02/10/1983 - Minutes TIGARD BUDGET COMMITTEE
SPECIAL MEETING MINUTES - FEBRUARY 10, 1983 - 7:30 P.M.
1. ROLL CALL: Committee Members Present: Tom Brian, John Cook, Ima Scott,
Howard Duffy, Gerry Edwards, Dale Evans, Wally Hoffman and
Jim Smith. Finance Director Doris Hartig; City Administrator
Bob Jean.
2. NOMINATIONS OF OFFICERS
Jim Smith, Chairman of 1982-83 Budget called the meeting to order and
requested nominations for the office of Chairman.
2.1 Motion by Committee member Edwards, seconded by Committee
member Cook to nominate Wally Hoffman as Chairman.
Approved by unanimous vote of Committee present.
2.1 Motion by Committee member Cook, seconded by Committee member
Smith to nominate Gerry Edwards as secretary.
Approved by unanimous vote of Committee present.
3. PRESENTATION OF 1983-84 PROPOSED BUDGET
3.1 Before delivering the budget message the City Administrator
noted the TURA budget would be picked up at the Community
Development Program presentation on February 24, 1983.
Motion to continue to February 24, 1983 by Committee member
Brian, seconded by Committee member Edwards.
Approved by unanimous vote of Committee present.
Budget Message
City Administrator read the budget message noting an overview
of the budget document, setting out legal requirements for
preparation of budgets and stressing that the intent is to
directly link goals to organizational units within the budget
program for improving accountability. He continued by
stating that in order to balance the budget an "A" ballot in
the amount of $208,930 would have to be passed by the
voters. He also recommended additional "B" ballots as
follows:
B-1 No layoffs $200,371
B-2 Senior Center 12,500
B-3 Police Supplemental 251,000
B-4 TCYS Levy 41,300
Overview
City Administrator explained graph on flip chart which
reflected revenues and expenditures over fiscal years
1976-86, pointing out City's reserves have been exhausted.
Committee and staff discussed need to balance the budget by
additional property taxes and getting favorable response from
the voters.
Meeting recessed 8:55 P.M. Reconvened 9:05 P.M.
4. PUBLIC HEARING - FEDERAL AND STATE REVENUE SHARING
4.1 Chuck McClellan, representing Emergency Services and Shelter
House requested participation in revenue sharing funds in the
amount of $2,500. Jackie Haines, manager of Shelter House
discussed with committee their work and requested committee
support their program.
4.2 Kathleen Marvin, representing Shelter House in Washington
County for battered women, requested support in amount of
$2,500. She submitted their budget and responded to
questions. Committee requested revenue projections for
current and projected 83-84 be submitted for their review.
4.3 Bill Knudsen, Director of Tigard Community Youth Services
reported he had approached the Tigard School District for
funding and was advised there was no way under existing law
the school could support the levy. Therefore he was again
returning to the City of Tigard to request funding in amount
of $41,300. He suggested if the City did not have sufficient
funds that a special levy be submitted to the voters in
amount of $45,000.
4.4 Loaves and Fishes, represented by Vern Christiansen,
requested support in amount of $12,500. He explained the
programs, funding and operations. He also discussed the
issue that other centers are operated by cities who pay the
utilities and are not run by Loaves and Fishes. If city
funding is not available he also suggested a special levy be
submitted to the voters in amount of $12,500.
Public Hearing Closed.
5. "A" BALLOT & "B" BALLOT (S) DISCUSSION
City Administrator recommended that if the Budget Committee
chose to place some of these requests before the voters, that
it be set for May 17, 1983. He also explained Oregon law
relating to passage of "A" ballot before any "B" ballot
measures can be approved. General discussion followed by
Committee and concensus was to continue consideration of
issue to next meeting.
Page 2 TIGARD BUDGET COMMITTEE MINUTES - FEBRUARY 10, 1983
6. BUDGET CALENDAR
Committee member Duffy requested consideration be given to
moving meetings to Wednesday instead of Thursday. Consensus
was to hold meetings on Wednesday when possible and staff
will prepare revised budget calendar. Consensus of Committee
was to adjourn the meetings at 10:00 P.M. and items not
discussed be continued to next meeting.
MEETING RECESSED 10:30 P.M. and will reconvene February 16, 1983 at 7:30 P.M.
`v
Gerry Edwards, Secretary
Page 3 TIGARD BUDGET COMMITTEE MINUTES - FEBRUARY 10, 1983