02/24/1983 - Minutes jv
T I GAR D BUDGET COMMITTEE
44ow SPECIAL MEETING MINUTES - FEBRUARY 24, 1983 - 7:30 P.M.
1. ROLL CALL: Committee Members Present: Chairman Wally Hoffman,
Committee Members Gerry Edwards, Dale Evans, Howard
Duffy, Jim Smith (arriving at 7:33 p.m. ), Wilbur Bishop
(arriving at 7:40 p.m. ), Tom Brian (arrivingat 7:40
p.m. ), John Cook, Ken Scheckla (arriving at 9:25 p.m. ),
Ima Scott (left at 9:10 p.m. ). Staff Members: City
Administrator Bob Jean, City Recorder/Finance Director
Doris Hartig.
2. SUPPLEMENTAL BUDGET FY 82-83
(a) Finance Director/City Recorder explained the supplemental budget and
recommended approval and forward to the City Council with
recommendation to adopt.
(b) Motion by Evans, seconded by Edwards to recommend to City Council
for approval.
Approved by unanimous vote of members present.
RECESS AS CITY BUDGET COMMITTEE AT 7:35 P.M. AND RECONVENE AS TURA BUDGET
COMMITTEE Al 7:36 P.M.
3. TURA
3.1 City Administrator explained the status of the fiscal year 82-83
budget and differences of opinion on the City Council regarding tax
increment financing. He reported Council had authorized a major
amendment to the plan and contracting for financial analysis. The
work is to be completed by a consultant for not more than $7,000.
3.2 TURA 83-84 Budget.
(a) City Administrator noted the budget detail and discussed the
technicalities relating to tax increment financing and
financing TURA improvements. He noted the proposed budget as
presented was following the direction of Council. Committee
member Scott reviewed the tax increment financing issue and the
issue of referring the item to the voters.
(b) Motion by Committee member Duffy to adopt as presented,
seconded by Committee member Brian.
Motion carried by 7-2 vote with Scott and Smith voting NAY.
TURA BUDGET COMMITTEE MEETING RECESSED AT 8:20 P.M. AND RECONVENED AS CITY
BUDGET COMMITTEE
Committee member Duffy distributed memo giving his philosophy regarding
funding for the budget.
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4. EXPENDITURES SUMMARY AND A/B LEVY OPTIONS, DISCUSSION
(a) City Administrator referred to staffing summary and total staffing,
noting the moving of people around and request for increase in
staffing. He then reviewed the total budget for all program units
giving highlights.
(b) Committee then discussed the agenda calendar and time needed to
discuss A & B ballot measures, tax rates and service levels to be
provided by each of the ballot measures.
Committee member Scott left at 9:10 P.M.
MEETING RECESSED AT 9:10 P.M. AND RECONVENED AT 9:20 P.M.
(c) Mayor Bishop explained a memo and flip chart which reflected a
comparison chart for 1971-83 tax rates for various entities in the
area, explaining the increase/decrease in the tax rate and noting
the City of Tigard rate has been reduced 67%.
Committee member Scheckla arrived at 9:25 P.M.
(d) Mayor Bishop further commented he felt the City has done their job
in holding the line in keeping taxes down. He suggested the
Committee study the figures and then decide the taxes for the City.
5. COMMUNITY SERVICES - FISCAL YEAR 1983-84
5.1 Library
(a) Librarian Irene Ertell reviewed the budget, noting goals,
increase in service demands and responded to questions by the
Committee.
(b) Committee member Brian suggested setting aside the library
budget book money for library site studies. Librarian Ertell
and Walt Munhall of the Library Board objected to this tactic
stating the money was not for the library alone and they should
not be singled out to support such a fund from their book
account.
(c) Discussion followed regarding setting up a City-wide
contingency for a future civic center or library site.
(d) Walt Munhall stressed the library has a greater use during
rough economic times and urged the Committee and leaders of the
City to look into the future and support the "A" ballot.
5.2 Planning and Development
(a) Bill Monahan, Director of Planning and Development, gave an
overview of the department noting the blending of building and
planning activities of the two divisions.
PAGE 2 - BUDGET COMMITTEE MINUTES - FEBRUARY 24, 1983
(b) Discussion then centered on the City Administrator's
recommendation to cut the Plans Examiner position and use of
44rw` fees and charges to support the department. The policy issue
was discussed by staff and committee. Ed Walden, Building
Official, spoke for retention of a three-man building
department to maintain their level of service as well as his
opinion that activity in that department will increase with the
upturn in the economy.
(c) Committee to consider the recommendation at a later date.
COMMITTEE RECESSED AT 11:15 P.M. AND WILL RECONVENE MARCH 3, 1983, THURSDAY,
at 7:30 P.M. , FOWLER JUNIOR HIGH SCHOOL.
Gerry Edwa.ds
(0398A)
PAGE 3 - BUDGET COMMITTEE MINUTES - FEBRUARY 24, 1983