02/16/1983 -Minutes WAVW
T I GAR D BUDGET COMMITTEE
SPECIAL MEETING MINUTES - FEBRUARY 16, 1983 - 7:30 P.M.
1. ROLL CALL: Committee Members Present: Chairman Wally Hoffman,
Committeemembers Dale Evans, Howard Duffy, Jim Smith, Tom
Brian, Ima Scott. Staff Members City Administrator Bob Jean,
City Recorder Doris Hartig, Chief of Police R. B. Adams and
Police Staff.
Chairman Hoffman appointed Jim Smith as protem secretary in
absence of Secretary Edwards.
City Administrator reviewed changes on budget calendar.
Motion by Committeemember Brian, seconded by Smith, to adopt
revised calendar.
Motion carried by unanimous vote of Committee present.
2. CONTROL BUDGET SUMMARY - FISCAL YEAR 1982-83
City Administrator noted reports submitted to Committee
stating it was for information only and no action was needed.
3. REVENUE DETAILS - FISCAL YEAR 1983-84
City Administrator reviewed Revenue chart in relation to
growth, developments, fees, local tax revenues,
inter-governmental and revenue cut backs. He noted the
capital budget was set out specifically in relation to total
budget and operating budget.
He then explained use of revenues from dedicated funds and
the general fund without a tax levy. He noted the expanded
special assessment and bond debt fund due to large number of
LID's formed this past year.
Current information indicates tax collection rate for 82-83
is 90% and tax collections will have to be lowered.
Discussion then continued on general fund revenues with
consideration given to raising business tax receipts and
alarm permits; selling of old City Hall on Main Street and
vacant duplex lots.
4. EXPENDITURE SUMMARIES - FISCAL YEAR 1983-84.
City Administrator reviewed staff memo. No committee action
was required.
RECESS - 9:15 PM. RECONVENE - 9:30 PM.
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5. COMMUNITY SERVICES - FISCAL YEAR 1983-84.
POLICE - Chief of Police Adams and Lt. Jennings used flip
chart to show performance indicators and objectives for the
department. Chief of Police discussed the proposed budget
and supplemental budget requests noting the proposed budget
is within the 5 year financial plan and requests one
additional employee.
Discussion then centered on response time for emergency calls
and ratio of population to staff. Chief stated he recognizes
the economic problems of the City but felt it was his
responsibility to bring the proposed requests to the Budget
Committee.
Committee and staff including Lt. Branstetter then discussed
the condition of Investigative Division cars. City
Administrator stated there is a real need to replace the
vehicles and suggested Committee consider adding $20,000 for
replacement and adjusting some other item in the budget.
Consensus was to add this to "cut and add list".
Alice Carrick, Records Manager explained the supplemental
request for additional equipment, noting the ages and
limitations of the existing recording systems base station,
and request for new word processing system. Consensus of
Committee was to review the rest of budget and then come back
and make a decision.
Committee commended Chief for his presentation and support
documentation. .
Consensus of Committee was to reset the following:
FISCAL YEAR 1983-84
Social Services 2/24/83
Library 2/24/83
Finance & Records 2/24/83
Municipal Court 2/24/83
Suppl.Budg.Review, FY 82-83 2/24/83
6. MEETING RECESSED: 11:20 PM and will reconvene Thursday,
February 24, 1983, 7:30 PM.
Smith