11/11/1987 - Packet CITY OF TIGARD
BUDGET COMMITTEE
MINUTES OF MEETING, NOVEMBER 11' 1987 — 7:00 PM
TOWN HALL CONFERENCE ROOM, CITY HALL
MEMBERS PRESENT: Judy Christensen, Floyd Bergmann, Deborah Hinton, Joyce
Patton, Tom Brian, Valariu Johnson, Carolyn Eadun.
STAFF PRESENT: Wayne Lowry, Finance Director; Bob Jean, City Administrator.
Valerie Johnson called at 6:55 PM and indicated she would be late, she
subsequently arrived at 8:05 PM. Tum Brian arrived at 8:00 PM and Carolyn
Eadun left the meeting at 8:00 PM.
The meeting began at 7: 15 PM with role call and introductions for new members ,
Bob Jean explained that an orientation training session for all members but
particularly new members was scheduled for 7:80 PM, January 6, 1088,
Ray Adams, Audit Manager with Coopers and Lybnand, highlighted thu financial
statements and gave a brief synopsis of each.
John Dethman' Partner, Coopers and Lybrand, summarized the management report
comments .
Bob Jean explained the promise made to taxpayers in 1086, that the tax base
i4,, would last 6 years . He then explained how the 5 year plan document shows that
that promise will be fulfilled . Bob went over the summaries on page 3' 4, 5
including the financial summary and the staffing summary along with the 5 year
plan assumptions . The affect of the Northeast Metzger annexation will be
reflected in the January edition of the 5 year plan.
Bob presented an analysis of fees and charges to show the Budget Committeu
what an 80 percent, 00 percent, and 100 percent cost recovery schedule would
look like in terms of revenue. The Council had previously set a policy at 80
percent of 1985/86 costs . Bob suggested that the committee review and study
the analysis for a policy decision in January.
Mayor Tom Brian explained the "Action Plan" set by Council and Department
Heads for the next 5 years including important dates, and elections . The
discussion included funding decisions for parks, roads, downtown development'
and urban nurxiouo.
Bob then lead a discussion of the supplemental budget, (a rough draft was
distributed to the committee), to be considered by the committee in January.
The supplemental budget will include beginning fund balance adjustments,
appropriation of expenditures carried over from 80/87 due to accounting
treatment, and other adjustments to both revenues and expenditures based on
trends in early 87/88.
Bob discussed capital financing strategy given the City' s "Fiscal Capacity. "
Fiscal capacity, (assessed value/capita), of the City of Tigard is greater
than any other City in the state of Oregon. Thio gives the City a greatur,
leverage in financing improvements .
~ -
Bob puintad out that the funding for the major, oapital needs of Tigard could
not be met through cuts in the operating budget.
Capital Financing 'Tools Available Are As Fol lows
(Lung Turm « (3/8 Bunds « Revenue Bonds
City Wide) ^ Tax Increment « Capital Levy
(Growth » Syst(--Am Development » Conditions of Development
Impact) Charges
(Exintirig » Users Fees » Local Improvement Diotrioto
Areas)
The meeting was brought to a close with the agenda to be considered by the
Budget Committee on January 13, 1088.
« January 6, 1988 orientation and training session
« S year plan update
^ Supplemental budget
« Budget calendar (3/2, 3/0, 3/16, 3/23, and 2/20?)
The meeting adjourned at 9:45 PM.
ob/1807D
��
CITY OF TIGARD
BUDGET COMMITTEE
'
NOVEMBER 11' ''1087 - 700 PM
TOWN HALL CONFERENCE ROOM
1. Introductions and Orientation Training (January 6, 1987?)
2. FY 1986-87 Audit Report
8 . 5-Year Plan
. Tax Base Promise
.
Executive Summary and Assumptions
. Revenue and Expenditure Detail Overview
.
Organization and Positions: Population Served
4. Action Plan
. Urban Service Area
.
Action Plan Overview
. Bull Mountain/Walnut Study
5. January 13, 1988 AGENDA?
. Supplemental Budget (with NE Metzger) FY 87-88
. 5-Year Plan Update (with NE Metzger)
. Budget Assumptions and Guidelines for FY 88-89
.
Budget Calendar (3/2, 3/9, 3/10, 3/23, and 3/30?)
6. Other and Adjourn
n6/1734D
` CITY OF TIGARD
REVIEW OF CURRENT FEES AND CHARGES COST RECOVERY
@ NOVEMBER 1987
CURRENT CURRENT PROPOSED FEE
DESCRIPTION FEE COST @ 8O% @ 90% @ 100%
_______________ _________ _________ _________ _________ -----------
*BUSINESS
________*BUSINESS TAX $ $ $ $ $
SMALL 50 65 55 60 65
MEDIUM 100 130 105 120 130
LARGE 200 259 210 235 260
OTHER INSPEC /HR 15 19 15 17 20
SEWER INSPECTION
RESIDENTIAL 35 45 36 41 45
COMMERCIAL 45 58 47 52 58
INDUSTRIAL 75 97 78 87 97
STREET OPEN PERMIT
% OF CONSTR COSTS 4
UTILITY CO. ANNUAL 100 130 105 120 130
SUBD PUB IMP PERMIT 4 %
SD & ST SW PUB IMP 4 %
PUB IMPROV ST LIGHT
2YRS + 10% INFLA
TRAFFIC SIGNS & MARK O O O O
LIQUOR LICENSE 25 32 25 30 35
BICYCLE LICENSE O O O O O
SIGN PERMIT
0-25 SQ FT '10 13 1O 12 15
26-100 25 32 25 30 35
>100 25 32 25 30 35
EACH ADD 100 10 13 10 12 15
MAXIMUN PERMIT 1OO 130 105 120 130
REINSPECTION 10 13 10 12 15
TEMPORARY SIGN 10 13 10 12 15
PLAN COMM REVIEW 25 32 25 30 35
SIGN CODE EXCEPTION 220 285 230 - 260 285
PARK RESERVATIONS
UP TO 50 I O O O O O
51-100 I O O O O O
101-150 I O O O O O
151-250 I O O O O O
251-500 I O O O O O
COVERED AREAS
UP TO 50 II 20 26 20 25 30
51-100 II 30 39 30 35 40
101-150 II 40 52 45 50 55
151-250 II 50 65 55 60 65
251-500 II 60 78 65 70 80
SOCC/BALL FIELDS '
UP TO 50 III 10 13 10 12 13
51-100 III 10 13 10 12 13
101-150 117 10 13 10 12 13
151-250 III 10 13 10 12 13
*aw+ 251-500 III 1O 13 1O 12 13
ALARM PERMIT
BURGLARY 15 19 16 17 20
ROBBERY 25 32 25 30 35
BLASTING PERMIT 120 156 125 140 160
'
,^ CURRENT CURRENT PROPOSED FEE
DESCRIPTION FEE COST @ 8O%
$ $ $ $ $
JOINT APPL PLAN FEE
COMPRHENSIVE PLAN 65O 842 675 76O 85O
ZONE CHANGE
10 ACRES OR LESS 500 648 520 585 65O
10 ACRES OR MORE 6OO 77G 625 70O 78O
ZONE CHANGE ANNEX
10 ACRES OR LESS 500 648 520 585 650
1O ACRES OR MORE 600 778 625 70 780
ZONE ORD AMENDMENT 300 389 310 350 390
PLANNED DEVELOPMENT 7OO 907 730 815 910
CONDITIONAL USE 350 454 365 410 455
TEMPORARY USE
1 TO 3 MONTHS 75 97 8O 90 100
3 MONTHS TO 1 YR 15O 194 155 175 195
VARIANCE ADMIN 200 259 210 235 260
SENSITIVE LAND-FLOOD 500 648 52O 585 650
SENSITIVE LAND-ADMIN 150 194 155 175 195
SITE DEVELOP REVIEW
UNDER 10000 75 97 8O 85 100
10000-99999 150 194 155 175 195
100000-499999 300 389 315 35O 390
500000-999999 400 518 415 470 520
1000000 OR MORE 500 648 52O 585 650
+$1/10000 <2000 1 1 1 1 1
MINOR LAND PART RES 225 292 235 265 295
MINOR LAND PART-NON 225 292 235 265 295
SUBDIV PRELIM PLAT
� PRELIM PLAT + 400 518 415 470 52O
PER LOT 5 6 5 6 6
SUBDIV VARIANCE 100 130 . 105 120 130
DIRECT DEC APPEAL 225 292 235 265 295
PLAN COMM APPEAL 300 389 315 350 390
STREET VACATIONS O O O O
STREET/LAND DEDICATE O O O O
FLEXIBLE SETBACK ST 100 130 105 120 130
HISTORIC OVERLAY DIS 75 97 80 90 100
TREE REMOVAL PERMIT O O O O O
ACCESSORY USE 7597 8O 87 100
CODE INTERPRETATION 50 65 55 6O 65
LOT LINE ADJUSTMENT 2OO 259 21O 235 260
HOME OCCUPATION
PERMIT 75 978O 90 97L Ci
RENEWAL 20 26 2O 25 26
*STREET SDC
SINGLE FAMILY 6OO 778 625 7OO
N78O
MULTI FAMILY/UNIT 360 467 375 420 47O
MOBILE HM /SPACE 225 292 235 265 300
COMM, IND/PK SPACE 80 104- 85 95 1O5
*PARKS SDC
SINGLE FAMILY 150 194 155 175 195
MULTI FAMILY/UNIT 90 117 95 105 12O
MOBILE HM/SPACE 75 97 BO 9O 1OO
*STORM DRAIN SDC
' SINGLE FAML
IY 25O 324 26O 295 325
MULTI / UNIT 25O 324 26O 295 325
NON RESID / UNlT 25O 324 26O 295 325
*STORM DRAINAGE FEE
PER 2500 SQ FT 1 . 5 1 . 9 2 2 2
~
CURRENT CURRENT PROPOSED FEE
* DESCRIPTION FEE COST @ 80% @ 90% @ 100%
_______________ _________ _________ _________ _________ ----------
*OVERDUE
________*OVERDUE FINES 0. 5 0. 6 0. 5 O. 6 0. 6
*LOST MATERIALS CHRG O O O O
*LOST CARD CHARGE O. 5 O. 6 0. 5 0. 6 0. 6
*OUT OF COUNTY USER 10 13 10 12 13
MICROFISCHE COPY 0. 15 0. 2 0. 2 0. 2 0. 2
PHOTOCOPY 0. 1 0. 1 0. 1 0, 1 O. 1
*MISC REPLACEMENT CH 0. 5 0. 6 0. 5 0. 6 0. 6
SALE OF COMP PLAN
COMP PLAN 10 13 10 12 15
FINDINGS POLICIES 3 4 3 3 5
CD CODE 12 16 12 15 20
COMPLETE SET 25 32 25 30 35
POLICE REPORT COPIES
IST 10 PAGES 5 6 5 6 6
PAGES OVER 10 0. 25 0. 3 0. 3 0. 3 0. 3
POLICE PHOTO COPIES 2 3 2 2 3
FINGERPRINTS 5 6 5 6 6
PLAN DEPOSIT 100 130 104 117 130
PUB FAC & INFO MAPS
1=200 2 3 2 2 3
1=400 2 3 2 2 3
1=800 1 1 1 1 1
1=1600 0. 5 0. 6 0. 5 0. 6 0. 6
PLANIMETRIC MAPS
BLUE LINE 1/4 5 6 5 6 6
MYLAR 1/4 150 194 160 175 195
PHOTOCOPIED DOCUMENT 0.25 0. 3 O. 3 0. 3 0. 3
TIGARD MUNI CODE 75 97 ' 80 90 100
W/P PREPARED TRANSC O O O O
RETURNED CHECK FEE 10 13 10 12 15
=================== ========= ========= ========= ========= =========
**CURRENT BUDGET -
INCREASE/POLICY % (214, 000) N/A $8560 $34240 $64200
* RATES SET SEPERATELY FROM FEES AND CHARGES RESOLUTION.
**EXCLUDING THOSE ACTIVITIES WITH SEPERATE FEE RESOLUTIONS (*) .
'
��
^
1987-88 SUPPLEMENTAL BUDGET
REVENUES
COUNCIL AUDITED REVENUE TOTAL
1987-88 APPROVED 1987-88 BEGIN FUND REVISIONS SUPPLEMENT
ADOPTED ADJUSTMENT REVISED BALANCE
GENERALFUND --------- --------- --------- --------- --------- ---------
TAXES 2030190 2O3O19O 10000 2040190
OTHER AGENCIES 687500 687500 58500 746000
FEES AND CHARGES 660000 660000 79000 739000
FINES AND FORFEITURES 181500 181500 -9500 172000
FRANCHISE FEES 788010 788010 1299O 801000
USE OF MONEY/PROP 159000 159000 10000 169000
OTHER REVENUE 96O0Q 96000 70000 166000
____
SUBTOTAL 4602200 O 46O22OO O 230990 483319O
BEGINNING FUND BAL 124OOOO 1240000 74661 1314661
.
TOTAL GENER4L FVND 58422O0 O 5842200 74661 23O99O 6147851
STATE GAS TAX 838000 838000 21893 34400 894293
COUNTY GAS TAX 117OOO 117000 45706 5000 167706
COUNTY ROAD LEVY 83OOO 83000 45984 128984
STREETS SDC 754500 754500 125169 3OOOO 909669
PARKS SDC 121OOO 121000 -28880 9212O
SEWER FUND 1213050 1213050 94215 26500 1333765
STORM DRAINAGE FUND 630500 630500 -222O7 -5000 603293
.........._______ _________ _________ _________ _________
TOTAL SPECIAL FUNDS 3757050 O 3757050 28 4
188O 9O9OO 129830
SPECIAL ASSESSMENTS 4623950 4623950 4623950
BOND DEBT FUND 260500 26O500 13858 274358
TOTAL REVENUES 144837OO 0 1448370O 370399 32189O 15175989
=
1987-88 SUPPLEMENTAL BUDGET
EXPENDITURES
(NOTE)
COUNCIL AUDITED EXPENDITURE EXPEND
1987-88 APPROVED 1987-88 BEGIN FUND CARRYOVERS SUPPLEMENTAL CONTROL
PROGRAMS/DEPARTMENTS ADOPTED ADJUSTMENTS REVISED BALANCE REVISIONS BUDGET
COMMUNITY SERVICES
POLICE 19878721987872 41000
2O28872
COMMUNITY SERVICES 620849 27500 648349 55000 703349
MUNICIPAL COURT 119640 119640 119640
LIBRARY 37790O 23000 400900 2280 10000 413180
SOCIAL SERVICES 45600 45600 45600
TOTAL COMM SERV 3151861 50500 32O2361 O 2280 106000 34
�1O61
COMMUNITY DEVELOPMENT .
CD ADMIN 288614 10450 299064 6800 305864
DS BUILDING 254333 254333 254333
DS PLANNING 257781 257781 15000 272781
DS ENGINEERING 199791 251(DO 224891 20100 244991
PW ADMIN & BUILD 122705 122705 122705
PW SHOPS & SERVICES 103950 103950 103950
PW TEWATER - 298504 299,504 5300 2000 3058O4
PW STREETS & LIGHTS 598003 598003 6000 604O03
PW PARKS & GROUNDS 186385 186385 460 20000 206845
TOTAL COMM DEVELOP 2310066 35550 2345616 O 32660 43000 2421276
POLICY & ADMINISTRATION 172000 172000 172OOO
CITY WIDE SUPPORT
NON DEPARTMENTAL 551100 28000 579100 27OOO 50000
6561OO
CITY ATTORNEY 8000O 80000 40000 120000
TOTAL CITY WIDE 631100 28000 659100 O 27000 90000 776 00
OPERATING BUDGET 6265O27 114050 6379O77 O 61940 239OOO 668OO1
7
��
^ (NOTE> -
- �=
� COUNCIL AUDITED EXPENDITURE EXPEND �
~
1987-88 APPROVED 1987-88 BEGIN FUND CARRYOVERS SUPPLEMENTAL CONTROL
PROGR*MS/DEFARTMENTS - ADOPTED ADJUSTMENTS REVISED BALANCE REVISIONS BUDGET
_... .........____ __________ __________ __________ __________ __________ __..... ...__....._.... ...
DEBT SERVICF 78445O 78445O 13858 7983O8
ALL OTHER
CIP-GENERAL 2117OO 5000 216700 45OOO Z6170O
CIP-WASTEWATER 628946 125OO 641446 11OOO 65244�
CIP-STREETS 716500 12500 729000 729000
CIP-PARKS 118173 118173 -28880 -460 -15824 73009
LID PROJECTS 410000 410000 410000
TOTAL CIP 5775319 3OOOO 58057r 19 -28880 55540 -15824 5816155
CONTINGENCY/RESERVES
GENERAL OPERATING 2138O -119O5O 94757 74661 -95O8O 48957 123295
GENERAL RESERVE 1000000 1O00OO[j 1OOOOOO
STATE GAS TAX 613OO � -125OO 4,980014782 -163OO 2O1OO 67382
COUNTY GAS TAX O 47716 3200 5O16
COUNTY ROAD LEVY 12297 12297 45984 ' 58281
SEWER FUND 149000 -6250 142750 94215 9400 246365
STORM DRAINAGE 475O0 -6250 41.250 -22207 -6100 -12943 O
STREETS SDC 75000 75000 130269 30000 235269
PARKS SDC O O
EQUIPMENT RESERVE 10000O 100000 1O0O0O
TOTAL CONTINGENCY 1658904 -144050 1514854 385420 -11748O 98714 1881508
TOTAL ALL OTHER 7434223 -114050 7320173 356540 -61940 8289O 7697663
............
_______
TOTAL EXPENDITURES 1,446-3700 O 14483700 370398 O 321ego 15175988
~
NOTE:
THE FOLLOWING ITEMS ARE EXPECTED TO BE PRESENTED TO THE CITY
COUNCIL FOR APPROVAL THIS FISCAL YEAR
DEPARTMENT POSITION ITEM EST AMOUNT
POLICE 2 OFFICERS A.1000
COMMUNITY SERVICES
PERSONNEL PERS SPEC 55000
SUPPORT SERVICES 2 OA 'S W/P
LIBRARY W 'TE RMIN 10000
PLANNING PLANNER II 15000
WASTEWATER N E METZGER 2000
STREETS N E METZGER 6000
PARKS . PARK STUDY 20000
NON DEPARTMENTAL
CIVIC CENTER ARCHTECT PROF SERV 10000
HARDWARE/SOFTWARE CAPITAL 2OOOO
URBAN REDEV STUDY PROF SERV 20000 ^
CITY ATTORNEY 40000
TOTAL 239000
===========