01/05/1988 - Packet CITY OF TIGARD' OREGON
BOARD & COMMITTEE MEMBERS
FINANCE TRAINING WORKSHOP
40',00 JANUARY 5, 1088 — 7 PM — CITY HALL
/
7:00 A� Introductions 61 Interests, Judy Christensen, Budget Cnmmzttuu
Chair: Judy Christenson, Floyd Bergman' George Burguys,
Deborah Hinton, , Joyce Patton, Tum Brian, Carolyn Eadon'
Jerry Edwards, Valerie Johnson, John Schwartz, Bob Jean,
Wayne Lowry & Others .
7:05 B. Revenues and Funds
1 . Basics ---
w Oregon Tax System (Income, Property & Sales)
o Property Taxes (Annual Lexy, Operating Levy, Capital
Levy, Tax Base, Bond Debt Levy)
o 0% Limit (What it ion't and what it is . . .Tax Base =
18% of Budget so 6% Increase = 8/10% Increase)
o Revenues (Pg. 1 & 2)
2 . General Fund -- (Pg. 4)
u Federal Revenue Sharing (Was 5% of General Fund. . .cut)
o Property Taxes
o Intergovernmental From Other Agencies
o Fees & Charges (Development Services Graph)
o Fines & Forfeitures (Municipal Court Graph)
o Franchise Revenues
. o Money and Property
4w� o Other (LID Recovered Expenses)
o Beginning fund Balance (Cash Management & 5—Year Plan)
3 . Enterprise Funds
n Sewer Fund
o Storm Drainage
4. Special Revenue Funds (Chart)
o State Gay Tax
o County Gas Tax
o Count Road Levy
5. Systems Development Charge Funds
o Streets SDC
o Parks SDC
o Sewer and Storm Drainage SDC Accounts
6. Debt Service Funds
o Bond Debt (State Limit)
u Special Assessments
7. Other Revenues?
o Sales Tax
o Franchise Fees
o Fees and Charges
'^ n Street Lighting District Fees
o City—County Business Income Tax
o City—County Vehicle Registration Fee
o Mandates Reimbursements
7:45 C. Capital Improvements Program (Matrix) and Finance
u From Operating Budget Revenues? (Streets, Sewer and Storm
Drainage)
o Dedicated Funds (SDC' o and Special Levies)
o Revenue Bonds (Sewer and Storm Drainage)
u General Obligation Bonds (Streeto . . . "Double Barrel Bonds")
o LID Bancroft Bonds & Conditions of Development Improvements
o Capital Levies (i .e. , Parks land)
o Regional Intergovernmental Resources
8:00 D. Expenditures by Program and Organization Unit' Wayne Lowry
1 . Overview
o Program Structure, Purpose, Function
o Budget Document Organization Summary/Detail
o Funds us . Programs - Budget Matrix
u Expenditure History - Trends, Budget Control
u Budget/Actual Comparisons - UnJerexpenditureo
2. Programs
a. Community Services
o Police - Historical Trend
o Library - Exp. & WCCLS Funding
o Other Divisions and Social Services
6. Community Development
o Administration and Projects
o Development Services
o Public Works - Support & Enterprise Activities
C. Policy and Administration
o City Administration
o Council Support
d. City-Wide Support
o Materials and Services - Computerization
o City Attorney
o Operating Budget
e. Debt Service
o Principal and Interest on Debt
f. All 0ther,
u Capital Projects - Trend
o Contingency & Reserves - Detail, 5-Year Plan
Reserve
3 . Conclusions
o Operating Budget Status
n Capital Projects Funding
9:00 E. Budget Committee Authority and Responsibility, Bob Jean
m ORS
o 5-year Plan
o CIP Finance Planning
9:20 F. Open Agenda, Chair
10:00 G. Adjourn
cn/2503D
i
CITY OF TIGARD
ice,, 1987-88 ADOPTED REVENUES BY FUND
$16,000,000
$14,483,700
14,000,000
121000,000 SPECIAL
ASSESSMENTS
(LID'S) '
10,0001000 BONDED DEBT
PARKS SDC
STREETS SDC COUNTY ROAD LEVY
4 o COUNTY GAS TAX
890009000 STATE GAS TAX
STORM DRAINAGE
1
j
69000,000 SEWER $5,842,200
49000,000 GENERAL
FUND
210009000 - - - - -- - - - - ---- --
TAX BASE
411i,w` 0
REVENUE SOURCES
i
E
DEVELOPMENT SERVICES REVENUE/EXPENDITURES
1000
800
' ' 1 '
' 1 1
----------
600 -�- ----•----- -----------•�------- - ---------.•.t.-------
Expenditure4 ;
1
400 ' 1 '
Revenue S
� 1 1
200 -----•--� ----------f-•----------r------------i------------;--------
1
� 1 i
t 1 1
0 '
83/84 84 /85 85/86 86/87 87/88
MUNICIPAL COURT REVENUES/EXPENDITURES
250000
200000 _
Revenue
150000 '
100000 ___ '
50000 '
�-_-�-�*_-_- __�---w__�sw� ---wa_-.._-ar w�--s__--4_-.-____
' Expenditures
0
83/84 84/85 85/86 86/87 87/88
STREET FUNDS/OPERATIONS
87--•-88 88---89 89--90 90--91 91••-92
Beginning Fund Balances N/A 154,000 0 0 0
State Gas Tax 859,700 741,000 872,800 949,450 1,089,000
County Gas Tax 162,700 99,500 103,010 106, 130 128,360
Streets Operations 1.922,400 _994.500 _,Q7_'',.M 1.21Z.L6
Community Services (5%) 39,000 42,000 49,000 50,000 61,000
CD Department Admin. (10%) 127,500 85,000 98,000 100,000 12.2,000
P&A/Gen Gvmt 0/H (10%) 97,800 85,000 98,000 100,000 122,000
Admin & OH/Indirect (25%) 2.64,300 2.12,000 245,000 250,000 305,000
Streets Maintenance 307, 100 343,944 364,2.72 421,767 509,746
(x') (8) (8) (9) (10)
Street Lights & Signals 190,000 200,000 215,000✓ 225,000- 230,000 '-
Street
30,000Street Maint. Equipment: 0 87,000 56,600 8,000 90,000
Major Street CIP 107,000 140,000 80,000 130,000 50,000
Contingency/Reserve 154,000 11,506 15,038 20,813 32,614
I,, 22 400 994.500 „975.81.0 . 055,;1580 1 ,217.360
Street SDC $ 357,000 430,000 540,000 430,000
CIP % From Sgt & Cost 100,000 100,000 100000 100,000
CAP, Projects Streets 457,0001 530,000- 640,000 , 530,000
COMPARATIVE OPERATING BUDGETS
10
1 1 1 1 1
1 �
Baseline budget ( Inflation & Population )
8 '
0 '
E 1 1 1 1 1 1
1..
6 ���i������M��r�������M ---------- ----------�����
1 1 1
0 ;
H Actual) Operating Budget
Hz 2 --.,-------------------�---mss-----
r���������j����������r���r����
I
1 ! +54% or
11 1 1
7. 7%/year ;
0
81 /82 82/83 83/84 84/85 85/86 86/87 87/88
m
CITY OF TIGARD, OREGON
GENERAL GOVERJ%HENTAL EXPENDITURES BY FUNCTION
BUDGETARY BASIS
for the last ten fiscal years
($ Million)
6 ✓t 'DOTAL
_.
5
I't. s t
3
COMM SERV
2 (.'r°
COMM DEV
1 -
FOLICY&AEM
1978 1979 1980 1981 1982 1983 1984 1985 1986 1987
j , City-{Wide
/Tl In"i i 1154 Support
AIV Functions, l�/667q'1�/10 y �w/
Fiscal Capital
Year Ended Community Co m►unity Policy and Projects Debt
June 30 Services Development Administration and Other Service 'total
1978 $ 924,72.0 $ 444,111 $123,769 $ 136,830 $ 60,762 $1,690,192
1979 984,687 328,701 143,343 135,088 54,598 1,646,417
1980 ].,2.3].,631 510,098 190,308 232,502 50,348 2.,214,887
1981 1,398,867 871,638 208,062 638,894 61,827 3,179,288
1982 1,591,208 1,113,210 282,349 551,917 75,425 3,614,109
1983 1,527,913 1,126,758 154,184 367,684 .212,282 3,388,821
1984 1,680,374 1,507,879 2.37,028 241,984 449,545 4,116,810
1985 1,592,319 817,741 114,787 1,414,569 710,366 4,649,782
1986 2_,15"7,622.. 968,778 132,846 3,010,368 797,154 7,066,768
044w,.987 2,450,459 1,462,456 111,909 1,183,467 808,888 6,017,179
Information derived from Comprehensive Annual Financial Reports for all governmental fund ypes (excluding enterprise
activities). ~�
cn/2548D
CITY OF TIGARD
COMPARISON OF BUDGET TO ACTUAL BY PROGRAM
;3,000, ---- = Budget
= Actual
COMMUNITY
2'�' SERVICES
�t;r•" `upt
r
1,000,000
1983 1984 1985 1986 1987
;310001000-
29000,000-
,000,2,000, COMMUNITY
DEVELOPMFNT
.�.�-• i,-,. fi;t� Rid?t•sS�_J
1)ilvmw),0001----
1983
,0001983 1984 1985 1986 1987
POLICY &
ADMINISTRATION
1983 1984 1985 1986 1987 a
8 000,000L
6,000, TOTAL
OPERATING
` BUDGET
4,000,000.-
2,
,000,000 2,0 ,000
. . 0
1983 1984 .1985 1986 1987
I
f
COMMUNITY SERVICES PROGRAM
LIBRARY AND POLICE ANALYSIS
400,000 LIBRARY COSTS/WCCLS FUNDING
TOTAL LIBRARY COSTS
300,000
GENERAL FUND $
200,000
WCCLS FUNDS
100,000 _
1983 1984 1985 1986 1987 I
1,500,000
POLICE COSTS
r PERSONAL SERVICES
I
1,000,000
r ;e
3/ 3? "
500,000-
MATERIALS' &
00,000MATERIALS' & SERVICES
.-
CAPITAL OUTLAY
0
1983 1984 1985 1986 1987
f
Fiscal Powers of Budget Committee
Once the budget committee has approved the budget, the governing body
enters into the adoption stage of the budget process.
The budget committee, as a whole or through majority action, has the
power to:
1. Limit the amount of tax which may be levied by the taxing district.
2. Establish a tentative maximum for total permissible expenditures for
each fund. This maximum is subject to any revision which the governing
body is authorized to make following the statutory public hearing.
3. Approve the budget once. The function of the t;:Aget committee ends
when the budget is approved except in the event of (1) a supplemental
budget or (2) rejection by the voters of a proposed operating tax
levy.
Fiscal Powers of the Governing Body
The governing body of the municipal corporation has the power to:
Before July 1:
1. Levy taxes (ORS 294.435).
a. Republish the financial summary and hold a second hearing prior
to July 1 to raise the tax levy.
b. Reduce the levy.
C. Increase or decrease separate portions of the levy, subject to
special levy restrictions and limited by the total levy that was
published.
2. Adjust resources (ORS 294,435).
a. Take notice of underestimated resources and:
(1) Make a corresponding reduction in the levy, or
(2) Provide for additional expenditures (see "Adjust Requirements"
below) .
b. Take notice of overestimated resources and make a corresponding
reduction in expenditures.
3. Adjust requirements (ORS 294.435).
a. Reduce or eliminate any requirement or proposed expenditure.
b. Increase expenditures by not more than 10 percent of published
total in each or any fund.
c. Increase expenditures by more than 10 percent by republishing the
budget and holding a second hearing before July 1.
rrr After July 1:
4. Adopt a supplemental budget (ORS 294.480).
After the budget committee approves a supplemental budget, the govern-
ing body adopts it. The supplemental budget is based upon unantici-
pated resources realized after the adoption of the regular budget.
5. Make transfers (ORS 294.450).
Transfer appropriations and resources within any fund or from the
general fund to any other fund. Transfers from special funds to the
general fund are limited to those transfers provided for in the
adopted budget.
6. Approve or disapprove any expenditure.
7. Expend grants, gifts, bequests, or devices transferred to a municipal
corporation to be used for a specific purpose. (ORS 294.326).
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