02/29/1984 - Minutes CITY OF TIGARD
BUDGET COMMITTEE MINUTES
FEBRUARY 29, 1984
Fowler Junior High School
The Budget Committee meeting was called to order by Chairman Wally Hoffman at
7:40 p.m. Roll Call: W. Hoffman, D. Evans, G. Edwards, J. Smith, H. Duffy
(8:30), W. Bishop (9:10) , T. Brian, J. Cook. K. Scheckla was unable to attend
due to illness.
Staff: R. Jean, J. Widner, J. Martin, T. Ramis(left at 8:50).
Guests: L. Allen, D. Allen, F. Tepedino (9:20) .
Item 3. G. Edwards moved to approve the minutes of February 22, 1984. J.
Smith seconded. Vote: 6/0 passed.
Item 4. Information regarding the sewer cleaner was handed out. Information
asked for regarding how often other cities clean the sewer lines was
unavailable as other cities do not keep any record as to how often all of the
city sewer lines are cleaned.
Item 5. Policy & Administration. R. Jean stated the significant differences
between requested and proposed in Council would be the payment of
medical/dental benefits, in Administration it would be the Administrative
Assistant and intern positions. In City Attorney would be just their
attendance at meetings.
R. Jean asked that the City Attorney be allowed to present the attorney's
budget at this time. T. Ramis of O'Donnell, Sullivan and Ramis handed out
information regarding the attorney budget and how other cities compared. J.
Smith asked about hours needed for the attorney's time. T. Ramis discussed
the changes in the immunities of cities liabilities. D. Evans wanted to know
if the dollars represented for Beaverton included other than attorney's
salaries. It does. Further discussion followed and general consensus being
the proposed budget would be too low, but the fees could be reduced by about
$5,000 if Council limited the number of contacts they make with the attorney's
office outside meetings. It was suggested that Council direct their questions
to City staff before seeking attorney's opinions.
G. Edwards moved to increase the proposed budget for the City Attorney to
$60,000. D. Evans seconded. Vote: 7/0 passed.
W. Hoffman said that he distinctly remembered the meetings from last year when
the subject of council's indiscriminate use of City attorney time was
discussed and everyone agreed that it would be decreased or discontinued, now
a year later we're hearing it again. I would like to get this message across
to all of the council members that we don't want that to happen again.
R. Jean with T. Ramis concurring stated that this is about $5,000 a year that
has been billed, but that there is a lot of time that has not been billed.
Continuing with Policy & Administration-Mayor & City Council--discussion of
medical/dental benefits. The committee felt that a policy decision needed to
be made on whether or not the City should provide health insurance and whether
or not the City should pay for full-family coverage if does provide it? T.
Brian said he had mixed feelings about this benefit, because of his personal
time contribution for council and he knows that Tigard is one of the few that
provide the benefit.
W. Hoffman said he could recommend employee only. T. Brian stated that the
Budget Committee should feel free to recommend anything from a policy
standpoint without worrying about hurting the council's feelings. J. Edwards
didn't feel that it was money well-spent, how do we change the policy?
Discussion followed.
D. Evans moved that fringe benefit for City Council be such that general fund
pick-up tab for the Council member only and share in a 50/50 split for any
dependent coverage. J. Edwards seconded. Vote: 8/0 passed.
The council materials and services requested budget includes $3500 for
trainers to assist council in working together. The proposed budget has $0.
T. Brian suggested that with the May/November elections, that the Council
would probably need some money in proposed, but not has much. H. Duffy
thought that the message was very clear at the strategic planning meeting that
the Council needs to find a method or methods to cause cohesiveness and to
promote the City. The rest of the committee concurred.
J. Edwards moved to put $800 in proposed budget for facilitator/trainer. J.
Smith seconded. Vote: 8/0 passed.
City Administration. R. Jean went over the responsibilities and goals for his
department as department head. Major difference between requested and
proposed is in the assistant and intern. Discussion followed.
On the materials and services, J. Edwards wanted to know if all of the trips
were necessary. R. Jean stated that as an example, the regional manager's
meeting there will be sessions on the impact of the new 1 1/2q limitation.
The meeting recessed from 9:10-9:20 p.m.
Item 6. General Government. The footnotes on the bottom of the page were
confusing, so R. Jean will be redoing them for next week. J. Martin prepared
an analysis of the current computer systems MVP/OIS with the proposed VS.
Currently the City's costs are about $24,500 per a=. The VS system with
added features that will allow user flexibility, shared data base with DP/WP,
and better reports will cost approximately $42,000 per ami.
The analysis indicates that the City has recouped its initial outlay for the
present system and also shows that over a five year period, there would be
savings by going to the VS. The current equipment/software with patchwork
upgrades and fixes over the five year period will save less.
W. Hoffman reminded the Committee that next week the entire budget will be
reviewed. If there any questions, the members should bring them up now. J.
Edwards had a question about the police department's histories. T. Brian said
his add/drop list was is short. The general consensus is that there is
nothing major. R. Jean will provide the committee with a report showing the
changes they have requested thus far. He will show a basic summary by
department. W. Hoffman asked the committee to be prepared to talk about the
changes. He then asked for discussion about contingency. General consensus
was that the City should have a $50,000 to $100,000 contingency.
The meeting recessed until March 7, 1984 at 10:30 p.m.
Wally Hoffma , Chair a