03/03/1983 - Minutes TIGARD BUDGET COMMITTEE
kms; MEETING MINUTES - MARCH 3, 1983 - 7:30 P.M.
1. ROLL CALL: COMMITTEE MEMBERS PRESENT: Chairman Wally Hoffman, Committee
Members Wilbur Bishop, Tom Brian, John Cook, Howard Duffy
(left at 10:00 P.M.), Gerry Edwards, Dale Evans, Ken Scheckla
(arriving at 8:30 P.M. ), Ima Scott, Jim Smith. Staff
members: Director of Public Works Frank Currie, City Recorder
Doris Hartig, City Administrator Bob Jean.
2. COMMUNITY SERVICES/COMMUNITY DEVELOPMENT - Fiscal Year 1983-84
(continued from 2/24/83)
2.1 FINANCE & SERVICES/MUNICIPAL COURT
o Finance Director/City Recorder, with Committee approval, discussed
both departments due to overlapping of staff and workload; reported
this is the work horse of the City. There are no sensational issues,
just day-to-day workload. She noted increase in volume of work and
maintenance of staff (adjusting for Personnel/Labor Relations
changes). She noted only with data processing/word processing
equipment can existing staff handle workload increase.
o Discussion regarding whether hardware is shown as Capital Outlay on
lease purchase. She responded this item needed to be adjusted in
budget and is shown in various accounts. Software (whether current
services or lease purchase) should be materials and services.
o Accounting Manager Strickland discussed workload and process of storm
drainage billing, new LIDs and impact; new equipment and software for
this division. Committee discussed other divisions and functions.
Records Manager/Municipal Court Clerk reviewed her program and the
impact of data processing on their workload.
o Ima Scott discussed Finance Director's position stating her
impression of the salary would be $30,000 including benefits and did
not support this position. Discussion followed regarding the
splitting of the division.
8:30 P.M. Ken Scheckla arrived
o Discussion continued regarding the transition cost and overlap of
events relating to hiring of the Finance Director and termination of
the Administrative Assistant. If the Administrative Assistant is
terminated in FY 82-83, City Administrator stated some items will
have to be delayed, i.e. the capital improvements program for example.
o Gerry Edwards commented this was a Council matter and not work for
the Budget Committee.
9:00 P.M. Meeting recessed and reconvened at 9:10 P.M.
PAGE 1 - BUDGET COMMITTEE MINUTES - MARCH 3, 1983
'err
o Director of Public Works introduced Park Board members, Division
Managers and Crew Chiefs of his staff. He went through summary pages
and pointed out items that were different this year noting the
increase in number of personnel in each program. He pointed out he
was asking to get back to services levels of fiscal year 1981-82.
Director of Public Works mentioned he hoped to get involved with the
"Green Thumb" program for the Park Department, noting the HUD/CDBG
grant for Fanno Creek Park. He discussed the supplemental budget
proposed by the Park Board which endorses the acquisition of land for
Summer Lake Park and Fanno Creek Park. The Park Board is proposing
this be a "B" Ballot. Also included in this budget is $4,000 for
portable bandstand and material for repair of the windmill site.
Committee member Duffy left at 10:00 P.M.
o Director of Public Works noted the Engineering Department is
developing a control net program with data processing software that
is basic to the whole system and continuation of the monumentation
programs.
o Committee will consider this department 's requests when they get to
final review of all budgets.
o Meeting recessed at 10:05 P.M. and will reconvene Tuesday, March 8,
1983 at 7:30 P.M. City Hall.
`Gerry Edwards, Secretary
PAGE 2 - BUDGET COMMITTEE MEETING - MARCH 3, 1983