02/22/1988 - Meeting Notice NO-1 ICTI Of SUPPLEMENTAL BUDGET HEARING
A public meeting of the Tigard City Council will be held on February 22, 1988,
at 7:00 p.m. at the Tigard Civic Center, 13125 SW Hall Blvd, Tigard, Oregon,
` to discuss the supplemental budget for the fiscal year 1987-88 as approved and
proposed by the City of Tigard Budget Committee. A summary of the
Supplemental Budget is presented below. A copy of the Supplemental Budget may
be inspected or obtained free of charge at Tigard City Hall., 13125 SW Hall
Blvd, 'Tigard, Oregon between the hours of 9:00 a.m. and 5:00 p.m.
CI`T'Y OF TIGARD
Supplemental Budget Financial Summary
For the Fiscal Year 1987-88
1987-88 Proposed 1987-88
Revised Supplemental Adopted
Revenues Budget Budget Budget
General Fund
Taxes $2,030, 190 $ 10,000 $2,040,190
Other Agencies 695,772 51,500 747,272
Fees and Charges 660,000 106,000 766,000
Fines and Forfeitures 181,500 27,000 208,500
Franchise Fees 788,010 14,790 802,800
Use of Money/Prop 159,000 10,000 169,000
Other Revenue _ 96,000 20,000 116,000
Subtotal 4,610,472 239,290 4,849,762
Beginning Fund Bal 11740,000 _74,661 1,3141661
TOTAL GENERAL FUND 5,850,472 313,951 6, 164,423
State Gas Tax 838,000 55,093 893,093
County Gas Tax 117,000 52,914 169,914
County Road Levy 83,000 45,984 128,984
Streets SDC 754,500 155, 169 909,669
Parks SDC 121,000 36, 120 157, 120
Sewer Fund 1,2.13,050 172,653 1,385,703
Storm Drainage Fund 630,500 -.19,892 610,608
Special Assessments 4,623,950 0 4,623,950
Bond Debt Fund _ 260,500 _13,858 _2.74,358
TOTAL REVENUES $14,491,972 $825,850 $15,317,822
CITY OF T I GA RD
e
OREGON
c,
NOTICE OF SUPPLEMENTAL BUDGET HEARING
'- A public meeting of the Tigard City Council will be held on February 22,
1988, at 7 P.M. at the Tigard Civic Center, 13125 S.W. Hall Blvd, Tigard,
Oregon,to discuss the supplemental budget for the fiscal year 1987-88 as
3r approved and proposed by the City of Tigard Budget Committee.A summa-
ry of the Supplemental Budget is presented below. A copy of the Supple-
mental Budget may be inspected or obtained free of charge at Tigard City
Vail,13125 S.W.Hall Blvd.,Tigard,Oregon between the hours of 9 A.M.and
5 P.M.
CITY OF TIGARD
_ Supplemental Budget Financial Summary
For the Fiscal Year 1987-88
- 1987-88 Proposed 1987-88
Revised Supplemental Adopted
r Revenues Budget Budget Budget
General Fund
Taxes $2,030,190 $ 10,000 $2,040,190
Other Agencies 695,772 51,500 747,272
Fees and Charges 660,000 106,000 766,000
Fines and Forfeitures 181,500 27,000 208,500
Franchise Fees 788,010 14,790 802,800
Use of Money/Prop 159,000 10,000 _ 169,000
Other Revenue 96.000 20.000 116,000
Subtotal 4,610,472 239,290 4,849,762
Beginning Fund Bal 1,240,000 74,661 1,314,661
TOTAL GENERAL FUND 5,850,472 313,951 6,164,423
State Gas Tax 838,000 55,093 893,093
Cr `y Gas Tax. 117,000 52,914 169,914
Cry Road Levy 83,000 45,984 128,984
Streets SDC 754,500 155,169 909,669
Parks SDC 121,000 36,120 157,120
Sewer Fund 1,213,050 173,653 1,385,703
Storm Drainage Fund 630,500 .19,892 610,608
Special Assessments 4,623,950 0 4,623,950
Bond Debt Fund 260,500 13.858 274,358
TOTAL REVENUES $14,491,972 $825,850 $15,317,822
PROGRAMS/DEPARTMENTS
Community Services
Police $2,028,872 $ 0 $ 2,028,872
Community Services 680,834 0 680,834
Municipal Court 119,640 0 119,640
Library - 407,900 2,280 410,180
Social Services 45.600 0 45,600
Total Comm Sery 3,282,846 2,280 3,285,126
Community Development
CD Admin 299,064 6,800 305,864
DS Building 254,333 11,000 265,333
DS Planning 281,004 8,000 289,004
DS Engineering 238,491 21,100 259,591
PW Admin&Build 122,705 0 122,705
PW Shops&Services 103,950 0 103,950
PW Wastewater 298,504 20,040 318,544
PW Streets&Lights 598,003 13,777 611,780
PW Parks&Grounds 186,385 1.487 187,872
Total Comm Develop 2,382,439 82,204 2,464,643
Poli.,.Administration 172,000 0 172,000
City Wide Support
Non Departmental 598,645 47,000 645,645
City Attorney NM 40 000 120,000
Total City Wide 678.645 87.000 765,645
Operating Budget 6,5,15,930 171,484 6,687,414
Debt Service 784,450 0 784,450
All Other
CIP-General 216,700 45,000 261,700
CIP-Other 5,588,619 34.595 5,623,214
Total CIP 5,805,319 79,595 5,884,914
Contingency/Reserves
General Operating 0 192,335 192,335
*� General Reserve 975,326 24,674 1,000,000
Other Funds 410,947 357,762 768,709
Total Contingency 1,386,273 574,771 1,961,044
TOTAL EXPENDITURES $14,491,972 $825,850 $15,317,822
TT6234-Publish February 4,1988.
CITY OF TIIFARD
OREGON
January 12, 1987
TO: Budget Committee Members
FROM: Wayne Lowry, Finance Director !G
SUBJECT: 1988-89 Budget Calendar
The following is the revised 1988-89 Budget Calendar. All Budget Committee
meetings are scheduled for 7:00 p.m. unless changed by the committee chairman.
January 12, 1988 1987-88 Supplemental Budget and 1988-89
guidelines
February 22, 1988 Public Hearing - Supplemental Budget City Council
March 1, 1988 Budget Message, Revenue and General Government
March 8, 1988 Departmental Requests - Community Services
Program
March 15, 1988 Departmental Requests - Community Development
Program
March 22, 1988 1988-89 Budget Recommendation
March 28, 1988 If Necessary
March 29, 1988 If Necessary
June 13, 1988 1988-89 Budget Public Hearing - City Council
If you have any questions about the Budget Calendar or Budget Process, please
call me at 639-4171, ext. 345.
ht/2334D
cc: Bob Jean, City Administrator
13125 SW Hall Blvd„P.O.Box 23397,Tigard,Oregon 97223 (503)639-4171
'
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Budget Committee January 8' 1088
FROM: Randall R. Wooley, City Engineer
SUBJECT: Supplemental Budget for Pavement Management System
Backqround
Many of our street pavements are more than 15 yuarn old. It is
important that some major maintenance be done on these older pavements. Major
maintenance includes procedures such as asphalt overlays, seal costs, and
limited reconstruction. If major maintenance is delayed too long, it becomes
necessary to totally reconstruct the pavement at a much higher cost.
Funding for major maintenance is limited. Increasing maintenance
work decreases the funds available for capital projects such an widening,
realignment and signals . Therefore, we need a good system to optimize the use
of funds for pavement maintenance.
Several good pavement management systems have bean developed .
Mout larger jurisdictions have found these systems beneficial in using their,
limited funds most efficiently. A Pavement Management System (PMS) provides
an inventory of existing road conditions, an efficient way to identify the
optimum time for scheduling major maintenance on each rnad segment, and a
priority system for most: cost-effective expenditure of limited maintenance
dollars .
Our staff has been reviewing the PMS alternatives available in preparation for
the upcoming budget. From this review, the CHEC system has been selected as
the best PMS available for our needs . The CHEC system will provide:
^ Computer software, compatible with our Burroughs oystem' to establish
the pavement condition inventory, to establish maintenance priority
based on factors selected by the City, and to perVurm preliminary
engineering calculations .
v Pavement deflection testing to determine pavement strength on those
streets where we have no data on the pavement section; the deflection
testing, using specialized truck-mounted equipment, aIlmuu us to
establish a good pavement inventory without digging test holes in the
pavement.
« Training, uu that the system can be utilized immediately.
Memo to Budget Committee
Page 2
January 11' 1988
Cost
The proposed PMS will cost approximately $11,000. It is a legitimate
expense related to street maintenance and can be funded from gas—tax
revenues. Current gas—tax contingencies are adequate to cover the proposed
expenditure.
We had intended to propose the PMS as part of the FY 1988 89 budget.
However, we have learned that Beaverton and Lake Oswego are currently in the
process of acquiring the CHEC system. If we act at the same time, we expect
to realize some cost savings, due to reduced travel costs for the deflection
testing equipment and training personnel .
Also, this will allow the system to be in use for the 1988 construction
season. It appears that funds will be available this year for major
maintenance activities .
0 ARSUM.
We request that $11'000 be budgeted to Streets CIP from State Gas Tax
Reserves for acquisition of a pavement management system.
br/2647D
t A
MEMORANDUM
CITY OF TIGARD, ORDSONi
DATE: Deccmmber 28, 1987
TO: Bob Jean, City Administrator
FROM: Randy Clarno, Computer User Committee Representa v
�?��
RE: Supplemental Budget Request
The following outline describes all computer related supplemental
budget request proposed by the user committee. Each member of the
committee has worked with their respective department staff to
identify these needs. In most cases, the acquisition of this hard-
ware and software is critical if work programs are to stay on-track.
Department and Description Estimated Cost
Community Services
1. Bancroft assessment billing $ 2000
and collection software
2. Workstation for Accounting Manager $ 2800
3. Software services for Justice System $ 1500
4. Workstation for Personnel Division $ 2800
5. Misc. hardware & services $ 800
Police
1. Software Services $ 5000
Community Development
1. Modem to Operations site $ 1500
2. Workstation for Development Services $ 2800
3. Engineering CIP project design $ 5000
software
w
Memo to Bob Jean, December 28, 1987, Page 2
Department and Description Estimated Cost
Calm mity Development Cont.
4. Misc. hardware and services $ 800
$25,000
cc: User Camiittee
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Budget Committee January 12, 1088
FROM: Bob Jean, City Administrator
SUBJECT: Budget Guidelines for FY 1988-89
Following last year' s lengthy budget cycle, the Budget Committee asked for a
January meeting to review preliminary Council Goals (preliminary until
rucommunded for funding) and Budget preparation guidelines. This memo has
been prepared consistent with the updated January 1088 version of the 5—Year,
Financial Plan to assist in setting those Budget guidelines .
COUNCIL GOALS FY 1088-89
1 . IMPLEMENT TRANSPORTATION PROGRAM PLAN ELEMENTS
Continuation funding for the Transportation Civil Engineer, part of the
City Engineer' s time, and Engineering Section technical support will he
necessary to advance this goal . Some consulting engineering studies on
specific plan elements (around $58,000) may also be needed to move this
goal in a timely fashion.
2. IMPLEMENT CITY CENTER/DOWNTOWN PLAN
Continuation funding of the Senior Planner' Administrative Planner, part
of the Community Development Director' s time and Engineering Suction
technician support will be needed. Depending upon funding recommendation,
specific financial consulting services (about $25,080) may also be needed.
8 . ADOPT STORM DRAINAGE MASTER PLAN AND CIP
Continuation funding of the Wastewater Utilities Civil Engineer, part of
the City Engineer' s time and Engineering Section technician support will
be needed. Some computer modeling consulting support (about $10,000) may
also be needed.
4. IMPLEMENT MUNICIPAL SERVICES POLICY
Community information and intergovernmental involvement continued through
the Community Services Director and City Administrator in needed . The
Community Development Director will need time to coordinate related Land
Use Plan policies with LCDC' county and surrounding jurisdiction.
5. COMPLETE ECONOMIC DEVELOPMENT ACTION PLAN
Continuation funding of the Senior Planner, Administrative Planner and
4,Nw' '
Planner II position will be required Transportation Engineer and
technician support at current levels and related Planning Section
technical staff support needs to be maintained . Specific marketing of
financial consulting studies in the Triangle and Diamond areas may be
needed ($25,080 to $35,000) . Completion of the 8ohollo Ferry Road
economic and transportation plans, the City Center Downtown Plan and
Comprehensive Plan revision will be needed.
6. IMPLEMENT SEWER MASTER PLAN AND CIP
Continuation funding of the Wastewater Utility Civil Engineer and
technician support from the Engineering Section will he needed .
7. IMPLEMENT COMMUNITY INVOLVEMENT/INFORMATION MANAGEMENT PROGRAM
Continuation funding of the Community Services Director position allowing
about half-time for this and related Bull Mountain/Walnut area information
and involvement programs will be needed . Board and Committee recognition
and training programs require continued nominal support costs (under,
$5,080) and printing/mailing costs (under $5,000) in addition to normal
City newsletter expenses .
8. IMPLEMENT PARKS PLAN AND CIP
Continuation funding of the Suninr, Planner, and part of the Parks Crew
Chief' s time to support ongoing Park and Recreation Board activities will
` be nueded . Three specific site plans within the Park Plan will need
funding for consultant services either in late FY 1087-88 or into FY
1088-09 (total over 2 years of $30,000) . Depending upon funding
decisions, normal informational materials ($2,000) may be needed to
supplement City newsletter onuto .
CONTINUATION GOALS
0ther, goals and major, projects from FY 1987-88 can be completed early in
FY 1088-80 at continuation of current staffing levels . New staff are not
needed fur FY 1988-80 Goals or completion of FY 1087-88 goals . Any new
staff positions beyond 1987-88 levels should be justified on a workload
imrease basis. The 5-Yuar Plan has been adjusted to provide for FY
1088-80 Goal achievement and workloads .
CAPITAL HND RESERVES
Capital Projects shall be as provided upon completion of detailed ruvenue
estimates by the Financial Director for FY 1988-89. At least $100,000 shall
be made available from Street Funds for major maintenance of existing streets .
A General Fund Operating Contingency of at least $100,080 shall be
established. Prudent operating reserves in utility and enterprise funds shall
be proposed by the City Administrator. A minimum 5-Year Plan financial
reserve of $810,080 shall be maintained.
�p~ ht/2334D
5-YEAR FINANCIAL PLAN OPERATING BUDGET LIMITS
Department Head budgets may be as the Department Head would
- reasonably request without 5-Year Plan limits , Proposed. Budgets are, however,
to be limited in two ways: (1) no Department may propose more total unit
expenditure than provided in the 5-Year Plan, and (2) no staff FTE totals may
be proposed in excess of the following 5-Year Plan totals . Within dollar and
FTE limits, Departments may mix and match to achieve maximum outcomes .
QpArtment Dollar Limit FTE LimiQ
'
Community Services Program:
Police $2,225.051 49
Community Services 760,080 24
Municipal Court 150,405 3 .5
Library 408^786 13
Social Services 42,580 -
Community Development Department:
Administration & CIP 241,004 5
Develop Services - Admin 82,990 2 .6
Building Codes - Enf. 285,209 7
Planning 280,682 0
Engineering 318,516 Q
Public Works - Admin & Bldgs 116,980 2
Public Works - Operations 160,273 4
Public Works - Wastewater 420,537 8.5
Public Works - Streets 445,704 8 .5
Street Lights 200,000 -
Public Works - Parka 109,022 5
Policy & Administration
City Council 47,211 -
City Administration 132,072 2.5
City-Wide Support
Non-Departmental 585,008 2 .5
City Attorney
TOTAL OPERATING BUDGET $7,248'200 152.5
Only two exceptions to the above will be allowed: 1) if revenue projections
can be comfortably increased above related 5-Year Plan revenue estimates, or,
2) if the 5--Year Expenditure Plan can he readjusted to allow for out-year
reductions below 5-Year estimates,
ht/2334D
January 12, 1987
TO: Budget Committee Members
FROM: Wayne Lowry, Finance Director
SUBJECT: 1088-80 Budget Calendar
The following is the revised 1088-89 Budget Calendar. All Budget Committee
meetings are scheduled for 7:00 p.m. unless changed by the committee chairman.
January 12' 1988 1087-88 Supplemental Budget and 1988-89
guidelines
February 22, 1088 Public Hearing — Supplemental Budget City Council.
^ March 1, 1088 Budget Message, Revenue and General Government
March 8, 1988 Departmental Requests — Community Services
Program
March 15, 1988 Departmental Requests — Community Development
Program
March 22, 1988 1988-80 Budget Recommendation
March 28' 1988 If Necessary
March 29' 1988 If Necessary
June 13, 1988 1088-89 Budget Public Hearing — City Council
If you have any questions about the Budget Calendar or Budget Process, please
call me at 630-4171' ext. 345.
ht/2334D
co: Bob Jean, City Administrator