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City Council Minutes - 06/13/2017 City o{Tigard Tigard City Council & CCDA Meeting Agenda June 13, 2017 1. STUDY SESSION A. Council Liaison Reports: Mayor Cook said TVF&R is going to build a new fire station on the Tigard-Tualatin School District land in River Terrace and it will be Station 31. Council discussed their joint meeting with TVF&R Councilor Anderson attended a Regional Water Providers Consortium meeting with Utility Manager Goodrich. He said they have added more staff and have a five-year plan. Officers were elected and he is now on their executive committee. Councilor Goodhouse attended the CDBG meeting and heard that there is legislation being considered requiring cities to provide prescription disposal bins. Assistant City Manager Newton was asked to check with Senior Management Analyst Wyatt to see knows about this. Mayor Cook attended the Washington County Coordinating Committee meeting and said most of the discussion was on the transportation bill in the legislature. He said there was some talk about tolls which are not allowed statewide. Congestion pricing tolling is not allowed federally. Tolls have to be for an identified project. There is a call for projects for the Regional Transportation Plan. TriMet presented their regional plan for the next 20 years which includes a Red Line extension and double-tracking Gateway and another light rail area, extending WES hours, and a downtown Portland tunneling proposal. Councilor Goodhouse commented that insurance companies are raising their rates on Portland-area drivers due to more cars on the road and congestion. B. Administrative Items: 1. Assistant City Manager Newton clarified Red Rock Creek Conference Room access. 2. Agenda Item No. 5 is a resolution for the envoy and this will move forward to citizen communication segment.After honoring the envoy Mayor Cook is adding recognition of two Tigard High athletes. The previous Agenda Item No. 6 was replaced by a request for approval of the mayor to sign an amendment with ODOT and Metro for TIGARD CITY COUNCIL MEETING MINUTES—June 13, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 1 of 14 the Fanno Creek Trail project. Agenda Item No. 5 is a resolution for the envoy and this will move forward to citizen communication segment. 3. City Manager Wine said the Communications and Leadership Teams have produced a summer citizen outreach schedule which identifies opportunities to communicate the city's fiscal situation and potential solutions. The list of 40 events runs through Labor Day and includes the Taste of Tigard, Festival of Balloons,Budget and Brews,ice cream socials,Movies in the Park (video trailers) street fairs and markets. Council is invited and encouraged to participate in this outreach. Staff will provide collateral materials. 4. City Manager Wine said the work plan and bylaws of the Levy/Bond Task Force are on the agenda tonight and the group is being formed now. She said the commitment through October is one meeting a month. There may be a holiday break and then it will resume in the spring. She requested a volunteer to be the council representative and Council President Snider said he is willing to serve on the task force. 5. City Manager Wine informed council that Economic Development Manager Purdy has submitted his resignation and will be moving on to Greater Portland, Inc. Council President Snider asked who is responsible for an update on the enterprise zones in the interim and Ms. Wine said Community Development Director Asher will 2. BUSINESS MEETING A. At 7:31 p.m. Mayor Cook called to order the Tigard City Council and City Center Development Agency meeting. B. City Recorder Krager called the roll. Present Absent Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ C. Mayor Cook asked everyone to stand and join him in the Pledge of Allegiance. D. Call to Council and Staff for Non-Agenda Items—None. 3. CITIZEN COMMUNICATION A. Follow-up to Previous Citizen Communication—City Manager Wine reported that Laurel Motley testified about the process for turning water service back on during non-business TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 2 of 14 hours. Finance and Public Works staff met with Ms. Motley and confirmed that the city does not turn water on during non-business hours in non-emergency situations. Failure to pay a bill is not seen as an emergency situation. They also confirmed that Public Works will be bringing forward a proposal to add a fee to the Master Fees and Charges Schedule for turning water back on during non-business hours. Ms. Motley plans to send a letter of support for the proposed fee. The council will be discussing Master Fees and Charges Schedule tonight and Ms. Wine noted that if council wishes, they may discuss this proposed fee tonight. Council President Snider asked for clarification on what the definition of emergency was in this instance. Utility Manager Goodrich remarked that the city currently responds and turns on water after hours for "snowbirds"who forget to tell the city when they are returning to Tigard. For delinquent customers the decision was made to not respond because if it not an emergency. There is a cost to the city for providing service during non-business hours. He said in discussions with Public Works Director Rager and Finance and Information Services Director LaFrance a pragmatic approach of splitting this cost 50/50 with the customer was explored. They arrived at the figure of$65 which is about half of the cost. It would be up to the customer to decide if they wanted this after hours service. B. Tigard High School Envoy Tigard High School Envoy Lauren Brown gave her last report of the school year and introduced next year's envoy, Student Body Vice President Sierra Kruse. Ms. Brown said the prom was a success. Graduation was held last Friday and 443 students graduated. There were 28 valedictorians this year, the most in THS history. Tigard High made the playoffs in every spring sport this year. Council had a resolution prepared expressing their appreciation for Ms. Brown and Council President Snider moved for adoption of Resolution No. 17-24. Councilor Anderson seconded the motion. The motion passed unanimously. RESOLUTION NO. 17-24 -A RESOLUTION ACKNOWLEDGING AND COMMENDING LAUREN BROWN FOR HER SERVICE AS TIGARD HIGH SCHOOL STUDENT ENVOY TO THE CITY OF TIGARD Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Mayor Cook read the resolution out loud and presented her with a special signed copy and a Tigard mug. Mayor Cook said the City Council was also proud to recognize Tigard High School athletes who brought home two State Championships. He read the following. • Freshman Lizzie Stevens guided the THS Girls Tennis team to a 3rd place finish at the Three Rivers League district tennis tournament while finishing #1 in the league. TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 3 of 14 Lizzie advanced to the Oregon State 6A tournament and on May 20 she brought home the Girls Singles Tennis State Championship to Tigard High. The THS Athletic Director noted that since the OSAA began registering tennis champions in 1946,Tigard has never earned a tennis title—until Lizzie. • Junior Braden Lenzy is a gifted young athlete who excels in more than one sport and is making Tigard proud. As one of Oregon's all-time best sprinters, Braden earned the State 6A Boys Track and Field Championship in the 400-meter dash for the second straight year. He also finished 2nd in the 200-meter dash, 4`h in the 100-meter dash and 6`''in the 4x400 relay. Mayor Cook congratulated both students and presented then with a Tigard mug. C. Tigard Area Chamber of Commerce—CEO Mollahan updated council on recent and upcoming Chamber activities. The Leadership /Tigard class graduated in May. Applications are open for 2018. Due to efforts of the 2017 class the Washington County Project Homeless Connect will be bringing a third outreach event and it will be held at St. Anthony's Church in Tigard. Both Tigard Farmers Markets are open and it is berry season. The Farm to Table event will be held on July 21 on the lawn at Fanno Creek House. It celebrates the 25 h anniversary of the Tigard Farmers Market and the rural heritage and roots of Tigard. The food will be all locally sourced and the menu created by DeAngelo's Catering. There will be a Downtown Dialog on June 28 at Attwell off Main and the main topics are the SW Corridor Project and downtown parking. D. Citizen Communication—Sign Up Sheet. No one signed up to speak. 4. CONSENT AGENDA: (Tigard City Council) - A. RECEIVE AND FILE: 1. Council Calendar 2. Council Tentative Agenda for Future Meeting Topics 3. Abstract of Votes for City of Tigard in May 16, 2017 Election B. APPROVE THE BYLAWS AND WORK PLAN FOR THE LEVY AND BOND ADVISORY TASK FORCE Council President Snider moved to approve the Consent Agenda and Councilor Anderson seconded the motion. The motion passed unanimously. Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 4 of 14 5. CONSIDER RESOLUTION OF APPRECIATION FOR TIGARD HIGH SCHOOL ENVOY LAUREN BROWN (This zeas presented during the Citizen Communication portion of the meeting. 6. CONSIDER AUTHORIZING THE MAYOR TO SIGN AN INTERGOVERNMENTAL AGREEMENT AMENDMENT WITH METRO AND ODOT FOR THE FANNO CREEK TRAIL PROJECT Senior Transportation Engineer McCarthy gave the staff report on an amendment to the existing IGA with ODOT and Metro. This project will build four portions of the Fanno Creek Trail: 1) New trail from Woodard Park to Grant Street 2) Replacement Trail from Ash Avenue to Hall Boulevard 3) New trail from the Tigard Library to Bonita Road 4) New trail from 85`h Avenue to the Ki-a-Kuts Bridge to Tualatin Engineer McCarthy said the IGA must be administrated by ODOT because federal funds are being used. This amendment covers a slight change in the funding,inclusion of ODOT- mandated language about the Americans with Disabilities Act, clarification on trail width and extension of dates. He said staff sees no significant changes in the contract and the city attorney completed a legal review and found no reason to object to signing it. Engineer McCarthy clarified that the fourth segment fills in the trail from the southern end of Hall Boulevard to the Tualatin River. Councilor Woodard moved to approve the intergovernmental agreement with ODOT and Metro and Councilor Anderson seconded the motion. The motion passed unanimously. Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ 7. CONSIDER AUTHORIZING THE MAYOR TO SIGN A PROPOSED MEMORANDUM OF AGREEMENT BETWEEN LAKE OSWEGO JTIGARD WATER PARTNERSHIP AND NORTH CLACKAMAS COUNTY WATER COMMISSION Utility Manager Goodrich gave the staff report. The Lake Oswego and Tigard Water Partnership (Partnership) funded and constructed a water system to supply drinking water to the two cities. This construction allowed the Partnership to discontinue use of existing water transmission pipelines. A pipeline installed in 1968 was evaluated and found to be in reasonable condition. The North Clackamas County Water Commission (NCCWC) would like to use the remnant pipeline to convey emergency water supply to its members. The Memorandum of Understanding between the Partnership and the NCCWC pertains to reimbursement to the Partnership of money spent to facilitate future use of the transmission line and declares to each party good faith TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.dgard-or.gov I Page 5 of 14 ownership and maintenance of the emergency water supply project. The City of Lake Oswego voted to recommend their mayor sign the MOU. This agreement has not gone to the oversight committee but will when it is in final form so their feedback can be received. Councilor Woodard asked if the pump system was using the pipe. Mr. Goodrich said it was a capped pipe and the NCCWC would need to pay for improvements in order to connect to the Partnership water. This agreement covers reimbursement to the Partnership for monies spent to make sure that the line was viable for repurposing. Council President Snider asked if the pipe could be used to convey water in both directions. Utility Manager Goodrich responded that it could be bi-directional. He said if their facility failed,they could access Partnership water under emergency conditions. Councilor Anderson moved to authorize the mayor to sign the proposed Memorandum of Agreement between Lake Oswego/Tigard Water Partnership and North Clackamas County Water Commission. Council President Snider seconded the motion. The motion passed unanimously. Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ 8. CERTIFY THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE-SHARED REVENUES—RESOLUTION Finance and Information Services Director LaFrance gave general information on the 2017-18 budget. He said it has been a public process that began last August and has involved staff from every department, the Leadership Team and some boards and committees. He thanked everyone involved, especially Senior Management Analyst Barrett and Confidential Executive Assistant Lutz,who stepped up to help in the vacancy of the budget analyst position. He said there are 87 CIP projects to be done over the next six years and there are 15 projects to advance the city's strategic plan in this budget. He said the budget hits the top five projects from both the Transportation Advisory Committee and the Park and Recreation Advisory Board. The budget advances the exploration of a local option levy. It is a continuation of past status quo budgets and is fiscally responsible. Mr. LaFrance said there is still the case that the cost of General Fund Services (police,library, community building aspects,parks) continues to grow faster than revenues. He projected a graph illustrating the expenses and revenues forecast. He pointed out the reserves line and said the graph will always show a decline in reserves as the revenues do not keep up with expenses. It does not take into account future decisions and assumptions. River Terrace and infill will bring in revenue and this is included in the forecast. But because future decisions are not included about new or increased rates or additional staff to take care of additional service demands, the result is a decline in erosion of service levels. He said it is not a growth problem. Without River Terrace there would be an even wider gap. Growth is mitigating the financial situation. He said TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 6 of 14 the graph shows what would happen if the city tries to keep services at the same level that we have at the 2018 budget year into the future. The difference between revenues and expenses widens. He said this is fiscally unsustainable and the Budget Committee explored going out for a local option levy. This is one of the items funded in the budget this year. Finance and Information Services Director LaFrance said the first of five items up for consideration is a resolution certifying that Tigard provides services qualifying for state shared revenues. The revenue comes from the cigarette tax,liquor tax and state gas tax. He said the State of Oregon requires that in order to receive these shared revenues, cities must provide more than four of the services listed in ORS 221.760. Tigard provides six of the seven services: police protection; street construction,maintenance and lighting; sanitary sewers; storm sewers;planning, zoning and subdivision control; and water utility. Council President Snider moved for approval of Resolution No. 17-25 and Councilor Goodhouse seconded the motion. RESOLUTION NO. 17-25 -A RESOLUTION CERTIFYING THAT THE CITY OF TIGARD PROVIDES SERVICES QUALIFYING FOR STATE SHARED REVENUES Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Mayor Cook announced that Resolution No. 17-25 passed unanimously. 9. PUBLIC HEARING-DECLARE THE CITY OF TIGARD'S ELECTION TO RECEIVE STATE REVENUE FUNDING—RESOLUTION a. Mayor Cook opened the public hearing. b. Mayer Cook announced that any person wishing to comment shall be given the opportunity to comment. c. Staff Report—Finance and Information Services Director LaFrance said this resolution must be passed by council in order for the city to receive state revenue sharing. The revenue source is an additional amount of state liquor tax. Other requirements are a public hearing and levying taxes the preceding year. A public hearing on this item was held at the May 1, 2017 Budget Committee meeting. The anticipated amount of this revenue is $550,000. d. Public Testimony- None e. Staff Recommendation—Finance and Information Services Director LaFrance said staff recommended approval of this resolution. f. Mayor Cook closed the public hearing. g. Council Discussion and Consideration: Resolution No. 17-26. TIGARD CITY COUNCIL MEETING MINUTES -June 13, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 7 of 14 Councilor Goodhouse moved for adoption of Resolution No. 17-26. Councilor Anderson seconded the motion. RESOLUTION NO. 17-26 -A RESOLUTION DECLARING THE CITY'S ELECTION TO RECEIVE STATE REVENUE SHARING Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Mayor Cook announced that Resolution No. 17-26 passed unanimously. 10. INFORMATIONAL PUBLIC HEARING:ADOPT CITYWIDE MASTER FEES AND CHARGES SCHEDULE REPLACING RESOLUTION NO. 04-99 AND RESOLUTION NO. 17-27 AND ALL SUBSEQUENT AMENDMENTS TO DATE a. Mayor Cook opened the public hearing. b. Mayor Cook announced that any person wishing to comment shall be given the opportunity. c. Staff Report—Finance and Information Services Director LaFrance and Senior Management Analyst Barrett gave the staff report. This schedule makes annual changes to the city's fees and charges. The largest change is to the Parks System Development Charge (SDC). There is a small change to the Transportation SDC. The Parks and Recreation Fee (PARF) was discussed by council on June 6. Staff estimated Clean Water Services fees and while a resolution has not yet been approved by CWS, staff's estimate is $29.49 per dwelling unit. Council President Snider said he wanted to implement the $65 fee for turning on the water during non-business hours. He asked about Fridays and said he wanted the fee to be charged after business hours consistently from Monday through Friday. Utility Manager Goodrich said the Public Works Department operates on Fridays between 7:00 a.m. and 3:30 p.m. and provides service during that time at no charge. Utility Billing staff is available Monday-Thursday from 7:00 a.m. through 6:00 p.m. Councilor Goodhouse said he liked the option of a fee so customers can choose if they want to wait and not pay or get it taken care of right way and incur the extra fee. Utility Manager Goodrich noted that council can set day/hours policy. Business hours for this use can be set through fees and charges or Administrative Rules. Council President Snider reiterated that he wants the hours to be consistent from Monday through Friday. TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 8 of 14 Councilor Woodard said he was in favor of increasing the fee from$65 to $100 so that the after-hours work is not subsidized by the city. He said one way or another, tax payers will end up paying for it. Utility Manager Goodrich said the$65 is a cost share estimated by staff and a study was not done. The amount could change if council decides that it should be higher. Council President Snider recommended the hours be consistent and suggested 8:00 a.m. through 5:00 p.m. d. Public Testimony—No one signed up to speak. e. Staff Recommendation — Finance and Information Services Director LaFrance said staff recommends adoption of Resolution No. 17-27 f. Mayor Cook closed the public hearing. g. Discussion and Consideration: Resolution No. 17-27 Councilor Woodard moved for adoption of Resolution No. 17-27, adding a$65 emergency after- hours water turn-on fee outside the hours of 8:00 a.m. through 5:00 p.m. Monday through Friday. Councilor Anderson seconded the motion. RESOLUTION NO. 17-27 -A RESOLUTION ADOPTING THE CITYWIDE MASTER FEES AND CHARGES SCHEDULE WHICH REPLACES RESOLUTION NO. 16-22 AND ALL SUBSEQUENT AMENDMENTS TO DATE,As Amended Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Mayor Cook announced that Resolution No. 17-27 passed unanimously. 11. INFORMATIONAL PUBLIC HEARING: ADOPTING THE BUDGET, MAKING APPROPRIATIONS, DECLARING THE AD VALOREM TAX LEVY AND CLASSIFYING THE LEVY AS PROVIDED BY- ORS 310.060(2) a. Open Public Hearing —Mayor Cook b. Hearing Procedures—Mayor Cook announced that any person wishing to comment on this matter shall be given the opportunity. c. Staff Report—Finance and Information Services Director LaFrance said the city has 30 funds including operations, capital plan, funds that collect revenues from developers to be used for infrastructure, debt service funds and funds for internal department services. He said council would be adopting a Schedule of Appropriations approved by the Budget Committee just under TIGARD CITY COUNCIL MEETING MINUTES -June 13, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 9 of 14 the amount of$137,500.000 which will leave the city with reserves just under$81,000,000 so the total requirements are just under$218,250,000. Compared to the last budget there are significant increases. He said about half of the appropriations go towards the operations of the city. While appropriations are growing by 10 percent, the city's operations are only growing by three percent. He has talked about appropriations growing by four percent a year but they are only at three percent,which is related to the water fund. Tigard is seeing a decline in the operating costs because we no longer have to buy water from the City of Portland. Reserves are 50 percent higher than in 2017. This is being caused by revenue raised from developers who that will help us build infrastructure in the future for the existing and growing customers (water, sewer, storm, and roads). It is a lot of revenue in a short time which means that the reserves are growing but we will need that to pay for the capital investments we will be making in the future. Adding growing appropriations and growing reserves together means growing requirements and these are increasing by 23 percent over 2017, or$41,000,000. Finance and Information Services Director LaFrance said Exhibit B shows changes brought forward that are technical in nature. If staff had known about them at the time the proposed budget was prepared they would have been included then or during the budget hearings. Most are carry-forward items for projects the city is currently working on and will not be completed by the end of the fiscal year. d. Public Testimony - No one signed up to testify. e. Staff Recommendation—Finance and Information Services Director LaFrance said staff recommends approval of the resolution adopting the budget and making appropriations. f. Mayor Cook closed the public hearing. g. Council Deliberation on Resolution No. 17-28 Councilor Woodard asked about two temporary GIS technicians and whether one would become full time. Mr. LaFrance said the city will be recruiting and attempt to hire the best person available. An existing temporary person is also a viable candidate. Councilor Woodard asked about$1,000 allocated for"activities related to the new district." Mr. LaFrance said staff does not know so $1,000 was plugged in. A nuance of budget law is that we can increase appropriations in supplemental budgets but cannot if one does not exist. If as a city and as a district there are things we want to fund for the Triangle, Urban Renewal District, for example, because it will not have built up tax increment financing,we could make a loan. For the first few years of the Downtown Urban Renewal District, this is how projects were funded. There is an IGA between the urban renewal district and the city that specifies how to make loans and it will need to be amended because it refers to the downtown district only. Councilor Goodhouse suggested an amendment to add$1 million to the emergency fund by putting in $250,000 each year for four years and requiring a council vote to spend it. This is important for transparency and will also let council know when we are into the last money. This will help if we hit a recession. Mayor Cook asked where this would come from and Mr. TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 10 of 14 LaFrance said the original$1 million came from the undesignated reserve fund. Mayor Cook seconded the motion so there could be discussion. Council President Snider said council has an obligation to take our boards and commission members'recommendations seriously. This was a motion at the Budget Committee hearings and it failed. There is not a compelling enough reason to go forward to say to our citizen members we are overriding their decision. Councilor Woodard was looking for any dollars in reserves that could be used for a facilities audit to look at the Senior Center roof,police building,public works and city hall. He hopes the new Facilities Manager will put together a plan to look at these things. He said we cannot afford to let these things go. He added that if we are holding$2 million in reserves,it is more difficult to ask people to support a levy. He agreed with Council President Snider about taking Budget Committee recommendations seriously and stands by what the Budget Committee recommended. Councilor Anderson said he understands where Councilor Goodhouse is coming from—the city did pull from that fund in 2008. He said Councilor Goodhouse's suggestion would move money from checking to savings,which is just a detail, and he could go either way. Mayor Cook agreed with councilor Anderson and could go either way. He concurs that it takes a second vote and he did not know how the public reacts when there is money in reserve. But he said the city will run out of money if the city maintains services and takes care of necessary repairs. He acknowledged that if the city had not put money away the 2008 cuts would have been more severe. Councilor Goodhouse said yes, the money is just being moved from one account to another, but if the city wants to spend anything from the last$2 million it would take a vote of council. He said this is the difference between the Budget Committee and council and council needs to know and be transparent when we are accessing the last of the reserves. Council President Snider said the right venue to hold this discussion is the Budget Committee. Councilor Woodard said he made a similar recommendation years ago and was asked where the money would come from. He said he was able to find money from an increase in franchise fees to get additional police officers in 2012. He said there is $1 million right now in reserves and we are not touching it. Mayor Cook conducted a council vote on the amendment to increase the emergency reserves by$250,000 each year for four years, coming from the undesignated reserves and a council vote would be required to spend it. The amendment failed. Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov i Page 11 of 14 Council President Snider asked if the budget appropriation includes the social services grants and he was told it did. He asked if a grant was given to an agency (Fairhaven Recovery Homes) he is involved with because he will then have a conflict of interest. Mayor Cook asked that before staff sends out a request for social service and event grant applications, council meet in a Workshop to discuss the process and revise the dollar amounts,in October or November. He said he did not want to advertise for the grants without this discussion. Finance and Information Services Director LaFrance confirmed that Fairhaven Recovery Homes did not receive a grant. Council President Snider said he had to conflict Councilor Woodard moved for adoption of Resolution No. 17-28. Councilor Goodhouse seconded the motion. Councilor Woodard added words to include the adjustments in Exhibit B" to his motion. Councilor Goodhouse accepted the amendment. RESOLUTION NO. 17-28 -A RESOLUTION OF THE CITY OF TIGARD, ADOPTING THE APPROVED BUDGET,WITH ADJUSTMENTS, MAKING APPROPRIATIONS, DECLARING THE AD VALOREM TAX LEVY,AND CLASSIFYING THE LEVY AS PROVIDED BY ORS 310.060 Subset(2) FOR FISCAL YEAR 2018,including adjustments in Exhibit B Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ Mayor Cook announced that Resolution No. 17-28 passed unanimously. Mayor Cook convened the City Center Development Agency for Agenda Item No. 12. 12. CITY CENTER DEVELOPMENT AGENCY—INFORMATIONAL PUBLIC HEARING: ADOPT THE CITY CENTER DEVELOPMENT AGENCY FISCAL YEAR 2017 BUDGET WITH ADJUSTMENTS, MAKE APPROPRIATIONS,AND IMPOSE AND CATEGORIZE TAXES a. Chair Cook opened the public hearing. b. Chair Cook announced that this is an informational public hearing and any person wishing to comment on this matter shall be given the opportunity. C. Staff Report—Finance and Information Services Director LaFrance gave the staff report. This budget went through the Budget Committee's public process and for fiscal year 2018 the agency will undertake three known capital projects—the Saxony property demolition and cleanup, the Tigard Street Heritage Trail, and the Main at Fanno public space development. TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 12 of 14 There are programs that will be funded by the urban renewal opportunity fund and the architectural design and real estate advisory services. Total requirements are $1,357,713, which includes appropriations of$1,214,500 with the remaining$143,213 comprising the agency's reserve. d. Public Testimony—No one signed up to speak. e. Staff Recommendation — Finance and Information Services Director LaFrance said staff recommends approval of the resolution adopting the CCDA budget. f. Chair Cook closed the public hearing. g. CCDA Discussion and Consideration—CCDA Resolution No. 17-01 Director Snider moved for adoption of CCDA Resolution No. 17-01. Director Goodhouse seconded the motion. CCDA RESOLUTION NO. 17-01-A RESOLUTION ADOPTING THE FISCAL YEAR 2017-2018 BUDGET,WITH ADJUSTMENTS,MAKING APPROPRIATIONS,AND IMPOSING AND CATEGORIZING TAXES Yes No Director Anderson ✓ Chair Cook ✓ Director Goodhouse ✓ Director Snider ✓ Director Woodard ✓ Chair Cook announced that CCDA Resolution No. 17-01 passed unanimously. 13. NON AGENDA ITEMS Mayor Cook thanked the Budget Committee members for their service and for attending the council meeting this evening. He commented on the engagement from this year's members and said their thoughtful and detailed discussion was very helpful to the council and will be helpful to the city as it moves forward to looking for levy and bond recommendations. Mayor Cook also thanked Finance and Information Services Director LaFrance and Senior Management Analyst Barrett who was working his own job and additional duties because of a vacancy in the budget analyst position. 14. EXECUTIVE SESSION: None. TIGARD CITY COUNCIL MEETING MINUTES —June 13, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 13 of 14 15. ADJOURNMENT At 9:10 p.m. Councilor Goodhouse motioned for adjournment. Council President Snider seconded the motion and it passed unanimously. Yes No Councilor Anderson ✓ Mayor Cook ✓ Councilor Goodhouse ✓ Council President Snider ✓ Councilor Woodard ✓ -� Ove Carol A. Krager, City Record Attest: John ook, Mayor TIGARD CITY COUNCIL MEETING MINUTES -June 13, 2017 City of Tigard 1 13125 SW Hall Blvd.,Tigard, OR 97223 www.tigard-or.gov I Page 14 of 14