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05/12/1987 - Packet BUDGET' COMMIITEE AGENDA May 12, 1987 7:00 1. Call to Order & Roll Call: Floyd Bergman _ v ; Judy Christensen David Funk ; Susan Mueller ✓ Joyce Patton ✓ Tom Brian ✓ ; Carolyn Eadon ✓ Jerry Edwards �; Valerie Johnson ►�'�; John Schwartz 7:05 2. Follow-Up, Jill Monley ore, o Minutes o Merit Pool Calculations o Training & Travel Summary o Dues & Subscriptions o Street Lighting Summary o FTE Summary 7:30 3 . Revenue Update, Wayne Lowry 7:45 4. Budget Summary, Bob Jean 8:00 5. Committee Deliberations o Adds? o Drops? o Recommended Adds o Recommended Drops o Motion to Recommend 10:00 6. Other Business and Adjourn WL: sb/1460W MERIT POOL ANALYSIS 87-88 BUDGET - PROPOSED RECOMMENDED / PERSONAL MERIT PERSONAL MERIT UNIT FTE SERVICES POOL % SERVICES POOL / POLICE � 1110 4 120881 1595 120881 1595 1120 24 725667 5836 725667 5836 1130 4 .75 172393 7519 m 172393 7519 1140 9 . 5 206850 3542 206850 3542 ------ -------------------- --------------------- TOTAL POLICE 42. 25 1225791 18492 1 . 51 1225791 18492 1 . 51 COMM SERV AD 1200 3 . 5 98494 3314 98494 1485 1210 1 . 5 42300 14OO 42300 1757 1220 A . 5 80418 2728 80418 1871 1230 2' 49207 1203 49207 1203 | 1240 6, 92603 3089 92603 1736 1250 2 .5 37914 1206 3791A 1206 1300 3 .5 87339 1765 87339 1765 ------ -------------------- -------------------- TOTAL CS 23 . 5 488275 14705 3. 01 48S275 11023 2 .26 LIBRARY 1400 12 213925 3000 213925 4342 ------ -------------------- -------------------- | TOTAL LIB 12 213925 3000 1 . 4 213925 4342 2 . 03 COMM DEV 2010 5 167723 3389 167723 4228 2200 1 . 5 41627 305 41627 513 2220 6 145524 4392 145524 5120 2230 8 175943 3012 175943 3892 2240 d 130143 2900 130143 3551 2110 4 80151 2808 80151 3209 2120 6 . 5 123988 I463 123988 2083 2130 7 I43110 4750 I43110 5466 214O 6 93479 925 93479 1�92 2150 3 63737 2209 63737 2528 ------ -------------------- -------------------- TOTAL CD 53 1165425 26153 2 .21 1165425 31982 2 74 CITY ADM 3200 3 97045 3460 97045 3460 ------ -------------------- -------------------- TO7AL ADM 3 97O45 3460 3 . 57 97045 3460 3 . 57 ====== ==================== ===================== TOTAL CITY 133.75 319O461 65810 2 . 06 3190461 69299 2 . 17 . ====== ==========~~=~====== ===================== � INCLUDES $2 ,700 IN WEE|<END STANDBY FOR DETECTIVES . CITY OF TICAAD 1987-88 PROPOSED TRAVEL AND TRAINING UNIT FTE TRAVEL TRAINING TOTAL PERS SEAV % =~======== ======================================================= POLICE 1110 4 1100 900 2000 169372 1120 24 3000 6000 9000 1019717 1130 4 . 75 1000 10OO 2000 245664 1140 W5 600 4O0 1000 292272 ------------------------------------------------------- TOTAL POLICE 42 . 25 5700 8300 140OO 1727025 O . 81 COMM SERV AD 1200 3 .5 1500 2000 3500 129678 1210 1 . 5 600 500 1100 55642 1220 4 . 5 500 4O0 900 109423 1230 2 600 1200 1800 65205 1240 6 500 1000 1500 124302 1250 2. 5 300 300 600 52622 � 1300 3. 5 600 40O 1000 110708 � ------------------------------------------------------- TOTAL CS 23 . 5 4600 5800 10'1OO 647580 1 . 61 LIBRARY � 1400 12 1000 1000 2000 279965 ------------------------------------------------------- ^ TOTAL LIB 12 1000 1000 2000 279965 0- 71 COMM DEV ' 2010 5 1600 1300 2900 219699 2200 1 .5 500 800 1300 54814 2220 6 600 1300 1900 194143 2230 8 500 1500 2000 236331 2240 6 T00 1200 1900 174166 2110 4 700 B00 1500 111033 2120 6 .5 500 1300 1880 171103 2130 7 400 1000 1400 199946 214O 6 300 700 1000 123909 2150 3 300 700 1000 87684 ------------------------------------------------------- TOTAL CD 53 6100 10600 16700 1573228 1 . 06 CITY ADM 3200 3 1800 1200 3000 129219 -----------------------'------------------------------- TOTAL ADM 3 1000 1200 3000 1292192 . 32 ====================~===========~====================== TOTAL CITY 133 .75 19200 26900 46100 4357017 1 . 06 ======================~================================ 'i�ww COUNCIL 3800 8500 12300 20031 61 . A PLANNING COM 525 525 NOTE : ONLY TRAVEL RELATED TO TRAINING AND EDUCATION IS INCLUDED / REVISED 5/12/87 CITY OF TICAQD DUES AND SUBSCRIPTIONS - 1987-88 PROPOSED BUDGET DUES & UNIT FTE SUBSCA ========== ====== ========= POLICE 1110 '1 14W0 1120 24 158 1130 A . O 114O 9 . 5 O —........................ --------- TOTAL POLICE 42 . 25 16O8 COMM SERV ADM 1200 3 . 5 1090 1210 1 .5 750 1220 4 . 5 50 1230 2 420 1240 6 120 1250 2 .5 150 1300 3 . 5 150 ------- --------- TOTAL CS 23 . 5 2730 LIBRARY 1400 12 375 ------- --------- TOTAL LIB 12 375 COMM DEV 2010 5 850 2200 1 . 5 250 2220 6 650 2230 8 1000 224o 6 /130 2110 4 625 2120 6 . .) 225 2,2130 7 275 214O 6 350 2150 3 355 ....................-- --------- TOTAL CD 53 5010 CITY ADM 3200 3 2000 ------- --------- TOTAL ADM 3 2000 TOTAL CITY 133 .75 11723 =====~= ========= PRELIMINARY EVALUATION: STREET LIGHTING/SIGNAL COSTS, 5/87 "!!PfREET LIGHTING/SIGNALS 1986-87 1987-88 1988-89 1989-90 1990-91 Traffic Signals: $28,000 $28,800 $29,800 $32,200 $35,000 Street Lighting: o Hazardous Intersections 12,000 12,000 12,500 13,000 14,000 <Sub-Total Minimum> <40,000> <40,800> <42,300> <44,200> <49,000> o Major Arterials 30,000 30,000 32,700 36,800 38,500 <Sub-Total Planned ----- - -- <75,000> <81,000> <87,500> o Existing & New Subdivisions 115,000 126,400 125,500 125,500 127,500 CURRENT COSTS Jjg5 OOOx $197,200 200 500206 500 $215,000 Available for New Installations or BFB: $17,800 ? 5-Year Plan Resources $215,000 $75,000 $81,000 $87,500 Does not assume new installations in previously existing neighborhoods. . . * $175,000 Projected for FY 1986--87 + $10,000 for assumed Metzger lighting costs. *ww:cn/1462W STAFFING REVISED EQUIVALENT TIGARD SUB-TOTAL METZGER PROPOSED SUMMARY 1986-87 1987-88 INCREASE 1987-88 PROPOSED 1987-88 u 'POLICE Admin. & Programs 4 4 0 4 0 4 (A) Patrol 19 22.5 .25 22.75 1.25 24 (A) Investigations 4.5 4.5 0 4.5 .25 4.75 Support Services 7.5(BI 8 .75 8.75 .75 9.5 TOTAL - PD 35 39 1 40 2.25 42.25 COMMUNITY SERVICES Admin. & Personnel 3 3 .5 3.5 0 3.5 Finance & Accounting 5 (C) 5.5 .5 6 0 6 Support Services 7.25 8.5 1 9.5 1 10.5 Municipal Court 2.25 2.5 0 2.5 1 3.5 TOTAL - CS 17.5 19.5 2 21..5 2 23.5 LIBRARY 11 11 1 12 0 12 COMMUNITY DEVELOPMENT Admin. & Projects 4 5 0 5 0 5 DS-Admin. .5 * 1.5 * 0 1.5 * 0 1.5 DS-Bldg./Codes 5.5 6 0 6 0 6 DS-Planning 6.75 8 0 8 0 8 OS-Engineering 7 * 6 * 0 6 * 0 6 ,4WwOP-Admin 2 4 * 0 4 0 4 ** OP-Shops 3 *x 2 1 3 0 3 OP-Wastewater 5 5 0 5 1.5 6.5 OP-Streets 6 6 0 6 1 7 OP-Parks 4.5 4.5 .5 5 ? 5 TOTAL - CD 44.25 48 1.5 49.5 2.5 52 CITY ADMINISTRATION 3 3 0 3 0 3 TOTAL STAFF 113.25 120.5 5.5 126 6.75 132.75 POPULATION (7/1) 20,765 20,765 685 21,450 1,250 2-2,700 (POP./W.S.) (3,250) (24,700) STAFF:POP. 1:183 1:172 1:124 1:170 1:185 1:171 (STAFF:POP./W.S.) _-........_ (1:481) (1:186) SERVICE LEVEL II-III II-III - -- II-III -...... II-III (A) Captain eliminated in Admin. & Sergeant. added in Patrol. . . (B) Increased Service Contracts.. . (C) $10,700 in MS for Contract Services. . . (*) From Engineering Services to DS-Administration.. . (**) 5-day Janitorial Contract with In-House Staff. . .Maintenance Custodian from Shops.. . (?) Add 1 FTE if Metzger Park Contact Signed.. . J:cn/1463W initials Date Prepared BY ADDroveO Br 1 2 3 4 5 6 ---- — —-- --— — ——— — — ---------- — -- -------------—-- ———— — — 2 GLI 1� - � — —�- --- � ' 2 t 3 3 4 — ---- — - - — - 4 5 � 6 6 9 - 1 - -� '/�`� dF - - - 9 10 0 111 m� 12 -- , - -- _ 2 0 0 13�xi _ �. �-.L j 3 Q0 i i - � - � - I i I fi- 00 It 14 4 0 15 V! 15 16 1 6 I I I j 17 �� - -- --1.1. - 1 17 iL 19 20 0 21 j 1 22 22 -- - J11 - 1 - 3 23 1 - - I 24 - 4 25 5 i f j i i 26 6 — 27 L - - L I-- -- 7 28 8 29 30 0 31 1 32 2 33 ( 3 34 L L4 j 4 35 ( I 5 36 36 37 37 38 8 39tj -- - - - 9 40 0 I � L I:I T TiGARO .Ilona L'Yl f!-L_nrl 1'G l:i l'-y'Gl I'll ll"1 AV AY IY 4'000I'MFNI" oononccn UNIT CAPITAL DESC'RIP'TION --------------------------- -------- VF.:L{I.CLES MOBILE PORTABLE VISPA ICH CCPV RADIO RADIO FU'_iI TION SYSTEM POLICE ---- ._-__ -------- _._.-_____ 1110 33 q9 ;y'„(>G'J 1084 2265 1120 62626 -07mm 5951 18875 1130 4059 19,6111.11084 3775 1140 21171 IA6170 16171 5000 _.._.__._.........___ TOTAL POLICE 92005 37800 8119 24915— 16171 5000 j�pa v 8-25 MOBILE TERMINALFILE SYSTEM COMM SERV AD ---------- -------- 1200 0 1210 2600 2600 ' 1220 0 1230 O 1240 0 1250 7000 7000 1300 0 --------- --------- TOTAL CS 9600 2600 7000 WILI TERM BOOK LIGHT PENS COLLECT LIBRARY _________ _________ 1400 66600 11600 55000 TOTAL LIB 66600 11600 55000 BLU PRINT DUMP TRUCK STREET TRUCK MISC PATCH TRK TRUCK MOWERS UTILITY ENGINE COMPACTER RADIOS POLE AEREATOR COMM DEV REPLACE 10 YDS SWEEPER 1 TON UNDER 1000 HOT BOX 3/4 TON TRAIT.OR ANALYZER SHED IMPRV _________ _________ :______-_ --------- --------- ________ _________ --------- --------- --------- --------- 2010 0 2200 0 2220 0 2230 0 2240 2500 2500 2^^110 0 1,�qpq 2120 46150 4—Q 22150 1500 5000 2130 121700 125DG 70000 18200 21000 2140 48100 0 15000 10000 14000 ?C?00 3500 2400 2150 12850 12850 _________ _________ _________ _________ --------- --------- --------- --------- --------- ------------------ --------- --------- --------- TOTAL CD 231300 2500 70000 33200 2150 21000 10000 14000 3200 12850 1500 4mz—o 3500 2400 qomo eo a� 8-25 WORD PROC TERMINAL TERMINAL CITY ADM _________ _________ 3200 4000 2600 1400 _________ _________ --------- TOTAL ADM 4000 2600 1400 BURR 207 PRINTERS REPLACE DISK DRIVE W/P CABLE GEN COVT _________ _________ _________ 4100 15400 12000 3000 400 _________ _________ _________ --------- TOT' GEN GOVT 15400 12000 3000 400 'TOl'AI_. CI'T'Y 411790"1 f fCITY OF TIGARD _ ADDITIONAL REQUESTED CAPITAL OUTLAY 1987-88 BUDGET UNIT TOTAL ADD VEHICLE CAMERAS RECORDERS MISC DICTAPHON CHAIR/ REQUESTED CHARGER PHONES 'TYPE REPLA POLICE _________ _________ _________ _________ _________ _________ 1110 6000 6000 1,120 2159 1075 1084 1130 24646 12000 12646 1140 2773 1673 1100 _________ _________ .__--_.____ TOTAL POLICE 35578 18000 1075 1084 12646 1673 1100 r COMM SERV AD 1200 1210 1220 1230 1240 1250 1300 TOTAL CS _ TOTAL ADD ADD BOOK MISC REQUESTED COLLECTION „ .: 'LIBRARY ----------- --------- _________ _________ 1400 45400 x5000 400 TOTAL LIB 45400 15000 400 TOTAL ADD REPLACE THEODOLITE YARD SHEDS EXTEND A COMPACTOR 3/4 TON VEHICLE ^ REQUESTED COPIER STATION IMPROVNTS HOE KIT PICKUP SERV TRUCK COMMDEV --------- --------- --------- --------- --------- _________ --------- _ 2010 0 11200 0 2220 0 2230 3000 3000 2240 8000 8000 2110 10500 8000 2500 2120 36000 30000 6000 2130 13000 13000 21.10 10000 10000 2150 22000 22000 --------- --------- --------- --------- --------- --------- --------- --------- TOTAL CD 102500 3000 8000 8000 2500 30000 6000 23000 22000 CITY ADM 3200 TOTAL ADM 'TOTAL ADD B 25 B 25 PRINTER W/P TERM REQUESTED POLICE PW OPERAT 8 25 FLOAT ADM ,^ �+ GEN Govr -1100 16600 6300 6500 1400 2200 n TOT GEN COVI 16600 6500 6500 1400 2200 v TOTAL CITY 200078 - .+ f: TIGARD Total Calls for Service: 1,375/mo. Total Dispatch/Teletype/Clerical Hours** 115 hrs. / mo. ** Amount of time spent per call by dispatcher is 5 minutes total for all services - average only. Based upon department statistics and survey. CONTRACT CITY Total Calls for Service: Total Dispatch/Teletype/Clerical Hrs. ( calls = % of 1,375 total Tigard calls per month) ( % of 115 total Tigard hours = hours per month) 1. Police Dispatcher hrs. @ $15.10/hr = /mo. x 12 = 2. Support Services Manager and Liaison (10%) hrs. @ $22.15/hr. _ /mo. x 12 = 3. Overtime and Call Back - $1,100 / yr. Total: hr./mo. @ $15.10/hr. _ /mo. x 12 = 4. Office Supplies - $ x 12 = 5. Telephone Service Charges - Call Forwarding Capability to Business Telephone $2.42/mo. x 12 = CITY OF T .,RD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT': POLICE 1987-88 ANNUAL BUDGET ACCOUNT CODE: 1 . 1 .2 BUDGET UNIT: PATROL The Lieutenant as Division Commander is responsible to the Police Chief for the operations of the Patrol Division. The Patrol Division is the first responder to all calls for service and provides community patrols and protection r which takes 35.5% of the Patrol Division time. Also the Patrol Division conducts criminal investigations (15X), makes arrests (5%), assists the public (5%), provides traffic enforcement and accident investigation (7%), as well as complete special details as assigned (5%), report writing (976), authorized breaks (8 .596) and other duties i .e. FIRS dispatch relief, assisting other officers, training, and administrative duties (10%) . The major goals for FY 1987-88 are: o Strengthen Divisional Management Team o Increase case clearance per officer as indicated o BPTS Management courses for Sergeants o Reduce response time to 4.25 minutes from 4.5 minutes o Target burglary, theft specific areas with o Expand the Police-community partnership for total crime directed patrols from computer analysis reduction o Reduce accident rates with directed patrols from o Walk and talk computer analysis o School lunch ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987--88 1987-88 1987--88 621,309 702,847 852,779 1,076,121 PERSONAL SERVICES: 1,019,717 (16) (18) (19) (25) FTE (24) 45, 159 51,271 99,340 122, 109 MATERIALS & SERVICES: 113,288 21,485 37,009 36,000 64,785 CAPITAL OUTLAY: 62,626 (I) (II) (III) (Service Levels) (II-III) 687,953 791, 127 988, 119 1,263,015 TOTAL - PATROL 1 195 631 WORKLOAD INDICATORS 1,952 2,319 2,361 4,057 Part I & II Offenses 4,057 12,579 15,656 16,498 20, 196 Calls for Service 20, 196 937 979 11000 808 Caseload per officer 842 22.0 22. 1 23.6 25.6 Part I Clearance/Officer 25.6 35.7 38.4 32.4 35. 1 Part II Clearance/Officer 35. 1 39.8 42.9 45.2 55.3 Services Calls/Day 55.3 1 : 1219 1: 1111 1 : 1093 1:932 Sworn Personnel/Population 1 :971 19,500 20,000 20,765 23,300 Population Used 23, 300 - 25 - Rev, 5/11/87 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1987-88 ANNUAL BUDGET ACCOUNT CODE: 1 . 1 .3 BUDGET UNIT: INVESTIGATION The Investigative Lieutenant is responsible to the Chief of Police for the operations of the Investigation Division. This Division is responsible for the investigation of all criminal, related criminal, and non criminal investigations. Criminal investigations are those crimes that are reported generally to the Patrol Division first, and then come to Investigations for completion. The major goals for FY 1987•-88 are: o Manage Division consistent with objectives o Actively enforce & regulate pawn & second hand ordinance o Improve case management o Develop additional level of intelligence information o Target specific burglary and theft crimes related to known offenders o Increase Part II Clearance Rate o Increase proficiency in use of IMIS Management System o Increase case clearance level ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 145,906 167,220 211,825 256,693 PERSONAL SERVICES: 245,664 (3 .5) (4.5) (5) (FTE) (4.75) 8,317 5,843 18,635 29, 100 MATERIALS & SERVICES: 24,655 985 17,513 1,408 29,505 CAPITAL OUTLAY: 4,859 (I) (I-II) (III) (Service Levels) (II) 155,208 190,576 231,868 315,297 TOTAL - INVESTIGATION 275, 178 WORKLOAD INDICATORS 1,780 1,799 1,843 2,042 Cases Received 2,042 1,015 745 769 936 Cases Suspended 936 439 489 535 551 Cases Investigated 551 40% 33 .9% 39.8% 58.2% Percentage Cleared Part I & II 58.2% 41 48 69 85 Person Crimes:Rape/Assault/Rob. 85 123 118 125 388 Property Crimes:Larceny/Burg. 388 1:5571 1 :5714 1:4888 1 :4660 FTE/Population 1 :4905 19,500 20,000 22,000 23,300 Population Served 23,300 — 99 — Rov _ R/11 /A7 CITY OF T .�RD, OREGON PROGRAM: COMMUNITY(SERVICES DEPARTMENT: POLICE 1987•--88 ANNUAL BUDGET ACCOUNT CODE: 1 . 1 .4 BUDGET UNIT: SUPPORT SERVICES The Support Services Manager is responsible to the Police Chief for dispatch and records management services. The major functions provided by this division are dispatching (21 .9%); teletype duties (9. 1%); clerical/recordskeeping support (44.7%); property evidence control (4.3%); and administrative support (20%) . Of those functions, the Services Manager spends 23% of her time with property evidence control; confidential administrative duties (35X); and the remainder of her time supervising the Division. The major goals for FY 1987-88 are: o Continue coordination with Records Committee for o Continue coordination with other agencies to microfilming of records. provide dispatch services. o Develop and implement computerized recordskeeping; i .e. , o Implement word processing alpha file and other reports, consistent with City-Wide o Continue cross training of clerical functions computer plan o Cont. cross train of property/evidence duties ACTUAL. ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 183,988 198,570 234,800 292,272 PERSONAL SERVICES: 292,272 (7) (7) (9.5) (FTE) (9.5) 26,484 34,597 38,850 41,783 MATERIALS & SERVICES: 39,825 7,666 38,321 -0- 23,944 CAPITAL OUTLAY: 21, 171 (II.-I) (I-II) (Service Levels) (II) 218, 138 271,488 ____• 264,650 357,999 'TOTAL - SUPPORT SERVICES 353,268 WORKLOAD INDICATORS 14,531 15,656 16,498 2.7,200 Total Calls for Service 27,200 6, 114 6,766 6,428 7,000 Card Load per dispatcher 7,000 16,500 14,508 16,536 30,000 Av. Teletype transact./mo. 30,000 225 200 250 450 Average phone calls per day 450 1,380 1,450 1,693 1,750 Average Walk-ins per month 1,750 455 526 540 600 Average Clerical hours per mo. 600 1:2786 1 :2.857 1:3143 1 :4146 FTE/Population 1 :4146 19,500 20,000 22,000 39,386 Population served 39, 386 - 33 - Rev . 5/11/87 CITY OF TIGARD, OREGON DEPARTMENT: POLICE (1 . 1) DATA REPORT UNIT: SUMMARY FY FY FY FY FY - FY WORK MEASUREMENT INDICATORS 82-83 83-84 84-85 85-86 86-87 87-88 ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED No. of department employees (FTE) 2g ( ) (29) (29) (29) (36) (42.25) No, of police officers per population 1 :806 1 :841 1 :886 1 :812 1 :775 1 :733 Population served (Jan. FY) 17,750 18,500 19,500 20,500 22,000 23,300 Department budget $1,034,428 $1, 130,715 $1, 178,708 $1,382,869 $1,735,000 $2,010,547 % of department budget from General Fund 97% 99% 99% 94% 97% 85% % of total General Fund 46% 48% 48% 53% 38% 34% % of total City budget 15.4% 21 .5% 22.7% 18.5% 14.5% 14% Per capita budget expenditures $58 .20 $67. 12 $63 .49 $69.90 $83 .55 $86.28 State average per capita costs $75.43 $79.84 $78.23 $80.07 $71.09 $99.32 (Cities with pop. 10,000-24,999) Case Load per sworn officer (patrol) 643 745 937 1007 1059 842 Cases received (investigations) 1567 1688 1780 1850 1850 2,042 Card load per dispatcher 4871 5288 6114 6766 6428 7000 Average calls per day 175 200 225 260 450 450 Emergency response time 4 min. 6 min 4.5 min. 4.5 min. 4.5 min. 4.25 min. Part I offenses clearance/officer 17.9 23 .5 22.0 23 .5 22.0 24 Part II offenses clearance/officer 27.4 21 .5 35.7 43 .0 29.0 32 Size of City in square miles 8.4 8.5 8.5 8.7 9.0 9.26 Police Reserves annual hours worked 3083 2345.5 2528 2400 2400 2400 - 20b - Rev. 5/11/87 CITY OF TIGARD, OREGON PROGRAM: COMMUNITY SERVICES DEPARTMENT: POLICE 1987-88 ANNUAL BUDGET ACCOUNT CODE: 1 . 1 BUDGET UNIT: DEPARTMENT SUMMARY The Police Chief is responsible to the City Administrator for the operations of the Police Department and for overall coordination of Public Safety programs within the community. The Department provides 24 hours patrol, traffic, investigation, dispatch and records management services . The major goals for FY 1987-88 are: * Implement Comprehensive Crime Prevention Program o Develop four more Neighborhood Watch areas o Expand Police Reserves and Roles o Target Traffic Accident Areas o Continue School Resource Officers Program o Continue Targeted Burglary/Theft Program o Implement Computer Master Plan Systems * County/Metzger Maintenance of Services Agreement o Functional Classifications of Speed Limits Program ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 1,066,202 1, 185,882 1,497,996 1,794,447 PERSONAL SERVICES: 1,727,025 (29) (34.5) (43 .5) (FTE) (42.25) 82,370 104, 154 161,500 212,607 MATERIALS & SERVICES: 191,517 30, 136 92,843 59,004 126,828 CAPITAL OUTLAY: 92,005 (II-I) (II) (III) (Service Levels) (II-III) 1, 178,708 1 382 879 1,675,000 2 133 882 TOTAL - POLICE 29010,547 (43X) (38X) (31%) REVENUES (% of Gen. Fund) (34%) 1,094,208 1,2.25,930 1,481,700 1,962, 107 GENERAL 1,838,772 73, 122 40,000 FED. REVENUE SNARING 1,094,208 1,299,052 1,521,700 1,962, 107 SUBTOTAL GF/FRS 1,838,772 60,000 50,000 55,000 65,000 BUSINESS TAX 65,000 1,500 5,000 7,000 7,000 ALARM PERMITS 7,000 10,000 15,827 32,000 20,000 FINES & FORFEITURES 20,000 7,000 7,000 4,000 6,000 SEWER FUND 6,000 2,000 2,000 2,000 2,000 STORM DRAINAGE FUND 2,000 3,000 3,000 -0- 4,000 STATE TAX STREET 4,000 1,000 1,000 1,000 1,000 MISCELLANEOUS 1,000 84,500 81,827 101,000 105,000 SUBTOTAL MISCELLANEOUS 105,000 CITY OF .ARD, OREGON PROGRAM: COMMUNIT oERVICES DEPARTMENT: POLICE 1987-88 ANNUAL BUDGET ACCOUNT CODE: 1 . 1 BUDGET UNIT DEPARTMENT SUMMARY ACTUAL ACTUAL BUDGETED REQUESTED EXPENDITURE PROPOSED RECOMMENDED ADOPTED 1984-85 1985-86 1986-87 1987-88 SUMMARY 1987-88 1987-88 1987-88 CONTRACTS -0- -0- 66,000* 38,000 SRO (2 at 50%) 38,500 -0- -0- 2,300 3,250 Durham 3,250 -0- -0- 7,000 15,500 Tualatin 15,500 -0- -0- 2,000 4,500 King City 4,500 -0- -0- -0- 5,525 Sherwood 5,525 -0- -0- 77,300 66,775 SUBTOTAL CONTRACTS 66,775 1,178,708 1,382,879 1,700,000 2, 133,882 TOTAL REVENUES 2,010,547 *(1 at 100%; 1 at 50%) - 20a - Rev. 5/11/87 MEMORANDUM CITY OF TIGARD, OREGON wwr+ TO: William A. Monahan, Director, Community Development May 12, 1987 FROM: Steve Rivett, Acting Operations Manager SUBJECT: Building Maintenance/Custodial Service Comparisons Per your request, below is a comparison of building maintenance services costs between in—house or contractual: Requested Proposed Staff 3 Staff 2 Classifications: Classifications: (1) Bldg. Maint. Cust. III (1) Bldg. Maint. Cust. III (1) Bldg. Maint. Worker (1) Bldg. Maint. Worker (1) Bldg. Maint. Cust. I (0) Bldg. Maint. Cust. I Maintenance Cost: $36,692 Maintenance Cost: $46,532 In—House Cost: $32,396 *Contract Cost: $18,000 *By contracting the maintenance costs, we would realize a savings of $14,396. Workload Indicators Requested Proposed 2,545 Hours of Custodial Services 0 281 Hours of Scheduled Maintenance 441 466 Hours of Unschedule Maintenance 731 368 Hours of Scheduled Repairs 577 553 Hours of Unscheduled Repairs 866 All janitorial services are for the Civic Center. The attached cleaning services costs breakdown are to be performed for the Civic Center only. Maintenance workload indicators are for all City facilities which include: (1) Civic Center, (2) Senior Center, (3) Chamber of Commerce, (4) Operations. (3191P) Services Provided by Three (3) Full Time Employees Including Janitorial Services I• REGULAR DAILY CLEANING SERVICE A. Empty and wet wipe ashtrays. B. Empty waste baskets and other waste containers, insert liners as required remove and deposit trash in designated containers. C. Vacuum carpeted areas and entrance mats. D. Remove stains from carpeting as they occur. E. Dust desks, chairs, window ledges, credenzas, filing. cabinets, handrails, countertops, banisters and other horizontal surfaces throughout the facility which have been cleared of papers and , ; which are accessible without the use of a ladder. F. Clean stains and hand marks from desk tops, counter tops, and entrance doors. G. Restrooms will be thoroughly cleaned using disinfectant. All urinals, partitions, toilets, toilet seats and wash basins will be sanitized. Wet mop all floors with neutral cleaner. Clean mirrors, bright metal and other restroom fixtures. Empty waste and replenish restroom supplies as required, from supply provided by owner. H. Dust mop all hard surface floors. I. Arrange furniture for next day's business. J. Sweep entrances and stairways, police for debris. K. Maintain neat and orderly ,janitorial supply closet. 4/27/87 - „�,, Page 2 L. Leave notice advising of any irregularities noted during servicing. (e.g., defective plumbing fixtures, shortage of restroom materials, etc.) M. Turn off all lights except those required to be left on. N. Close windows and lock all entrance doors. 0. Spot mop where needed due to spills or weather trackage. P. Spot clean partition glass. Q. Clean, polish and disinfect all drinking fountains. II. WEEKLY CLEANING SERVICE A. Clean all desks that have been cleared of all paper, books, pencils, etc. B. Clean and polish chrome and bright metal, entrance doors and kick and push plates. C. Clean and disinfect all telephones. D. Spot clean walls and doors. E. Wet mop all hard surface floors. III. BI-WEEKLY CLEANING SERVICE A. Spray buff tile and linoleum floors. IV. MONTHLY CLEANING SERVICE A. Dust high moldings, door and window casings. B. Dust all wood panel surfaces. C. Polish office furniture which has been cleared of all paper, books, pencils, etc.. D. Vacuum upholstered furniture. E. Clean electric switchplate covers. F. Clean leather, plastic, vinyl and naugahyde furniture and furniture covers. G. Shampoo traffic areas. H. Clean and apply new finish to tile and linoleum floors. ice, p- 4/27/87 Page 3 V. QUARTERLY CLEANING SERVICE A. Dust overhead lighting fixtures. B. Dust ventilator ducts and vents, vacuum surrounding ceiling areas. C. Wash exposed surfaces of filing cabinets. D. Wash partitions and ceramic tile wall areas in restrooms. E. Clean venetian blinds. Wluw kms' Commerce Plaza National 7100 S.W. Hampton,Suite 130 Tigard,Oregon 97223 Maintenance (503)684-2870 Contractors Proposed Contractual Services For Janitorial Needs for the Civic Center v� SERVICE SPECIFICATIONS AND AGREEMENT FOR JANITORIAL SERVICE We appreciate the opportunity to present this Building Maintenance Agreement as follows: It is agreed between National Maintenance Contractors of Oregon, here- inafter referred to as "National" and City of Tigard, hereinafter referred to as "Owner", that "National" will perform the following services at: Account Name: City of Tigard 13125 SW Hall Blvd. Tigard, OR. 97223 Attention: Steve Rivett Telephone: 684-5966 Building serviced five times per week in the following areas: All areas. I. REGULAR DAILY CLEANING SERVICE A. Empty and wet wipe ashtrays. B. Empty waste baskets and other waste containers, insert liners as required remove and deposit trash in designated containers. C. Vacuum carpeted areas and entrance mats. D. Remove stains from carpeting as they occur. E. Dust desks, chairs, window ledges, credenzas, filing cabinets, handrails, countertops, banisters and other horizontal surfaces throughout the facility which have been cleared of papers and which are accessible without the use of a ladder. F. Clean stains and hand marks from desk tops, counter tops, and entrance doors. G. Restrooms will be thoroughly cleaned using disinfectant. All urinals. partitions, toilets. toilet seats and wash basins will be sanitized. Wet mop all floors with neutral cleaner. Clean mirrors, bright metal and other restroom fixtures. Empty waste and replenish restroom supplies as required, from supply provided by owner. H. Dust mop all hard surface floors. I. Arrange furniture for next day's business. J. Sweep entrances and stairways, police for debris. K. Maintain neat and orderly janitorial supply closet. 4/27/87 Page 2 err L. Leave notice advising of any irregularities noted during servicing. (e.g., defective plumbing fixtures, shortage of restroom materials, etc.) M. Turn off all lights except those required to be left on. N. Close windows and lock all entrance doors. 0. Spot mop where needed due to spills or weather trackage. P. Spot clean partition glass. Q. Clean, polish and disinfect all drinking fountains. II. WEEKLY CLEANING SERVICE A. Clean all desks that have been cleared of all paper, books, pencils, etc. B. Clean and polish chrome and bright metal, entrance doors and kick and push plates. C. Clean and disinfect all telephones. D. Spot clean walls and doors. E. Wet mop all hard surface floors. III. BI-WEEKLY CLEANING SERVICE A. Spray buff tile and linoleum floors. IV. MONTHLY CLEANING SERVICE A. Dust high moldings, door and window casings. B. Dust all wood panel surfaces. C. Polish office furniture which has been cleared of all paper, books, pencils, etc.. D. Vacuum upholstered furniture. E. Clean electric switchplate covers. F. Clean leather, plastic, vinyl and naugahyde furniture and furniture covers. G. Shampoo traffic areas. H. Clean and apply new finish to tile and linoleum floors. P 4/27/87 Page 3 V. QUARTERLY CLEANING SERVICE A. Dust overhead lighting fixtures. B. Dust ventilator ducts and vents, vacuum surrounding ceiling areas. C. Wash exposed surfaces of filing cabinets. D. Wash partitions and ceramic tile wall areas in restrooms. E. Clean venetian blinds. M 4/27/87 Page 4 GENERAL PROVISION I. Supplies and Equipment "National" will furnish personnel, materials, supplies and equipment as are necessary to the performance of all services specified. These supplies and equipment consist of brooms, dust mops, brushes, mop heads, buckets, buffing machines, detergents, disinfectants, ladders, polishes, scouring powders, waxes, shampoo concentrate. Paper products and hand soaps will be supplied by the "Owner", or they may be purchased through "National" and billed to the "Owner" in addition to the regular monthly billing. II. Security Provision It shall be mutually understood and agreed that no person other than authorized "National" contractors or persons employed or authorized by "Owner" will be permitted to, enter premises during the period "National" is performing services. Persons in "Owner's" employ or others authorized to be in building when placed in "National's" custody, are accounted for at all times. III. Insurance All "NMC" contractors are covered by a general liability policy, including broad form property damage and bodily injury liability of $500,000.00 with a $1,000,000.00 umbrella liability policy. IV. Inspection Periodic inspections by the "Owner" and "National's" representative will be made. Should there be any questions regarding the manner in which the work has been performed it will be corrected immediately. V. Non-Competition Agreement The "Owner" agrees not to hire or retain in any capacity, either directly or indirectly, any contractor or employee of "National" for a period of twelve (12) months subsequent to the termination of this agreement or any exten- sion thereof. In the event action is instituted to enforce or interpret the terms hereof, the prevailing party shall be entitled to its attorney's fees all in an amount adjudged reasonable by the trial court, or upon any appeal therefrom. _ r 4/27/87 Page 5 VI. Cancellation Clause This agreement shall continue under the terms set forth herein for a period of two (2) years from the date of commencement of services. Unless written notice to terminate is provided by either party to the other with no less than thirty (30) notice, this agreement shall continue from month to month upon the terms specified. (Except for non-payment of services.) VII. Contract Flexibility and Additional Charges Work performed on an overtime basis or in addition to the work therein specifically described shall be charged on an overtime basis or considered an "extra" payable in addition to the required monthly charges. VIII. Contract Price and Payment The terms of this agreement shall commence on _ 19_, and shall continue until terminated as set forth in Paragraph VI. For the services mentioned above, "National" will bill the "Owner" the sum of (See Page 6) monthly. This amount shall be due on the 10th of each month following service. The "Owner" acknowledges that services performed hereunder will be done by independent franchisees, and that billings will be paid directly into a franchisee trust account with "National" acting as agent for franchisee for collection of such sums. All checks or other payments should be made out to "National Maintenance Contractors of Oregon Trust". IX. Enforcement In the event suit or action is instituted to enforce or declare the terms of this agreement, the prevailing party shall be entitled to its attorney's fees all in an amount adjudged reasonable by the trial court or upon any appeal therefrom. X. Entire Agreement This contract constitutes the entire agreement between the parties and there is no other agreement between the parties express or implied. This agreement is binding on all successors or assigns of the parties. „ r 4/27/87 i� Page 6 CONTRACT ACCEPTED: BY BY Title "National's” Representative Date Date Emergency Phone # Alarm Systems PRICING Regular Cleaning . . . . . . . . . . . . . . . . . . . . . . . . $1490.00/monthly Police Department (1 extra day service). . . . . . . . . .$ 70.00/month Floor Care. . . . . . . . . . . . . . . . . . . . . . . . . . . . .$Included except for stripping Windows, inside and outside . . . . . . . . . . . . . . . .. . $490.00/upon request Carpet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ .08/per sq ft. MEMORANDUM CITY OF TIGARD, OREGON i TO: William A. Monahan, Director, Community Development May 12, 1987 FROM: ohn Roy, Wastewater Crew Chief SUBJECT: Budget Committee Follow—Up In regard to your request for a letter of explanation as to what will be the difference between the requested budget and the proposed budget: Staffing Needs: Under the requested budget, I have asked for 7.5 F. T.E. This will enable me to have 3 working crews: 1) 2 man T.V. Crew. 2) 2 man Line Crew. 3) 3 man Ditch Digging Crew. 4) 1 man Floater — Crew Chief. jI consider myself the floater because if anyone on one of the other three crews does riot come in, I can fill in without any of the programs or planned projects being shut down. Thereby, attempting to achieve the goals set by the workload indicators. Also, my time is usually taken up by setting up work programs, project planning (within my section), meetings, ordering of materials and supplies, Request for Action' s, review of construction plans, review of contractor' s provided T.V. reports, evaluations, and numerous other functions. The best use of the 6.5 F.T.E. ' s would be three 2—man crews: 1) T.V. Crew. 2) Line Cleaning. 3) Catch Basin Cleaning and Manhole Rehabilitation. In order to do any ditch digging or sanitary or storm sewer repairs, it would require shutting down one of the first two programs in order to have sufficient manpower to do the open ditch digging. This reduction would have an adverse effect on all of the workload indicators. Although the proposed budget shows 6.5 F.T.E. , the original budget instructions from the City Administrator distributed on February 25 allowed for 7.25 F.T.E. in Wastewater. This was in recognition of the staffing needs for crews to perform work programs, The proposed figure appearing in the budget was arrived at following a shifting of funds throughout the division budget to stay below the allocation allowed by the budget memo. I( Page 1 Memo to William A. Monahan May 12, 1987 Page 2 Capital Outlay: If the Budget Committee does not approve the proposed Capital Outlay, we would be put in the position of having to share the use of the Backhoe that is presently in the Street Division. In talking with Steve Rivett, he feels that his programs would be reduced as indicated if he had to share the use of the backhoe with Wastewater: Roadside Grading. . . . . . . . . . . . . . . . 100% Gravel Road Grading. . . . . . . . . . . . . 50% Street Cleaning. . . . . . . . . . . . . . . . . 10% (Fall leaf cleanup) Sign Post Removal . . . . . . . . . . . . . . . 20% Patching. . . . . . . . . . . . . . . . . . . . . . . . 25% (Mostly summer work) Operations yard debris removal . . 100% NOTE: Streets and Wastewater projects conflict by being summer oriented. Under the requested budget, Capital Outlay and Personal Services would have the needed equipment and personnel to operate all of our programs up to their maximum potential. That being the 10 yd. dump truck (which is proposed), and the Extend—A—Hoe. I have given additional information on the necessity of having an Extend--A—Hoe. 4aw' The materials and Services requested is not as high as the proposed because of the need for additional manpower and not materials. Our programs are manpower—intensive, and not material—intensive. The requested materials are sufficient to keep up with our maintenance needs for conducting our programs. The proposed budget for materials, in my opinion, is excessive if we don't have the equipment or manpower to put them to good use. EXTEND—A—HOE JUSTIFICATION: This is just a note as you requested on the difference between a regular hoe and an Extend--A—Moe. Basically, what we are talking about is the 4—foot difference in reach and digging depth. 'The additional 4—feet in digging depth is quite often critical in our ability to do some installations or repairs, considering that we have numerous manholes and sanitary sewer lines in the ground that are over the maximum depth of 14 feet, I think that it is important that we should consider this. Last year we did 2 manhole repairs — 1 on Pi.nebrook and 1 on Watkins. Both jobs required our renting equipment that would allow us the ability to excavate over the 14 foot limitation of the regular hoe. This lost us $1,800 in equipment rental dollars. In the excavations that are less than fourteen feet, the other big consideration is reach. With the Extend--A—Hoe, you have about 4' additional reach. This is an important factor because that is 4 feet of trench more that you are able to dig before moving and setting the backhoe up again to continue digging. Page 1 Depending on the working conditions, the moving and setting up of the backhoe can use up a lot of time. Also, the additional reach is important in those areas where it is necessary to be trenching on a slope, especially if it is a severe degree of slope, such as was the case on Copper Creek and also Fairhaven St. These two most recent jobs that the Extend—A—Hoe would have been beneficial because of it greater reach, meaning less moving and setting up on a sharp incline. The additional reach also is needed in our open ditch digging. Our ditch lines are not always within easy reach of the roadway, so the Extend--A—Hoe would enable us to reach those hard to get to areas that require more set—up time for the standard backhoe. I also inquired about the cost of the Extend—A--Noe over the standard backhoe and found there to be only approximately $1,000 difference in price. I also inquired about a used backhoe. The cost of a used backhoe — 580E with 1,000 engine hours on it, with no warranty, would run around $29,000. The new 580E with a 1—year tractor warranty and 2,000 engine hours would run around $30,000. The new backhoe is comparable in price to a used backhoe because we would get a municipal discount directly from the Case factory. No discounts are available on used equipment. (These oral estimates were obtained on May 11, 1987 from Case. A bid process, of course, will be followed) . It should also be understood that in the event of an emergency repair on the sanitary sewer system, time is of the essence. Those areas, of which there are many, that exceed the 14 ft. limit, it may be problematic in getting the necessary equipment on the job site expeditiously, as our emergency repairs tend not to be during normal working hours . ' The attached depth chart shows the differences in capability of the 2 units. /br319OP Page 2 - ""■ 'DRAULIC SYSTEM \• ` Hydraulic pump: Front mounted, positive 1Ta displacement, gear type, tandem pump. f Pump capacity: 30 gpm @ 2200 rpm @ 2000 psi (114 Vmin @ 2200 r/min @ 13 790 kPa) Control valve main relief pressure: 2450 psi (16 892 kPa) Filtration: 10 micron, full flow replaceable cartridge on return line.Condition indicator i light for filter. Backhoe control valve: Sectional four spool valve- boom, dipper, bucket, and swing. Foot or optional hand swing. Regeneration and.hydraulic cushioned swing stops. Mono-cast two spool sta- DIG DEPTH CHART bilizer valve with pilot checks. Hydraulic lines:Steel tubing with brazed or D y flared fittings and wire braid high pressure �PP q� o hose with crimped, full flow fittings. Backhoe cylinders: 14 f kj° , Stabilizers(2)..:4"dia x 21.77"stroke, Meters Depth + 3. 2' rod(102 mm dia x 553 mm stroke, o Ground Line 5mm r ) Swing (2)........ 4"dia x 112"stroke, o Swing p�11 e F 2" rod (102 mm dia x 285 mm 1 2 Mot Flat Bottom Trench stroke, 51 mm rod) Boom(2)...... 3.2"dia 42.1"stroke, 4 x 1.75" rod (83 mm dia x 1.07 m 2 6 stroke, 44 mm rod) 8 ioawrDi er 1 ...... 4"dia x 33.87'stroke, PP ( ) 3 10 8 Ft Level Bottom 2" rod (102 mm dia x 860 mm @ 12'11.5" stroke,51 mm rod) 12 (s.95 m> Bucket(1).... 3.5"dia x 30.56"stroke, 4 14 2.5"rod(89 mm dia x 776 mm stroke, 64 mm rod) 5 16 Dipper extension(1)...... 3"dia x 48" 18 stroke, 1.5"rod (76 mm dia x 1.22 m stroke,38 mm rod) 6 20 10 8 6 4 2 0 2 4 6 8 10 12 14 16 18 20 22 24 Reach-Feet 3 2 1 0 1 2 3 4 5 6 7 Reach-Meters 14'(4.27m)backhoe ® 14'-18'(4.27-5.47m)Extendahoe* OPERATIONAL DATA 14' (4.27 m) Backhoe 14'-18' (4.27 m-5.49 m)Extendahoe® RETRACTED EXTENDED Digging depth-SAE.................................... 14'2"(4.32 m)............ 14'4"(4.37 m)............ 18'3"(5.56 m) i with 24"(610 mm) high capacity bucket.................. 147"(4.45 m)............ 14'9"(4.50 m)............ 18'8"(5.69 m) Overall reach from rear axle centerline..................... 21'2"(6.45 m)............ 2112"(6.45 m).............. 25' (7.62 m) Overall reach from swing pivot............................ 17'8"(5.38 m)............ 1719"(5.41 m)............ 21'7"(6.58 m) i Loading height.......................................... 11'2"(3.40 m)........... 11'11"(3.63 m)............ 14'3"(4.34 m) Loading reach............................................ 6'7"(2.01 m)............. 5'9"(1.75 m)............... 9' (2.74 m) Swingarc....................................................... 180'..................... 180°..................... 180° Bucket rotation-#1 position...................................... 168°..................... 168°..................... 168° #2 position...................................... 151°..................... 147°..................... 147° Stabilizer spread-operating position........................ 9' (2.74 m)............... 9' (2.74 m)............... 9' (2.74 m) Stabilizer spread-transport position.......................619"(2.06 m)............. 6'9"(2.06 m)............. 6'9"(2.06 m) Stabilizer angle-from straight..................................... 20°...................... 20°...................... 200 ging force, bucket cylinder, SAE.................. 11,535 lbf(51 309 N)...... 11,586 Ibf(51 536 N)...... 11,586 Ibf(51 536 N) 'iiwWing force,dipper cylinder, SAE....................6015 Ibf(26 755 N)....... 5835 Ibf(25 954 N)....... 4082 Ibf (18 154 N) Leveling angle (maximum slope on which backhoe will make vertical cut).............................. 12°...................... 12'...................... 12° MEMORANDUM CITY OF TIGARD, OREGON TO: All Managers February 25, 1987 FROM: Bob Jean, City Administrator SUBJECT: FY 1987-88 Budget This memo is to be your budget preparation guide for the FY 1987-88 budget. You will be asked to complete two budgets: 1) For your Requested amount at Level III services and 2) anticipating my Proposed budget for your unit within the attached 5-Year Plan guidelines. Both columns are to assume approval of the South Metzger Annexation. ASSUMPTIONS Basic assumptions for your unit are as follows: Population Served . . . 24,000 (12/31/87 mid-year) . . . Growth (Building Permits, Subdivisions, etc. ) at 1986-87 levels . . . Service Levels in the II-III range . . . °+err Workloads For the Requested column up to .Level III services, request what you feel you can justify on a service and businesslike basis. These include the items or staff that will be beyond what the 5-Year Plan can fund, but which you feel you can justify. Be prepared to objectively outline the service cost implications of cutting these items. Each Department Head will have final say in this Department Requested column. The City Administrator's Proposed column will also be completed at the department/unit level. I, of course, reserve the right to "edit." All footnotes should balance to this* Proposed column. The following limits shall apply to each unit for the Proposed column: 5-Year South Metzger Proposed Department/Unit Plan Limit Add Budget Police 1,809,584 147,555 1,957,139 (FTE) (40) (3.5) (43 .5) Community Services 593,468 32,000 625,468 (FTE) 1 (19) (1.5) (20.5) Municipal Court 121,607 25,500 147,107 (FTE) (2) (1) (3) Library 331,962 -0- 331,962 (FTE) (11) (11) Social Services 39,200 -0- 39,200 CD-Administration & Projects 197,689 -0- 197,689 (FTE) (5) (5) d. DS-Building 171,797 -0- 171,797 (FTE) (5) (5) DS-Planning 1282,321 -0- 282,321 (FTE) (8) (8) DS-Engineering 346,327 -0- 346,327 (FTE) (8) (8) PW-Support Services & Shops 203,828 -0- 203,828 (FTE) (5) (5) q(FTE) Wastewater 233,314 38,740 272,054 (5) (2.25) (7.25) Streets 5,528 38,740 524,268 (FTE) (6) (2.25) (8.25) PW-Parks 180,558 -0- 180,558 (FTE) (6) (6) `4Iwr' Policy & Administration 190, 102 -0- 190, 102 (FTE) (3) (3) City-Wide Support 613,900 -0- 613,900 Total Operating Budget 5,801,185 282,535 6,803,720 (123) (10.5) (133.5) LINE ITEMS Use your Budget Worksheet in making your requests to your Department Head. These can be either hand-written or typed, but get your assumptions and justifications on paper! Include all the costs known to you for running your unit. Do not assume any City-wide support other than phones, computer. utilities, insurance, and legal. The line items are to be calculated as follows: Personnel• 501-503 . . . Salaries . . . 3% COLA . . . 500 . . . Merit Pool . . . 3-1/2% of Salaries 520 . . . Overtime Itemize and Justify . . . 530 . . . Education . . . (Police only) at actual . . . 531 . . . Longevity . . . (Police only) at actual . . . S-T Gross Salary DEPT EQUIP. A6QLJr:5TED 9EQ.PP%oP. U5E PROGRAM JU5TIFICATiON 4e, e-ez" 62, 01-D I> JH? -7-kde-N.5 ARE NO to.AJC,,,--P Rt'4-1,qt-,,LF AC ItJ-edz-47r-P wrt, Z,'t?D' j." AC 4a FR'OH dn64.1AIC, OV 14 -`OR FA7'1!H —1-ALIOR, "rgn4 -2},:.-;.s3 Use- -ron r DEPT. twAsrEwt/Ek EQUIP. REQUE5TED REQ.PROP. IJ5E PROGRAM JU5TIFICATiON Ex7-END-A-HOE ✓ PEN V1-rC9WG _�._.A ��z� /�>,ncE►i err �tA�:: t- r ,��At� - ._?'.n s_....__.._.�_ AJge�3 Fo dp- W., 3, SA�+� 7► �}vRwr SEr.?�IC .....Rbwl,�.� �o—_oExWoris �� o /Ft.�a l� tom[ o -r A; /, AFE� of �a� ��s'� �v wp•� ;�,L hyc�s� Go�1Fi;e1��7 5i�uA-�ioc�s, _._ ( 75 of fasl) -- _.._ �,_5AuiigS�OF 1" or Sow', 54-0 -- _ DEPT. 214/ EQUIP. AEQLJE5rED REQ.PROP, U5E PAOGRAM JU5TIFICATION St I ED I M P ✓ ✓ ezn Tzpors (alba K.Pp-r I' } z. z 2 ATO CZ A L-E r 7'd�1 T2uCK ✓ ��afL1C4. �-'I..�An�—�.�.�+ �'• �,r2.�:�.V 'T"'d� F-t't�L.p . .. Cto 2 At-LoLo ILLoQ. V 0tCL.F, Ft?Q, C10-IL%AJ 0t irt- P 'C%a;.t hj(, Cc +gra: I -10 G r_-7 To l -LJ-) 41 LO w S t.l-::M -,c-r ,q.N G H AV,L Q.F F' t�T--e nj S A L Lo 0,� Fo(L '..V,�_r r2i f-t o,y rc-r rR fjW 7n 6["T'" 0 !2"+-L7 1 A L C> ✓t,�JQ(A,L_ _ C t L n k) HOZ bJ /r.JTF tZ. 2 - ✓ /Y/owit rU — --r 1�_ LG_.� r. �'1 MouJrn�G CtNSG. f�,_. �1&�FYT�_` A10 2ciff_RL Xi x E Pbam aT Fo 1, 16 ' OTILRY TUOILE-Q /bpwr.J I GL7T�/V _ ftlr�w�r`1!> F c�� 1_ ti!?_— o_ P(l0 F.G"r A L L (2-A E L F I,r � t ( ham 1 E hTC -1`a As F. .N 7"D rL ✓ TL12�, cpm- i) TO G W-I"tje-.E� 7-yL-V` ClU A L r"i J, e,j `r, C YJ . l.:t.J r'pc �•�rT"ltl►ly — MEMORANDUM - CITY OF TIGARD, OREGON - TO: Members of the Budget Committee May 12, 1987 FROM: William A. Monahan, Director, ' Community Develoment SUBJECT: Radios for Operations Vehicles At the Budget Committee meeting of May 5, a question arose concerning radios which could be surplused by the Police Department would be usable in Operations vehicles. If it is feasible, Operations would avoid a cost of $1050 per radio for new vehicle purchases. Steve Rivett has discussed this issue with Chief David Lehr and found that the radios can be modified at a cost of $125 each to become useable for Operations purposes. Therefore, if the budget request made by the Police Department for the purchase of new radios is approved, seven radios could be given to Operations. Two radios could be modified at a total cost of $250 for use by the Wastewater Crews (if these requested vehicles are approved) . Budget modifications which should result from this are: a reduction of $2,100 in the requested Capital budget for Wastewater, and an increase of $250 in Materials and Services. The remaining five radios would be stockpiled for future use. No other Operations vehicles existing or proposed at this time need the radios, as a stock of five radios now exists. That stock will be depleted if the other Operations vehicles proposed in the budget are authorized. /br3188P tom,,