05/16/1984 - Packet CITY OF TIGARD
BUDGET COMMITTEE MEETING AGENDA
DURHAM TREATMENT PLANT
MAY 16, 1984
1. Call to Order and Roll Call: _Hoffman _Evans Edwards _Smith
Duffy Bishop Brian Cook Scheckla Scott
2. Recommend Civic Center Budget
3. WCCLS Implications:
o Lifeline Budget until September levy?
o Out of City User's Cards (7-1-84)
o Volunteers/Friends
4. Legal Issues
5. Five-Year Financial Plan:
0 1 1/2% impact
o Contingency reserve
o Taxes, fees and charges
6. Discuss Revised Proposed/Existing Resources Budget:
o Revised Proposed vs. New Cycle? Recommendation NLT 5/30/84 and
Council Public Hearing on 6/25/84
o FY 1983-84 Status Report
o Organizational changes and contracting out? Staff retreat 5/22/84
and report 5/23/84
o Computer systems? VS or contract? Staff retreat 5/22/84 and
report 5/23/84
o Parks cut-backs, liability, closures and CIP? Park Board 5/17/84
and report 5/23/84
7. Strategy:
o Level I: A.S.A.P. or 7/1/84?
o Discussion
8. Timelines and Calendar (Next meeting or meetings)?
(0370F)
tom,
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MEMORANDUM
CITY OF TIGARD, OREGON
TO: Budget Committee May 16, 1984
FROM: Bob Jean, City Administrator
SUBJECT: BUDGET COMMITTEE TIMELINES AND CALENDAR
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DEADLINE FOR
Action before 9/6/84 November General Election
Action before 8/15/84 September Special Election
Action before 5/23/84 June Special Election
Action before 5/31/84 June 25, 1984 Public Hearing
The following is a suggested general outline per the various timelines for the
Budget Committee calendar:
5/16/84 (*) Budget Committee re: Status Report and Strategy
5/19/84 Administrator reviews Work Programs and Goals
5/22/84 Staff Retreat on Organizational Options and Work Programs
5/23/84 (*) Budget Committee re. Adopted Column
5/24/84 Budget Committee Meetings (If needed)
5/30/84 0)
6/25/84 Council Public Hearing on FY 1984-85 Budget
July Staff Updates 5-Year Plan and Council Retreat??
August (*) Budget Committee Workshop (September/November elections
decisions. . . .Goals and Priorities. . . .CIP)?
November CIP and 5-Year Plan Review
March Budget Cycle FY 1985-86
(0370F)
MEMORANDUM
CITY OF TIGARD, OREGON
TO: Budget Committee May 16, 1984
FROM: Jerri L. Widner, Finance Director
SUBJECT: CIVIC CENTER BUDGET
With passage of the March 27, 1984 election, the Budget for fiscal year
1984-85 needs to be revised to reflect the bond proceeds and construction of
the building.
This will include the creation of a revenue fund entitled "Building Fund",
appropriation in the Capital Projects Program and the certification of taxes
for payment of the interest.
A motion recommending the adoption of the following items would be appropriate:
BUILDING FUND CAPITAL PROJECTS PROGRAM
REVENUES EXPENDITURES
Beginning Fund Balance $ -0- Capital Projects - General $2,300,000*
Bond Proceeds 2,200,000 *Land $600,000, Bond Sale Costs-Regstr,
Interest on Investments 100,000 Architect, etc. $150,000, Construction
approximately $1,550,000
TOTAL REVENUES $2,300,000
BOND DEBT SINKING FUND DEBT SERVICE
REVENUES EXPENDITURES
Beginning Fund Balance $-0- Coupon Payments $220,000
Current Taxes $220,000
Interest on Investment 4,000
TOTAL REVENUES $224,000
In addition to these dollars, you have already recommended to the City Council:
GENERAL FUND CAPITAL PROJECTS PROGRAM
REVENUES EXPENDITURES
Sale of Property $130,000 Capital Projects - General $130,000*
-------- --------
-------- --------
*Library Shelving @$30,000, Library Furnishings
@$10,000, Office Partitions @$50,000, Moving
@$30,000 and Landscaping @$30,000.
0371F)
+ f
CIVIC CENTER CONVENTIONAL DESIGN/BUILD PROJ.MGR PROJ.MGR NOTES
BUDGET FULL SERVICE OPTION GEN.CONTR. MAJOR SUBS
5/10/84 # 1 # 2 # 3 # 4
BOND SALE ,COSTS:
+ OOtl .
Consultant- ` 6000 6000
Registration . 35000 35000 35,000 35000
P!
Boal Counsel 6000 6000 6000 6000
Printing/Ads 1000010000 lr 0000 10000
r �4Sub-Tota15 7000
$
h
a t 3;��+ •" r att b .�1� 4 azp��+,•�M°
�!. g .'; , < ?1' c� � r^d at '3'h`,','� z''+3Ty z"'✓ frf 's.
LAND COSTS
r A tg ais - 2000 ?000 OQO r
zt x •t4i Bey.:' k` "�1V00 "`"�VO� i'rYV\/ i � �
Sox1s 0 {
='' 3000
3003000.
Legal 2000 2000 2000 . :2000
'Closing 5000 5000 X000 5000
GTE"Access 5000 5000 = X000 , . 500(3 'SOtO 'ROW
.. �
Land 600000.- 600060 6130000 600000 50cs �8 r 9 i
Sub-Total: 620000 620000 620 620000
t
BUILDING PROJECT
Contract Adm. 10000 10000 10000 ;r =;10000
Proj. Mgr -0- -0- 20000.:-- 20000 .
Architect 120000(8X) '45000(3X) ;60000(4X)' - 60000(4X).
., Sub-Total: 130000 55000 90000 90000
'"' 4' ;5eae�t > ook=ups50QA�' X5000' iSt10 ` 40»10'x ' 3
r
S/Vf■yR�4tk .;T
i,00�. -1000 1000 k b�4
Area 'Lighting14000 14000 t} 0* -
' Construction 138 1458000 1+„ 23000y +�2 . f .
Sub-Totaic 1558000 15,58000 155$000 1558000
.Contin enc : 65000: G5000 a65 65 0
Q
Sub-Total: ' 1623000. '1623000', b3000 � Yw -
TOTAL. , 2300000 2300000 '2300600 2300000 ,
$/S.F. * 45 45 43 41,
S.F. 00t14- r
j l 4 �a a'�
�$ B i 8 t z a ''a N• �r e n '' ` rte'is
�tt pppe, f
p
`N i!,
BOad Sade,:; "120p04 =000000
latexest: 100000 IOOOOQ ;": t30pbt) rr µ 3
TOTAL 2300000 2300000 2300000 2300000
1
1 k
CIGARD BUDGET COMMITTEE MARCH 7, 1984 - 7 : 30 p.m.
P�1WL,ER JUNIOR HIGH-LGI ROOM-10865 S.W. WALNUT, TiGARD, OR, 9722)
7 : 30 1. CALL TO ORDER
7 : 35 2. ROLL CALL. _Hoffman _Evans Edwards Smith _Duffy
Bishop Brian Cook �Scheckla ®Scott
7:40 J. APPROVE MINUTES
1:45 4, STAFF UPDATE
8;00 >. PUBLIC COMMENT (The Chairman may ask the comments be limited to
two minutes or less) .
8: 30 6, COMMITTEE DISCUSSION
9: 15 7. RECOMMENDATION OF 198485 BUDGET AND TAX BASE
9:30 8. BUDGET CALENDAR DISCUSSION
10:00 9. ADJOURNMENT
(0197F)