03/27/1985 - Packet I%WW
CITY OF TIGARD
BUDGET COMMIl7EE MEETING
Durham Treatment Plant
Corner of Hall Blvd. & Durham Rd.
7:00 p.m. , March 27' 1.985
7:00 1. CALL T0 ORDER & ROLL CALL:
_Yally Hoffman, John Cook'
____Judy Christensen, ____Tom Brian,
Hmwar6 Duffy' ____Phil Edin.
__Dsle Evans, __Jerry Edwards,
Nick Frezza' Ima Scott,
7:05 2. Follow—up information
Revenue Police Options (Discretionary Matrix)
Retrofit/Replacement Options
WCCLS Levy Results
Engine Analyzer vx. Contract
Sewer Preventive Maintenance Unit Cont Justification
Fees and Charges Summary
Budget Summary Memo
7: 16 3 . Computer Master Plan Progress Report, Dr. Springer
7:30 4. Municipal Court (pg. 56)
7:35 5. Finance and Services (pg. 38)
7:50 6. Debt Service (pg. 121)
8:00 7. City Council (pg. 104)
8:05 8. City Administration (pg. 100)
8:16 A. General Government/City Attorney (pg. 113)
8:30 10. Capital Projects (pg. 125)
8:40 11. Contingency (pg. 131)
8:45 12, Recreation Program Service Levels, Parks and Recreation Board
(pgn. 64A & 100)
9:00 19 . Board and Committee Comment
9:10 14. Public Comment
9:20 15. Budget Committee Discussion
9:30 16. Recess and continue to 4/1/85
(D803F)
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MEMORANDUM
CITY OF TIGARD, OREGON
TO: HONORABLE MAYOR, CITY COUNCIL & BUDGET COMMITTEE March 27, 1985
FROM: BOB JEAN, CITY ADMINISTRATOR
SUBJECT: 1985-86 Budget Status Report
In the 1985-86 Budget, I suggested two Budget options with a range of options
in between: the Existing Resources/Requested Budget and the Proposed Budget.
The Existing Resources Budget assumed no W.C.C.L.S. funds, no increase in the
County Gas Tax and only the existing Tax Base. This only allowed for Core
Level minimum services in all programs, including cut backs in Street
Lighting, but did provide for the Pilot Community Recreation Program per
Council Goals and the Parks and Recreation Board request. The Proposed Budget
assumed reauthorization of the County W.C.C.L.S. levy, passage of the County
Gas Tax increase, and approval of a City Parks and Recreation levy. This
assured Library, Parks and Recreation and Street Lighting services;
additionally, through indirect Program Budget relationships, it also allowed
for a slight increase in Police services.
The City's overall financial condition remains as an additional concern beyond
simply balancing the FY 1985-86 Annual Budget. The only way the existing
Resources or Proposed Budget options balance, is due to a large planned
Beginning Fund Balance carryover in the General Fund of $500,000. This
carryover came from Budget Committee service level and budget cuts these last
two fiscal years. If all revenue and expenditure trends were to hold at
moderate levels in the following years, then we would have "only" a 1/2
million built in deficit to resolve before FY 1986-87. In all probability,
that situation will worsen as Federal Budget cuts reduce our base revenues and
as inflation and community growth continues to pressure our costs upwards.
Given this I also understand that it is the Committee's desire to have a real
$50,000 - $100,000 General Fund contingency. With all programs at minimal
Core levels, further cuts cannot resolve the pending shortfall. Entire
programs may have to be eliminated. Library, Parks and Recreation and
neighborhood Street Lighting are particularly vulnerable.
The Budget Committee has expressed its desire to work around existing
resources options and, if at all possible, to avoid an operating serial levy
at this time. The Committee, I believe, also understands the need to begin
'wrw soon to prepare for the May, 1986 Tax Base election to resolve the near term
financial deficit beginning in FY 1986-87. We now know that the W.C.C.L.S.
Library levy failed by about 4% and that the County Gas Tax has been
increased. As such, essentially four policy options now face the Committee
for the FY 1985-86 Budget:
1. Balanced Cuts under "modified existing resources" assumption:
maintenance of existing Street Lighting and Library services;
minimal Parks and Receation services, and further service level
cuts in Police;
2. Selective Cuts/Adds under "modified existing resources"
assumptions: maintenance of existing Street Lighting; minimal
Library, Parks and Recreation programs, and adds to Police to
yam„ maintian existing service levels;
3. Dedicated Levy (Street Lighting, Library and/or Parks and
Recreation) assuming options #1 and #2 are not satisfactory, allow
the voters to decide on specific program funding before further
cuts;
4. General Levy to allow voters to decide on general funding levels
before further cuts.
(dc:0775p)
cc: Executive Staff
MEMORANDUM
i CITY OF TIGARD, OREGON
TO: BUDGET COMMITTEE MARCH 26, 1985
FROM: BOB JEAN, CITY ADMINISTRATOR
SUBJECT: GENERAL GOVERNMENT (Non-Departmental and City Attorney) Detail
General Government: Non-Departmental
601 - Professional Services = -0-. . .
-0-, but may need $2,500 for ongoing Labor Negotiations
602 - Contract Services = -0-. . .
-0-, pending decision on Computer Master Plan
610 - Repair and Maintenance of Facilities = $25,000. .
Shops 2,000
City Hall 8 @ $1,200 & 4 @ $3,000 - $21,600
Supplies @ $1,400
612 - Repair and Maintenance of Office Equipment = $16,200.. .
Copier Drums 4 @ 300 = $1,200
Copier Maintenance @ $2,955
W.P. Computer Maintenance @ $6,000
D.P. Computer Maintenance @ $6,144
613 - Special Departmental = $60,000. . .
Employee Awards and Recognition @ $1,000
Civic Center Moving Costs @ $10,000
Civic Center Furnishings from FY 84/85 Carryover @ $43,000
Wellness Program Carryover from FY 84/85 @ $6,000
620 - Office Supplies and Expenses = $25,700...
Letterhead and Paper @ $8,000
Newsletter Postage (6 @ $950) $5,700
General Postage @ $11,000
Misc. Supplies @ $1,000
621 - Advertizing and Publicity = $4,800.. .
Newsletter Printing (6 @ 800) $4,85'0-
622 - Fees and Licenses = $9,000.. .
Recording Fees @ $2,000
Election Costs (2 @ 2,500) $5,000
Old City Hall Tax (1/2 Year) $1,000
Misc. Taxes and Fees $1,000
623 - Dues and Subscriptions: $16,750.. .
Chamber 150
Metro (@51¢ per Pop.) $9,500
Boundary Commission @ $1250
League of Oregon Cities @ $5,000
Local Government Personnel Institute @ $750
General Government Detail
Page 2
March 26, 1985
630 - Rents and Leases: $126,300. . .
Crow Building (6 4,700) 28,200
Court (6 @ $250) $1,500
Library (6 @ $1,200) $7,200
Old City Hall Parking $1,000
Sub-Total $37,900
Current WP/DP (2 @ $3,195) $6,390
Sub-Total $44,290
Copier Leases (#210 4 @ $520) $2,080
Copier Leases (4400 4 @ $1,493) $5,972
Sub-Total $52,342
*Computer Master Plan Lease Purchase: $73,958
(5 year H/W and S/W)
TOTAL RENTS AND LEASES: $126,300
631 - Utilities: $123,250
Electric (Parks @ 1,000; Sewers @ $1,800; Shops @ $2,500;
P.D. Storage @ $200; P.D. Bldg. 6 @ $250 = $1,500;
Civic Center @ $1,000/mo = $6,000 = $13,000.. .
Phones @ $40,000.. . ($33,000 in 84-85)
Gas (Civic Center @ $12,000 and Shops @ $4,000) $16,000
Water (Parks @ $10,000 and Civic Center @ $2,500) $12,500
Sewer @ $600
*Phone System @ $41,150
632 - Insurance: 43,000.. .
Building and Property ($3,600 in 84-85) $20,000
Comprehensive Liability ($12,980 in 84-85) $15,000
Umbrella Liability ($2,700 in 84-85) $3,500
Bonds and Surety (5 @ $600) $3,000
False Arrest $1,500
TOTAL: $450,000
NOTE: * Not yet committed
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