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03/08/1988 - Packet CITY OF TIGARD BUDGET COMMITTEE AGENDA FOR MARCH 8, 1988 7:00 P.M. – CITY HALL 1 . Call–to–order and Roll Call: -chairperson: Christensen , Bergman Patton Hinton ; Brian _C� Eadon z'.—; JohnsonEdwards Schwartz. 2. Minutes of March 1, 1988. 3 . State Revenue Sharing Public Hearing, cont. (5 minutes each, please) : o Youth Contract o Shelter o WCCAO W b-SN-\ C o . m• !'U S� �CY�i'< 5 o Other Public Comment 4. Community Services Program Budget Presentation and Discussion: o Social Services (TCYS, Senior Center and CDBG Grant) o Library Department o Community Services Department o Police Department 5. Policy and Administration Program Budget Presentations and Discussion: brrr o City Council o City Administration 6. Other Business and Recess to March 15, 1988, 7:00 p.m. , Tigard Civic Center: o March 15 – Community Development and All Other (CIP, etc. ) o March 29 – 5:30, Recommendation o March 30 – 5:30, Continued if needed . . . ke/3547D CITY OF TIGARD 1988-89 PROPOSED TRAVEL AND TRAINING UNIT FTE TRAVEL TRAINING TOTAL PERS SERV % i(iow' ========== ================================================== ===== POLICE 1110 5. 00 $475 $750 $1 . 225 $217. 222 0. 56 1120 26. 75 8, 774 756 9, 530 1 , 189. 361 O. 8 1130 5. 00 2, 000 2. 000 4, 000 245. 390 1 . 63 1140 10. 50 1 , 400 400 1 . 800 326. 755 0. 55 _____________________________________________ -------- TOTAL ____TOTAL POLICE 47. 25 $12, 649 $3, 906 $16. 555 $1 . 978, 728 0. 01- COMMUNITY . 84COMMUNITY SERVICES 1200 4. 08 $2, 620 $1 , 550 $4, 170 $165` 392 2. 52 1210 3. 00 1 . 130 600 1 , 730 116. 417 1 . 49 122O 5. 00 550 720 1 ` 270 127. 361 0. 99 1230 2. 00 675 1 . 175 1 , 850 77, 555 2. 39 1240 8. 50 60 2, 535 2. 595 180, 955 1 . 43 1250 2. 50 90 350 660 54. 428 1 . 21 1300 2. 50 575 21O 785 65. 82B 1 . 19 ___________________________________________________ ----- TOTAL CS 27. 50 $5, 700 $7, 140 $13, 060 $788, 536 1 . 66 LIBRARY 1400 13. 00 $900 $1 , 000 $1 , 900 $318. 961 0. 6 ___________________________________________________ ----- TOTAL LIBRARY 13. 00 $900 $1 , 000 $1 , 900 $318, 961 0. 6 COMMUNITY DEVELOP 2010 5. 00 $1 , 8OO $1 , 500 $3, 300 $230. 772 1 . 43 2200 2. 00 1 , 000 750 1 , 750 67. 307 2. 6 2220 8. 00 750 1 , 800 2. 550 278, 999 0. 91 2230 9.00 11100 2, 700 3, 8OO 293, 045 1 . 3 2240 8. 00 2, 600 2, 380 4, 98O 244. 174 2. 04 2110 2. 00 700 8OO 1 , 500 71 , 951 2. 08 2120 8. 25 6OO 1 , 500 2, 100 230. 176 0. 91 2130 8. 00 500 1 , 400 11900 250. 066 0. 76 2140 6. 00 600 850 1 , 450 157, 900 0. 92 2150 4. 00 600 1 , 200 1 , 8OO 123, 873 1 . 45 ___________________________________________________ _____ TOTAL COM DEV 60. 25 $10, 250 $14. 880 $25. 13O $1 , 948. 263 1 . 29 CITY ADMINIST 32OO 2. 50 $1000 $1 , 500 $3, 300 $122, 494 2. 69 ___________________________________________________ ------ T 0 T A L ____TOTAL CITY ADMIN 2. 50 $1 , 8OO $1 , 500 $3, 300 $122. 494 2. 69 =================================================== ===== TOTAL CITY 150. 50 $31 . 299 $28, 426 $59. 945 $5, 156, 982 1 . 16 =================================================== ===== COUNCIL $4, 300 $7. 090 $11 . 398 $21 , 660 52. 6 NOTE : ONLY TRAVEL RELATED TO TRAINING AND EDUCATION IS INCLUDED � ~ ` 1902-88 1083-84 1084-85 1085-86 1086-87 1987-88 1987-88 1088-80 1988-89 1088-89 PROGRAM: DEPARTMENT ACTUAL_ ��V�_ �T�� ACTUAL ACTUALADOPTED REVISED BASE + ED PROPOSED COMMUNITY SERVICES: Police 29 29 29 31 37.5 42.25 43 .25 45 +5 50 +2.25 47.25 Community Svcs . Adm. 8 3 .5 3 . 75 4 -0- 4 -0- 4 Finance and Services 10 10 11 .5 12 12.25 15.5 17.25 19 .25 +2.75 22 +1 .75 21 Municipal Court _i 5_ _1_- _1_- _2 _ 2.5 -0- 2.5 -0- _ 2.5 Subtotal 10.5 11 12.5 14 17.5 21 .5 23 .5 25.75 2.75 28.5 1 .75 27.5 Library 5.75 6 6 7.75 11 12 12 12 +3 15 +1 13 Recreation -0-- _ -0-- _ � --0-- -+}�_ -+}- _ -0- _ ��_ Subtotal 5. 75 0 6 7. 75 11 12 12 12 +3 15 +1 13 Social Services -0- -0- -8- -0- -0- -0- -U- -0- -0- -0- -0- COMMUNITY DEVELOPMENT: CD - Administration 4 4 4 4 4 5 5 5 -0- 5 -0- 5 DS - Administration 1 .5 2 2 2 -8- 2 DS - Building & Codes 3 2.75 3 .75 4 5.5 7 7.5 8 -0- 8 -0- 8 DS - Planning 2 2 2.6 3 6.75 8 8.5 0 -0- 9 -0- D DS -t 7 _3 .5L' _6 7.5 5.5 _-6.5_ _-8 --{-�- 0 -0- Su6total 11 11 .75 9. 76 18 19. 75 22 24.5 27 -0- 27 -U- 27 OPNS - Operations/Admin 3 3 2 -0- 2 -0- 2 UPNS - 0per./Shopo/Sery 2.75 3.25 8 .25 4.26 5 2 2 3 +2 5 +1 4 0P0S - Wastewater 3 .25 5.25 5.75 5 5 7 7 7 +1 .5 8.5 +1 .25 8.25 UPNS - Streets/Lighting 2. 76 4.25 4.75 h 6 7 7. 26 8 +.5 8.5 -8- 8 2.25 1 .25 1 .25 1 .75 2 _'-4.5 5 _-5__- _ 5 -±1__- _-0__- ±1___ Subtotal 11 14 15.5 17.25 10.5 24 24.26 25 5 30 8 .25 28.25 CITY ADMINISTRATION 4 3 .5 3 8 .5 8 � 2.5 2.5 2 .5 +1 8 .9 -0- 2.5 'TOTAL STAFF 75.25 79.25 70.75 90.5 113 .25 120.25 135 142.25 || 16.75 15� i| 8.25 158.5 `| ht/3556D .� ' LIBRARY Actual Revised Projected Projected Projected Projected 5-YEAR PLAN 1086-87 1087-88 1088-89 1080-90 1090-01 1001-A2 1 . WCCLS Revenues 154,473 216^000 219^008 200^000 200,000 200'000 2. Planned Expenditures (II-50) (II-50) (II-50) (II-50) (III-65) (III-65) (Service Level-Hours) Personnel 232'055 279^065 318^961 349,800 303^585 440^800 (FTE) (11) (12) (13) (14) (15) {16} Materials & Services 20'613 22^835 25^705 27,498 30^632 41' 121 Capital Outlay 78'259 107'880 64,020 77'008 82^000 77'000 3 . G.F. Resources 188'264 105, 180 189^785 254,358 806^217 358,021 4. Alternate Expenditures : (Service Level-Hours) (II-50) (II-50) (III-65) (III-65) (III-05 (III-65) Personnel 232^855 270^065 364,251 407^061 428,359 449,777 (FTE) (11) (12) (15) (16) (16) (16) Materials & Services 28,613 22^335 20^ 170 31^057 82^610 41^ 121 Capital Outlay 78'259 107^888 64,029 77,000 82,000 77,000 TOTAL EXPENUIURFa -3-u—z2.Z -419.M -A56,450 -51b-D-a 567,89e 5. Q.F. Resources 183,254 105^ 180 227^450 316^018 842,969 367,898 (Non-WCCLS $) 5-YEAR REVENUE' IMPACT: T0T#L: 77 (#5 - #8 = $ Cost) 3652D MEMORANDUM CITY OF TIGARD, OREGON TO: Mayor, Council and Budget Committee March 10, 1088 FROM: Bob Jean, City Adminiotrator SUBJECT: Organizational Structure �� Our organizational structure is, by design, comparatively very lean. That is, there are fewer numbers of total departments, more centralized clerical and nupport staff with a lot less resulting department staff, and generally less in middle management throughout. Our program structure, unlike more traditional structures, is more flexible and quick to adjust to change. It is, however, not as deep and has few back—ups . The structure alone saves us 15-2U percent over more traditional structures . It does mean that each manager is generally spread further and has to cover a wider range of issues . There are two positions requested within the limits of the 5—Year Plan which are, in my opinion, critical to the ouuoeoo of mur organization, unless we want to go back to the comparatively more expensive traditional organization: (1) the Purchasing Clerk (already discussed, and (2) the Assistant to the City Administrator (to be discussed 3/15) . The Purchasing Clerk is to cover the City—wide purchasing currently split ~— throughout the organization. If we can save just 1-2 percent annually on our $1 .8 million materials and supplies, we could more than coot justify the position. The time savings in the line departments then becomes a service bonus in all departments . The Assistant To position is one which was frozen when Joy Martin left. We've made do without this City—wide assistant for about 18 months, and would still not be able to fill even under the Proposed Budget until January 1989. Attached is a list of projects this year where I would have shifted work to an Assistant To; also marked (*) are those tasks ongoing into FY 1988-89. This position is common even in the more traditional organization' essential to the success of our much leaner program structure. Attached are the organization charts from some of the comparable studies we've been duing. By comparison; Tualatin Tigard Tigard Lake Oswego Hillsboro 1087-88 1087-08 1088-80 1087-88 1087-88 111 j*OPOI K25,001. City Manager 1 1 1 1 1 Assistant City Manager —0— * * 2 1 Administrative Assistant 2 —O— 1 1 1 —9 4* 4* 7 10 Management Team 12 in * Community Services Director department head serves as Assistant City Administrator in absence of City Administrator. ht/3d52D Attachments ASSISTANT TO CITY ADMINISTRATOR PROJECTS * "Strategic Reserve" (CA time) M.A.C.C. (CA) � Civic Center Expansion/Remodel (CA) * All American City (X) Prison * WCCLS Budget and Agreement (CA) * Tualatin River Water Quality (CA & CE) � U.S.A. Regional Storm Drainage (CA & CE) * Revenue Alternatives (CA & FD) 9-1-1 Agreement * Enhanced 0-1-1 Analysis {CA & PC} County Sheriff' s Patrol District Contract * Budget Analysis (CA) * Systems Analysis (XU * Labor Analysis (CS) * Management Training (MIN) Bull Mountain/Walnut Study * Legislature -- SDC` o, Mandates, etc. (?� Dartmouth LID Northeast Metzger South Metzger � Town Hallo (Staff) * Council Goals (Staff) * Street Lighting Study (CA & CE) * City Center Finance (CA & Consultant) * Insurance and Risk Management Study (XD Fireworks Event (?) � Civic Center Miscellaneous Follow—up (CA) * Council Action Plan (CA) � TIF/SDC Fees (CA & CE) Ambulance/EMS * CDBG Grants (Staff) � Senior Center (?) � Economic Development Coordination (CA) * Youth Services & TCYS (?) * Annual Performance Report, Summary and Questionnaire (ES) * Tigard Post Office (ES) * LID Policy Review (X) * Christmas Lighting and Events (?� * Merit System Review (%) * Franchise Fee Renegotiations (Attorney & FD) * TVEDC (CA?) * Water Supply (CA?) * Chamber of Commerce (CA?) * Library Remodel (CA?) * Legislative Committees (LOC) * Ongoing 1088-80 Projects BJ:mh8623D ®m ��'y� � ■■■��I■/tib. _ ■■■■■■�■j■� �■�11■■' _ `.7t- _L�I�'► •.rte, '-I�-!■ �� _ �-.-.-'._:�---� '��. .,, � . -�■'Ilitln■��Iltlr�mlm■;m�in�,�mnii mlt�linm■,Imm■;1111lit■Iitll(1■Itll�l■Itlltn■Initlt■ �■ _ lam lllllll■;1111111 '111111 11�1111■llil1[I■111111 mbillllm'1111111■111111 !r!fllll■1111111■ 111111■lllllll■ �■ 111■1111111■1111111■'111111■III!111!�!'!!41111■1!11111■litllll■!1111111■1��111�l�I Itll■1111111■ 111111■.111111 ■ �� /I�i�!1�!1111111■1111111■1111111■:1111��%'1'1!1011111111■1111111■1111111■li�!��ii�tH Iltl■1111111■1111111■111111■ M■� fiYtiil� ■llllllt■lllllll■1111111■rll llit�111t111r1111111■llllllt■1111111■ItM�� Itlllli■!1111!1■Itf1111■!11!111■ :,,.,x!;111111■1111111■1111111■1111111�!!��'a ►," !_':�� "c�'•"�Iltllll■1111111■1111111■111110■I� Z:r_ 1■Illlllt�lllllll■�lr ,._.. 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S! 1, y !�`�.4 1� 11m �y ]VI ■11111[1■1NIIt1 �INIiIl.11! itt.�1!l�lE�!r!�! frit 11 r�1 t�1�1111u 1 ill �� oul Nil ill ■;1111111■1IMMIN TIGARD AREA a1AIMBER 0 (--'O�,/!MFRCE 12420 S.W. MAIN ST, TIGARD, OR 97223 (503)639-1656 March 15 , 1988 To: City of Tigard Budget Committee From: Peggy Weston Byrd, Executive Directo Re: Budget Request: Hotel/Motel Tax Thank you for this opportunity to request an addition to the City of Tigard' s budget for the upcoming fiscal year. I . TIGAR DRQCHQ R_F, & MAP A. HI TORY The City of Tigard and the Tigard Area Chamber of Commerce have frequently in the past collaborated on projects which are of mutual benefit to our community 4*w: including the enclosed , green brochure and map. 10 , 000 of the green brochure were printed in 1983 and there are only 200-300 of these left. Typical. distribution points include the count-�r at, the Civic Center, via the mail in business and relocation packets mailed at Chamber expense, in t1fie Chamber' s tourist/ information center and at, special events such as Cruisin' Tigard, Forum Speaker Series , Business Tours, trade shows , etc . B. NM There is a need for this kind of well designed, updated information about Tigard. Typical users of the brochure include developers , businesses , sales people, residents, both old and new, tourists, students and people from out of town and out of state considering a move to Tigard. Current residents are often delightfully surprised to find amenities and services they didn't know about; out of towners are impressed with the quality of the brochure. The lack of this brochure would create a gap in our mutual efforts to develop pride in Tigard, to encourage economic development and to create a favorable impression to new businesses and residents . -2- C. 2-C. HHAT W T . . T.HE EFIW BRQOJ L L.QQK LIEZZ It will look essentially the same . We have the art work and the color separations from the last printing. The only changes will be in the copy based on information from the City' s Planning Projects Division and taking into account the Metzger- annexation. D. COST Approximately $3, 000 . 00 . We have three estimates from local printers . E. TIMING We need this brochure before we run out which will be some time in June or July, 1988 . As soon as we have a commitment for funding we can have the brochures within a month to six weeks . ice, II . PORTABLE+ DI PLAY UNIT A. HMOY There is a critical need for the City and the Chamber to have an attractive, portable display unit for trade shows, events such as City Center Plan Task Force events (developers' breakfast and the like) , Fanno Creek Conference, Chamber Forums, business tours, anyplace where Tigard could be showcased to advantage. There is no such portable display available now. B. NEED We miss the boat sometimes but we could easily get on board by thinking in terms of the audiences we must serve, attract and educate. These include rE�si.dents and businesses alike--both current and potential . C. COST Approximately $2 , 000 including carrying case. -3- &v r)EYJL!�J('. A NEED Changes are occurring in Tigard very rapidly. No one at the City or the Chamber is documenting these changes on film. There is lost economic development potential due to this lack of documentation.. The camera, film and processing will be available for both City and Chamber use. B. USES Photographs of the City of Tigard could be used in the following ways : 1 . "About Town" , the City' s newsletter; 2 . "HOTLINE" , the Chamber Newsletter; 3 . Displays at Civic Center and the Chamber office to show developers , permit holders , applicants for business tax and inquiring potential business owners; 4 . Slide presentations for community groups and for business recruitment; 5 . For historical documentation. Our business/community development history is critical in order that we retain a sense of history and gain a sense of where we are going. For example, Bob Jean, Gerry Edwards and Peggy Weston Byrd were present at the Lincoln Center Tower ground breaking when Trammell Crow was here for the event . There is no record. Tom Brian, Paul Phillips and Jack Schwab were key speakers at the Bi-Mart/Food Connection ground breaking. There is no record. Tom Brian and Jack 5-chwab gave the Christmas tree to the City of Portland. There is no record. These are lost, positive public relations opportunities . We need -to capture them and benefit from them. C. COST 1 . Camera with built in focus and flash - $250 . 00 2. Film and development - 500 . 00 . $750 . 6-0 -4- IV. WHY HjO�TELLMQTEL TAX? Frankly, the Chamber doesn' t have the money to do these projects and without funding they won' t get done. Hotel//Motel taxes are earmarked for economic development. We think these projects fit that criteria any way you look at them. The previous amount from the city to the Chamber used for these kinds of economic development co-op projects was approximately $5 , 000 , and included the green brochure. SUMMARY We respectfully request that these cooperative projects be added to the budget and I will be happy to answer any questions which may arise. I . Brochure $3, 000 Ii . Portable Display Unit 2, 000 III . Camera and processing 750 ---------- TOTAL $5, 750 1444W CITY OF TIGARD 1988-89 PROPOSED TRAVEL AND TRAINING UNIT FTE TRAVEL TRAINING TOTAL PERS SERV % POLICE 1110 5. 00 $475 $750 $1 , 225 $217. 222 0. 56 1120 26. 75 8, 774 756 9. 530 1 . 189. 361 O. 8 1130 5. 00 2. 000 2. 000 4. 000 245. 390 1 . 63 1140 10. 50 1 , 400 400 1 . 800 326. 755 0. 55 ___________________________________________________ -- ----- TOTAL ____TOTAL POLICE 47. 25 $12. 649 $3, 906 $16. 555 $1 . 978. 728 0. 84 COMMUNITY SERVICES no 1 , 510 11 D 1200 4. 00 14 w ej on tK $165, 392 121O ` 3. 0O 116. 417 1220 5. 00 55O' 127. 961 i 1230 2. 00 6 77, 555 3 1240 8. 50 J2 -Ajig 18O~ 955 1 125O 2. 5O � 54~ 428 1 . 1 1300 2. 5O ��EL 65. 828 / A9 ___________________________________________________ ----- TOTAL CS 27. 50 $7. 145 $9. 300 $ $788, 536-&"Ga- LIBRARY 1400 13. 00 $900 $1 . 000 $1 . 900 $318. 961 0. 6 ___________________________________________________ ----- TOTAL LIBRARY 13. 00 $900 $1 , 000 $1 , 900 $318. 961 0. 6 ` COMMUNITY DEVELOP 2010 5. 00 $1 , 800 $1 , 500 $3` 300 $230" 772 1 . 43 2200 2. 00 1 ~ OOO 750 1 . 750 67. 307 2. 6 2220 8. 00 750 1 , 800 2" 550 278, 999 0. 91 2230 9. 00 1 . 100 3, 900 5. 000 293, 045 1 . 71 2240 8. 00 2. 600 2. 38O 4` 980 244. 174 2. 04 2110 2. 00 700 8OO 1 . 500 71 . 951 2. 08 2120 8, 25 600 1 . 500 2. 100 230. 176 0. 91 2130 8. 00 500 1 . 400 1 , 900 250. 066 0. 76 2140 6. 00 WO 85O 1 , 450 157. 900 0. 92 2150 4. 00 600 1 ` 2OO 1 . 88O 123. 873 1 . 45 ___________________________________________________ -------- TOTAL ____TOTAL COM DEV 60. 25 $10. 250 $16, 080 $26. 339 $1 . 948. 263 1 . 35 � CITY ADMINISr 3200 2. 50 $2. 100 $1 . 500 $3. 600 $122. 494 2. 94 ___________________________________________________ _ ____ TOTAL CITY ADMIN 2. 5O $2, 100 $1 . 500 $3. 6OO m22. 4942. 94 =================================================== ===== TOTAL CITY 150. 50 $33` 044 $31 . 786 $64. 740 $5, 156. 962 1 . 26 =================================================== ===== COUNCIL $4. 300 $7. OiO $11 , 390 $21 , 660 52. 6 |`/O7E : ONLY TRAVEL RELATED TO TRAlNIHK AND EDUCATION IS INCLUDED MEMORANDUM CITY OF TIGARD, OREGON TO: Budget Committee Members March 7, 1988 FROM: Library Board SUBJECT: Library Budget, FY 1988-89 At the Library Board meeting on February 10, the members revi-ewed the library's proposed budget under the 5-Year Plan as well as the requested budget. Since the 5-Year Plan was formulated Tigard' s circulation of materials has increased 56%. A survey (October 1987) revealed that 131,612 annual visits are made to the library. Annual reference transactions numbered 12,618 20% (2,524) of which supported the business sector. The Board believes very strongly that this demand for library services must be addressed more sufficiently than is possible through the proposed budget. The 5-Year Plan places the library in a difficult position because the original assumptions on growth and demand were too conservative. The Board shares responsibility for this, but it does not alter the reality of a thriving community putting heavy demands on its library. The budget proposed under the 5-Year Plan can not maintain the current level �"" of service in that the library collection allocation is nearly one-third less than last year. A recent survey of the collection revealed a genuine need for more materials, i.e. , books and magazines especially, as well as tape cassettes and videos. The number of open hours also does not answer the demand. Only adequate staffing can solve this need. We believe that the requested budget is a reasonable and prudent beginning to answering these deficiencies. Another aspect of the library's operation which we ask you to consider is the volunteer service. A library cannot produce revenue in amounts large enough to offset a significant amount of operational costs . However, this FY 1987-88 will reflect a savings of $32,000 produced by volunteers . They give their time in the expectation that this will make funds available for books and other library materials . The Friends of the Library have contributed another $5,000 (FY 87-88) for furnishing, computers and books. The role of the library is an integral part of our vision for Tigard. The library enhances the quality of life for citizens as well as furnishing impetus for continued economic growth. Open access to current information for all seekers, the fostering of continued learning and personal development and the opportunities for intellectual stimulation are all necessary for a healthy society. We believe, too, that the chance for success in building a sense of community in Tigard is greatly increased if the library is permitted to fulfill its destiny . Therefore, we strongly recommend that the requested budget for FY 1988-89 be adopted with a view to building a collection that meets basic standards and allows citizens adequate access to the facility and its materials .Your consideration of our request is deeply appreciated. ht/3475D r rs tigard community youth services 620-2621 Agency Budget Projected Expenses, FY 1988-89 Director . 6 FTE $19,742 Counselor 1 . 0 FTE 21, 000 Employment Advocate 1 . 0 FTE 20,000 Case Management Coord. 1 . 0 FTE 18, 868 Office Manager/Job Bank .75 FTE 13,515 Employment Specialist . 5 FTE 9, 100 Payroll Costs 16,874 Total $102, 225 ,- Rent $ 1 Utilities . 2,816 Repair & Maintenance 500 Copying Costs 1, 200 Insurance 1 , 800 Local travel 2, 959 Staff development 850 Licenses/fees 400 Office supplies 2, 600 Postage 1 ,450 Phone - 4, 200 Dues/subscriptions 400 Professional services 8,772 Printing/advertising 1,350 Program Materials 1 , 300 Fundraising costs 400 Campbell fund 500 Total $ 31 ,498 Grand Total $150, 597 9020 S.W.Burnham • Tigard,OR 97223 sen ing A,Tigard f- Iiia train areas Projected Revenue, FY 1988-89 City of Tigard $27, 500 Washington County 18,445 Student Retention Initiative 36, 000 Juvenile Services Commission 26, 691 Fred Meyer Foundation 25,052 _,�t Job Training Partnership Act 4, 000 TCYS Board 3,000 Civic Clubs 1, 559 Individual Donations 500 Corporate Donations 500 Program Fees 3,500 Miscellaneous 3,850 Total $150,597 Additional Needs FY 1988-89 Director . 2 FTE $13, 161 Office Manager/Job Bank . 25 FTE 4,505 140` Employment Specialist .3 FTE 5,460 Office Aide . 5 FTE 6, 240 Payroll Costs 4,304 Total $ 33, 670 Potential Revenue Sources for Additional Needs, FY 1988-89 City of Tualatin $19, 670 City of Sherwood 4, 000 United Way _ 10, 000 Total $33, 670 The City of Tualatin will not allocate funds unless its tax base passes in May. The request to Sherwood has not been made, but any funding would be contingent on passing a May tax base . A joint YSC request to United ,Way is under consideration. Last year United Way admitted to membership less than 10% of new applicants . An additional 1.5 FTE employment staff serve Tigard, Tualatin, and Sherwood low-income youth out of the TOYS office but are carried on the Beaverton YSC payroll to help reduce administrative costs and as an administrative convenience for the funding source, the Private Industry Council. PAG lSGARD COMMUNITY YOUTH SERVICES SUPPORTING AGENCY: SERVICES PROGRAM SERVICES GRAND PROPOSED FOR 19 88-89 TOTAL MANAGEMENT TOTAL Family Teen J.T.P.A. Job (2 + 3) >s General (4 - 7) Services Parent Youth Bank 1 2 3 4 5 6 7 SUPPORT REVENUE $ 2,559 $2,559 $ 1,559 $ 500 $ 500 Contributions. . Special Events (Net) . . . . . . . . . .. . . . . . .. .. . . . . . 3,000 $ 3,000 Legacies b Bequests. . . . . . . . .. . . . . . . . . . .. . . . . . United Way Allocation. . . . . . . . . . . . . . . . . . . . . . . . 10,000 5,000 5,000 s0onn United Way Development Fund. . . . ... . . . . .. . . . . . From Unassoc. Federated Organizations. . . . . . . . Fees b Grants from Gov' t Agencies. .. . . . . . . . . . 136,306 33,037 103,219 14.893 Foundations. . . . . . . . . . . . . . . . . . . . .. . . . . . .. . . . . . 25,052 25 F 052 25,0 2 Membership Dues-Individuals. . .. .. . . . . . . . . . . . . Program Service Fees. . . . . . . . . . . . . . . . . . .. . . . . . 3,500 3,500 3,500 Sales to Public. . . . . . . . . . . . . .. . . . .. .. . .. . . . . . Investment Income. . . . . . . . . . . . . . . . . . . . . . . . . . . . 350 350 Miscellaneous Revenue. . . . . . . . . . . . . . .. . .. . . . . . 3,500 3,500 TOTAL AVAIL FOR CURRENT SERV. OPERATION. . . . . . . . . 1$184,267 44,937 $139,33039,038 IS 40.445--1$ 34,145 $ 25,702 EXPENSES FOR CURRENT SERVICE OPERATIONS Salaries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Employee Health S Retirement Benefits. . . . . . . . 4,830 840 3,990 1 Payroll Taxes, etc. . . . . . . . . . . . . . . . . . . . . . . . . . . 17,895 5 268 12,627 2,322 Profess. Fees 6 Contract Service Pymts. . . . . . . 800 9,772 3,400 5,572 400 400 Suppli-es. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4,500 800 3,700 900 1,600 Telephone b Telegraph. . . . . . . . . . . . . . . . . . . . . . . . 3,700 1,200 2,500 750 750 750 250 Postage & Shipping. . . . . . . . . . . . . . . . . . . . . . . . . . . 1,450 575 875 200 125 275 27S Occupancy (Building & Grounds). . . . . .. . . . . . . . . 2,612 700 1,912 529 529 529 Rental b Maintenance of Equipment. . . . . . . . . . . . 500 500 Printing, Art Work, Publications, etc. . . . . . . . 1,349 200 1,149 Local Transportation. . . . . . . . . . . . . . . . . . . . . . . . . 2,960 600 2 517 809 S1 7 Conferences, Conventions, Meetings. . . . . . . ... . . 517 517 167 isn Specific Assistance to Individuals. .. . .. . . . . . 500 500 Agency Dues. . . . . . . . . . . . . . .. . . . . . . . .. . . . . . . . . . 800 150 Awards and Grants. . . . . . . . . . . . . . . . . . .. . . . . . . . . Asset Acquition (Non-building). . . . . . . . . . . . . . . Miscellaneous Expenses. . . . . . . . .. . . . . . . .. . . . . . 400 4no TOTAL EXPENSES 1$184,267 IS44,937 S139 330 S 3q,r3R 1 40...4-^5_ _ $_ 3a .iar '� -7n? .t,je.jgrI -Dil9nd P,f-01 Business Publications at the 1 BUSINESS INFO TO GO Listed are some of the business reference sources available at the Tigard Public Library. (S.I.C. ' Standard Industrial Code) BUSINESS FORMS ON FILE Reproducible business forms for various business situations . Shelved on index table REF/651 , 29/ZEL Cost: $85.80 ANNUAL BUSINESS REPORTS Various Oregon businesses are represented in the vertical file with annual business reports . Shelved in vertical file drawers OREGON INDUSTRIAL OUTLOOK Profiles characteristics of the state' s economy, including economic analysis and outlook and industry profiles (using SIC groups) . Shelved on index table REF/330.9795/ORE OREGON COMMUNITY PROFILES Published by Oregon Economic Development Grant, each city in Oregon is profiled in various ways, including population, schools, climate, transportation, industries, etc. Shelved on index table REF/NW/330.90/ORE CONTACTS INFLUENTIAL: PORTLAND EDITION Directory of the greater Portland area arranged alphabetically by firm name, geographically by zip code and numerically by phone number and also by SIC (Standard Industrial Classification) number. Shelved at circulation desk REF/658, 1/CON Annual cont: $453 .00 COLES METROPOLITAN DIRECTORY Annual directory of the Portland metropolitan area giving listings by street address, telephone number and institution/office 6uildimg. Lists names of occupants, addresses, phone numbers and zip codes . Shelved at circulation desk REF/317/COL Annual coot: $150.00 DIRECTORY OF OREGON MANUFACTURERS Biennial directory of Oregon companies giving address, phone, owner, SIC code, products and number of employees . Shelved on index table REF/381/DIR Annual cost: $60.00 DIRECTORY OF OREGON FOREST PRODUCTS, EQUIPMENT AND SERVICES REF/317.95/DIR DIRECTOR OF OREGON INDUSTRIAL EQUIPMENT AND SUPPLIES REF/310.05/DIR DIRECTORY OF OREGON ELECTRONIC PRODUCTS AND FIRMS REF/317.95/DIR Published by the International Trade Division, Oregon Economic Development Department, State of Oregon. These directories list firms involved in international trade alphabetically by firm and by subject. Shelved on index Bank Newsletter) Free ` Oregon Economic Indicators (First Interstate Bank Newsletter) Free Portland City Club (newsletter-, and reports) $ 10/yr, Portland Metropolitan Labor Trends (State of 0regon. Dept. of Human Resources, Employment Div. ) Fro(--? Western Invuntnr, $ 13/yr, San Francisco Chronicle $212/yr, daily and Sunday editions Seattle Times $406/yr, daily and Sunday editions New York Times $150/yr, Sunday edition Barron' s $108/yr, Willamette Week $ 34/yr Inc . $ 24/yr Venture $ 23/yr ` Tigard Public Library, 13125 SW Hall Blvd . , Tigard, OR 97223 684-6537 or 630-4171 October 1087 co/0012L STANDARD AND PO0R`S CORPORATION RECORDS (DESCRIPTIONS) Contains financial analysis and background information on public stock companies and financial institutions in the U.S. Shelved on index table REF/388.7/STA Annual cost: $1,060.00 OREGON BUSINESS Magazine profiles local companies and business trends . Shelved with magazines Annual cost: $21 .00 Inn NEWSPAPERS, PERIODICALS AND NEWSLETTERS Wall Street Journal $110/yr Oregonian $160/yr Tigard Times $ 18/yr Portland Business Today — Daily Journal of Commerce $105/yr Business Journal — Portland $ 36/yr USA Today $ 87/yr Business Week $ 40/yr paper; $50/yr microfiche Economic Trends (Federal Reserve Bank of Cleveland Free Forbes $ 45/yr paper; $27/yr microfiche Fortune $ 46/yr microfiche only Oregon Agri—Facts $ 10/yr Oregon Agricultural Progress Free Oregon Agricultural Statistics Free Oregon Business $ 21/yr Oregon Business Barometer (U.S. OREGON INTERNATI0NA. ^ RADE DIRECTORY Biennial directory of firms listing products exported and imported . Shelved on index table REF/382/ORE Annual cost: $30.00 OREGON EXPORTER'S HANDBOOK Guide to reaching export markets by inquiry and assessment, doing export distribution by strategy and selling, pricing, shipping, law, etc . Shelved on index table REF/NW/382/ORE Annual cost: $26.80 OREGON OCCUPATIONS Compiled and published by the University of Oregon, Oregon Career Information System. Lists occupations by SIC code and given descriptions, outlook, salaries, etc. Tailored specifically for Oregon. Shelved in career and education CAREER & ED/REF/331 .`/" /ORE- Annual D/REF/321 .7/0REAnnual cost: $110.00 DIRECTORY OF FRANCHISING ORGANIZATIONS REF/658.8708/DIR FRANCHISE OPPORTUNITIES HANDBOOK REF/658.87/FRA Two volumes dealing with going into business with a franchise. Shelved on index table Annual cost: $6.08 and $15.00 STANDARD AND P00R`S REGISTER OF CORPORATIONS, DIRECTORS AND EXECUTIVES Annual directory with three supplements of executive rosters and annual sales of 4,600 plus companies in the U.S. and Canada. The index volume indexes corporation by SIC code, geographical area, new individuals and new companies . Shelved on index table REF/338.7/STA Annual cost: $425.00 ' THOMAS REGISTER OF AMERICAN MANUFACTURERS National Purchase guide supplying names and addresses of manufacturers, producers, importers and other sources of supply in all lines and in all sections of the U.S. Shelved on index table REF/381/TH0 Annual cost: $210.00 MONTHLY LABOR REVIEW Official publication of the U.S. Bureau of Labor Statistics . MLR provides detailed breakdown of the consumer price index and regular departments reporting on trends in employment, payroll, earnings, and working hours. Shelved with magazines Annual coot: $21 .00 VALUE LINE INVESTMENT SURVEY Weekly loouuleaf service which covers business activities of corporations in a variety of industries . Shelved at circulation desk REF/382.6/VAL Annual cost: $425.00 ENCYCLOPEDIA 0F ASSOCIATIONS Directory of 20'008 U organizations arranged by subject and indexby title and key word. ?*ries give information about officers, fnunding r—�t1e, number of members, staff, budget, affiliated groups, computerized and telecommunications services, publications, etc. Shelved in reference REF/061 . 3/ENC Annual cost: $220.00 Can't find you're looking for? �� NN1� �� °��0p0��0�� loan. �-��^�� about N �� NN��°~^°� 0��N�� ° ~°� �� =�� interlibrary � ` RAND MnNALLY COMMERCIAL.. ATLAS AND MARKETING GUIDE Information includes state mapn' statistics and indexes, economic data, transportation and communication data, population summaries and Canadian and world information. Shelved on atlas stand REF/912/COM Annual coot: $210.08 WESTERN INVESTOR Magazine examines financial situation of many stock companies based in the Western U.S. and Canada. Shelved with magazines Annual cost: $13 .08 DOMESTIC VIOLENCE RESOURCE CENTER P.O. BOX 494 HILLSBORO OR 97123 BUSINESS PHONE 640.5352 CRISIS LINE 640.1171 Thomas Brian, Mayor February 19, 1988 City of Tigard 13125 S.W. Hall Tigard, OR 97223 Dear Mayor Brian, City Council members, and members of the Budget Committee: The Shelter/Domestic Violence Resource Center respectfully submits a request for funding in the amount of $2,500.00 for the fiscal year 1988-89. Shelter/D.V.R.C. opened its doors in 1978 to meet the unmet needs of victims of domestic violence in Washington County. It still remains the only emergency refuge for battered women and their children in this county. During 1986-87 this agency provided emergency shelter to 241 women and 287 children, for a total of 4,865 bed nights. Without this resource, many of these women would have no choice but to stay in a violent home with the possibility of bodily injury and, in some cases, even death. The goal of this agency is to continue providing its services to victims of domestic violence. The number of women and children homeless because of reasons related to domestic violence has steadily been on the rise in Washington County. The Shelter receives requests from two to three times as many individuals as it can house. Since there is no other agency serving battered women in this county, these women must be referred to agencies outside of this county. Besides providing a safe emergency shelter, this agency provides services, such as 24-hour crisis counseling, emergency food and clothing, information and re- ferrals, advocacy, individual family and group counseling, alcohol and drug as- sessment, a men's anger-control group, Hispanic outreach and advocacy, community education, and on-going aftercare. Washington County is the fastest growing county in Oregon. In 1986 its population was 275,000. The anticipated population for 2005 is 411,000. This places an added importance and need for the services provided by Shelter. The beds are always full . Obviously, Shelter will need to adapt to this population growth and need for services. Ideally, this will be done without a cut in services and by the addition of new personnel . Unfortunately, the reality is exactly the opposite. The need for continuing services to victims of domestic violence in Washington county 2 is critical . The Shelter cannot meet the demand for services created by an increasing population because of severe funding cuts from city and county revenues. These resulted in a recent lay-off of 5.5 staff members. The re- maining four staff members are working around the clock to keep the Shelter open. The requested $2,500.00 will enable us to add to the drastically re- duced staff and thus better serve the victims of domestic violence in Washing- ton County. We wish to acknowledge and thank you for your support in the past. Without support and cooperation from local governments such as yours, we would not be able to meet the emergency needs of the victims of domestic violence in this area. We sincerely hope that you will recognize the problems of domestic vio- lence and once again give your support to Shelter/D.V.R.C. We thank you for your consideration. Please contact us at 640-5352 if you have any questions . Sincerely, f I Sunanda Sen Director "C?"`'.NCY: '1ILL l t.Kj i)i�MeSt1C Y D Iit:b tl ff ui t.4 ills :CC AUAL BASIS CASH BASIS Ct C 2 Col.. 3 COL. + COL. 4. - 19��-$? tg�8 1I31-- #3 tsA&-$9 cot_. a SUPPORTIREVENUE AND EXPENSES PRIOR REVISED ACTUALI PROPOSED ' YEAR BUDGET ESTIMATED BUDGET INCREASE ACTUAL THIS YEAR THIS YEAR NOT YEAR iDECREASO ,CCOUNTACCOUNT ;UMBER TiTLE UPP,ORT REVENUE 40130 Cvi11rII::imrla ........................ 4200 Special Events INet)....................... 4300 Legacies 1E Bequests . .... I..........I..... 4600 Collected Thru Local Member Units.......... 4010 Contributed by Assoc Organizations ........ 4710 United Way Allocahert I.....I.............. UUU 5 4720 United Way Development Fund . ............ 4740 United Way Special Allocation$ ............. 4740 From Other United Ways . .... ...... ........ _ 4400 From Unessoc.Federated Organizations Q w_ 3000 Fees 6 Giants From Gov't.Agencies......... ---- 6000 Membership Oues•Individuals .............. 4100 Assessment Oues•Local Member Units ...... 6200 Prog.Serv.Fees&Net incident Revenue ..... -1000 35M ""'10 Sales•Mat'is.,Serv.•Local Member Units...... *40,.0 Sales to the Public ...... .................. 4500 investment income ....... ...... .... . . ... . 156 =106 a 0 660 Gains on Investment Transactions....... . . .. 6900 Miscefianeous Revenue.... . ........... . ... 20 0 U boo 'OTAL AVAIL.FOR CURRENT SERV.OPERATION ...(A) FZ10Z!)4 1251240 153491 1162300 D(PENSES FOR CURRENT SERVICE OPERATIONS 7000 Salaries . . ... . . . .. ....................... 7100 Employee Health d Retirement Beneliis...... 1 24201, 7'200 Payroll Taxes.sic ......................... 1 n &000 Profess.Fees b Contract Service Pymts. ..... 11100 Supplies . . . . ........ ................... . 35Z7 __ 8800 1559 0200 Telephone and Telegraph .... ......... .... .. 5891 5000 2755 _3501L_ 745 0300 Postays A Shipping . . . . . . . .. . . . . . . . . $400 occupancy Ifludding It Grounds) .. .. . . . . 67JDO--.,_. asito Rental A Maintenance of Equipment ....... .. 9�111711 Ann AM 0600 Printing,Art Work.Publications,etc.... .. .... $100 Local Transportation .. ..............I..... 740U 4609 1609 20 `- 8600 Conferences.Conventions,Meetings ........ 099 0 200 1� "- 8000 Specific Assistance to Individuals........... 151w Ingo Iona ..__._.. 9000 Agency Dues(Other than Accl.11091)......... 9100 Awards and Grants...................... .. 9200 Asset Acquisition(Non•Building)............ 1,415 1000 9400 Miscellaneous Expenses. . .............. ... 2267 _4220000 249 WYw' DOTAL DIRECT SERVICES EXPENSES ...........!..101 C2305 it POL40 i tROGRAM(DtEFICIT)OR/iXCL331A)MINUS(131 .. ....ICI 1691 Pmts.to National Parent Organlsallon.... .. . .. ..(0) _.. TOTAL EXPENSES--101 PLUS 40). . ... .. .. ... ... . . ..4E) DEFICIT)OR EXCESS—(A)MINUS(E)................. uHirEawwrot<rriKtlU/�] niG, {M:•'t or • . _.._._... AAAI NCY:_SHELTER/Domestic Violence Resource Center FORM 2a 114ow COL 1 COL. 2 COL.9 COLJqCOL. OL. 4• 1986.-87 1987.-98 1iz--w wB3 SUPPORTIREVENUE FOR CURRENT SERVICE OPERATIONS PRIOR nFVIsEO ACTUAL/ PROP - YEAR nt)OGET ESTIMATED OUDCI1FASfACTUAL THIS YEAR THIS YEAR NEXT CItEASE) ACCOUNTACCOUNT NUMaER TITLE SUPPORT REVENUE 4000 Contributions ............................ 4010 Individuals i Businesses .............. 13920 12000 12000 1 14000 •4020 Foundations d Trusts ...... ........ __ 40_ 4090 Sustaining(Non•PrIV.Membership)...... 4040 Other 171 Total To Form 2.... ....................... 41000 1 312000 77000 1 34= Innn •4200 Special Events ........................... 4201 Gross Receipts ...................... (Less)Direct Costs b Expenses ............. (Less)Allocated To Other Purposes.......... Net Proceeds(Total To Form 2).............. ?40Q 8400 8500 •5000 Fees b Grants frotn Gov't.Agencies ......... 5100 Purchase of Service Fees .............. 5500 Grants.............. ................ 4 Total To Form 2. . . . .... . . ................. Q- —_ 6.00 f1foilrarn smvirn Frni A Incirlonlal nevenull. .. __+ARC- _ G,O[I 317A0 3,''iAll TQC) 11211 1 rrrllr:rrn flruvp:a Fnny . . . .............. 6202 Proflrnon Incide mal Rovonue(Net)....... t) "(J (� Total To Form 2......... » 500 FURTHER DETAIL REQUIRED BELOW SPECIAL EVENTS Actual/Estimalsd This Year Doscriptlon of Event DATE GnOSS RECEIPTS NE T RECEIPTS_ _ i. Mums for Moms 5/88 10,000 6,000 2. Jazzercize 11/87 900 900 3 Second Offering Ongoing 1,500 1 ,500 TOTAL 12,4008-,�CSO------ Proposrd Budget Next Year Description of Event DAT_ E GROSS RECEIPTS NET RECEIPTS�_� 1. Mums for Moms 5/89 10,000 6,000 2• Jazzercize 11/89 10000 10000 3. Second Offering Ongoing 1,500 1,500 TOTAL 12.5008,500 EES d GRANTS FROM GOVERNMENT AND FOUNDATIONS ACTUAL/ESTIMATED PROPOSED y�e Source AMOUNT AMOUNT ,. Fred eyer a 4,000 4,000 2. SHELTER Grant 13,000 13,000 3. CSD - Marriage Tax 14,676 14,676 4. State Homeless 8,494 81%00 5• VOCA (Domestic Violence 6 Child Abuse) 8,000 8,745 ®' Beaverton. Citv of 6,000 8,000 AGENCY:SHELTER/DomesticViolence Resource..Center _ SUPPORTING SERVI GRAND PROPOSED REVISED ACT.JEST. FOR 19_WJ19 TOTAL TOTAL Management (2 + 5) (3 + 4) & General ACCOUNT" ACCOUNT 1 2 3 NUMBER TITLE SUPPORTIREVENUE FOR CURRENT SERVICE OPERATIONS 4000 Contributions .............................. ... .... . . . .... .. 4200 Special Events(Not) ................................. . .I .... 4300 Legacies A Bequests ......... ......... .. ...... . . . .... . 4500 Collected Thru Local Member Units................... .... .. ... 4600 Contributed by Assoc.Organizations........................... 411000 1500 T1500 ~ 4710 United Way Allocation ....................... ............. .. . 4720 United Way Development Fund............... . ...... ... . ... . .. 0 - 4730 United Way Special Allocations ......... ............ .... ... 4740 From Other United Ways ........... .. . . . . 1 -. . . . I.. . .. . . .. . . . --- ----_. . 4600 From Unassoc.Federated Organizations............. . .. ........ _ _ Q 5000 Fees&Grants From Gov't.Agencies ...... .................. 23000 9800 6000 Membership Dues-Individuals ............ ..... .... . . . . . .. . . . . 6100 Assessment Dues•Locai Member Units........................ . 3500 350 - 6200 Prog.Serv.Fees 3 Net incident Revenue...... ......... .. ...... . 300 - 6300 Sales-Malls..Serv.•Local Member Units ........................ R 6400 Sales to the Public .......................................... 100 6500 Investment Income ....... ............................... 6600 Gains on Investment Transactions............................. 6900 Miscellaneous Revenue(1) ................................... - TOTAL AVAIL.FOR CURRENT SERV.OPERATIONS(2).....................(A) EXPI=NSES FOR CURRENT SERVICE OPERATIONS 7000 S:alaris;t.................................................... A� t 7100 Ctn(t#ttyou#1t•.ill(t A 1)rrlurrtt+rtnl fbtrtrdd.; 6156 616 582 7200 Payroll Taxes.etc. ................. ............ .......... 9674 962 6000 Profess.Fees it Contr.Service Payments ................... .... 4360e---r�.v-- 6100 Supplies .............................. .......... . ... ...... - 8200 Telephone and Telegraph ............ Tlot) 100 - 8300 ' Postage d Shipping .....................I................... - - 0400 Occupancy(Building&Grounds) ....................... 8500 nentai&Maintenance of Equipment ........... . ..... . ... . . . .. . 6600 Printing.Art Work.Publications.etc. ..... .. . ... ... . .. . . .. . . . . . . AM _460. 6700 Local Transportation............... ... .. .. .. ..... . . . . . . . . . . . 6800 Conferences.Conventions.Meetings ..... .. . I. ..... . . . . . ... ... ___ ¢----- ------39- 6900 Specific Assistance to Individuals .................... .. .. .. ... 9000 Agency Dues(Other than AcCL 9891) ..................... ...... —G---= ----{�------- 9100 Awards and Grants................. .............. .. .. . .... . . _- 9200 ASsei Acquisition(Non-Building).......... .. .. . ... . . . . . . . . . . . . 3500 n 9480 Miscellaneous Expenses ................. .. .. . . . . . .. . .. . .... TOTAL DIRECT SERVICE6 EXPENSES 13) ......... ..... . .(B) PROGRAM(DEFICIT)OR EXCESS(A)MINUS(B)....... . ........ .. ... .. . .(C) __ (97A)- --- ---..-_. 9691 Payments to Natlonal Parent Organization..................•.••••• .•IDI- TOTAL EXPENSES-18)PLUS(D)........................................(E) Dt 278) (DEFICIT)OR EXCESS-(A)MINUS(E)............................ .......... 10- TOT/ TOTAL PROGRAM COST (t) Enter current: unrestricted funds not irtcluded in accounts 4000-6600 1%w plus support/revenue available fres prior periods. Are 12) Total(A)of Column i should be the same as AA)on Form 2 for the Indicated year. Av (3) Total(8)of Column 1 should be the same as Total Expenses Form 2 for the indicated year. (4)Compute percentage each program represents of total program expenditures. 15) (),-,tribute Line 8 Cniumn 2 based on percentage each program bears to the lot-%#of all pfrrgr,an sitrvice +:,ttt:nUttures. (Line 8. Column 51. t PROGRAM SERVICES (UWASISN AND NAME OF PROGRAM) TOTAL SHELTER COUNSEL HISPANIC brough 12 7.1.0207 2.2.0101 OUTREACH & ADVOCACY 5 6 7 8 9 10 11 12 26800 21440 2680 2680 6120 765 766 1--- U . -- - I 0 ----- -- 0 --- ---0 -- -- _ --3n8nn lara - -a _ -- -- I I n - 1---651500 52 40 6580 80 - - 0-- - --O -1 __ 0 nirm 2520 315 r. L-- n-- - - —400 1200 1.50 ise r 7915-S—_' 63322 1915 _._.5540 4432 _ 554Ft,7Q7 5350 -- 9700-- »--Z160 _ 2.1p..� ---3150------• •-- r qn-- 316 270013 -- - -21600 2711A r (t 19 n --?800_____ 1440 lwii— 320 _.._.270 -- _.-. 2000 2Qn 2nn X3500 -- ---?An --- 100%(4) Bu % % % % '✓� "� °« EXPENSES(8) 114896 14362 1430 SERVICES(5) 151KA long long Iln•18)) .IF) ijUU0z 16Z5 IGZ53 s of ServIce(G) IUUU n IP- it Ie+G) 16.41 5. _ 1 Per (F.G) nESCRIPTION SHELTER COUNSELING HISPANIC 0 TREACH & OGRAM NAME ADVOCACY 1 shelter 1 hour 1 hour ser ice bednight counseling SHELTER BOARD OF DIRECTORS: December 1987 Robert Hermann President Chief Deputy District Attorney, Washington County 648-8671 Patricia Brady Treasurer Comm unity Corrections/ Supervisor, Washington County 640-3492 Kimberly Reynolds Secretary Victim's Assistant, Washington County. 640-3570 Bert Gredvig Vice President, Ore. Science Park, Beaverton, OR. " 690-1112 Julie Karlbom Director, Wash. Co. Alcohol Services 648-8893 Suzanne Dudy Dirgctor, Victim's Assistance, Wash. Co. 648-8698 Chuck Straughan Lieutnant, Wash. ,Co. Sheriff's Office 648-8700 Barbara Anicker Probation Officer/Supervisor Wash. Co. 640-3400 James Dugan Captain, Beaverton Police Department 526-2260 Charles Fryer Attorney at Law Hillsboro, OR 640-3695 Gloria Leone Alcohol Counselor Ayuda Hillsboro, OR 640-5223 Vern Bates Professor, Dept. of Sociology, Pacific University, Forest Grove, OR 357-6151x 2702 tiAAMW T WASHINGTON COUNTY COMMUNITY CTIONHOUSING AND EMERGENCY SERVICES ORGANIZATION 245 SE Second Hillsboro, OR 97123 February 26, 1988 Tom Brian, Mayor 13125 SW Hall Blvd. Central Office Tigard, OR 97223 245 S.E.2nd Hillsboro,OR 97123 Dear Mayor Brian, City Council Members and Members 648-6646 of the Budget Committee: •Administration •Head Start The Washington County Community Action Organization respectfully •Youth Programs •YouthP ProgAssistrams eProgram submits a request for funding in the amount of $6,000. These (640-8951 part year) funds would be used to support the Housing and Emergency Services Program, which the City has helped to support in the past, and Emergency a new program, Neighborshare, which will significantly increase Shelter Home the services available to the citizens of Tigard. 210 S.E. 12th Hillsboro,OR 97123 The WCCAO Housing and Emergency Services Program has been in 648-0829 existance for twelve years and assists Tigard residents with •Housing&Emergency housing and homeless needs. This assistance is provided in two Services areas. Housing Services help individuals resolve their financial •Emergency ShOer crisis before their permanent housing situations are jeopardized. Through this program area, individuals in need receive: Washington County information about and referral to basic emergency services, Volunteer Center 20515 Blanton (i.e. food, clothing), advice, advocacy, assistance in gathering Aloha,S.W..W9lant emergency resources, housing information and locator services as well as direct rent and utility assistance. Volunteer Programs 642-3236 Emergency Services help individuals who have lost their homes. •Retired Senior Through this program area, homeless individuals are given: Volunteer Program •TualatinValley Food Center temporary emergency shelter at the WCCAO Family Shelter Home, •Volunteer Coordination referral to other shelter facilities when appropriate, food •ChnstmasClearing Bureau and clothing, help with medical and transportation needs, and supportive and directive counseling to assist them in finding Energy Program 591-5425 employment and/or permanent housing. •E,ergy Access •Weathenzation Last fiscal year, 5,886 Washington County residents asked for and received assistance through WCCAO's Housing and Emergency Services Programs. In fiscal year 1988-89 the number of residents needing assistance is expected to grow as housing costs continue to climb and more and more individuals find themselves unable to meet basic living expenses. A report of v the number of Tigard residents receiving help in FY 1986-87 is attached. A United WayAgency "People Helping People" Tom Brian, Mayor 2/26/88 Page 2 Or The WCCAO Neighborshare Program is just completing its organizational phase and should be operating by July 1, 1988. Neighborshare began as a group of concerned Tigard, Tualatin, and Sherwood churches who wished to combine and focus their efforts to help those in need in their communities, (A list of participating churches attached) . These churches formed a task force which has been working on this concept for over a year. As part of their planning process, the task force realized the need to be part of a larger helping agency and selected WCCAO as the agency with which they wish to work. Through Neighborshare the following services will be provided to Tigard residents; comprehensive information and referral, volunteer coordination, improved linkage to existing county service, provision of WCCAO services (rent assistit - ance, utility assistance, etc.) at a Tigard location and a coordinated approach to the direct assistance provided by area churches. City support is vital to the Housing and Emergency Services and the Neighborshare Programs. Local dollars help WCCAO leverage money from other funding sources. Approximately five dollars is leveraged for every one dollar of local support provided. In the Housing and Emergency Services Program local dollars also 11 help pay for staff positions that distribute direct federal assistance dollars, such as Federal Rent and Mortgage Assistance (FERMA) , to the citizens of your community. Programs such as FERMA do not provide dollars for staff salaries. If a local agency can not be found to distribute these funds they are lost to the local community. In the Neighborshare Program local dollars will help serve as seed money to help establish this very important program The operation of programs such as the WCCAO Housing and Emergency Services Program and the Neighborshare Program directly effect the well being and health of our local communities. Funding of such programs should be a local priority. We hope you will join in partnership with us to continue and expend important community oriented programs. We have greatly appreciated your past support and this year we need your support more than ever. If you have any questions concerning the Housing and Emergency Services Program or need additional information do not hesitate to contact Cheryl Hilbert, Program Director, at 648-0829. Sincerely, k Jr t�. Jerry Arno d WCCAO Board of Directors CH:sc Enclosure '+fir' NEIGHBORSHARE Those churches and groups expressing ?n interest in the service by attending general meetings , having a representative on the tasl; force or through their letter of support : Metzger United Methodist Church Trinity Evangelical Church Tigard United Methodist Church Calvin Presbyterian Church Christ the King Lutheran Church Church of Our Redeemer St . Francis Catholic Church St . Anthony Catholic Church Tigard Covenant Church Sherwood Baptist Church Hall Blvd. Baptist Church St . James Episcopal Church Tigard Fish South Park Seventh Day Kiwanis Adventist Church St . Vincent de Paul Luke-Dorf , Inc . Tigard Area AAUW Tigard Area Chamber of Commerce Those churches and organizations that have responded specifically with letters of support : Tigard Area AAUW Tigard Covenant Church Sherwood Baptist Church Hall Blvd. Baptist Church Metzger United Methodist Church St . James Episcopal Church Tigard United Methodist Church Tigard Area Chamber of St . Anthony Catholic Church Commerce City Of Tigard 1986 - 87 Between July 1, 1986 and June 30, 1987 the WCCAO Housing and Emergency Services Program provided assistance to 146 Tigard families representing 451 individuals. The services provided to these families is outlined below. Housing Services Families Individuals I&R, Advocacy, Advice, Assistance 76 189 in gathering Resources, Housing Locator Rent Assistance (FERMA) 25 71 $5095 Subtotal - 101 260 $5095 Homeless Services* I&R, Food Boxes, Emergency Assistance 46 191 & Shelter Total 146 451 *Represents only individuals who gave Tigard as their last permanent address. ziyrv' WC CAO Housing and Emergency Services 1988-89 Budget Cost Categories Projected Expenditures Salaries 127,425 Benefits 12,374 Taxes 19, 764 Professional Fees 37,593 Supplies & Services :6,386 Telephone 6, 138 Postage 550 Occupancy 11 ,845 Equipment 1, 133 Printing & Publications 1,931 Travel 2,214 Conferences/Training 1,000 Individual Assistance 7,000 Memberships 100 Total $235,453 Revenue Sources Projected Revenue Private Contributions 15,453 United Way 65,000 Government Support Federal Homeless 20,000 State Homeless 32,000 State Community Services Block Grant 27,000 County Community Development -Block Grant 15,000 *Local Government Support 43,000 Fees For Service 15,000 Carry Over from FY 1987-88 3,000 Total $235,453 *Local Government Support in FY 1987-88 i Beaverton $14,000 Cornelius 500 Tigard 2,500 Total $17,000 �iirr+ WASHINGTON COUNTY COMMUNITY CTION ORGANIZATION 245 SE Second Hillsboro, OR 97123 Dear Friends: Joe Brown* lost his job last year in the wake of industry-wide layoffs in Washington County. When he did find work, it was for much lower pay and Central Office so his wife took a part-time job, hoping to make 245 S.E.2nd ends meet. But day care for their two small children Hillsboro,OR 97123 cancelled out her earnings. They got behind on their 648-6646 rent and were finally evicted. They had no money and •Administration no place to go. •Head Start •Youth Programs By the time the Browns found their way to Community •Energy Assistance Program Action's Emergency Shelter Home in Hillsboro, they (640-8951 part year) had been living i n their battered old station wagon for two and a half weeks. They were hungry, tired, Emergency and discouraged. Shelter Home 210Sh Hillsborooro,,OR 97123 It's hard to believe there is a homeless problem in this , `x` 648-0829 the richest county in Oregon. Yet the number of people •Housing&Emergency seeking emergency shelter has steadily risen. The homeless Services are younger - mostly families. Most, like the Browns, work •Emergency Shelter at low paying jobs but still live i n poverty. Many are in poor health. Washington County Volunteer Center Last year, 4,124 homeless people sought help from Washington 20515 S.W. Blanton County Community Action's Housing & Emergency Services program. Aloha,OR 97007 While we were able to temporarily house 639 people at our Volunteer Programs Shelter Home, four times that number were turned away because 642-3236 we didn 't have the resources to help. •Retired Senior Volunteer Program And the homeless are just part of the problem. There are •Tualatin Valley Food Center 36,000 people in Washington County who live in poverty. They •Volunteer Coordination are young and old; employed and unemployed; men, women and •Christmas Clearing Bureau children. Energy Program 591-5425 Community Action reaches out to these needy Washington County •Energy Access neighbors in a variety of ways. •Weatherization * Through our Shelter House & Emergency Services. * Through Fuel Assistance & Weatherization Programs. * Through Head Start for pre-schoolers and Retired Senior Volunteer Program. * Through the Tualatin Valley Food Center which coordinates distribution of donated food through- out the county. And more. `Based on actual case but the name has been changed to protect the family. A United WayAgency "People Helping People" Many of these programs would not be possible without the volunteer time and financial assistance of private citizens like ou. That's why, once again, we are asking for your help. Please read the enclosed description of Community Action's programs. Then fill out the donation envelope directing Community Action to use your contribution for the service of your choice right here in Washington County. The need is always greatest during these cold winter months. So, please, don't delay. We are able to help the Browns. But your dollars are needed to help many others who are struggling just to eat and stay warm. Your dollars are needed now. Thank you for caring. And Sharing. May you and your family have a warm and happy holiday season. Sincerely, qew4pw 01 Jerralynn Ness, 5&Jerry Arnold Executive Director WCCAO Board Chairman P.S. Remember, no gift is too small . Your contribution can be tax deductible. Thanks again for your help. Youth Contact 435 S.E. Washington Hillsboro, Oregon 97123 is 503-640-4222 February 18, 1988 Bob Jean City Administrator C/O City of Tigard P.O. Box 23397 Tigard, OR 97223 Dear Mr. Jean, On behalf of Youth Contact Inc. , a private nonprofit Washington County youth service agency, I am writing to make a request to the City of Tigard for $1,000.00 in funding support for fiscal year 1988-89. This amount will help Youth Contact continue it's twelve year tradition of providing high quality and effective counseling for youth with alcohol, drug and delinquency problems. Enclosed is a description of agency services, a summary of our projected ANW 1988-89 budget and revenue sources and a roster of members of the agency's Board of Directors. I would be happy to provide any additional information about Youth Contact to assist the City of Tigard's budget committee and you in reviewing this request. Thank you for your consideration of this proposal. Sincerely, Judy R. Harris, M.S.W. Director Enclosures JRH:tb IGENCY SERVICES: Substance Abuse Evaluations & Counseling Group Counseling for Parents and Youth Delinquency Prevention and Treatment Counseling Individual Counseling Family Counseling Outdoor Treatment Experiences Program History/Services Provided Youth Contact was established in 1976, by a group of Washington County residents who recognized the need for services to youth abusing drugs and alcohol. Youth Contact is licensed by the State Office of Alcohol and Drug Programs. The agency has received the majority of its outpatient alcohol and drug treatment revenue from the State and the Washington County Mental Health Department since 1976. In 1981, Youth Contact expanded services to add a program called Early Intervention/Diversion. Funded primarily by the Washington County Juvenile Services Commission, this program offers treatment for youth involved with or at risk of being involved with the juvenile justice system. Youth Contact is also State certified to provide outpatient treatment for youth with emotional and behavioral problems. In 1984 Youth Contact, in a cooperative effort with the Hillsboro Union High School District, began it's Student Assistance Program. This program, with a clinical staff person housed at the high schools, provides individual counseling, peer group counseling and aftercare support for students returning to school following inpatient drug and alcohol treatment. The Washington County Mental Health Department increased funding to Youth Contact in 1985 in order to provide alcohol and drug assessment and treatment services for students in the Sherwood School District and in Southeast Washington County. Youth Contact established a satellite office in Tigard and currently allocates a half-time therapist to provide services at that location. This `%ww allocation of personnel time can increase as determined by the service needs of clients referred. Youth Contact employs five full-time therapists with masters degree training in the various human services fields and special expertise in youth, family and alcohol/drug treatment issues. All agency programs strongly emphasize and are successful in gaining family member participation in the treatment of youth served. By helping parents learn effective limit setting, problem solving and parenting skills the counseling offered can be shorter term and have long lasting positive effects. Addressing the Needs of the Tigard Community In fiscal year 1986-87, 14% of Youth Contact clients were residents of the Tigard, Tualatin and Sherwood area. Youth Contact anticipates providing counseling services to approximately 20 Tigard youth and their family members each year. The agency is also a drug and alcohol evaluation resource for the Tigard School District. The need for alcohol and drug treatment services has been recognized as a national, state and local priority. The National Institute of Alcohol Abuse and Alcoholism estimates that 19% of high school age youth have serious drinking problems. yam;. The extent of juvenile delinquency and youth involved in the juvenile justice system is indicated by the Washington County Juvenile Department's 1986 Annual Report. This department received 4,454 referrals of youth residing in Washington County in that year, for criminal and status offenders. Youth Contact is the only low-cost youth treatment resource in the Tigard area designed to work with the families of high risk delinquent and drug or alcohol abusing youth. The agency's expertise at family and youth treatment provides an option geared toward keeping families together and functioning as productive members of the community. Capacity for Ongoing Operation and Maintenance Youth Contact has a history of 12 years of successful management of youth treatment services. All clinical programs are regularly evaluated for their impact on clients by the State Office of Alcohol and Drug Programs or by the Washington County Juvenile Services Commission. Youth Contact programs have consistently met or exceeded goals and objectives outlined in agency contracts. Youth Contact is governed by a Board of Directors whose members are representative of Washington County law enforcement, business, health care, elected officials and a variety of other professional occupations. The Directors are responsible for setting policy related to carrying out the mission of the agency: "to provide psychological and educational counseling to enable families and youth to successfully accomplish the tasks of family and individual development and to become functional in their private lives and as members of the community". Documentation of Funding Support Youth Contact's request of $1000.00 from the City of Tigard is less than 0.4% of the projected agency budget for fiscal year 1988-89, while over 7% of agency clients are Tigard residents. Agency revenue sources are listed in 'attachment A' . In addition to government grants, clients also support the agency through sliding scale fee payments. Youth Contact's continued funding support from state, county and local governments, as well as clients and schools, is an indication of the strong community support for agency services. (2) Youth Contact 435 S.E.Washington Hillsboro, Oregon 97123 503-640-4222 Attachment A PROJECTED BUDGET SUMMARY FISCAL YEAR 1988-89 EXPENDITURES Personnel $ 153,415.00 Fringe Benefits 30,683.00 (Employer Taxes, FICA, Health Insurance @ 20%) Total Personnel 184,098.00 Materials and Services 42,286.00 Total Expenditures $ 226,384.00 REVENUE SOURCES FY 1988-89 Washington County Mental Health Department/ State Office of Alcohol & Drug Programs $ 85,591.00 Washington County Juvenile Services Commission 49,080.00 Hillsboro Union High School District 37,708.00 City of Beaverton 8,000.00 City of Hillsboro 11000.00 City of Sherwood 1,000.00 Client Fees/3rd Party Payments 25,000.00 Private Industry Council/Job Training Partnership Act 11,000.00 Private/Corporate Contributions 7,005.00 City of Tigard 1,000.00 Projected Revenue Total $ 226,384.00 AGENCY SERVICES: Substance Abuse Evaluations & Counseling Group Counseling for Parents and Youth Delinquency Prevention and Treatment Counseling Individual Counseling Family Counseling Outdoor Treatment Experiences Youth Contact 435 S.E. Washington Hillsboro, Oregon 97123 503-640-4222 List of Board Members PRESIDENT - Lt. Ed Sanders, Washington County Sheriff's Department VICE PRESIDENT - Liz Denecke, Attorney SECRETARY - Carole Satterfield-McLeod, Washington County DUII Coordinator TREASURER - Bonnie Griswold, Washington County Corrections Melanie Ditton, CPA, Peat Marwick, Mitchell & Co. Larry Huot, Stockbroker, Adams, Hess, Moore & Co. Catherine Palmer, Washington County Juvenile Department Carole Viebrock, Principal, Brookwood Elementary School Christina Wilson, Development Consultant ASSOCIATE MEMBERS - Delna Jones, Oregon State Representative - Jill Bednarek, CPA AGENCY SERVICES: Substance Abuse Evaluations & Counseling Group Counseling for Parents and Youth Delinquency Prevention and Treatment Counseling Individual Counseling Family Counseling Outdoor Treatment Experiences r a CITY OF TINA RD February 26, 1988 OREGON Ms. Carol Weaver, Director Tigard Senior Center 8815 S.W. Omara Tigard, OR 97223 Dear Carol: This letter covers the three items we discussed on the phone Friday, February 26, 1988: Senior Center Budget Grant, CDBG Remodel Grant and Match, and Kitchen Floor Repairs. First, as to the City's Annual Senior Center Grant, there may be some confusion as to your shares in the. 5-Year Financial Plan. We had two options for FY 1986-87 after the Tax Base passed: ( 1) increase the $12,500 annual grant by 6% each year, or (2) give a flat annual payment of $ 15,000 each year for .five years. As I recall, the flat $15,000 per year was preferred. Either way, the City did allow for an increase in the Senior Center Grant as the 6% Tax Base increase occurred. Annual 6% Flat $15,000 FY 1985-86 �12.NQ �12tAQ (Prior Tax Base) FY 86-87 ( 1) $ 13,250 $ 15,000 (New Tax Base) ($12,500 + 6%) FY 87-88 (2) $14,045 $15,000 FY 88-89 (3) $ 14,888 $15,000 FY 89-90 (4) $15,780 $ 15,000 FY 90-91 (5) $16,728 $15,000 TOTAL $74,691 $75,000- Second, as to the CDBG Remodel Grant, we have a good chance of getting $90,000- $100,000 in Federal funds if we can raise $20,000-30,000 local grant match. We need to get a group together to discuss how we can raise the match and support the grant. Finally, the kitchen floor needs to be completely rebuilt . I have asked staff to work up an estimate which I can take to Council for review. I do not 13125 SW Hall Blvd.,P.O.Box 23397,Tigard,Oregon 97223 (503)639-4171 �r i` Page two Carol Weaver February 26, 1988 consider the damage to the floor to be from use, rather from poor initial design and construction. As your landlord, we want to work with you on this, too. Please advise your Board and other advisory groups of our discussions. As always, thank you for your continued support. Please let me know if I can be of any further assistance. Yours truly, �k5 Robert W. Jean City Administrator cc: Budget Committee Randy Wooley - _ �j��v.EI G-, �?:C/'J2Q_ ./z�-5.�✓r� 0511'�{j ,al.,f�"t� l t: V114-4111-1 r Jai 2 a107 ; I �I 8 i I 9 L )ate ,ate i0 12 ,3 i 14!J vz MIA I ' I i • i 17 �v I 18 20 21 f A 22 II 23 24 25 26 27 I, 30 31 32 33 �h ��(34 � 70 35 I, WA-( 6'jC�, w Nb 371i it 3y,i ,; +i CITY OF TIGARD, OREGON MEMORANDUM TO: Department Heads March 8, 1988 FROM: Bob Jean, City Administrator SUBJECT: SQUARE FOOTAGE AND FTE PROJECTIONS Attached is information regarding square footage and personnel pro- jections. Please review and return to me with your comments/revisions by 3/16/88. BJ:mh SUMMARY REVISED DEPARTMENT & BUDGETE ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED _ 3 DIVISION 1981-82 1987-88 1988-89 1989-90 1990-91 1991-92 /91A-9 \ ^7 7 3 l 7. (2) (3) (4) (5) (6) COMMUNITY SERVICES Police/Public Safety /�?� 7D0 aQ j;700 Sworn (1:Pop) 22(1:723) 32.75(1:765) 37(1:711) 38(1:724) 38(1:739) 44(1:763) SO 0; ? 7 ) ? g6 �l'� 2 Non-sworn 7 10.5 12 13 14 16 1 �ba �/ :X190 i ;;100? SUBTOTAL POLICE 29(III) 43. (II-III)49 (��s3f) 51 52 60(II) /f�S'S1 /yo 0,Sdo] b f� l J /00 / COMMUNITY/ADMIN. SVCS: ( 9 Administration - 3.50 4 4 4 5 Support Services 3.75 11 12 12.5 12.5 12.5 13 -- Municipal Court 1.25 2.5 3.5 3.5 3.5 4.5 S s 6 a Finance & Acct.40P 3 6.5 8 8 9 11 J5_ SUBTOTAL COMM/AD 8(II-III 23.50(II) 27.5 28 29 33(II) y ' LIBRARY 7(II-III 12(II-III) 13 14 15 16(II-III) a0 30 TOTAL COMM.SRVCS l i 4 /r_��;313 IR �i'i 3l�� ' �l%3�3� - COMMUNITY DEVELOPMENT: �O Admin. & Projects 2.75 5 5 5 5 6 6 7 Devmt. Serv. (III) DSII-III) DS(II) - Admin. 2 2.5 2.5 2.5 2.5 3 39 2f7 Bldg & Codes 4.25 7 7 7 7 7 / 1 Planning 3.5 8.5 9 9 10 10 Q 0 10. s' Engineering 8.5 6.5 9 9 9 9 10 10 10 S- Public Works (III) PW(II-III) PW(II) Admin & Bldgs 3 2 2 2 2 3 Y Y Shop Services 2.5 2 4 5 5 6 O L�l `j $ 63 / Wastewater 6.25 7.25 8.5 8.5 9.5 9.5 .900 " Streets & Stltg 2 7.25 8.5 8.5 9.5 10 ��' �� i�� Ai Parks 45 5 5 5 6 / b TOTAL COMM. DEV. /OZ. ----- CITY ADMIN. S 5) CC'-' �t 7TvRiv!f �► �� i Y TOTAL STAFF FTE 80.25 134.75 152.5 157.5 163.5 180 ff,.,� 9 /304! O / � POPULATION (7/1) 15,200 25,000 26,300 27,500 28,100 33,600 3j OJO 5 S'00 6© P010 '75000 � ! 1 / STAFF:POP.RATIO 1:190 1: 185 1 : 172 1: 174 1:172 1:187 / 1 /, �Q l 7g -! 1 , SERVICE LEVEL II-III II-III II-III II-III II-III II w V = Full Service IV .= Service I = Essential Core Level -4- � . . MEMORANDUM CITY OF TIGARD' OREGON TO: Budget Committee March 7, 1988 FROM: Bob Juan, City Adminiotratur ��o SUBJECT: Civic Center Expansion/Remodel Council has authorized staff to hire an architect to conduct a Design Feasibility Report looking at: long-range Civic Center space need programming' immediate remodel issues, and City Hall expansion. The report should be ready in May 1988^ prior to budget adoption, but not prior to the March 1988 Budget Committee recommendation. If authorized to proceed, design detail would occur over the summer and be ready for Council authorization to proceed this fall. Remodel work could occur this summer. City Hall expansion construction could take place in late FY 1Q88-80. Why do we need to expand already? Did we not just move in? Civic Center planning really began in 1081 . After several attempts at the polls for a 10-28 year facility, we settled in 1084 on the current Civic , Center plan. Library and Police got 7-10 year facilities, and City Hall got cut back to a 5 year facility. Adopting a pay-as-you--go approach, we 6i6 include the structural loading in Police and City Hall to allow for second floor expansions. Library was sited such that it can expand out. By the time we begin construction in 1980, City Hall will be in it's fifth year of the facilities plan (1984-1080) . Compounding our problem is that our planned 1980 population was assumed to be 22,800 and actually will be 27,000! We are already 3-4 years ahead of the planned growth curve, or put another way' 2-3 years behind our expansion needs. The growth and annexation has created the need to expand City Hall now. We are already renting modular- space as it is with more in the future if we delay. If it had not been for the rapid community growth from annexation and development, we might have delayed a few more years before expanding. We then would have had to go the voters for about $500^800 or a 50� per thousand tax increase for expansion. As it is, growth has moved up our expansion timeline, but it has also more than generated the funds for the expansion without a tax increase. Attached is my memo to Council outlining the issue last Fall . Also attached in a staff/work space prjeution for the next 5-10 yearn showing the alternative onuto of expansion now versus delay. Expanding now is $167'000 cheaper than using more modularu and delaying expansion. Meme to Budget: Committee March 7, 1988 Page Two RECOMMENDATION Staff recommends that the Phase II Architectural work (design detail in general government at $38,000) and the expansion/remodel construction (capital projects at $400,000) be recommended by the Budget Committee for FY 1988--89. If Council decides riot to proceed after reviewing the Design Feasibility Report, then the funds would go back into reserve in the adopted budget. ht/3567D Attachments CIVIC CENTER HISTORY May 1981 Library Board proposes new Library July 1981 Committee formed for Civic- Center May 1982 $5.9 million original proposal, 20 year facility. . . $4.6 million recommended, 15--20 year. . .60,000 sq. ft. June 1982 Election $4.6 million, 15-20 year facility, 60,000 sq. ft. Crow Bldg. , Remodel, New LB and New Town Hall September 1982 Multiple Choices: #51 10--year facility. . .Town Hall, PD & CH in Crow Bldg. . .new 9,000 LB. . .50,000 sq. ft. total. . . $3 .6 million 052 10—year facility. . .no Town Hall, CH, PD & LB in . Crow Bldg. . .42,000 sq. ft. , $2.7 million ##53 Under 5—year for CH & PD. . .LB rents. . .No TH. . . $1.5 million. . .27,000 November 1983 Two finance options . . . Crow Bldg. Site: #51 $2.2 million G.O. Bonds #52 $2.245 million C.O.P. Notes LB 15,000 (10-15 yr. ) PD 10,924 (10-15 yr. ) CH 7,250 (3-5 yr. ) 33,174 March 1984 Sturgis Site $2 million 12,000 (7-10 yr. ) LB 11,400 (7-10 yr. ) 8,000 (7-10 yr. ) PD 8,000 (7-10 yr. ) 11,000 (7--10 yr. ) CH 8,500 (5 yr. ) 3,000 (7-10 yr. ) TH 3,200 (7--10 yr. ) 34,000 S.F. Proposed 31, 100 Actual S.F. ht/3567D Proposed: Alternate: City Hall Expansion $ City Hall Modulars $ 1987-88: o Modular Set-up $ 4,000 $ 4,000 o Modular Rental 6,000 6,000 o Architect I 10,000 10,000 1987-88 20,000 20,000 1988-89: o Modular Rental $ 12,000 $ 12,000 o Architect I 40,000 -0- o Expansion 350,000 (7,000 S.F. + elevator) -0- o Remodel 50,000 50,000 1988-89 452000 62,000 1989-90: o Modular Set-up $ -0- $ 4,500 o Modular Slabs -0- 8,500 o Modular Rental -0- 25,000 1989-90 -0- 38,000 1990-91: o Modular Rental $ -0- $ 25,000 1990-91 -0- 25,000 1991-92: o Modular Rental $ -0- $ 25,000 o Architect II -0- 57,000 o Expansion -0- 475,000 (7,000 S.F. + elevator) 1991-92 -0- $557,OOU 1997-98: o Architect $ 75,000 $ 75,000 o Expansion 625,000 (5,000 S.F.) 625,000 (5,000 S.F.) 1997-98 $700,000 $700,000 TOTAL COST $1,172,000 $1,402,000 Less Interest Earnings on $400,000 @ 5% -0- $ 633,000 NET COST $1172,000 $1,339,000 $167,000 SAVINGS ht/3567D .1987--88 CURRENT 1988-..89 1989--90 1990--91. 1991 92 1997-...98 DEPARTMENT I-T'E/WORK PROPOSED PI...ANNI:-D PLANNED PLANNED ESTIMATED "'RK UNIT• _ _ AREA S2 YEARS S3__YE:An EARS L5_YE:AR2-j J( O YEARS City Council (N/A) 0- (N/A) --0- (N/A) 1 (N/A) 1 (N/A) 1 (N/A) 1 qjjyL Administration (2. _ 4 _�3Z_ 5 __(�_ 4 _(3 4 ( 3 4 ( 5 6 Policy & Admin. (?_.5) 4.x..* (3) 5x* (3) 5x..* (3) 5.x..* (3) 5x.* (5) 7*.* COMMUNITY DEVELOPMENT: o Admin. & Projects (5) 5-x-* (5) 5** (5) 5** (5) 5x.x. (6) 6** (7) 7** o DS Admin. (2) 2 (2.5) 3 (2.5) 3 (2.5) 3 (2.5) 3 (4) 4 o DS Building (7) 8** (7) 8** (7) 8** (7) 8x..x. (7) 8** (7) 8** o DS Planning (8 .5) 9 (9) 9 (9) 10 (10) 10 (10) 10 (10) 10 o DS Urban Rovmt. N/A N/A (1) 2 (2) 2 (3) 3 (3) 3 o DS Engineering 6.5 7** 9) 9** 9 9* 9 9*�* (9) 9** (10) 10** .� 2_.._____ S �5.�__....� -Ste____ CD & DS Total (29) 31 (32.5) 34 (33.5) 37 (35.5) 37 (37.5) 39 (41) 42 COMMUNITY SERVICES: o Admin. & Personnel (3 .5) 4** (4) 4** (4) 4*-* (4) 4'x-* (5) 5** (6) 6** o Support Services (11) 13 (12) 14 (13 .5) 15 (13 .5) 15 (13 .5) 15 (15.5) 18 o Munc. Court (2.5) 3 (2.5) 3 (2.5) 3 (2.5) 3 (3 .5) 4 (3 .5) 4 o Fin. & Accounting (6.5) 6 (8) 7 (7) 7 (8) 8 (10) 10 (14) 14 o Computer Services FTE in F&A,Space in CA) (1) 3** (1) 3** _ (1) 3*-* (1) 3** CS Total (23 .5) 26 (26.5) 28 (28) 32 (29) 33 (33) 37 (40) 45 CITY ATTORNEY (N/A) [1PD] (N/A) [1PD] (N/A) [1PD] (N/A) [1PD] (N/A) [1PD] (3) 3 AL: CITY HALL _ ( ��1 (62) 67 §A.S,) 74 (7,5) _.75 k73�1 (89) 97 PROPOSED: City Hall 8,500 8,500 8,500 8,500 8,500 8,500 Modular (24 x 60) 1,440 1,440 0 0 0 0 Expansion 0 0 71.000 7,000 7,000 12,000 Square Feet 9,940 9,940 15,500 15,500 15,500 20,500 MODULAR ALTERNATE: City Hall 8,500 8,500 8,500 8,500 8,500 8,500 Modular 1,440 1,440 4,320 4,320 0 0 Expansion _ 0 0 0 _ 0 5,000 12,000 Square Feet 9,940 9,940 12,320 12,320 13,500 20,500 PROPOSED - ALTERNATE: Gross S.F./Person 163-163 148-•148 209-167 206-165 191-167 211 Net S.F./Person 109-109 99- 99 140-112 138-110 128-112 141 ht/3567D CITY OF TIGARD, OREGON MEMORANDUM TO: Honorable Mayor and City Council November 16, 1987 FROM: Bob Jean, City Administrator SUBJECT: CIVIC CENTER EXPANSION Almost two years ago I advised the Council by memo (March 13, 1986) that at present growth and annexation rates we would quickly outgrow our City Hall space. That has happened. Staff has plans ready for Council approval to move several teams out of City Hall or to provide a modular office annex in the interim. Not only do we need to complete City Hall expansion in 1988, but also to plan financially for Library expansion in 1991 and Police in 1992. Funds are available in the 5-Year - Financial Plan for the City Hall expansion. A funding strategy for Library and Police expansion needs to be developed over the next few years with the Budget Committee. The 1983-84. Space Needs assumptions led to the construction of a 5 year facility for City Hall, and 7-10 year facilities for Library and Police. Year #1 was 1984, #2 in 1985 was construction, #3 in 1986 was move in, #4 in 1987 is concluding, and year #5 is 1988—right as planned for City Hall expansion in 1988. That year #5; however, assumed a staff serving a community of 22,000 in FY 1988-89. In reality we're already 2-3 years ahead of the planned growth curve, or a year or so behind our City Hall expansion needs. By this time next year we will be about 27,000 population or 23% greater than planned! Mid-Fiscal Year Planned Actual % Change December '84 (1983-84) 19,000 19,500 +3% December '85 19,500 20,250 +4X December '86 20,250 21,250 +5X March '87 20,750 22,000 +6X December '88 22,000 27,000 +23X The greatest need is in the Community Development area where the Building, Planning and Engineering staff providing services paid by the fees from this growth are working. The other department areas in Community Services and City Administration have increased but less than the growth rate due to improved use of computer and systems streamlining. The good news is that the revenues from fees and charges, annexation and underexpenditures in recent years by department managers means that funds are available in the 5-Year Financial Plan and in the bank for the needed expansion. Page two Honorable Mayor and Council November 16, 1987 Because the Civic Center Committee anticipated expansion needs as a part of the basic design, footings, structural loading of walls and ceiling joists already exist. for a second floor addition to City Hall. Approximately 5,000 square feet can be achieved at about $50-60 per square foot, half current new construction costs! The general concept would be to put City Administration and Community Services upstairs and expand Community Development down. A preliminary expansion budget is as follows: o 5,000 S.F. . 2nd floor @ $60 $300,000 o Elevator 50,000 o Architectural and Engineering 50,000 o Contingency 50,000 $450,000 RECOMMENDATION '-"`-- It is recommended that Council direct the City Administrator to retain an architect to prepare a Design Feasibility Report for under $10,000. The Report would present several design options within the proposed City Hall expansion budget and be ready for Council action in February, 1988. Design Detail would then be authorized, with bid and construction possible yet this Fiscal Year and completion by December, ' 1988. See the attached- Resolution. B7:mh1861D Attachments P., i ." 10,000 S,F, r a� p 31 Q OJ°J OV L) /6 wv0 v00 D T D T D 7 'D D :7 7 r 8� �3 Yy P� \/fAQ June 12, 1984 CITYOF TIFARD Pro j ec t Architects WASHINGTON COUNTY.OREGON City of Tigard Civic Center Project Tigard, Oregon Dear Sirs: On behalf of the Civic Center Project Advisory Committee, I want to thank you for your time and interest in our project to date. Congratulations .on your selection as one of the final architect candidates for consideration. We particularly appreciate your quick response given- our admittedly tight time-line. We would like at this . point to give . each of you some basic background information about the project. _ Generally, we would like to share some of our thoughts with you about the overall concept of the project. We feel that the project needs to ' be a reflection of Tigard's needs and personality, . but definitely not some architectural monument. We feel that we need an -attractive, open, warm building, but one that is practical and is . constructed of good quality materials. We are interested in maximum square footage, but not at the expense of .poor quality. The building design must be responsive to the _functions of the departments it will .house, balancing as much as possible each of those departments' needs and-space allocations. The space allocations in . total that we are looking for are shown in the following chart. These are very general and would have to include room for mechanical, hallways, restrooms, etc., as well as the -net work. area. Again we would encourage your thoughts as. to the balance within those ranges. We are not concerned with the specific floor space identifications . at this point. Those details can come later after the. selection of the project archiCecr* 10-YEAR SPACE ALLOCATIONS FUNCTION MINIMUMLIBRARY: 11,000 15,000POLICE 8,000 10,000CITY HALL 9,500 11,500PUBLIC 1,500 2,500.TOTAL SQUARE FOOTAGE: 30,000 39,000 We want to emphasize that the building needs to provide for future expansion potential out to the 20 year estimated projection of 40,000 to 48,000 square feet. We recognize that given political reality, however, this building may well be the final facility, not just for the ten years, but for a much longer period of time. It is essential, therefore, that while we provide for future expansion this facility be the .best we can make it at this stage given our budget. We want to also emphasize a general feeling in the building that exhibits a statement of pride -and a compatibility with the community, both as to the neighborhood generally and the scale of the community at large. Our desire is to allow you maximum discretion as to your design creativity and comment to the committee, and our specific thoughts are only to give you some sense of direction at this point. 12755 S.W.ASH P.O.BOX 23397 TIGARD,OREGON 97223 PH:639-4171 Letter to Architect Finalists Page 2 rr' � You were provided a general outline of the project timeline in our letter of May 15th. Highlights of this timeline are attached. We definitely have a preferred occupancy of June, 1985, in mind. However, we are very concerned that given the weather and design constraints over the course of this summer, that may not be realistic. We would appreciate your thoughts as to what it would take to meet our June, 1985 goal, but alternatively what we' might be giving up in terms of quality, time and *the resultant product. The architect will be expected to conform to all city codes and requirements. This will include sight-design review, sensitive lands permits, informal Neighborhood Planning Organization review, and any other applicable city and state codes as with any other project. City staff is-available to assist you in starting those processes as soon as possible. M Current survey information is available to each of you along with some additional information on the adjacent triangular tract of land which is city owned and available for use to the project, either as a primary facility or future expansion room. Soils data will be provided to you. Additional soils report information will be developed at a later date. Finally, we would like to recognize that we are a citizen committee, with some members who have technical background, but largely a committee of laymen. We realize that you have taken considerable time and interest to date and that it may be too much to ask that you each submit a scale model. We would, however, like to encourage each of you in your presentations to use visuals as much as possible, and would appreciate your . thoughts as to the value of actually developing a scale model for our three-dimensional view. As to any additional information you may require, Joy Martin, Administrative Assistant, is our staff liaison .person and should be used by you as your contact person at city hall for any and all contacts necessary with city staff and this committee. Again, I want to thank you and congratulate you for your interest and efforts to date. . We are looking forward to discussing your thoughts and concepts with you. Yours truly, Valerie Johnson Y'L Committee Chair (VJ/dc:0495p) i I