02/08/1984 - Minutes CITY OF TIGARD
BUDGET COMMITTEE MINUTES
r FEBRUARY 8, 1984
Fowler Junior High School
The meeting was called to order by Chairman Wally Hoffman at 7:35 p.m. Roll
Call: Wally Hoffman, Jerry Edwards, Dale Evans, Jim Smith, Howard Duffy,
Wilbur Bishop, Tom Brian (7:45). Councillor Scheckla was out of town and
unable to attend.
Staff present: Bob Jean, Jerri Widner, Irene Ertell, Bob Adams, Kelley
Jennings, Joy Martin, Frank Currie (8:35) and Jerry McNurlin (8:35) .
Guests: Frank Tepedino and Phil Edin.
The Budget Committee by consensus recommends to the City Council that their
terms of appointment be extended six months in order to have fiscal year
involvement. The terms would be from July 1 and end June 30.
Jerry Edwards moved to approve the minutes of December 7, 1983. Jim Smith and
Dale Evans seconded. Vote: 7 yeas 0 nays.
The next item on the agenda was an acknowledgement of the budget cycle update
provided in the packet. Bob Jean explained that the City Council had not yet
prioritized the goals established at the January 23, 1984 council meeting.
Item 4 on the agenda was addressed by Finance Director Jerri Widner.
Effective January 1, 1984, ORS 310.575 does not allow taxing districts seeking
special one year levies to levy outside their maximum net tax adjusted levy.
Through various formulations, the City is able to determine its net tax rate
base and maximum levy amount. This new law excludes tax base, serial levies,
bonded debt levies and millage rate levies from the formula. The new law also
limits the City to only two elections for levies.
The sales tax expenditure limitation was discussed briefly. If the measure
gets on the ballot and is passed, it would increase City costs by
approximately $60,000. Cities under the proposed measure are not exempt from
paying sales tax.
A short discussion regarding the effects of special levies on the City's
taxing strategies ended this agenda item.
Item 5 on the agenda was to inform the Budget Committee that the Bancroft bond
fund would be needing $48,000 from the General Fund in 1984-85 to pay its
obligations.
Item 6. Bob Jean directed the Budget Committee's attention to the Annual
Performance Report and in particular the following pages: 3,7, 10, 12, 19,
22, 27A, 29 and 33. These pages have graphs that show the performance trends
of the various departments throughout the City.
The meeting recessed from 8:35-8:50.
Item 7. The Budget Message was reviewed by Bob Jean. He also told the Budget
Committee that it looks like WCCLS will not be renewed. The County wants to
include this in the County tax base levy, but the cities will be in opposition
to this. The budget is laid out in two pages: xiii and xiv. These matrices
show at a glance where the revenues are derived and where the funds are spent.
The actual cost per household for City taxes is outlined on page vi. The cost
for a $70,000 assessed value property is $82.60 this year. The requested
budget for 1984-85 will cost this same property $116.90 for the whole year.
The proposed budget would be $62.30.
Item 8. The Revenue Manual was distributed and Bob Jean noted that this year
the shared revenues based on liquor taxes has significantly decreased. WCCLS
will probably not occur, however the City library will charge an annual fee to
outside City users.
A discussion followed regarding delinquent tax collections and how the City
receives its tax dollars. The collection rate schedule will be provided at
the next meeting.
The Budget Committee again made it clear that they didn't want to spend time
during the meetings to go over decisions made at previous meetings.
The Budget Committee at its next meeting will select a member to start an
add/subtract list. The next meetings will review each program of the budget.
Discussion followed regarding the tax base and the number of years the last
tax base lasted. The voters were told it would last two years and it lasted
three.
Howard Duffy asked about contingency and should it be considered?
Item 9. The requested and proposed budgets show status quo on rents/leases
for space. If there is any change it will not affect the 1984-85 budget for
work space needs.
Frank Currie discussed the fleet management overview for the City. This
program would cost the City some money in the beginning to fund it, however
over time the replacement, repair and maintenance costs should even out and be
less. The program would give a per car cost as well as total maintenance
costs of all vehicles and equipment to aid in projecting future costs. This
program has not been included in the requested and proposed budgets for
1984-85. Howard Duffy left (10:15).
Joy Martin went over the computer system needs of the City. The data
processing system has reached its optimum level of efficiency without
upgrading and revamping. The system has not grown with the demands. Software
maintenance costs are increasing.
The meeting adjourned at 10:45 p.m.
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