05/12/1987 - Minutes -
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TIGARD BUDGET COMMITTEE MINUTES
May 12, 1087 - 7:80 PM
Police Squad Room
ROLL CALL: Budget Committee Members Present: Judy Christensen,
Floyd Bergmann, Susan Mueller, Joyce Patton, Tom Brian,
Carolyn Eadnn, Jerry Edwards, Valerie Johnson, and John Schwartz
� Staff Members Present: Jill Monley, Bob Jean, Wayne Lowry,
Chief David Lehr, Irene Ertell, Bill Monahan, and Randall Wooley
Judy called the meeting to order at 7: 12 p.m. She described the process of
nominating adds and drops that would then later be discussed in detail.
Jill began with several follow-up items from the previous meeting on May 5,
1087. The first item was a schedule of merit pool for each unit with a City
total. The comparison was between the proposed merit pool and merit pool
based on actual needs with current staff. There was much discussion about the
nnrmal merit increase but the Committee reached consensus that merit pool
would not be questioned further.
Jill continued her follow-up with the discussion of a pared down travel and
training request of 1 .06 percent of Personal Services . The original training
and travel scheduled presented on May 5 to the Committee was 1 .27 percent of
Personal Services . After lengthy discussion, the Committee reached a
consensus that the 1 .06 percent would be accepted . This resulted in an
overall drop of $0,200.
Jill continued with discussion of schedule for dues and subscriptions
amounting to $11,723 . After some discussion the Committee moved on with no
apparent decision.
A preliminary evaluation of the effect of the loss of County Gas Tax dollars
on funding of street lights was presented.
Bob pointed out that in order to fund street lights in 88-89 and on, the
Committee needed to come up with about $350,000. The need for 88-89 would he
about $125,000. The idea of a levy was raised. Gerry Edwards suggested that
even though the street lights shortfall would not be felt until 88-89, the
Committee should do something now to provide the funding in 88-89. $85,000
was put as an add for 87-88 - $20,000 in State Tax Street BFB and $56^080 from
GIF.
Valerie raised the question of a street overlay program and funding. Bob
responded with the strategy in the proposed budget of taking care of what we
have with a good maintenance program rather than overlaying a few streets .
$100,000 was an add for street overlay .
Jill finished the follow-up items with the discussion of a staffing summary
explaining the current FTE and current year additions . She also explained
that the current 113 .25 would be 120.5 on an annual basis. The Tigard
increase proposed is 5.5 and the South Metzger proposed increase in 6.75 for a
` total proposed in 87-88 of 132.75 FTE.
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Wayne Lowry presented to the Committee a quick run down of changes to the
proposed rexenue column based on a preliminary analysis of the April 1987
revenue report. The adds were as follows :
State Tax Street Fund F/B f29,800
County Road Levy F/B +10,000
Parks SDC F/B +10,000
The Committee took a break between 8:30 and 8:55.
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Judy had some comments on the process . Nominations for adds and drops would
, be made by department.
Bob addressed the Committee with several flip charts on Council Goals and
Budget Policy Goals . The policy items were an follows:
1 . The proposed budget is consistent with the 5----Year Plan at Level II—III.
Consideration should be given to managers' judgement.
2. Organizational development and team building including training, merit,
performance, etc.
3 . Procedures and systems streamlining, records, codification, computer
implement, court study, etc.
4. Capital Outlay/Capital Improvement
. Safety
. Capital/Labor Offset
Service Enhancement
.
Deferred Capital Outlay Replacement/Purchases
. CIP Finance Strategy
5. Community Involvement/Community Support
Bob also covered the ten Council Goals.
Judy opened the meeting to public numment. None was received.
The Committee proceeded to nominate adds and drops for the Police Department.
Chief Lehr was there to answer queytiono . The drops suggested were as follows:
Radios $33'000
Dispatch Console 10, 171
Overtime 12,800
Closed Circuit TV E�{x}0
Total Nominated Drops $60, 171
Floyd left the meeting at 10:00 p.m.
Library adds and drops were discussed and Irene Ertell answered members'
questions . The adds and drops were an follows:
Adds Drops
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Book Purchases $25,800 1/2 Terminals $0,000
2 Printers 1,000
Totals $25,000 $7,000
Social Services were discussed next. There was some concern of whether, the
Shelter and WCC:AO served Tigard citizens . Adds and drops were as follows:
Adds Ps
TOYS $8, 100 WCCAO $2,500
Shelter 2,500
Totals $8, 100 $5,000
b All of the above adds and drops were nominations. Decisions about actual adds
and drops for the recommended budget will be made at the May 19, 1987 meeting.
'The meeting was recessed at 10:30 p.m. until 5:30 p.m. on Tuesday, May 19,
1987.
WL: sb/1537W
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