vital force in regional economic development. I would like you to consider having the City of Tigard join our impressive roster of members. As necessary as membership dues are to the operation of TVEDC, just as important is the endorsement of our efforts to provide a cooperative economic development strategy for our region. The image that we have our act together and that the public and private sector can work as a team is very important in legslative matters and also in bringing grants to this area that support business growth. At this time TVEDC is being evaluated by state agencies as well as private foundations for funds that could promote enhanced job development for all area ciites. To date the cities of Hillsboro and Wilsonville have joined as members and Newberg has expressed an interest in joining with us as well . As a courtesy to cities we have established an annual membership amount of $250 rather than the usual scale applied to businesses. I look forward to your membership support and continued participation in the vital activities of TVEDC. Sin y, Paul V. Phillips , President 4755 SW Griffith Dr. • Suite 310 9 Beaverton, Oregon 97005 0 (503) 626-4050 TUALATIN VALLEY ECONOMIC DEVELOPMENT CORPORATION MEMBERSHIP ROSTER APRIL 21, 1987 LEONARD ADAMS INSURANCE APPRAISAL GROUP ARTHUR ANDERSEN & CO ASSOCIATED GENERAL CONTRACTORS AT&T AUTOMATED OFFICE SYSTEMS JIM BAKER REALTY COMPANY BAKER ROCK. CRUSHING CO. BALL, JANIK, & NOVACK, BARBARA SUE SEAL PROPERITES BAUGH CONSTRUCTION BEIGHLEY & ASSOCIATES, INC. BELVEDERE PARK BENJFRAN DEVELOPMENT, INC. BENKENDORF & ASSOCIATES RENTING CONSTRUCTION BERNARD, KNEELAND, CRAWFORD, & BROPHY LEONARD BERNHARDT LANSCAPING BIGGI INVESTMENT COMPANY BLUERIDGE DEVELOPMENT, INC. BIRTCHER, MC DONALD, FRANK PROPERTIES BOLLIGER, HAMPTON, & TARLOW BRONSON LEIGH WEEKS BUMP & GREEN, INC. BURNS BROTHERS, INC. BUSINESS ASSOCIATES, INC. RICHARD CAROTHERS & ASSOCIATES CAMPBELL, GALT, & NEWLAND, INC. CANYON PRINTING, INC. CASCADE SQUARE ASSOCIATES CENTURY 21 WRIGHT-CHRISTIE & ASSOCIATES, INC. THE CHRISTIE COMPANY JEFF CLAUSEN & ASSOCIATES CMSI COAST DISTRIBUTORS, INC. COLDWELL BANKER COMMERCIAL REAL ESTATE SERVICES COLUMBIA-WILLAMETTE DEVELOPMENT COMPANY CONSULTING ENGINEERING SERVICES COOPER CONSULTANTS, INC. COOPERS & LYBRAND COPELAND, LANDYE, BENNETT, & WOLF THE CORBETT COMPANY CUSHMAN & WAKEFIELD Fane DAILY JOURNAL OF COMMERCE DA I N BOSWORTH, INC. DANT INVESTMENT CO. , LTD. DELOI TTE, HASK I NS, & SELLS DIVERSITY CORPORATION DONALD M. DRAKE COMPANY ELECTRO SCIENTIFIC INDUSTRIES EMBASSY SUITES HOTEL EMKAY DEVELOPMENT COMPANY, INC. ENVIRONMENTAL PACIFIC CORPORATION EQUITIES NORTHWEST ERNST & WHINNEY EVERGREEN MORTGAGE CORPORATION FIRST AMERICAN TITLE INSURANCE COMPANY FIRST INTERSTATE BANK OF OREGON FIRST TECHNOLOGY FEDERAL CREDIT UNION FLETCHER, FINCH, FARR, AYOTTE FLOATING POINT SYSTEMS FRED MEYER, INC. GENERAL TELEPHONE COMPANY OF THE NORTHWEST, INC. GILCHRIST, WOITKE & ASSOCIATES GLACIER PARK COMPANY GRANT & ROTH PLASTICS, INC. GREAT NORTHWEST MANAGEMENT COMPANY, INC. GREBE, GROSS, PEEK, OSBORNE, & DAGLE GREENWOOD INN GRUBB & ELLIS COMMERCIAL BROKERAGE H & A CONSTRUCTION H. G. W. , INC. THE HALLMARK INN AT HILLSBORO AIRPORT HAYDEN CORPORATION HERITAGE DEVELOPMENT COMPANY, INC. CITY OF HILLSBORO HOBSON & ASSOCIATES HERMANSON, McNIVEN, & KIRKPATRICK INSIGHT PRODUCTIONS, INC. J. H. HERRLE & ASSOCIATES, INC. JOHN' S MEATMARKET CATERING INTEL CORPORATION INTERIOR OFFICE SYSTEMS KAISER PERMANENTE KAMFIE ASSOCIATES, INC. KELLY SERVICES KENTROX INDUSTRIES KEY BANK OF OREGON THE KOLL COMPANY KPFF CONSULTING ENGINEERS KUIK RADIO STATION LAVENTHOL & HORWATH LEE/RUFF/WADDLE PARTNERSHIP, ARCHITECTS LILE MOVING AND STORAGE WILLIAM L. LONIGAN GENERAL CONTRACTORS, INC. MACADAM FORBES, INC. Page MILLER, NASH, WIENER, HAGER, & CARLSEN MURPHY, SYMONDS, & STOWELL OF OREGON, INC. KAREN MYERS & ASSOCIATES NENDELS CORPORATION N I EM I, HOLLAND, & SCOTT NIKE, INC. NORTHWEST EARTHMOVERS, INC. NORTHWEST LANDSCAPE INDUSTRIES NORTHWEST NATURAL GAS CO NORTHWEST STRATEGIES, INC. NORWEST VENTURE CAPITAL MANAGEMENT, INC. NYBERG INN OMNI ELECTRIC CONTRACTORS, INC. OREGON HANK OREGON EDUCATION ASSOCIATION OREGON FIRST BANK OREGON GRADUATE CENTER SCIENCE PARK OREGON TITLE INSURANCE COMPANY OTAK, INC. PACIFIC FIRST FEDERAL SAVINGS BANK PACIFIC GATEWAY MARKETING, LTD. PACIFIC NORTHWEST BELL PACIFIC UNIVERSITY PEAT, MARW I CK, MITCHELL & CO CITY OF PORTLAND, OFFICE OF FISCAL ADMINISTRATION PORTLAND COMMUNITY COLLEGE PORTLAND GENERAL ELECTRIC COMPANY PORTLAND STATE UNIVERSITY PRICE WATERHOUSE THE PRINGLE COMPANY THE QUADRANT CORPORATION R & H CONSTRUCTION JAMES RAUH & ASSOCIATES ROBERT HALF OF PORTLAND, INC. THE RESIDENCE INN-PORTLAND SOUTH SAFECO TITLE INSURANCE COMPANY OF OREGON SANDER PERKINS SCHERZER - MOORE PARTNERS SCHWABE, WILLIAMSON, WYATT, MOORE, & ROBERTS SCHWENN, BRADLEY, BATCHELOR, BRISBEE, & STOCKTON SENTROL, INC. SERN ELECTRONICS SHANNON & WILSON, INC. STANDARD INSURANCE COMPANY STEWART TITLE OF OREGON, INC. STOEL, RIVES, BOLEY, FRASER, & WYSE ST. VINCENT HOSPITAL & MEDICAL CENTER TEKTRONIX, INC. J. THAYER COMPANY THOMPSON, ADAMS, DE BAST, & RAY TICOR TITLE INSURANCE COMPANY TIMES LITHO Page 4 TONKON, TORP, GALEN, MARMADUKE, & BOOTH TOUCHE ROSS & CO TRANSAMERICA TITLE INSURANCE COMPANY TUALATIN CHAMBER OF COMMERCE TUALITY HOSPITAL TVW INDUSTRIAL SUBCONTRACTORS, INC. UNITED STATES NATIONAL BANK OF OREGON UPTOWN TRAVEL/MOORE CLEAR COMPANY U. S. WEST INFORMATION SYSTEMS VALLEY CONFERENCE CENTER VALLEY NATIONAL BANK VIKING TRAVEL WAKER ASSOCIATES, INC. WASHINGTON COUNTY WASHINGTON FEDERAL SAVINGS BANK WEIGEL DEVELOPMENT COMPANY WESTERN INTERNATIONAL PROPERTIES WESTLAKE CONSULTANTS, INC. WESTLAND INDUSTRIES, INC. WESTWOOD CORPORATION, DEVELOPERS & CONTRACTORS WILSEY & HAM CITY OF WILSONVILLE WOLF CREEK HIGHWAY WATER DISTRICT WOODFOLD MARCO MANUFACTURING, INC. YOST, GRUBS, HALL, PC 1082-83 1983-84 1084-85 1085-86 1086-87 1087-88 1987-88 1087-88 1987-88 PROGRAM: DEPARTMENT ACTUAL ACTUAL- BUDGETED ADOPTED R�I�D RB�E�fD PB2?qgQ gECOMMENDED ADOPTED COMMUNITY SERVICES: Police 29 29 29 31 37.5 43 .5 42 .25 Community Svcs . Adm. 3 4.5 3 . 5 Finance and Services 10 10 11 .5 12 12.25 17.5 16 .5 ngnicipal court _.5 _1 1_ _2 AW 3 .5 -15- Subtotal 10.5 11 12.5 14 17.5 25.5 23 .5 Library 6.76 6 6 7.75 11 14 12 Recroatio -O- - -O- �0� -�{��'- �{�� ----0 ---0 �{��' Subtotal 5.75 O 6 7 .7� 11 14 12 Social Services -8- -O- -0- -0- -0- -0- -0- COMMUNITY DEVELOPMENT: CD - Administration 4 4 4 4 4 5 5 DS - Administration .5 1 .5 1 . 5 DS - Building & Codes 3 2 .75 3 .75 4 5. 5 6 6 DS - Planning 2 2 2. 5 4 0.75 8 8 D8 �� ' _6 _7__' _3 .5-� _6 -.7 _0,_ _d__- Subtotal 1l 11 �7� 0 .75 14 19.75 21 .5 21 .5 0PNS - Opurationn/Srxcn 2.75 3 .25 3 .25 4 .25 5 7 7 OPNS - Wastewater 3 .25 5.25 5.75 5 5 6.5 0 .5 0PNS - Streets/Lighting 2.75 4.25 4.75 6 0 7.5 7 _2,25 1 ,25 _17� -2�__ _4�� _6_- 6 Subtotal 11 14 15.5 17 .25 20.5 27 26.5 CITY ADMINISTRATION 4 3 .5 3 3 .25 3 2 3 TOTAL STAFF 75.25 79.25 70.76 01 . 25 113. 25 139.5 133.75 POPULATION 17^ 300 18'200 10,000 20,500 21,500 22'700 22,700 STAMPOPULATI0N 1 :230 1 :230 1 :238 1 :226 1 : 102 1 : 170 1 : 173 SERVICE LEVEL II II I I-II III-II III-II III-II - ix - Rex. 5/5/87 GENERAL GOVERNMENT BREAKDOWN OF CAPITAL OUTLAY REQUESTED PROPOSED u Burroughs #207 Fixed Disk Drive 12 800 Additional Data Storage for B1055 — Master Plan 12,000 ' ,0O0000 3 o Printers for Cash Receipt System (2) 3,000 n Replacement W/P Cable 400 400 o B25 Micro Hard & Floppy Disk and Printer 6,500 police Dept.Dupt. — Master Plan o B25 Micro Workstation, Modem Connection, Printer 0,500 ---- P/W Operations — Master Plan 400 -- o Printer for B25 Floater 1,400 o Wang W/P 'Terminal, Administration TOTAL $32,000 $15'400 WL:cn/1426F CITY OF TIGARD' OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: PROGRAM SUMMARY 1987-88 ANNUAL BUDGET ACCOUNT CODE: 1 .0 BUDGET UNIT: ALL UNITS The Community Services programs represent the majority of the City ' s tax supported programs . These programs are also most directly related to basic population and inflation coot increases, as there are few "economies of scale" available to control cost' except for computerized technology which is critical to these programs . ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1086-87 1987-88 SUMMARY 1987-88 1087-88 1087-88 1,409'703 1,692, 170 2,217,021 2'796,966 PERSONAL SERVICES: 2,057,570 (47.5) (66) (83) (FTE) (77.75) 154,860 235,623 310,270 422'854 MATERIALS & SERVICES: 372,567 71, 187 252'762 144'233 248'428 CAPITAL OUTLAY : 168,205 1,330,500 1,282,870 1,718'500 2' 132,882 Police 2,010,647 389,500 339^821 489,300 688,578 Community Services 041, 130 50,000 50,907 92,000 146'753 Municipal Court 133,605 288,824 365,867 388,630 456'935 Library 370,000 � � ( ) 08O4 � 00 i 000 __ . O� 2^O58'824 2' 180,564 2,678'430 3^408'248 Community Services Total 3, 198,342 — 19 — Raw . 5/5/87 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY SERVICES 1087-88 ANNUAL BUDGET ACCOUNT CODE: 10-1200 BUDGET UNIT: DEPARTMENT ADMINISTRATION ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1085-86 1986-87 1087-88 SUMMARY 1987-88 1987-88 1087-88 MATERIALS & SERVICES: 260 500 60200 Contract Services 250 250 500 01200 Office Equipment 370 2,730 4'500 62000 Office Supplies 3,760 250 1'090 02300 Dues & Subscriptions 1,090 500 4, 100 62400 Travel, Food & Lodging 3, 750 250 3,200 62500 Education & Training 2,000 -0 4 KK)T{:.S #60200 - Temporary help. . .#61208 - Typewriter (2) and equipment maintenance. . .#620O0 - Personnel and office supplies D $250/month, file cabinet @ $400, Calculator @ $160' shelving unit @ $120. . .#62300 - 0MF0A @ $50, ICMA @ $300, 0ICMA @ $50' 0-PELRA @ $100' N-PELRA @ $100' IPMH @ $185, CASCADB @ $50, Labor Law Digest @ $90' 0PPA @ $16, and Misc. . .#62400 - 0-ICMA $400| LOC (2) $150; 0MF0A $200; 0--NPELRA $150; NPELRA $750; ICMA $740; LGPI $200| PCC $100; other opportunities $625; Local $535. . .#625O0 - O-ICMA $200; LOC $280; 0MF0A $150; O-NPELRA $100; NPELRA $250; ICMA $300; LGPI (2) $800| PCC $100; other opportunities $400. CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY SERVICES 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-1210 BUDGET UNIT: FINANCE ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1085-86 1980-87 1987-88 SUMMARY 1087-88 1987-88 1987-88 MATERIALS & SERVICES: -0- 8,417 10,700 60200 Contractual Services 334 00 308 61200 Rep & Main-Office Equip. 580 1,200 700 1'050 02088 Office Supplies & Expe. 850 -0- 62100 Advertising & Publicity -0- 62200 Fees & Licenses 524 630 750 750 02300 Dues & Subscriptions 758 1,044 180 1,000 1,300 62400 Travel, Fond & Lodging 1,300 390 940 750 750 02500 Education & Training 750 20O 8TOTAL N0TQ #62000 - Office Supplies . . .#62300 - ICMA booklets & pamphlets, various periodicals related to Computer, Debt, Financial Planning, Financing, etc. . .#02400 - National MFOA $750; 0MF0A $400; LOC $85| miscellaneous training related travel $05. . .#02500 - National MF0A $300; 0MF0A $90; LOC $75; AGA $50, 0MF0A Reginal $50; other miscellaneous $185. - 44 - Rex. 5/5/87 CITY OF TICARD' OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: COMMUNITY SERVICES 1087-88 ANNUAL BUDGET ACCOUNT CODE: 10-1220 BUDGET UNIT: ACCOUNTING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1084-85 1985-86 1080-87 1087-88 SUMMARY 1087-88 1087-80 1087-88 MATERIALS & SERVICES 18,880 16,215 17,000 17,000 00100 Professional Services 17,000 5, 185 5,422 040 60200 Contractual Services 040 2 60 61100 Rep & Main-Vehicles 00 3,248 3,433 108 00 61200 Rep & Main-Office Equip. 60 11'444 8,574 25,000 24'725 02000 Office Supplies & Expe. 24'725 -0- 150 62100 Advertising & Publicity 150 22 62200 Fees & Licenses 200 20 50 58 62300 Dues & Subscriptions 58 44 14 250 550 62400 Travel, Food & Lodging 550 50 73 500 450 62500 Education & Training 450 210 03000 Equipment Rental 85 0<7[ES; #00100 - Annual Audit. . .#6020O - Temporary Data Input. . .#61108 - Gan for City vehicle use. 261200 - Typewriter and calculator maintenance, . .#62000 - Computer paper $2'625| utility bills, ohuoku and other forms $7,000; Postage $11,250; shelving $800; printing, $500; copies and supplies, etc. $1,050 . . .#62100 - Budget and State Revenue Sharing hearings . . .#62300 - NCGA standards updates . . .#02400 - 0MF0A $400; LOC $85; miscellaneous training related travel $65. . .#0250O - 0MF0H $90; LOC $75; AGA $50; 0MF0A Regional $50; miscellaneous training $85; olerioal miscellaneous training $100. - 48 - Rev . 5/5/87 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: MUNICIPAL COURT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-1308 BUDGET UNIT: JUSTICE SERVICES ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1084-85 1985-86 1906-87 1087-88 SUMMARY 1087-88 1087-88 1987-88 (1) (2) (2.5) (3 .5) PERSONAL SERVICES: (3 .5) 17,600 50100 Salaries-Managemunt 10,250 23'800 33,000 Judge 33,000 -0- 9,000 10,802 Records/Court 10,062 Manager ( .5) 21,042 50200 Salaries-General 10, 337 13,308 14,460 Office Asst. II 14,460 -0- 12,444 25,452 Office Asst. I (2) 25,452 112 1, 106 3' 120 50500 Temp. Part-time -0- 3,449 595 1'765 50000 Merit Pool. 1,765 7 2 8* 0 i 0 44,810 07'957 90'450 SUBT0TAL 87,339 Benefits 422 222 513 543 55000 Unemployment 524 128 400 142 460 55100 Workman' s Compensation 454 3' 151 2,068 4' 108 6,408 55200 Social Security (FICA) 0,245 1'577 1, 120 3'016 5,087 56000 Retirement 5,687 70 102 180 331 56500 Life Insurance 331 170 148 308 694 56000 Salary Continuation 056 2' 130 2,804 4,616 7,000 56700 Medical 7,900 23,061 SUBTOTAL 22,369 0 � 8 _,112,108 _ * Baxed on day-time court KK}TE3: #50100 - 1 senior judge - salary $1,400 per month ($41 ,70 per hour) including benefits; 3 pro-tem judges - $38 per hour including benefits . Judges spend 13 . 8 hours in court per week plus 1 hour preparation for court per week . To facilitate the process of assimilating the South Metzger caseload, the pro-tem judges will be presiding over attorney trials to the court and jury trials . The planned court study will be a comprehensive review of court consolidation options, major traffic options, court procedures, and collection alternatives . Other areas of consideration will be: the public service provided by court, court schedules, and space constraints. CITY OF TIGARD' OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT' 1087-88 ANNUAL BUDGET ACCOUNT CODE: 10-2010 BUDGET UNIT: ADMIN & PROJECTS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1084-85 1985-86 1086-87 1087-88 SUMMARY 1087-88 1087-88 1087-88 MATERIALS & SERVICES: -0- 7, 116 6'364 5'000 60100 Professional Services 5,000 398 1,954 -0- -0- 60200 Contractual Services -0- -0- -0- -0- -0- 01000 Rep & Main-Facilities -0- -0- 195 258 1'200 61100 Rep & Main-Vehicles 1'200 204 122 300 150 01200 Rep & Main-Office Equip. 150 15 10,000 20,000 01300 Special Dept. Expenses * 1,318 1, 100 800 1, 200 62000 Office Supplies & Expe. 1,200 -0- 45 -0- 150 62100 Advertising & Publicity 150 -0- -0- -0- -0- 62200 Fees & Licenses '-0- 580 420 050 850 02380 Dues & Subscriptions 850 1,744 2,617 2,000 2' 250 02400 Travel' Food & Lodging 2^250 324 456 1'080 1'750 62500 Education & Training 1,750 '-0- 88 -0- -0- 63000 Renta & Leases ...TOTAL - MATERIALS & SERV. ................ #601.00 KK>TES� #0O100 - Traffic; studies, intersection studies; SDC cost. . .#d2300 - I-5 Association, AICP, APA, and APWA Memberships . . .#0240U - APA and APWA Conferences, training programs, reimbursement for private auto use. . .#62500 - APA and APWA Conferences and training. *City Center Investment from Bus . Tax receipts? _ 7^ CITY OF TIGARD, 0REC0K PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-22300 BUDGET UNIT: DEV SVCS/PLANNING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1084-85 1985-80 1986-87 1087-88 SUMMARY 1087-88 1987-88 1987-88 MATERIALS & SERVICES: 335 020 2' 141 3,000 60100 Professional Services 3,000 129 85 30,500 17,500 60200 Contractual Services 17,500 4 13 60 600 61100 Rep & Main-Vehicles 080 679 30 385 -8- 01200 Rep & Main-Office Equip. -0- 2,607 1,030 7,217 6,700 62000 Office Supplies & Expe. 6,700 2,253 1,803 3'090 3,000 02100 Advertising & Publicity 3,600 50 544 1,080 1,600 62200 Fees & Licenses 1,600 302 468 679 1,000 02300 Dues & Subscriptions 1'000 310 258 676 708 62400 Travel, Food & Lodging 700 477 445 650 3'000 62500 Education & Training 3,000 -0- -0- -0- 350 63000 Leases 350 IA ER 38 050 KK>TE�� 1100100 - Land Use Hearings Officer fee . . .#60200 - Consultant uerxioes for DP computer info input and marketing analysis, etc . related to area plans . . .#62000 - Includes materials and supplies for Planning Commission and publication of documents such as the Cnmmunity Development Code $2'200 and Park Plan $800. . .#02108 - Newspaper, notices - $2,400 attributed to formal applications received from developers; $1,200 for City initiated applications including text and map revisions . . .#62200 - Zoning code violation recordation $40 and City initiated annexation filings $1,560. . .#62300 - American Planning Association dues for nix planners' books and subscriptions of professional nature. . .#62500 - Oregon APA Conference, Oregon Planning Institute Conference, for training for Planning Commission $525 and staff* including books . *CAI - Typing (skill building), Business English; Asst. Planners PP - marketing methods, needs assessment, promotion, economic analysis, development strategies, economic industrial forecasting, locational analysis; Asst. Planners LD - real estate law' real estate practices . - 87 - Rev. 5/5/87 CITY OF TI( ARD' OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-2240 BUDGET UNIT: DEV SVCS/ENGINEERIMG ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-00 1080-87 1987-88 SUMMARY 1987-08 1087-88 1987-88 CAPITAL OUTLAY: -0- 6'000 22,000 -O- 70300 Vehicles -0- 4,264 12'395 -0- 10,500 70400 Office Furn. & Equip. 2,500 4 264 10 305 ANT 12.1j, TOTAL - CAPITAL OUTLAY 2 500 #70400-(1) Tnpoon GTS 3 total station (combination Theodolite and electronic distance measurement device) $8,000. See Workload Indicators under hours of traffic data collection. - will reduce survey field time in support of CIP/LID and Operations maintenance projects by at least 20%. (2) Blueprint printer replacement $2,500. - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1087-88 ANNUAL BUDGET ACCOUNT CODE: 2. 1 BUDGET UNIT: PUBLIC WORKS OPERATIONS The Public Works Operations Division Manager reports to the Community Development Director and Deputy Director/City Engineer and is responsible for all the Public Works Operations Division units : Public Works Administration and Buildings Maintenance, Shops and Fleet Management, Streets and Street Lighting Section, and Parks Maintunance Section. Major goals for the 1987-88 year include: n Assume responsibility for maintenance of o Implement a Fleet Management System for Computer Master Plan South Metzger streets and wastewater systems o Provide a usable park system responsible to the needs of the community ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-80 1086-87 1987-88 SUMMARY 1987-88 1087-88 1987-88 380,637 429,235 550,632 744,590 PERSONAL SERVICES: 694,075 (15. 5) (17.25) (20.5) (27) (FTE) (26.5) 76,645 275,956 405,868 493'298 MATERIALS & SERVICES: 485'895 30,593 58,815 30, 100 314'800 CAPITAL OUTLAY: 228,800 _,A9A,875 764 006 0 IC WOKS 1 08 AQ PUBLIC WORKS OPERATIONS 88,510 121, 105 162,000 325,787 Services/Shops/Admin. 200,905 147,880 180,056 215,000 315,554 Wastewater 298,704 170,032 374,041 445,000 005,353 Streets/Lighting 680'303 _K&435 _79, 144 170 1{X}0 -___ -_218,185 406,87� 764,U06 992,000 1,552,688 Total 1^408'770 - 93 - Rox . 5/5/87 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 2 . 1 . 1 BUDGET UNIT: OPERATIONS/ADMIN & BLDGS The Public Works Operations Manager reports to the Community Development Director and in directly responsible for the Operations Division support services in addition to the Division management responsibilities . The major ongoing functional responsibilities of the unit are: the maintenance of operations buildings, fleet management, inventory control, purchasing, and Division support, Major goals for the 1087-88 year include: u Investigate and resolve citizens complaints u Streamline fleet management cost accounting o Implement building maintenance program o Streamline all reporting procedures o Implement custodial services program o Develop and implement maintenance program for Metzger addition ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-86 1085-86 1086-87 1087-88 SUMMARY 1087-88 1987-88 1087-88 81,000 110, 753 147, 150 133,785 PERSONAL SERVICES: 111,433 (8 .25) (4. 25) (6) (5) (FTE) (4) 4,490 4,412 14'858 47,352 MATERIALS & SERVICES: 37, 322 3'014 2,450 —O— 10^500 CAPITAL OUTLAY: —0— (III) (I) (II) (III) (Service Levels) (II) 88 510 121165 162 000 101 �37 TOTAL 148 755 WORKLOAD INDICATORS 2,545 Hrs . of Custodial Services —* 281 Hrs . of Schedule Maint. 441 400 Hrs . of Unscheduled Maint. 731 368 Hrs . of Scheduled Repairs 577 553 Hrs . of Unscheduled Repairs 800 * Custodial Services will be provided through Contractural Services — General Government. — 94 — Rev. 5/5/87 CITY OF TICARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1087-88 ANNUAL BUDGET ACCOUNT CODE: 10-2110 BUDGET UNIT: OPERATIONS/ADMIN & BLDGS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1084-85 1085-80 1086-87 1087-88 SUMMARY 1987-88 1087-88 1987-88 MATERIALS & SERVICES: -0- -0- -0- -O- 60100 Professional Services -O- -0- -0- 200 10,441 00200 Contractual Services 10,441 877 31 5.750 22'353 01000 Rep. & Main-Facilities 12, 353 1,002 570 1'208 3,695 61100 Rep & Main-Vehicles 3,695 11 211 2'200 2'084 01200 Rep & Main-Equip. 2'644 1,302 828 1'575 1,957 61300 Special Dept, Expense 1,957 238 2,386 2,020 2, 797 02000 Office Supplies & Expe. 2,797 -0- -0- -0- 250 02100 Advertising 250 88 178 365 625 62300 Dues & Subscriptions 625 270 60 050 750 62400 Travel, Fond & Lodging 750 708 35 900 800 02500 Education & Training 800 -O-' 121 -0- 1,000 63000 Rents & Leases 1,000 4 4g6 4 412 14 850 47 3Q T0TAL - MATERIALS & SERV _1Z,222 _ y01ES: N60200-Radio pager repair contract $141; roofing repair services $850; electrical instal/repair nurxioeo for Senior Center $1^000; plumbing services $1,000; painting oervioeu $600; HVAC cleaning & tenting surxioeu $800; masonry services for Senior Center $2,850; removal of tires, oils, metals, chemicals, etc. $1,000; janitorial services for operations $1,584; radio repairs $408; debris & waste removal by "Pride Disposal'' $5,506*. . .#01000**-Eleotrical materials & parts $2,850; plumbing materials & parts $825; paint supplies $626; hardware $770; power & hand tools $770; carpenter materials $495; HVAC maintenance supplies $2'854| portable generator $480; portable air compressor $341; turbo torch $325; Operations office building & equipment repair building (shops) maintenance & repair costs $2,000. . .#d1100-Modification of vehicle 088 including cabinet installation for conversion to custodial van $085; fuel, oil' parts, tires S. repairs $2,710. . .#6120O-Eluotrical equipment repair it calibration 13265; repairs of HVAC equipment, portable generator, janitorial equipment & power tools $2,540. . .#01300-Carpety & mats cleaning $022; protective clothing/equipment $825; clothing allowance $210. . .#02000-New typewriter/stationary supplies it expenses $1,225| chair & desk $500; filing cabinet, calculator, report forms & all other office supplies $672. . .#d2100-Hdxertioing for job openings $25U. . .#02200-APWA membership $75| electrical license $100; technical books & materials $450. . .#62400-Travel, fond, & lodging costs for schools, seminars & conferences $750. . .#62500-Schnoln, seminars & conference fees, tuition & book costs $800. . .#6380O-Rental of necessary maintenance equipment $1,000. * $5,596 to be returned to 60208 account if dump truck is not purchased . ** #61000 "Proposed" shows $10,000 in CG for Janitorial/custodial @ $18'000 - 96 - Rev. 5/5/87 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 2. 1 .2 BUDGET UNIT: OPERATIONS/WASTEWATER The Wastewater Crew Chief is responsible to the Public Works Operations Manager for organization of the preventatioe maintenance and operations programs in the Wastewater section. The two primary functions of the Wastewater section are the sanitary and storm sower maintenance programs . The sanitary sewer programs includes : 1) line cleaning; 2) video inspection; 3) line repair; 4) manhole rehabilitation; and 5) recondkeeping. The storm sewer program includes : 1) line cleaning; 2) video inspection; 3) catch basin cleaning; 4) open ditch digging; 5) line repair; h} manhole rehabilitation; and 7) reoordkeeping. The major goals for the 1087-88 year include: w Implement a program to document and map all existing storm sewer linen in North Tigard area o Clean and inspect existing sanitary and storm sewer linen o Upgrading of manpower and equipment no as to increase production in the storm maintenance program o Provide assistance to City Engineer in the development and updating of the Sanitary and Storm Sewer Master Plano ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1085-86 1086-87 1087-88 SUMMARY 1987-88 1087-88 1987-88 122'307 101, 188 131, 137 171, 103 PERSONAL SERVICES: 171, 103 (5. 75) (5) (5) (6. 5) (FTE) (6. 5) 21,907 34^ 195 76,863 03'401 MATERIALS & SERVICES: 81,451 3'075 54,273 7'000 81,050 CAPITAL OUTLAY: 46' 150 (SSIII/SDI) (SSIII/SDI) (SSIII/SDI) (SSIII/SSIII) (Service Levels) (SSIII/SI) WORKLOAD INDICATORS* 70.06 68 .75 60 92.82 Miles of newer line accepted 02 .82 45 22.50 20.03 31 .42 Miley of storm line accepted 31 .42 52,800 72'750 100,000 121,000 Feet of newer line Insp. & Cl 101,000 15,840 2,000 10,000 00,000 Feet of storm line Insp. & Cl 20,000 56 . 11 Miles of open ditches 50 . 11 2,455 24,000 Feet of open ditches dug & Cl 4,000 Ratio — 1 employee for 13 .26 miles of sanitary line and storm line 1 employee for 7. 48 miles of open ditch * These workload indicators include South Metzger, — 98 — Rev. 5/6/87 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-2120 BUDGET UNIT: OPERATIONS/WASTEWATER ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1084-85 1085-86 1086-07 1987-88 SUMMARY 1087-88 1087-88 1987-88 MATERIALS & SERVICES: -0- 2,333 -0- -0- 00100 Professional Services -0- 1,770 -O- 15,000 5^400 60280 Contractual Services 10,400 7,335 10,554 26,078 28,801 01000 Rep & Main-Facilities 38,301 8,800 7,371 17'805 10'025 61100 Rep & Main-Vehicles 10,025 672 647 600 760 01200 Rep & Main-Equip 1,000 1 , 873 1'970 3,380 2,700 61300 Special Dept. Expense 2,700 235 539 725 650 02000 Office Supplies & Expe. 050 15 -0- -0- 158 62100 Advertising & Publicity 150 146 88 275 225 62300 Dues & Subscriptions 225 55 187 500 500 02400 Travel, Food & Training 500 510 178 500 1,200 02500 Education & Training 1,500 481 418 11'200 7'000 03000 Rents & Leases 10,00O 21 g07 34 195 70 863 f3 4O1 TOTAL - MATERIALS & SERV 81 451 Q§S: #60200-Outside contractors for Wastewater projects & radio repairs $10'400; . . .#61000 - Manhole risers, grade rings, frames & grates M5'000; catch basins, frames & grates $5'000; manhole bane sections, barrels, cones $5,000| sanitary & storm sewer pipe $15,000; rook & gravel $5,000; Bark-O-Mulch $625| chlorine bleach & lime $200; chemicals, dye, tablets 61 paint $200; specialized & small tools $2,275. . .#6110O - Fuel $2,800| fluids & oils $400; hone and parts replacement $8,000; PM parts $825; tires/repair $1'800; outside repairs $2,200. . .#012O0 - Repair & Maintenance small equipment $1,O00. . .#01300 - Coveralls, shirts, jackets for 6.5 FTE' x $1,400; clothing allowance for 6.5 FTE' u $500; rain gear & boots $800. . .#62000-Pens, pencils, markers $75; paper $75| notebooks & pads $75; file folders $75; report forms & time sheets $35O. . .#02100-Advertioing for job positions $150. . .#62200-Dueo & subscriptions $225. . .#62400-Expenuuo incurred for training $500. . .#d2500-Short schools & seminars $1500. . .#63000-Small equipment rental $5,008; specialized large equipment for off-road maintenance $5,000. - 100 - Rev . 5/5/87 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-2120 BUDGET UNIT: OPERATIONS/WASTEWATER ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1085-86 1980-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 CAPITAL OUTLAY: -0- -0- -0- -0- 70100 Land & Improvements -0- 1,208 52,011 -0- 73,500 70300 Vehicles 37, 500 -0- 1,298 -0- -0- 70400 Office Furn. & Equip. 2,467 964 064 7'000 7,500 70600 Operation Equipment 8,650 6 .1 TOTAL CAPITAL OUTLAY NOTES: #70300 - Ten-yard dump truck $37,500. . .#70600 - Manhole barricade $850; gas operated generator $600; compactor with vibratory plate $1,500; radio for 028 5-yard dump trunk $1,050; radio desk yet for Wastewater Office $1,000; small trash pump $700; 2 portable radion with ear mikes $1,900; radio for 10-yard dump truck $1,060. - 101 - Rau . 5/5/87 CITY OF TIQARD' OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 2 . 1 . 3 BUDGET UNIT: OPERATIONS/STREETS The Streets Crew Chief is responsible to the Public Works Operations Manager for the operation and maintenance of the city ' s street system including patching, cleaning, sanding, sweeping, grading, marking, signing, and roadside brushing and lim6ing. Major goals for the 1987-88 year include: o Maintain street sweeping program o Develop & implement comprehensive street maintenance o Maintain sign program(repair/replace/new develop. ) program for Metzger addition o Maintain existing street patching program n Maintain existing gravel road maintenance program o Maintain existing crack sealing program o Maintain bike paths (public streets only) n Develop improved street marking program o Maintain a roadside maintenance program o Continue to ID vision clearance/illegal sign problems ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-80 1080-87 1007-88 SUMMARY 1987-88 1087-88 1987-88 140,650 158,047 159,710 209,404 PERSONAL SERVICES: 199,946 (4. 75) (0) (6) (7.5) (FTE) (7) 32,972 214' 111 269,300 321, 159 MATERIALS & SERVICES: 300,057 4,404 1,883 15,900 134,700 CAPITAL OUTLAY : 121,700 (II) (III) (II) (III) (Service Levels) (II) ;qR;bqqP INDICATORS 75 87 85 90 Miles of street maint. 87 73 85 82 87 Miles of street swept 87 6 0 0 0 # of times streets swept 0 150 150 150 200 St. signs ino ./repl ./repair 300 40 50 50 500 Hours of grading/rocking 450 $[136,317] $170,000 $200,000 $230,000 Street Ltng. /Traf. Signals $215,000 352 Tons of Asphalt—Patching 852 2' 400 Lbs . of Crack Sealer 2,000 2,000 Cu. Yds . of Rock 1,508 2, 397 Street Markings (sq, ft. ) 2,000 $ 22,041 Street Signs $ 22'641 — 102 — Rev. 5/5/87 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-2130 BUDGET UNIT: OPERATIONS/STREETS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1080-87 1087-88 SUMMARY 1987-88 1987-88 1987-88 MATERIALS & SERVICES: -0- 642 -O- -8- 60100 Professional Services -0- -0- 85 5,000 10'000 60200 Contractual Services 15,000 18,458 36,308 30,300 50,000 01000 Rep & Main-Facilities 47,498 11,61200 10'433 18,230 23,000 01100 Rep & Main-Vehicles 23,000 037 474 1,700 1,200 61200 Rep & Main-Equip 1,260 1,410 1,581 3,545 2,574 01300 Special Dept. Expense 2,574 188 575 600 500 62000 Office Supplies & Expe. 500 -0- -0-. 150 02100 Advertising & Publicity 150 63 116 225 275 62300 Duos & Subscriptions 276 18 32 300 400 62400 Travel, Food & Lodging 400 252 40 200 1'000 62500 Education & Training 1,000 328 200 1'200 2,000 63000 Rents & Leases 2,000 [136,317] 104,460 200'000 230,000 631 Utilities(8) 215,000 __1Q972 214 111 2 S NOTE[: #00200 - Centerline/fog line painting' thermoplastic application & buttons installation $15,000 ($10,000 for projects determined by Engineer S. $5,000 for center lines & fog lines to be painted in Washington County; radio repair $084. . .#61000 - Asphalt for patching $8,800| asphalt emulsion $153; AC emulsion cleaner $170; crack oealer, $2,688| crushed rook $0^ 145; concrete $600; traffic paint $1,323; sanding rock $O; traffic buttons $1,074; barricade lights & batteries $102; miscellaneous supplies (lumber' hardware' etc. ) $1'021; hand tools $1,721; sign supplies & materials $13,000; sign posts (2 inch round) $3' 126; sign posts, Break-A-Way $015; signage For new development (determined by Engineering) $5,O00. . .#01l00 - Vehicles Repair/Maintenance $23,000. . .#h1200 - Equipment Repair/Maintenance $1' 2hU. . .#01300 - Protective clothing & equipment $2,040| clothing allowance $!.7)25. . .#62000 -- Stationery Statinnery & supplies, office materials & equipment $500. . .#62100 - Advertising for job openings $150. . .#02308 - APWA membership $75; technical books $200. . .#624U0 - Travel coot for training & education $400. . .#62500 - Training classes in APWA courses (i .e. , revised/updated techniques in AC mixes & use, types & use of AC crack sealers, street marking materials & methods, street sign materials it assembly techniquex, etc. ) ; community college courses in management, construction planning; computer use, etc. $1,000. . .#0300O - Power tools & equipment $2'000. . .#03100 - Street Lighting $215,000. - 104 - Rev. 5/5/87 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-2130 BUDGET UNIT: OPERATIONS/STREETS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-80 1086-87 1987-88 SUMMARY 1987-88 1087-88 1987-88 CAPITAL OUTLAY: —0— —0— —0— —0— 70100 Land & Improvements —0- 4,404 —0— 15,000 113,700 70300 Vehicles 100'700 —0— 1,883 —0— 21,000 70600 Operating Equipment 21,000 - 404 0 TOTAL — CAPITAL OUTLAY 12 700 00TES: #70300 — Street sweeper $70,000; 1 ton truck $18,200; 10—yard 6ump truck (251) $12,500. . .#70h00 — AC insulated hot box for patch truck $21,000. — 105 — Rev. 5/5/87 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 2. 1 , 4 BUDGET UNIT: OPERATIONS/PARKS The Parks Crew Chief is responsible to the Operations Manager for the maintenance and operation of the City' s park systems . Goals for this year are to provide a usable park system responsive to the needs of the community and develop Winter Lake Park into a usable facility for residents in northwest Tigard. Other goals for the 1987-88 year include: n Fertilize Cook, Civic Ctr. , Liberty, Main, o Mow all parks and greenways once a week . and Summerlake three times a year and lime u Establish a park maintenance program with a complete inventory once a year, of facilities and maintenance needs o Replace courtesy dock and ramp at Cook Park o Develop park signage program and implement (Park Board goal) o Develop a better system for Parks o Mow Civic Center every 7 days and maintain seasonal color reservations and fees o Replace Conk Park irrigation system u Help develop Park Master Plan o Metzger Park ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1980-87 1987-88 SUMMARY 1987-88 1987-80 1087-88 36, 665 53, 247 112'535 142, 404 PERSONAL SERVICES: 123,000 (1 .75) (1 .75) (4 .5) (0) (FTE) (6) 17,270 23,238 44,206 49'800 MATERIALS & SERVICES: 46,849 28,500 2'659 13,200 53,700 CAPITAL OUTLAY: 48, 100 (I) (I) (III) (II—III) (Service Levels) (II—III) 5 8 QRY"OAD INDICATORS 91.70 108 . 25 117. 11 120. 30 Acres of park 126 .36 95. 15 05. 15 95.95 117.98 Acres of greenway 117.98 0 0 12 13 No. of parks 13 27 120 140* 100* Acres maintained — Tigard 100 N/A 321 . 25 313 750 Hours of litter patrol 750 400 1'003 .25 1,924 2,200 Hours of mowing 2,200 N/A N/A 150 500 Hours of turf maintenance 500 0/A 747. 5 1' 170 1,600 Hours of landscape maint. 1,600 N/A N/A 150 750 Hours of Civic Center maint. 750 N/A 179.5 192 000 Hours of roc. equip, maint. 000 106.82 00 . 2 47 .35 40-72 Acres per employee 40. 72 2'000 Hours of projects 2,600 * Approx . — 106 — Rev. 5/5/87 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-2140 BUDGET UNIT: OPERATIONS/PARKS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1085-80 1086-87 1987-88 SUMMARY 1087-08 1087-88 1087-88 MATERIALS & SERVICES: 1,520 3,308 3, 100 2, 100 00200 Contractual Services 2, 180 8,940 12,973 27,245 26,700 01000 Rep & Main-Facilities 23,749 5,044 5, 443 8,900 13,000 61100 Rep & Main-Vehicles 13,000 604 474 -0- 1,300 61200 Rep & Main-Equip 1,300 235 424 1,870 1, 700 61300 Special Dept. Expense 1,700 118 188 325 050 62000 Office Supplies & Expu. 650 -0- -0- 100 100 62100 Advertising & Publicity 100 -U- -0- -0- 100 02200 Fee & License 180 -O- 120 225 350 62300 Dues & Subscriptions 350 60 97 300 400 02400 Travel, Food & Lodging 400 643 40 600 000 02500 Education & Training 900 -0- 113 1,000 2^500 63800 Rents & Leases 2^500 7 _ : #60200 - Radio contract $400; TCY3 Summer Crew Leader $1,708 (10 weeks @ $4. 26/hr) . . .#b1000 - Bollard posts $2,000 (last 40 of 69L park signage $4'600 (Park Board program); play equipment repair 1$2,600; restroom supplies $1,600; chemicals $4,000 (includes $2, 000 nhemiolao for Summerlake & $1, 108 miscellaneous); paint supplies $500; hand tools & small equipment $2' 100; irrigation repair supplies $1.500; rook $800; fertilizers 132,280; miscellaneous supplies $099; wood chips $1,050. . .#611O0 - Fuel $3,900; repair parts $4,300| PM parts $1,500; tires & repairs $1,780; fluids 41 oils $600; outside repair $1,0O0. . .#61200 - Fuel $375; repair & PM parts $700; fluids S. oils $225. . .#61300 - Uniforms & laun6ry $000; boots, rain gear, gloves, etc. $458; clothing allowance $350. . .#62000 - Miscellaneous office supplies $250; printing costs $400. . .#621U0 - Parks publicity $100 (job advurtioing) . . .#62200 - Pesticide applicator licenses $100. . .#02300 - Technical books $125; duos & subscriptions $229. . .#6240O - Out-of-town seminar traxel & lodging $400. . .#02500 - PNW Grounds Maintenance Sohool $410 (1st year program; inoluden room and board); PCC classes & association seminars $400. . .#63000 - Miscellaneous rentals $2,500 (includes 10 week lease for van for TCYS crew) . - 108 - Rev. 5/5/87 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-2140 BUDGET UNIT: OPERATIONS/PARKS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1085-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 CAPITAL OUTLAY : -O- 1,500 -O- 3,500 70100 Land & Improvements 3,500 28^500 -0- -0- 25,000 70300 Vehicles 25,000 -0- 1, 159 13,200 19'600 70000 Operating Equipment 9,600 #70100 - Pole o6e6 improvements $3,500. . .#70300 - 1 ton truck with dump bed $15,000; 3/4 ton truck $10,0O0. . .#70000 - 30" mid-range mowers (2) $5,800; 18' utility trailer $3,200; aeruator $2,400; Zero Turn Radius Mower $8,200. - 109 - Rev . 5/5/87 MEMORANDUM CITY OF TIGARD, OREGON TO: Budget Committee May 5, 1987 FROM: Jill Manley, Director of Community & Administrative Services -� SUBJECT: Clarification of Police and Court Terminology & Workload Indicators There has been some confusion regarding the meaning of 'calls for service' vs . 'court caseload` . Cally fnr service include any incident that requires an officer to respond. They can range from a simple request for assistance due to keys looked in a vehicle to response to a robbery in progress . An offioer, responds to a call and determines whether there in sufficient probable cause to issue a citation based on the farts of the case. Staff estimates approximately 1/3 of the calls for service result in citation issuance. 'Court caseload' refers to the actual citations received for court process. Currently, Tigard Police cite 250 misdemeanor oaouu per year into Municipal Court. In addition, they cite 4000+ traffic and parking offenders per year. All traffic crimes, the majority of the misdemeanor cases, and all felony cases are processed by Washington County courts. The Police Department and Municipal Court would like to cite all misdemeanants which occur within Tigard into Municipal Court. The Court caseload will be impacted significantly by the South Metzger/ Washington Square annexation. The Court is estimating an increase in misdemeanor caseload of 1500 due to this annexation. This increase includes 1152 cases from the 0 major stores (i .e. Punneyo' Meroyny, Meier & Frank, Nordxtrnmo, Frederick & Nelson, & Sears) and 350 cases from Washington Square Security and the smaller stores . The proposed budget includes this increase but does not address the existing misdemeanant caseload of 050 cases per year from the Police Department going directly to Washington County . The misdemeanant cases are more complex and require a much lnnger, time for processing through Court. Trials are normally handled by attorneys, more formal motions are received' the chance of jury trials being requested is greater' with the processing of the case after disposition always taking at least one year. On the average, traffic infractions take approximately 30 minutes to resolve. The arraignment and trial process in short with no chance for a jury trial. The monitoring of payments or suspension of driver' s licenses to close. the case is all that is required for traffic infractions . This monitoring process usually lasts about 45 days . Hopefully, this will better explain the terminology used in the workload indicators in the Police and Municipal Court budgets . NR:bo14l5W 77771 LJ ?131}'3 3c�A1. 1 C � Ls/s -4o X L9 =) c _ � �L.s ° p + CITY OF TIGARD' OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: PROGRAM SUMMARY 1087-88 ANNUAL BUDGET ACCOUNT CODE: 2.0 BUDGET UNIT: ALL UNITS The Community Development Director in responsible to the City Administrator for this program. The Community Development programs are largely fees and charges, utility or infrastructure maintenance related and as such receive only nominal tax support, except for Parks which are heavily tax dependent. Those fee supported program elements are largely growth-related services. The ongoing maintenance of public records (eg. engineering), long-range planning and current oo6uu enforcement currently piggy-back around the basic fee supported services, but require some general fund support. ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1084-85 1085-86 1086-87 1087-88 SUMMARY 1987-08 1087-88 1987-08 803'672 912, 155 1,301,061 1,640^648 PERSONAL SERVICES: 1,673^228 (20 .25) (35.25) (40.5) (63 .5) (FTE) (53) 252,590 317, 131 521,884 624,028 MATERIALS & SERVICES: 607,938 44,000 77,210 70, 100 322, 700 CAPITAL OUTLAY: 231, 300 151,000 127,028 157,000 252,240 CD Administration 232,240 508,662 414,562 753,945 782,439 Development Services 771,439 06/011 __7642Q{6 -_!9920{X) 1,552z6{U} 1�40fL-770 1,824,073 1 '300.490 1,902,945 2,587,376 TOTAL 2,412,458 ! 5/5/87 (a) - 71 - . ^ CITY OF TDGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1087-88 ANNUAL BUDGET ACCOUNT CODE: 2.0. 1 BUDGET UNIT: ADMIN & PROJECTS The Community Development Director reports directly to the City Administrator and is responsible for all Department activities and economic development. The Deputy Director/City Engineer is responsible to the Director for special projects, local improvement districts, City—Wide engineering support and supervision, coordinating the City' s participation in regional issues such as trans pnrtation, storm drainage, flood control, arid utilities; capital improvement programming and public facilities plans; project control and reporting systems. The Administration secretary performs the clerical functions for the Director, Deputy Director/City Engineer, and Project Engineers, while coordinating the clerical support network of the department and project files . The 1087-88 goals are: n Adopt Public Facilities Plan & CIP * Sanitary Sewer Master Plan and Storm Drainage Master Plan o Maintain & Implement CIP Complete and Implement a Transportation Program n Dartmouth & 135th LID' u Implementation * Support City Center Task Force and City Center Action Plan * Develop Economic Development Action Plan * Update the Community Development Code * Update the Sign Code and Establish an Enforcement Program ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1085-86 1986-87 1987-88 SUMMARY 1087-88 1087-88 1087-88 147,049 113,605 128,036 219,099 PERSONAL SERVICES: 210,099 (4) (4) (3) (6) (FTE) (5) 4, 056 14,233 21,364 32,550 MATERIALS & SERVICES: 12,550 —O— —0— 7,000 —0— CAPITAL OUTLAY: —8— (I) (I) (II) (III) (Service Levels) (III) 151,705 127,928 157,000 252,249 'TOTAL — ADMINISTRATION 232, 249 *NOTES: Ed, CC Goals, CIP/LID. ' i 5/5/87 (a) — 72 — . . ` CITY OF TIGHRD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1087-88 ANNUAL BUDGET ACCOUNT CODE: 10-2010 BUDGET UNIT: ADMIN & PROJECTS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1085-86 1086-87 1087-88 SUMMARY 1987-88 1987-88 1087-88 (4) (3) (3) (6) PERSONAL SERVICES: (5) 37, 140 30, 108 42,060 44,249 58100 Salaries - Director 44,240 30,048 40,853 33,600 37,428 50100 Deputy-Dir./City Eng. 37, 428 61,080 50100 Project Engineers (2) 61,680 33, 102 17, 870 18,471 19,077 50200 Salaries-General OA IV 10,977 6, 475 2,700 500 1,000 50500 Temporary 1,800 25 4,000 3'850 3^380 50000 Merit Pool 3^ 300 116,690 104,308 99,751 167,723 SUBTOTAL 167,723 Benefits 1,868 812 1,668 1,012 55000 Unemployment 1,012 918 349 358 2,918 55100 Workman' s Compensation 2,918 8,430 0,761 6'873 12,064 55200 Social Security (FICA) 12^064 8,841 7,342 11'657 19,017 56000 Retirement 19^917 354 276 283 473 50500 Life Insurance 473 1, 185 871 1, 148 2,058 56600 Salary Continuation 2,058 8,703 5,663 6,024 11, 286 50700 Medical 11, 286 2 l Insurance lIZ,049 126,�82 12±,6&36 219,699 TOTAL - PERSONAL SERVICES ____219,699 / 5/5/07 (a) - 73 - CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1087-88 ANNUAL BUDGET ACCOUNT CODE: 10-2010 BUDGET UNIT: ADMIN & PROJECTS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1085-86 1080-87 1987-88 SUMMARY 1087-88 1087-88 1087-88 MATERIALS & SERVICES: -O- 7, 116 6,364 5,000 60100 Professional Services 6^000 390 1,054 -8- -0- 60200 Contractual Services -0- -8- -U- -O- -0- 01000 Rep & Main-Facilities -O- -O- 195 250 1^200 61100 Rep & Main-Vehicles 1^200 294 122 308 150 61200 Rep & Main.-Office Equip. 150 15 10,080 20,000 61300 Special Dept. Expenses * 1,318 1' 196 800 1'200 62000 Office Supplies & Expe. 1,200 -0- 45 -0- 150 62100 Advertising & Publicity 150 -0- -0- -8- -O- 62280 Fees & Licenses -0- 680 429 650 850 62300 Dues & Subscriptions 850 1,744 2^617 2'800 2,250 62408 Travel, Food & Lodging 2,250 324 450 1'000 1'750 62500 Education & Training 1,750 -8- 88 -0- -0- 63000 Rents & Leases -0- NOTES: #60180 - Traffic studies, intersection studies; SDC cost. . .#62300 - I-5 Association, AICP, APA, and APWA Memberships . . .#h2400 - APA and APWA Conferences, training programs, reimbursement for private auto use. . .#d2500 - APA and APWA Conferences and training. *City Center Investment from Bus . Tax receipts? ! 5/5/87 (a) 74 - . ` CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1087-88 ANNUAL BUDGET ACCOUNT CODE: 10-2010 BUDGET UNIT: ADMIN & PROJECTS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1980-87 1087-88 SUMMARY 1987-88 1087-88 1087-88 CAPITAL OUTLAY: —O— —O— 7,008 —O— 70300 Vehicles —0- -O— —0— 7,000 —0— TOTAL — CAPITAL OUTLAY 5/5/87 (a) — 75 — ' . CITY OF TIQARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1087-08 ANNUAL BUDGET ACCOUNT CODE: 2.2.0 BUDGET UNIT: DEVELOPMENT SERV/ADMIN The Development Services Division consist of the Building, Planning, and Engineering Sections whose managers report to thin Development Services Manager and the Community Development Director. Professional engineering support is provided through the Deputy Director/City Engineer. For FY 1087-88 the Division Manager also serves as Engineering Services Manager. Major 1087-88 goals are: n Complete automation of Building, Planning, u Improve and consolidate reporting systems including revenue and Engineering permit issuance and and levels of development activity reporting systems o Complete automation of Parcel File data system o Complete Development Code revisions related o Improve public awareness of development processes to public facilities (sanitary sewers, o Street Lighting and Traffic Signal study streets, and storm drainage) • Improve coordination of development review process ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1084-85 1085-86 1086-87 1087-88 SUMMARY 1087-88 1087-08 1087-88 -U- -0- -O- 64,814 PERSONAL SERVICES: 54,814 (1 .5) (FTE) (1 .5) -0- -0- -0- 2,520 MATERIALS & SERVICES: 2,620 -O- -0- -O- -O- CAPITAL OUTLAY: -O- (II) (Service Levels) (II) TOTAL - ADMINISTRATION 57, 334 WORKLOAD INDICATORS 461 627 738 885 Total development permits 885 N/A 20 35 40 Weekly hours open to public 40 80% 98% 05 95% Ext. % of dev. approvals 95% completed � 5/5/87 (a) -- 77 - CITY OF:' TI:GARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987•••-88 ANNUAL BUDGET ACCOUNT CODE: 10--2200 BUDGET UNIT: DEVELOPMENT SERV/ADMIN ACTUAL ACTUAL. BUDGETED REQUESTED EXPENDITURE PROPOSES) RECOMMENDED ADOPTED 1984•--85 .1985--86 1986-87 1987--88 SUMMARY .1987--88 1987-88 1987--88 (1 .5) PERSONAL SERVICES: (1 .5) 50100 Salaries-Management 34,764 Development Services Mgr. 34,764 50200 Salaries--General 6,558 Office Asst. 1 (0.5 FTE.) 6,558 50500 Part Time 305 50000 Merit Pool 305 -0••- 52000 Overtime O__ 41,627 SUBTOTAL 41,627 Benefits 250 55000 Unemployment 250 250 55100 Workman' s Compensation 250 2,976 552.00 Social Security (FICA) 2,976 5,001 56000 Retirement 5,001 142 56500 Life Insurance 142 508 56600 Salary Continuation 508 3,386 56700 Medical Insurance 3, 386 674 56800 Dental Insurance 674 13, 187 SUBTOTAL 13, 187 54,814 TOTAL A1._ •- PERSONAL SERVICES 54,814 1 5/5/87 (a) - 78 - CITY OF TIQARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-2208 BUDGET UNIT: DEVELOPMENT SERV/ADMIN ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1085-86 1086-87 1987-88 SUMMARY 1087-88 1087-88 1987-88 MATERIALS & SERVICES: -8- 60200 Contractual Services -0- -0- 61800 Rep & Main-Facilities -0- 400 61100 Rep & Main-Vehicles 400 200 61200 Rep & Main-Office Equip. 200 -0- 61300 Special Dept. Expense -O- 300 62000 Office Supplies & Expu. 300 -0- 62200 Fees & Licenses -0- 250 62300 Dues & Subscriptions 250 520 02400 Travel, Food & Lodging 520 850 62508 Education & Training 850 NOTES: #61100 - Community Development Administration vehicles. . .#01200 - Typewriters, calculators, etc. . .#d2300 - PLS0 $100; Miscellaneous $150; . . .#02400 - Seminars (management, computers, etc. ) . . .#625O0 - Seminars; college reimbursements (data systems management, general management, computers, etc. ) . 5/5/87 (a) - 79 - ' ~ . ` CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-2200 BUDGET UNIT: DEVELOPMENT SERV/ADMIN ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1986-86 1986-07 1987-88 SUMMARY 1087-88 1987-88 1987-88 CAPITALDUTLAY: —0— 78300 Vehicles —8- -0— TOTAL — CAPITAL OUTLAY { /5/87 (a) — 80 — CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNI"T"Y DEVELOPMENT 1987-•-88 ANNUAL BUDGET ACCOUNT CODE: 2.2.2 BUDGET UNIT: DEV SVCS•BI._DG/CDS I:-NF The Building Official is responsible to the Community Development Director for operations of the Building Division: Bldg. Code, Plumbing Code, Mechanical Code, and Civil Infraction Code Enforcement. He assists in Design Review and other intra--department development reviews . 'The Building Division is responsible for the acceptance of building, plumbing, mechanical, and sewer applications as well as the review of plans for compliance with code, technical assistance to applicants, permit issuance, and field inspections to insure that construction takes place in accordance with the plans submitted and the applicable code. The Division' s major goals are to provide fast and efficient service in carrying out the various steps of the permit processing. Major goals for, 1987--88 are: • :Increased codes enforcement * Vision clearance at intersections enforcement • Sign code, nonconforming signs enforcement o Permit issuance and construction inspection of 600 residential units ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985--86 1986-87 1987-88 SUMMARY 1987--88 1987•-88 1987-88 92,606 117,949 173, 190 194, 143 PERSONAL SERVICES: 194, 143 (3 .75) (4) (5) (6) (FTE) (6) 5,2.69 7,531 11,240 37,090 MATERIALS & SERVICES: 37,090 1, 142 0- 14,000 0- CAPITAL OUTLAY: 0- (II) (:II) (II:) (II) (Service Levels) (I:I:) _017 125, 480 198,430 _ _ 231, 233 TOTAL -- BLDG/CODES_E N.F. 231,233 WORKLOAD INDICATORS 638 519 532. 600 # of residential permits 600 2•-3 2-3 1--2 .1--2 'Time for issuance (weeks) 1--2 153 154 132 125 # of commercial permits 12.5 3--4 3•--4 2-3 2-3 Time for issuance (weeks) 2-3 847 673 664 725 Total permits 725 42.,413,000 41,421,675 41, 1.75,000 40,000,000 Est. construction value 40,000,000 Code Enforcement 2 2 30 40 Hours/week^ Y 40 40 40 500 1,000 Total cases/year 1,000 20 20 400 900 Cases resolved/year 900 15 15 300 800 Voluntary compliance achieved 800 f ",/5/87 (a) - 81 _ CITY OF TI:GARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987••-88 ANNUAL_ BUDGET ACCOUNT CODE: 10•-2220 BUDGET UNIT: DEV SVCS-BLDG/CDS ENF ACTUAL ACTUAL_ BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 .1985-86 1986--87 1987--88 SUMMARY 1987•-88 1987--88 1987--88 (3 .75) (4) (5) (6) PERSONAL SERVICES: (6) 50100 Salaries--Management 30,900 31,080 34, 170 30,900 Building Official 30,900 502.00 Salaries--General* -0-- _O_._ 16,452 Codes Enforcement (1) 16,452 46,093 81,22.8 50,832 Inspector III ("A")(2) 50, 832 25,824 ET II (1) 25,824 15,833 17, 124 Office Asst. II 17, 124 545 -0- Office Asst. I ..._O_ 3,296 9,826 -0- 50500 Part Time --.0-. --0- 1,344 4,392 50000 Merit Pool 4, 392 _0_.. 1,829 -.0.__ _..0_ 52..000 Overtime _O 74,198 96,565 110,865 145,524 SUBTOTAL � 145,524 Benefits 1, 173 836 2,254 873 55000 Unemployment 873 1, 181 1,599 1,985 3,395 55100 Workman' s Compensation 3,395 5,215 6,568 9,419 10,405 55200 Social Security (FICA) 10,405 5,269 5,425 13,725 15,365 56000 Retirement 15,365 260 221 498 567 56500 Life Insurance 567 62000 521 1,617 1,775 56600 Salary Continuation 1,775 4,690 6,214 11, 117 16, 239 56700/56800 Medical/Dental 16, 239 __.._..___.___ .w._ ._..._._._._....�._ _ 48,619 SUBTOTAL 48,619 92,606 117,949 _ _ 173, 190 194, 143 TOTAL - PERSONAL. SERVICES 194, 143 5/5/87 (a) ..... 82. _.. . ~ CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1087-88 ANNUAL BUDGET ACCOUNT CODE: 10-2220 BUDGET UNIT: DEV SVCS-BLDG/CDS ENF ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1084-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1087-88 1987-88 MATERIALS & SERVICES: -0- -0- -0- 3,000 60100 Prof. Services 3,000 1,060 2,046 2,555 20,000 00200 Contractual Services 20,000 -8- 130 -0- -0- 01000 Rep & Main-Facilities -0- 1,0g7 1,338 4,000 5,230 61100 Rep & Main-Vehicles 6,220 98 48 208 100 61200 Rep & Main-Office Equip. 100 128 6 210 210 61300 Special Dept. Expense 210 1,216 2,630 2,000 5,000 62000 Office Supplies & Expe. 5,800 -U- -0- -0- -0- 62200 Fees & Licenses -0- 231 979 625 658 02300 Dues & Subscriptions 650 263 70 500 1,000 62400 Travel, Food & Lodging 1'000 286 268 1,250 1,800 62500 Education & Training 1^808 5 MOTES: #60100 - Civil Infractions Hearings Officer. . 060200 - Plumbing inspection contract with Lake Oswego $15,000; structural engineering plan review service $5,000. . .061108 - Regular repair and maintenance of five inspectors' vehicles . . .#01200 - Repair and maintenance of office equipment. . .#61300 - Clothing allowance for two "A" level Inspectors and one Engineering Tech. II. . .#62080 - Printing of computer permit forms, inspection requests, office supplies, inspector equipment' etc. . . .#023U0 - ICBO' IAMP0' APWA membership dues . . .#62400 - Training of staff to maintain certification (ICB0 Short School $225, APWA $508, Mechanical Code Short School $225) . . .#62500 Training of staff to maintain certifications (ICB0 Short School $100, APWA $300, Mechanical Code Short School $100); tuition/books college luoel courses related to department work (i .e. , ntruntural analysis courses, building code classes $800)| miscellaneous seminars $588. | 5/5/87 (a) - 83:- ' CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1087-88 ANNUAL BUDGET ACCOUNT CODE: 10-2220 BUDGET UNIT: DEV SVCS—BLDG/CDS ENF ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1084-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1087-88 CAPITAL OUTLAY: ` 1' 142 —0— 14,000 —0— 70380 Vehicles —O- 142 —0— 14,000 —0— TOTAL — CAPITAL OUTLAY / 5/6/07 (a) — 84 — . . CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 2.2.3 BUDGET UNIT: DEV SVCS/PLANNING The Senior Planners are responsible an Program Managers to the Community Development Director for the management and activities of the Planning Division, Responsibilities include processing permits for comprehensive p}mn changes, zoning changes, sensitive lands applications, variances, subdivisions, planned developments, minor and major land partitions, sign permits and code exceptions, site design reviews, conditional uses, and temporary uses. In addition, the Planners, aided by the Assistant and Administrative Planners, process annexation applications, develop grant applications, and prepare data for special studies. The Planners also monitor, apply, and update the comprehensive plan and community development code. Staff support is provided to the Planning Commission, Park Board, CCI, Hearing' s Officer, CDBG Advisory Committee, seven NPO` n' Utility and Franchise Committee, and Economic Development Committee. Major goals for 1987-88 are: * Coordinate Completion of Downtown Area Plan u Gather data for Tigard Triangle Study o Provide comprehensive information to potential new businesses u Improve departmental filing of completed projects o Improve delivery of development procedure information * Review Development Code & propose streamlining o Land Use Application system control and clarification improvements o Coordinate Business Tax Compliance Program * Sign Code Enforcement Program—Nonconforming Signs * Develop Targeted Economic Development Action Plan ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1904-85 1085-86 1086-87 1087-88 SUMMARY 1087-88 1087-08 1987-88 58'488 104,929 102,743 236^331 PERSONAL SERVICES: 286,831 (2) (3) (S) (8) (FTE) (8) 7,236 5'608 47^067 38^050 MATERIALS & SERVICES: 38,050 —0— —O— —0— 3,000 CAPITAL OUTLAY: —0— (II) (II) (II) (III) (Service Levels) (III) --.--65?724 110. 537 240,710 277 381 TOTAL — PLANNING 274,381 WORKLOAD INDICATORS N/A 96 104 115 Director' s Decisions 116 10 48 46 51 Plan. Comm. Hearing Off. Actions 51 6 24 25 28 City Council Hearings 28 136 130 80 78 Evening Meetings Attended 78 375 376 380 156 Hours of Comp. Time Earned 156 $57'000 $00, 146 $00'008 $110,000 Business License Tax $110^000 —O— —0— 1,000 4,000 Planning Special Project Hrs . 4,000 | 5/5/87 (a) — 85 — . . CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1087-88 ANNUAL BUDGET ACCOUNT CODE: 10-22300 BUDGET UNIT: DEV SVCS/PLANNING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1084-86 1085-86 1086-87 1087-88 SUMMARY 1y87-88 1087-88 1087-88 (2) (3) (5) (8) PERSONAL SERVICES: (8) 54'300 50100 Salaries-Management 40,806 43,205 61,630 Senior Planner (2) 61,639 10,644 61,406 Assistant Planner 61, 466 19,544 20,205 Administrative Planner 20,205 20' 400 50200 Salaries-General 16'668 17'526 Office Asst. II 17'526 8,640 12,006 Office Asst. I 12,005 3,442 3,012 50000 Merit Pool 8,012 23 293 0- 52000 Overtime 46,806 83'792 149,344 175,943 SUBTOTAL 175,943 Benefits 764 780 2,332 1,056 55000 Unemployment 1,050 170 348 565 944 55108 Workman' s Compensation 944 3,427 5,058 0,800 12,580 55200 Social Security (FICA) 12^580 3'673 7,380 14'000 21'252 56008 Retirement 21,262 173 315 548 756 56500 Life Insurance 756 499 871 1,724 2,147 56600 Salary Continuation 2,147 2,886 5,485 14,323 21,653 56700/56800 Medical/Dental 11,502 21, 137 43,300 08^388 SUBTOTAL 60^388 58,488 104,929 192,743 236,331 TOTAL. - PERSONAL SERVICES 236,331 5/5/87 (a) - 86 - . . CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1087-88 ANNUAL BUDGET ACCOUNT CODE: 10-22300 BUDGET UNIT: DEV SVCS/PLANNING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1084-86 1085-86 1086-87 1087-88 SUMMARY 1087-88 1987-88 1087-88 MATERIALS & SERVICES: 335 920 2' 141 3'000 60100 Professional Services 3,080 120 85 30,580 17,500 68200 Contractual Services 17, 500 4 13 98 600 61.100 Rep & Main-...Vehicles 600 679 36 386 -0- 01200 Rep & Main-Office Equip. +}- 2,697 1,036 7,217 6,700 62000 Office Supplies & Expe. 6,708 2,253 1,803 3,600 3,600 02100 Advertising & Publicity 3,600 50 544 1,988 1,608 62200 Fees & Licenses 1,600 302 460 670 1,000 62300 Dues & Subscriptions 1,000 310 258 675 700 62400 Travel, Food & Lodging 780 477 445 650 3,000 62500 Education & Training 3,000 -0- -8- -O- 358 63000 Leases 350 --ZI236 5,609 47,967 38,050 TOTAL - MATERIALS & SERV. 38,050 NOTES: #60100 - Land Use Hearings Officer fee. . .#68280 - Consultant services for DP computer info input and marketing analysis, etc. related to area plans. . .#620U0 - Includes materials and supplies for Planning Commission and publication of documents such as the Community Development Cn6o $3,200 and Park Plan $8U0. . .#02100 - Newspaper notices - $2,400 attributed tn formal applications received from developers; $1,200 for City initiated applications including text and map revisions. . .#02200 - Zoning code violation recordation $40 and City initiated annexation filings $1,660. . .#62300 - American Planning Association dues for six planners, books and subscriptions of professional nature. . 402500 - Oregon APA Conference, Oregon Planning Institute Conference, for training for Planning Commission $525 and staff-x- including books . *8AI - Typing (skill building), Business English; Asst. Planners PP - marketing methods, needs assessment, promotion, economic analysis, development strategies, economic industrial forecasting, locational analysis; Asst. Planners LD - real estate law, real estate practices. ! 5/6/87 (a) - 87 - ^ ' CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-22300 BUDGET UNIT: DEV SVCS/PLANNING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1086-86 1986-87 1987-88 SUMMARY 1987-88 1087-88 1987-88 CAPITAL OUTLAY: —O— —O— 3,800 70400 Office Furn. & Equip. —O— ' OUTLAY NOTES: #78400 — Replacement Copier 5/5/87 (a) — 88 — ^ ' CITY OF TIGARD' OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 2.2.4 BUDGET UNIT: DEV SVCS/ENGINEERING The Engineering Suction is currently managed by the Development Services Manager under the direction of the Community Development Director. The Section provides departmental and non—departmental teohnioal, survey and mapping information, plan review and public improvement permit issuance services (i .e. , street, sewer, storm drainage, etc. ) to assure compliance with oivil engineering development standards, spec ifioations, ordinances and policies. The Section also performs technical services (i .e. , surveying, construction inspection, traffic counts, and design drafting) in support of the Capital Improvement Program and Public Facility Development Programs. Major goals for the 1087-88 year include: o Obtain an—built plans on all pant improvement * Perform traffic count data collection on weekly basis projects u Complete public improvement project index (approximate 600 o Improve elevation control (bench marks) network projects) for quick reference to promote uniformity with public improvement * Participate in public improvement standards review projects * Improve public improvement contract and performance * Improve automation of CIP and LID design assurance forms and procedures (HBA Committee) support functions o Improve public improvement inspection procedures n Adopt new street address assignment policy ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1085-80 1086-87 1987-88 SUMMARY 1987-88 1987-88 1087-88 124'802 146^347 256,860 174,166 PERSONAL SERVICES: 174^ 106 (4) (6.5) (7) (b) (FTE) (0) 158,793 13'803 35'946 31,825 MATERIALS & SERVICES: 31,825 4,264 18,305 22,000 10,500 CAPITAL OUTLAY: 2,500 (I) (II) (III) (III) (Service Levels) (III) 287 949 178,545 208,491 WORKLOAD INDICATORS 48/300 75/420 85/500 95/500 Land Use Apps/Hours 95/500 3,000 4,000 4,008 4,000 Public Imp Pruj Hrn (Pri Dev) 4,000 40 35 35 35 o $8—$25,000(8t.upon.permito) 35 5 10 8 12 o $25^000—$100,000(10-20 Lots) 12 8 7 8 12 o $100,000—$200,000 (20-30 Lots) 12 5 5 53 52 53 64 Total Projects 64 1,000 1,200 1,000 1,500 Hours of Public Assistance 1,508 1^250 2'000 3.000 3'800 Hours, of Surveying & Mapping 3,550 —8— —0— 150 1,200 Hours of Traffic data collection 650 ! 5/5/87 (a) — 89 — . . CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1087-88 ANNUAL BUDGET ACCOUNT CODE: 10-2240 BUDGET UNIT: DEV SVCS/ENGINEERING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1087-88 (4) (6) (7) (6) PERSONAL SERVICES: (6) 50108 Salaries-Management/Professional 26,814 30,267 60,605 -O- Eng. Services Mgr. -0- -0. -O- 24,720 Land Surveyor 24,720 86,502 50200 Salaries-General 60,233 28,428 29,203 Engineering Tech III 29,293 59,646 20, 136 Engineering Tech II 28, 136 -O- 18,528 38, 100 Engineering Tech I (2) 38, 160 15,840 -0- Engr. Anut./Draftspron. -0- -0- -0- 6,870 Engineering Aide (0.5) 6^876 12,000 6'558 Office Asst. I (0.5) 6,558 2'718 2'900 50000 Merit Pool 2^000 1, 5a4 195 1,000 500 52000 Overtime14,500 07,551 117,054 201'653 130^ 143 SUBTOTAL 130^ 143 Benefits 1'668 1^808 3'043 782 55080 Unemployment 782 1'615 1,051 2, 105 2,730 55100 Workman' s Compensation 2^780 7,208 8,742 12,787 0^305 55200 Social Security (FICA) 0,305 7' 360 7,951 15,578 12^812 56000 Retirement 12,812 347 378 750 567 56500 Life Insurance 567 1^083 954 1'970 1'588 56600 Salary Continuation 1^688 8'028 8,210 18'064 13^543 56700 Medical Insurance 13,543 NOTES:27,341 29,29T 55,207 44,023 SUBTOTAL 44,023 124,892 146 3 - 166 TOTAL - PERSONAL SERVICES 174 Overtime is reimbursed by private developers when they request an Engineering Technician to inspect public improvement construction on weekends . Overtime can also be required on City LID or Capital Improvement projects. ! 5/5/87 (a) - 90/ - . . CITY OF TIQARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1087-88 ANNUAL BUDGET ACCOUNT CODE: 10-2240 BUDGET UNIT: DEV SVCS/ENGINEERING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1084-85 1085-86 1006-87 1y87-88 SUMMARY 1987-88 1987-88 1087-08 MATERIALS & SERVICES: 10'700 1,520 15,346 7,000 60100 Professional Services 7,800 5,643 643 -O- 8,000 00200 Contractual Services 8,000 2,010 1,643 3,500 3,200 01100 Rep & Main-Vehicles 3,200 1,966 1^ 622 2,200 1,980 61200 Rep & Main-Office Equip. 1,980 210 105 350 360 61300 Special Dept. Expense 350 821 7, 382 9,974 8, 145 62080 Office Supplies & Expe. 8, 145 0 160 160 100 02100 Advertising & Publicity 100 220 316 900 430 62300 Dues & Subscriptions 438 204 200 1'608 1' 100 62400 Travel, Food & Lodging 1, 100 543 226 2,400 1,600 62500 Education & Training 1^600 -0- -0- -0- 63000 Rents & Leases -0- 136^317 41 -O- -0- 631 Utilities -0- 158,793 13,803 36,270 31,825 TOTAL - MATERIALS & SERV. 31,825 N0TES: #60100 - Aerial/Mapping annual update and CIP/LID services $7,008. . .#d82O0 - Lab testing services (soils and materials) $1,000; Engineering/surveying software (upgrade of existing 5 year old software) $7,0OO. . .#6110O - Insp. and Survey vans. . .#61200 - Radio Service Agmt. $500| Hewlett Packard Hardware support $1,000; Misc. $4O8. . .#6130O - Employee clothing allowance. . .#62380 - APWA $80; PLSO $200; Misc. $150. . .#62400 - Engr. Seminars $208; Surv. Seminars $300; APWA Conf. $300| PLSO Conf. $300. . .#62500 - Engr. Seminars $208; Qurv. Seminars $300; APWA Conf. $408; PLSO Conf. $200; College Reimbursements (construction materials, hydraulics, title boundaries, computers, etc. ) $500. 5/5/87 (a) - 91 - ~ ° CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1087-88 ANNUAL BUDGET ACCOUNT CODE: 18-2240 BUDGET UNIT: DEV SVCS/ENGINEERING ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1084-85 1085-86 1086-87 1087-88 SUMMARY 1087-88 1087-88 1087-88 CAPITAL OUTLAY: —0— 6,000 22,000 —O— 70300 Vehicles —O- 4,264 12' 305 —U— 10'500 70400 Office Furn. & Equip. 2,600 NOTES:4 264 18,395 2-2 0 ... CAPITAL OUTLAY #70400—(1) Tuponn GTS 3 total station (combination Theodolite and electronic distance measurement device) $8,000. See Workload Indicators under hours of traffic data collection. — will reduce survey field time in support of CIPyLID and Operations maintenance projects by at least 20%. (2) Blueprint printer replacement $2,500. EROPOSED_ N Blueprint printer replacement. ! 5/5/87 (a) — 02 — ^ ' ` CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1087-88 ANNUAL BUDGET ACCOUNT CODE: 2. 1 BUDGET UNIT: PUBLIC WORKS OPERATIONS The Public Works Operations Division Manager reports to the Community Development Director and Deputy Director/City Engineer and is responsible for all the Public Works Operations Division units : Public Works Administration and Buildings Maintenance, Shops and Fleet Management, Streets and Street Lighting Section, and Parks Maintenance Section. Major goals for the 1087-88 year include: u Assume responsibility for maintenance of n Implement a Fleet Management System for Computer Master Plan South Metzger streets and waotewatur systems n Provide a unable park system responsible to the needs of the ' community ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED AD013TED 1084-85 1085-86 1986-87 1087-88 SUMMARY 1987-88 1y87-88 1087-88 380^637 429,235 550,532 761,495 PERSONAL SERVICES: 094^075 (15.5) (17 .25) (20.5) (27) (FTE) (26.5) 76'645 275^056 406,368 481,093 MATERIALS & SERVICES: 485,806 30^593 58,816 36' 100 309'280 CAPITAL OUTLAY: 228^800 496,875 764,006 992,000 1,552,688 TOTAL — PUBLIC WORKS 1,408,770 PUBLIC WORKS OPERATIONS 88,519 121, 165 162,000 100,637 Shops/Admin. 148,755 134, 150 Services 112' 150 147, 889 180,056 215,000 315,554 Wastewater 208,784 178,022 374'041 445,008 665,353 Streets/Lighting 030,303 3 5 _19,144 1701_000 _24.5,994 Parks 218,585; 406,876 764,080 002,800 1,552,688 Total 1,408,770 5/5/87 (a) — 93 — $5, '^6 to be returned to 60200 account if dump truck i of purchased. i61 0 "Proposed" shows $10,000 in GG for Janitorial/cu.todial @ $18,000 5/5/87 (a) -. 96 The Public Works Operations Manager' reports-to-the Community-DeviTopmih Director and-is directly responsible for the Operations Division support services in addition to the Division management responsibilities . 'The major ongoing functional responsibilities of the unit are: the maintenance of operations buildings, fleet management, inventory control, purchasing, and Division support. Major goals for the 1987•-88 year include: o Investigate and resolve citizens complaints o Streamline fleet management cast accounting o Implement building maintenance program o Streamline all reporting procedures o Implement custodial services program o Develop and implement maintenance program for Metzger addition ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984--85 1985--86 1986--•87 1987--88 SUMMARY 1987--•88 1987--88 1987--88 81,009 116,753 147, 150 133,785 PERSONAL SERVICES: 1.11,433 (3.25) (4.25) (5) (5) (FTE) (4) 4,496 4, 412 14,850 47,352 MATERIALS & SERVICES: 37,322 3,014 2,450 --0-• 10,500 CAPITAL OUTLAY: -0•- (III) (I) (II) (III) (Service Levels) (II) 88,519 12.1, 165162,000 ,7 191.637 TOTAL - 14855 WORKLOAD INDICATORS 2,545 Firs, of Custodial Services ---� 281 Hrs . of Schedule Maint. 441 466 Hrs. of Unscheduled Maint. 731 368 Hrs , of Scheduled Repairs 577 553 Hrs. of Unscheduled Repairs 866' • Custodial Services will be provided through Contractural Services --• General Government. 5/5/87 (a) -- 94-..- ^ ' ` CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1087-88 ANNUAL BUDGET ACCOUNT CODE: 10-2110 BUDGET UNIT: OPERATIONS/ADMIN & BLDGS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1084-85 1086-86 1086-87 1987-88 SUMMARY 1087-88 1087-88 1087-88 (3 .26) (4 .25) (5) (5) PERSONAL SERVICES: (4) 32,685 68180 Salaries-Management 22, 147 33'732 33,650 Operations Manager 33^650 -0- -O- Crew Chief -0- 55,710 50200 Salaries-General _ 20,052 18^846 Bldg. Maint. Cunt. III�� 18'046 16'080 13^ 114 Bldg. Maint. Worker / 13, 144 -0- 16, 190 Bldg. Maint. Cuot. I - -0- 80,660 14,480 11'433 Office Asst. I 11'433 -8- 2'567 3' 188 60000 Merit Pool 2' 808 21 350 -O- 50500 Part-Time -0- -0- 285 1,200 1,350 52000 Overtime 1, 100 61,816 88,601 111,673 05,971 SUBTOTAL 80, 151 Benefits 1,028 861 1,802 576 65000 Unemployment 481 2,200 3' 196 3'077 4'726 55180 Workman' s Compensation 3^905 4,780 0,340 7'814 6,862 55200 Social Security (FICA) 6'731 5,013 8,356 11'707 10,476 56000 Retirement 8,803 281 394 470 473 56500 Life Insurance 378 657 1^045 1,359 1^ 171 56600 Salary Continuation 978 -----51224 7,960 8, 168 .1 3_5 3 2 56700/56800 Medical/Dental 10,826 19, 108 21^812 35.477 37'785 SUBTOTAL 31'282 6 ! 5/5/87 (a) - 95 - ^ CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-2110 BUDGET UNIT: OPERATIONS/ADMIN & BLDGS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1085-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1087-88 MATERIALS & SERVICES: -0- -0- -U- -O- 68100 Professional Services -0- -O- -O- 200 10,441 60200 Contractual Services 10,441 - 877 31 5,760 22,353 61000 Rep. & Main-Facilities 12, 353 - 1,002 670 1,200 3'605 01100 Rep & Main-Vehicles 3,695 11 211 2,280 2,684 61200 Rep & Main-Equip. 2,644 1,302 820 1,575 1'067 61300 Special Dept. Expense 1,057 238 2, 386 2'020 2,707 62000 Office Supplies & Expe. 2,797 -O- -O- -0- 250 62100 Advertising 250 88 178 365 625 62300 Dues & Subscriptions 625 270 00 060 750 02400 Travel, Food & Lodging 750 708 35 900 808 62500 Education & Training 880 -U- 121 -O- 1,000 63000 Rents & Leases 1'000 NOTES: #60200-Radin pager repair contract $141| roofing repair uuroineo $850; electrical instal/repair services for Senior Center $1,000; plumbing services $1,000; painting services $000| HVAC cleaning & testing services $800| masonry services for Senior Center $2,850; removal of tires, oils, metals, chemicals, etc. $1,000; janitorial services for operations $1,584; radio repairs $408; debris & waste removal by "Pride Disposal'' $5,606*. . .#618OU**-Electrioal materials & parts $2,850| plumbing materials & parts $825; paint supplies $625| hardware $779; power & hand tools $779; carpenter materials $405; $2,854| portable generator $480; portable air compressor $341; turbo torch $325| Operations office building & equipment repair building (shops) maintenance & repair costs $2,000. . .#611OO-Modificatiun of vehicle 088 including cabinet installation for conversion to custodial van $085| fuel, nil, parts, tires & rupairn ' $2,71O. . .#612O0-Electrioal equipment repair it calibration $205; repairs of HVAC equipment, portable generator' janitorial equipment & power tools $2,54y. . .#61300-Carputo & mato cleaning $922; protective clothing/equipment $825; clothing allowance $21O. . .#620U0-New typewriter/stationary supplies & expenses $1,225; chair & desk $500; filing cabinet, calculator, report forms & all other office supplies $072. . .#0218O-A6ourtioing for job openings $2S0. . .#62300-APWA membership $75; electrical license $100; technical books & materials $450. . .#0240U-Travel, fund, & lodging costs for schools, seminars & conferences $750. . .#62500-Sohools, seminars & conference fees, tuition & book costs $80O. . .#630O0-Rental of necessary maintenance equipment $1,000. * $5,590 to be returned to 00200 account if dump truck is not purchased . ** #01008 "Proposed" shows $10,000 in GG for Janitorial/custodial @ $18,000 ! 5/5/87 (a) - 96:- CITY OF TIQARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-2110 BUDGET UNIT: OPERATIONS/ADMIN & BLDGS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1084-85 1985-86 1980-87 1987-88 SUMMARY 1987-88 1987-88 1087-88 CAPITAL OUTLAY: —U— —O— —O— —0— 70400 Office Equipment 3,014 2,450 —8— —O— 70608 Operations Equipment —0— —8— —0— 8,008 70100 Land and Improvements —0- -0— —0— —0— 2,580 70200 Buildings and Improvements —0- 0— NOTES: #70100 — Yards surface improvements $5^000; Material, equipment and debris areas improvements $3'08O. . . #70200 — Barricade shed and pole shed constructions $2,500. 5/5/87 (a) — 97 — . ` CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT' 1987-88 ANNUAL BUDGET ACCOUNT CODE: 2. 1 .2 BUDGET UNIT: OPERATIONS/WASTEWATER The Wastewater Crew Chief is responsible to the Public Works Operations Manager for organization of the preventative maintenance and operations programs in the Wastewater section. The two primary functions of the Wastewater section are the sanitary and storm sewer maintenance programo . The sanitary sewer programs includes: 1} line cleaning; 2) video inspection; 3) line repair; 4) manhole rehabilitation; and 5) reunrdkeeping. The storm newer program includes: 1} line cleaning; 2) video inspection; 3) catch basin cleaning; 4) open ditch digging; 5) line repair; 0) manhole rehabilitation; and 7) reoordkeeping. The major goals for the 1987-88 year include: o Implement a program to document and map all existing storm sewer lines in North Tigard area o Clean and inspect existing sanitary and storm sewer lines o Upgrading of manpower and equipment so as to increase production in the storm maintenance program o Provide assistance to City Engineer in the development and updating of the Sanitary and Storm Sewer Master Plans ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1084-86 1085-86 1086-87 1087-88 SUMMARY 1087-88 1087-88 1087-08 122,307 101, 188 131. 137 186, 108 PERSONAL SERVICES: 171, 108 {5.75} (6) (5) (7.5) (FTE) (0.5) 21,007 34, 195 70,863 48,390 MATERIALS & SERVICES: 81^451 3,675 64^273 7,008 81,058 CAPITAL OUTLAY: 48, 150 (SSIII/SDI) (SSIII/SDI) (SSIII/SDI) (SSIII/SSIII) (Service Levels) (SSIII/SI) INDICATORS*147 889 189 65 215.000 315,554 TOTAL 298 704 WORKLOAD 70.66 68 .75 60 92.82 Miles of sewer line accepted 92.82 45 22 .56 20.03 31 .42 Miles of storm line accepted 31 .42 62,800 72,750 100'000 121,000 Feet of sewer line Insp. & Cl 101,000 15,840 2,000 10,008 00,000 Feet of storm line Insp. & Cl 20,000 56. 11 Miles of open ditches 66. 11 2,455 24,000 Feet of open ditches dug & Cl 4,000 Ratio — 1 employee for 13 .26 miles of sanitary line and storm line 1 employee for 7.48 miles of open ditch * These workload indicators include South Metzger ! 5/6/87 (a) — 98 — CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987••-88 ANNUAL BUDGET ACCOUNT CODE: 10-2,120 BUDGET UNIT: OPERATIONS/WAS'TEWAT'ER ACTUAL ACTUAL. BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984--85 1985--86 1986-87 1987-88 SUMMARY 1987--88 1987-88 1987-88 (5.75) (5) (5) (6.5) PERSONAL SERVICES: (6.5) 13, 197 50100 Salaries-Management -0- -0- Operations Supt. 30,443 24, 144 27, 456 Crew Chief (1) 27, 456 56,753 502.00 Salaries--General 21,816 Utility Worker III (1) 21,816 38, 184 33,549 Utility Worker II (2) 33,549 •-0- 15, 192 Utility Worker I 15, 192 61,474 2.7,372 32,790 Maint. Worker (2.5) 2.1,860 •_O_ -0- Office Asst. I -.0.-- 2,354 1,684 50000 Merit Pool 1,463 2204,050 2,500 52000 Overtime 265 92, 137 71,855 96, 104 134,987 SUBTOTAL 123,988 Benefits 1, 889 658 1,634 795 55000 Unemployment 728 3,596 14,853 5,492 8,925 55100 Workman' s Compensation 8,257 6,459 5,397 6,801 9,472 55200 Social Security (FICA) 8,675 7,512 3,330 10, 183 11, 164 56000 Retirement 10,711. 491 197 470 649 56500 Life Insurance 588 841 470 1, 173 1,618 56600 Salary Continuation 1,482 __.9,382 4,428 9,280 1.8,498 56700/56800 Medical/Dental 16,674 30, 172 29,333 35,033 51, 121 SUBTOTAL 47, 115 122,307 101, 188 131, 137 186, 108 TOTAL -• PERSONAL SERVICES 171, 103 _ NOTES: #52000 -•- Emergency call-outs (any reimburseable special inspections costs) . 5/5/87 (a) - 99 ..._ CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1087-88 ANNUAL BUDGET ACCOUNT CODE: 10-2120 BUDGET UNIT: OPERATIONS/WASTEWATER ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1084-85 1085-86 1086-87 1087-88 SUMMARY 1087-80 1087-88 1087-88 MATERIALS & SERVICES: -U- 3,333 -O- -0- 60100 Professional Services -0- 1,770 -O- 15,000 5,400 60200 Contractual Services 10,400 7,335 10,554 26,078 17,075 61000 Rep & Main-Facilities 38,301 8,806 7,371 17,805 13,986 61100 Rep & Main-Vehicles 10,025 672 647 508 750 61200 Rep & Main-Equip 1,000 1,873 1,970 8,380 2,068 61300 Special Dept. Expense 2,700 235 530 725 650 62000 Office Supplies & Expe. 650 15 -U- -O- 150 62100 Advertising & Publicity 150 146 88 275 24 62308 Dues & Subscriptions 225 55 187 500 50Q - 62400 Travel, Food & Training 500 510 178 500 1^200 - 62500 Education & Training 1,500 481 418 11,200 5,500 63000 Rents & Leases 10,000 ' 1 0O734A1 !5 76,063 48,396TUT MATERIALS & SERV. 01,451 NOTES: 060200-0utxidu contractors for Wastewater projects & radio repairs $10,400; . . .#610OO - Manhole risers, grade rings, frames & grates $5,000; catch basins, frames & grates $5,000| manhole base sections, barrels, cones $5,000; sanitary & storm sewer pipe $15,000; rock & gravel $5,008; Bark-0-Mulch $625; chlorine bleach & lime $200; chemicals, dye, tablets & paint $200; specialized & small tools $2,275. . .#6110O - Fuel $2,800| fluids & oils $400; hose and parts replacement $8,000; PM parts $825; tires/repair $1,800; outside repairs $2'200. . .#61200 - Repair & Maintenance small equipment $1,000. . .#0130O - Coveralls, shirts, jackets for 6.6 FTE` o $1,480; clothing allowance for 6.5 FTE' n $500| rain gear & boots $80O. . .#6280U-Puno, pencils, markers $75; paper $75| notebooks & pads $76| file folders $75; report forms & time sheets $350. . .#62100-Advertising for job positions $158. . .#6230O-Duen & subscriptions $225. . .#6240O-Expenoen incurred for training $50O. . .#025O0-8hort schools & seminars $1580. . .#6380U-8mall equipment rental $6,800; specialized large equipment for off-road maintenance $5^000. | 5/5/87 (a) - 100 - . . CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-1120 BUDGET UNIT: OPERATIONS/WASTEWATER ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1084-85 1085-86 1086-87 1987-88 SUMMARY 1087-88 1007-88 1087-88 CAPITAL OUTLAY: -O- -O- -0- -U- 70100 Land & Improvements -0- 1,208 52,011 -0- 07,600 70300 Vehicles 37,500 -O- 1, 208 -0- -O- 70400 Office Furn. & Equip. -0- 2^467 964 7,000 13,550 70600 Operation Equipment 8'650 3,675 54 273 -7,000---.---81-050 TOTAL CAPITAL OUTLAY 4;, 150 NOTES: #78300 - Ten-yard dump truck $37,508. . .#7860U - Manhole barricade $850; gas operated generator $600; compactor with vibratory plate $1'500; radio for 028 5-yard dump truck $1,050; radio desk set for Wastewater Office $1,088; small trash pump $708; 2 portable radios with ear mikes $1,900| radio for 10-yard dump truck $1,050. | 5/5/87 (a) -- 101 -- ' - CITY OF TIQARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 2. 1 .3 BUDGET UNIT: OPERATIONS/STREETS The Streets Crew Chief is responsible to the Public Works Operations Manager for the operation and maintenance of the city' s street system including patching, cleaning, sanding, sweeping, grading, marking, signing, and roadside brushing and limbing. Major goals for the 1087-88 year include: o Maintain street sweeping program o Develop & implement comprehensive street maintenance o Maintain sign prngram(repair/replace/new develop. ) program for Metzger addition o Maintain existing street patching program o Maintain existing gravel road maintenance program n Maintain existing crack sealing program p Maintain bike paths (public streets only) o Develop improved street marking program o Maintain a roadside maintenance program o Continue to ID vision clearance/illegal sign problems ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1085-86 1086-87 1087-88 SUMMARY 1087-88 1087-88 1087-88 140,656 158,047 150,710 200,494 PERSONAL SERVICES: 109,946 (4.75) (6) (6) (7.5) (FTE) (7) 32,972 214, 111 269,300 321, 150 MATERIALS & SERVICES: 388,057 4,404 1,883 15,908 134'700 CAPITAL OUTLAY: 121,700 (II) (III) (II) (III) (Service Levels) (II) 178,032 WORKLOAD INDICATORS 76 87 85 gU Miles of street maint. 87. 73 85 82 87 Miles of street swept 87 h 6 6 0 # of times streets swept 6 158 150 150 200 St. signs ino./repl./repair 300 48 50 50 600 Hours of grading/rocking 450 $[136, 317] $178,080 $200,000 $230,000 Street Ltwg./Traf. Signals $215,008 362 Tons of Asphalt—Patching 352 2^400 Lbs . of Crack Sealer 2^000 2,000 Cu. Yds . of Rock 1,600 2,307 Street Markings (sq. ft. ) 2,000 $ 22,641 Street Signs $ 22,641 | 5/5/87 (a) — 102 — . . CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1087-88 ANNUAL BUDGET ACCOUNT CODE: 10-2130 BUDGET UNIT: OPERATIONS/STREETS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1085-86 1086-87 1087-88 SUMMARY 1087-88 1087-88 1087-88 (4.75) (6) (0) (7.5) PERSONAL SERVICES: (7) 24^870 58100 Salaries-Management -8- -O- -0- Operations Manager -8- 26,767 24^ 816 26'846 Crew Chief (1) 26^ 846 93,550 50200 Salaries-General 43,224 22,705 Utility Worker III (1) 22,705 15,468 30,750 Utility Worker II (2) 39,750 01,476 26,746 25,616 Utility Worker I {1} 19,530 -O- -8- 26,883 Maintenance Worker (2) 26,883 -0- 1,829 4,063 58000 Merit Pool 4'760 -0-1 1 4,9 50 2,000 52000 Overtime 2,637 108,243 119,719 117,033 148,763 SUBTOTAL 143,110 Benefits 1,582 1,808 1,090 803 Unemployment 855 4^221 6, 128 7' 171 10, 126 55108 Workman' s Compensation 9'683 7,608 8'210 8,242 10'637 55200 Social Security (FICA) 10, 187 7'425 0,430 12, 180 14'851 56000 Retirement 14^204 408 638 564 756 50508 Life Insurance 681 1'259 1^ 135 1,420 1'815 56680 Salary Continuation 1'738 19,488 32'413 38,328 42'077 68'731 SUBTOTAL 56,836 140,656 158,0477TOTAL - PERSONAL SERVICES __19949A6...... 152,710 159,710 ! 5/5/87 (a) - 108 - ^ ^ CITY OF TIQARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1087-88 ANNUAL BUDGET ACCOUNT CODE: 10-2130 BUDGET UNIT: OPERATIONS/STREETS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1084-85 1085-86 1986-87 1087-88 SUMMARY 1087-88 1987-88 1987-88 MATERIALS & SERVICES: -0- 642 -O- -0- 60180 Professional Services -8- -0- 85 5'000 10^000 60200 Contractual Services 15'000 18,468 35, 398 30,300 90,000 61000 Rep & Main-Facilities 47,408 11,61200 10,433 18,230 23,000 01100 Rep & Main-Vehicles 23,000 637 474 1,700 1,200 61200 Rep & Main-Equip 1,260 1, 416 1^581 3,545 2,574 61300 Special Dept. Expense 2'574 188 575 680 588 62000 Office Supplies & Expe. 500 -O- -0- 150 62100 Advertising & Publicity 158 63 116 225 275 62300 Dues & Subscriptions 275 18 32 300 400 62400 Travel, Food & Lodging 400 262 46 280 1,000 62500 Education & Training 1,000 328 260 1,200 2'000 63000 Rents & Leases 2^800 [180'317] 104^400 208,000 230,880 631 Utilities(S) 215^000 NOTES: #60200 - Centerline/fog line painting, thermoplastic application & buttons installation $15,080 ($18,800 for projects determined by Engineer & $5,O00 for center linen 61 fog linen to be painted in Washington County; radio repair $684. . .#610O0 - Asphalt for patching $8,800; asphalt emulsion $153; AC emulsion cleaner $170| crack sealer $3'688; crushed rock $0, 145| concrete $600; traffic paint $1,323; sanding rock $0; traffic buttons $1,074; barricade lights & batteries $162; miscellaneous supplies (lumber, hardware, etc. ) $1,021| hand tools $1,721| sign supplies & materials $13,000; sign posts (2 inch round) $3, 126; sign posts, Break--A-..Way $915; signage for new development (determined by Engineering) $S,OOO. . .#61100 - Vehicles Repair/Maintenance $23,0O0. . .#h1200 - Equipment Repair/Maintenance $2,20O. . .#O1300 - Protective clothing 64 equipment $2,049; olnthing allowance $525. . .#02O00 - Stationery & supplies, office materials & equipment $5OO. . .#6210O - Advertising for job openings $150. . .062300 - APWA membership $75; technical books $208. . .#62400 - Travel cost for training & education $400. . .#02500 - Training classes in APWA courses (i .e. , revised/updated techniques in AC mixes & use, types & use of AC crack sealers, street marking materials 6; methods, street sign materials Q? assembly techniques, oto. ) ; community college courses in management, construction planning; computer use, etc. $1,O0O. . .#03000 - Power tools & equipment $2,000. . .#63100 - Street Lighting $230,000. { 5/5/87 (a) - 104 - ^ " CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-2130 BUDGET UNIT: OPERATIONS/STREETS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1084-85 1985-80 1986-87 1987-88 SUMMARY 1987-88 1087-88 1087-80 CAPITAL OUTLAY: —O— —0— —0— —0— 70100 Land & Improvements —0- 4^4O4 —0— 15,900 30'700 78308 Vehicles 30,700 —O— 1, 883 —O— 104,000 70000 Operating Equipment 91,000 ` 4,40 4 �2_qO 4,700 TOTAL — CAPITAL OUTLAY 121 700 #70300 — Street sweeper $70,000; 1 ton truck $18,200; 10—yard dump truck (25%) $12,500. . .#7O60O — AC insulated hot box for patch truck $21,000. 5/5/87 (a) — 105 — CITY OF 'TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEV171_OPMENT 1987-88 ANNUAL. BUDGET ACCOUNT CODE::: 2. 1 .4 BUDGET UNIT: OPERATIONS/PARKS The Parks Crew Chief is responsible to the Operations Manager for the maintenance and operation of the City' s park systems . Goals for this year are to provide a usable park system responsive to the needs of the community and develop Winter Lake Park into a usable facility for residents in northwest Tigard. Other goals for the 1987-88 year include: o Fertilize Cook, Civic Ctr. , Liberty, Main, o Mow all parks and greenways once a week . and Summerlake three times a year and lime o Establish a park maintenance program with a complete inventory once a year of facilities and maintenance needs o Replace courtesy dock and ramp at Cook Park o Develop park signage program and implement (Park Board goal) o Develop a better system for Parks o Mow Civic Center every 7 days and maintain seasonal color reservations and fees o Replace Cook Park irrigation system o Help develop Park Master Plan o Metzger Park ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985--86 1986--87 1987-88 SUMMARY 1987--.88 1987--88 1987--88 36,665 53,247 112,535 144,424 PERSONAL SERVICES-. 123,909 (1 .75) (1 .75) (4.5) (6) (FTE) (6) 17,270 23,238 44,265 53,470 MATERIALS & SERVICES: 46,849 28,500 2,659 13,200 48, 100 CAPITAL OUTLAY: 48, 100 (I) (I) �-(III) (II.-III) (Service Levels) (II-III) _ 82,435 79, 144 170,,000 245,994 TOTAL � 218,858 WORKLOAD INDICATORS 91 .79 103 . 25 117. 11 126.36 Acres of park 126.36 95. 15 95. 15 95.95 117.98 Acres of greenway 117.98 9 9 12 13 No. of parks 13 . 27 12.0 140* 160* Acres maintained - Tigard 160 N/A 321.2.5 313 750 Hours of litter patrol 750 400 1,003 .25 1,924 2,200 Hours of mowing 2,2.00 N/A N/A 150 500 Hours of turf maintenance 500 N/A 747.5 1, 176 1,600 Hours of landscape maint. 1,600 N/A N/A 150 750 Hours of Civic Center maint. 750 N/A 179.5 192 600 Hours of rec. equip. maint. 600 106.82 99.2 47.35 40.72 Acres per employee 40. 72 2,600 Hours of projects 2,600 ! Approx . 5/5/87 (a) -•- 106 - ^ " CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-2140 BUDGET UNIT: OPERATIONS/PARKS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1084-85 1985-86 1986-87 1987-88 SUMMARY 1087-88 1987-88 1087-88 (1 .75) (1 .75) {4.5} (6) PERSONAL SERVICES: (6) -U- 11,940 50180 Salaries-Management 7'355 -O- Operations Manager -0- -U- 24' 144 27,456 Crew Chief 27^456 24'458 50200 Salaries-General -0- 15,888 21,200 Utility Worker II (1) 17,580 17'952 34,416 31,032 Utility Worker I (2) 35,448 13, 116 Maint. Worker (1) -0- 2,43y 2,558 7,605 10,750 68500 Temporary Part-time (1) 10,870 -0- 1,409 1,866 50000 Merit Pool 925 -0- 808 900 1,866 52000 Overtime 27,746 40,764 84,422 108,889 SUBTOTAL 93,479 Benefits 304 476 1,205 653 56000 Unemployment 668 1,333 2,085 2,002 5,596 55100 Workman' s Compensation 4,809 1,950 2,901 5^488 7,760 55200 Social Security (FICA) 0'684 1,824 2,867 8,206 9,489 56088 Retirement 8,833 108 120 376 332 60500 Life Insurance 284 278 269 754 1,320 56600 Salary Continuation 1, 140 3'032 4^250 0,800 8'653 56700 Medical 0'772 1,723 56800 Dental 1,348 8,910 12,483 28,113 35,535 SUBTOTAL 30,430 36,665 NOTES: #50200 - Maintenance Worker assumes Metzger Park control. . .#6O500 - TPT: 3 positions 40 hr/week 5 mow. (July/Aug/Sept and May/June) . | 5/5/87 (a) - 107 - ~ ^ CITY OF TIQARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1087-88 ANNUAL BUDGET ACCOUNT CODE: 10-2140 BUDGET UNIT: OPERATIONS/PARKS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1084-85 1085-86 1086-87 1987-88 SUMMARY 1087-88 1987-88 1087-88 MATERIALS & SERVICES: 1,520 3^368 3, 100 2'050 60200 Contractual Services 2, 100 8,046 12'073 27,245 27^700 01800 Rep & Main-Facilities 23^749 5,844 5,443 8,900 14,000 61100 Rep & Main-Vehicles 13,000 604 474 -8- 1^500 61200 Rep & Main-Equip 1^300 385 424 1,870 2,220 61300 Special Dept. Expense 1^700 118 188 326 650 62000 Office Supplies & Expe. 658 -&- -O- 108 180 62100 Advertising & Publicity 100 -O- -O- -O- 100 62280 Fee & License 100 -U- 126 226 360 62300 Dues & Subscriptions 358 00 07 300 400 62400 Travel, Fond & Lodging 400 643 40 680 1,000 62580 Education & Training 908 -8- 113 1,600 2,500 62008 Rents & Leases 2,500 ,270 44_6 5-1 TOTAL - MATERIALS & SERV. 46 849 #60200 - Radio contract $400; TCYS Summer Crew Leader $1,700 (10 weeks @ $4.25/hr) . . .#01000 - Bollard posts $2,000 (last 40 of 60); park signage $4,500 (Park Board program); play equipment repair $2,500; restroom supplies $1'608; chemicals $4,000 (includes $2,000 nhemiclao for Summerlake & $1, 100 miscellaneous); paint supplies $580; hand tools Ali small equipment $2, 100| irrigation repair supplies $1'600| rock $880; fertili;ers $2^ 200; miscellaneous supplies $ggy; wood chips $1,O50. . .#01180 - Fuel $8,000; repair parts $4,300; PM parts $1,500; tires & repairs $1,780; fluids & oily $000; outside repair $1,0O0. . .#6120O - Fuel $375; repair & PM parts $700; fluids & oils $225. . .#61300 - Uniforms & laundry $008; boots, rain gear' gloves, etc. $450; clothing allowance $350. . .#h2UO0 - Miscellaneous office supplies $250; printing costs $400. . .#621OO - Parks publicity $100 (job advertising) . . .#62200 - Pesticide applicator licenses $100. . .062300 - Technical books $125; dues & subscriptions $225. . .#62400 - Out-of-town seminar travel 61 lodging $400. . .#6258O - PNW Grounds Maintenance School $410 (1st year program; includes room and board); PCC classes & association seminars $490. . .#63000 - Miscellaneous rentals $2,500 (includes 10 week lease for van for TCYS crew) . | 5/5/87 (a) . w ' CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1087-88 ANNUAL BUDGET ACCOUNT CODE: 10-2140 BUDGET UNIT: OPERATIONS/PARKS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1906-87 1987-88 SUMMARY 1087-88 1087-88 1087-88 CAPITAL OUTLAY: —0— 1,500 —0— 3,000 70100 Land & Improvements 3,500 28,588 —O— —0— 26'500 70300 Vehicles 25,000 —O— 1, 159 13,200 18,600 70600 Operating Equipment 0,600 28 NOTE #70180 — Pole shed improvements $3,500. . .#7830O — 1 ton trunk with dump 6e6 $15,000| 3/4 ton truck $10,O0O. . .#70d00 — 36" mid—range mowers (2) $5,800; 18' utility trailer $3,280; aereatnr $2,408; Zero Turn Radius Mower $8^200. 5/5/87 (a) — 109 — r ► CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987--•88 ANNUAL. BUDGET ACCOUNT CODE.: 2. 1 .5 BUDGET UNIT: OPERATIONS/SHOPS The Public Works Operations Manager reports to the Community Development Director and is also directly responsible for the Shops and Operations Division support services in addition to the Division management responsibilities. The mayor ongoing functional responsibilities of the unit are: maintenance of City equipment including cars, trucks, and heavy equipment; the maintenance of buildings; fleet management; inventory control; purchasing; and Division support. Major goals for the 1987--88 year include: o Fleet management o Reduce work backlog o Purchasing/Cost accounting streamlining o Reduce equipment downtime o Maintain PM program on all equipment ACTUAL ACTUAL. BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984•-85 1985--86 1986•-87 1987 88 SUMMARY 1987 88 1987 88 1987--88 87,684 PERSONAL. SERVICES: 87,684 (3) (FTE) (3) 11,6].6 MATERIALS & SERVICES: 11,616 34,850 CAPITAL OUTLAY: 12,850 (II:) (Service Levels) (I:I) 134, 150 TOTAL_- SHOPS _ 112, 150 WORKLOAD 'INDICATORS 2 2 2 3 No. of-unit employees 3 80 90 100 120 No. of equip. maintained 120 400 400 487 1, 100 Hrs , of preventative mai.nt. 1, 100 •-0— -0- 266 888 Hrs . of fleet management 888 400 600 700 1,000 firs . of schedule repairs 1,000 1,000 800 700 400 Hrs. of unscheduled repairs 400 (Down time) NOTES: Current emphasis has been placed on safety, preventative maintenance, and repairs . Due to a manpower shortage we have met the PM needs of the Police fleet only . We need to expand our times to meet the needs of all sections (reduce backlog) and meet our City--Wide goals for FY 1987--88. 5/5/87 (a) - 110 - . * CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGE.--T ACCOUNT CODE: 10-2150 BUDGET UNIT: OPERATIONS/SHOPS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1084-85 1085-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1087-88 (3) PERSONAL SERVICES: -0- 50100 Salaries-.-Management -0- 50200 Salaries--.General -0- Equip. Servicer II -O- 46, 103 Mechanic III (2) 46, 163 14,305 UW I/Servioer I 14,365 2,200 50000 Merit Pool 2'200 1,000 63,737 SUBTOTAL.. 63,737 Benefits 304 56080 Unemployment 394 3,873 55100 Workman' s Compensation 3,073 4,700 55200 Social Security (FICA) 4,700 0,504 56000 Retirement 6,574 284 56500 Life Insurance 284 802 50600 Salary Continuation 882 8, 120 56700/56800 Medical/Dental 8, 120� 23,947 SUBTOTAL 23^947 . 87,684 { 5/6/87 (a) ~ v CITY OF TIGARD^ OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-2150 BUDGET UNIT: OPERATIONS/SHOPS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1084-85 1085-86 1086-87 1987-88 SUMMARY 1987-88 1987-88 1087-88 MATERIALS & SERVICES: -8- 68100 Prof. Services -0- 141 60200 Contractual Services 141 5,450 61000 Rep & Main-Facilities 5,450 1,910 01100 Rep & Main-Vehicles 1, 010 1,000 61200 Rep & Main-Office Equip. 1,000 1,035 61300 Special Dept. Expense 1,035 250 02000 Office Supplies & Expe. 250 75 62100 Advertising 75 355 62280 Dues & Subscriptions 355 300 62400 Travel, Food & Lodging 300 900 62500 Education & Training 908 200 63000 Rents & Leases 200 060200 - Radios repair, vehicles and relay station $141 . . .#610U0 - Hand/shop and speciality, tools and meters $4,000; welding screens/safety supplies $350| cleaning solvents/chemicals $300; building supplies $300; waste oil, chemical, tire storage areas $508. . .#01108 - Repair/maintenance (2) vehicles $1,y10. . .#61200 - Repairs/maintenance on shop equipment $1,000. . .#01308 - Coveralls $600; protective clothing, rain gear $225; clothing allowance $210. . .#620O0 - Repair order forms, stationary, folders and clipboards $250. . .062180 - Advertising for new positions $75. . .#b23O8 - APWA' repair manuals and subscription $355. . .#d2400 - Travel, food, lodging-fleet management' maintenance, conference classes $3UO. . .#0250O - Education and training, tuition and enrollment nuxtn motor vehicles/fleet training' classes at PCC $000. . .#63000 - Miscellaneous rental charges for special tools $200. / 5/5/87 (a) - 112 - � � CITY OF TIGARD, OREGON PROGRAM: COMMUNITY DEVELOPMENT DEPARTMENT: COMMUNITY DEVELOPMENT 1987-88 ANNUAL BUDGET ACCOUNT CODE: 10-2168 BUDGET UNIT: OPERATIONS/SHOPS ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1087-88 1987-88 1007-88 CAPITAL OUTLAY: 22,000 70300 Vehicles 12,850 70600 70608 Operatinno Equipment 12,850 34,S50 TOTAL - CAPITAL OUTLAY 12i #70300 - Vehicles-service truck equipped with portable welders, generator, air compressor and tool boxes $22,00O. . .#706O0 - Operation equipment-engine and exhaust analyzer $12,000, Battery and electrical systems tester $850, { 5/5/87 (a) - 113 -