05/19/1983 -Minutes TIGARD URBAN RENEWAL AGENCY AND CITY OF TIGARD
BUDGET COMMITTEE MEETING MINUTES
SPECIAL MEETING - MAY 19, 1983 - 7:30 P.M.
1. ROLL CALL: PRESENT: Chairman Wally Hoffman, Committee Members Tom
Brian (arriving 7:50 P.M. ) and Wilbur Bishop Gerry Edwards,
Dale Evans, Howard Duffy leaving 8:55 P.M. , Jim Smith.
City Staff: Doris Hartig, City Recorder and Bob Jean, City
Administrator.
NOTE: As he could not stay for the entire meeting, Howard Duffy
requested time to submit comments regarding what he considers an
underlying issue leading to the defeat and near defeat of the
May levy requests. He suggested the problem be addressed to the
City Council as it appears to the public to be an ongoing battle
between the Council members. He suggested the members should
learn to work together as a team. Mayor Bishop responded to his
concerns and stated he recognized it was a problem that should
be corrected.
2. TURA BUDGET FY 82-83 Supplemental
A. FY 82-83 Supplemental
City Administrator summarized the request and need for the
supplemental budget for FY 82-83 noting this would not effect the
available options of the voters for the September election. By
approving the supplemental budget this would clean up the accounting
records by the end of June 1983.
COMMITTEE MEMBER BRIAN ARRIVED 7:50 P.M.
B. FY 83-84 Revised
In discussing the revised FY 83-84 Budget the City Administrator
reported the City would not issue the bonds until after the September
1983 vote.
Motion by Committee member Smith to approve the FY 82-83 supplemental
budget and recommend the revised 83-84 budget to the City Council,
motion seconded by Committee member Evans.
Motion passed by 6-1 majority vote with Duffy voting Nay.
3. LEVY ISSUES
City Administrator displayed maps indicating precincts and how they
voted on the A and B-1 levies. Discussion by Committee regarding
results of vote and how it reflects in programs. City Administrator
noted there would be priority cuts in police & other services and
emphasized the need for adding a part-time office aide in Accounting
and Services. He reported the elimination of the Plans Examiner
position will mean code violations will be processed on a complaint
basis only. Committee favored limiting the use of City Attorney's
time.
Discussion then centered on whether to resubmit another levy for
police services only. Duffy said he could support a B-1 levy only if
v the question reflected the police pension increase due to the state
mandated pension program.
DUFFY LEFT 8:55 P.M.
Discussion continued whether to submit a 2 year levy of $164,000 each
year for police only. Chief of Police spoke to need to provide
revenue to maintain existing services. The personnel and capital
outlay items are needed to maintain growth in services. Committee
member Brian felt the issue is the attitude of the community in going
out again. While the Committee recognized the need the attitude of
the voters is of concern. Smith, Edwards and Evans were in favor of
submitting a 2 year police serial levy.
Motion by Committee member Smith that the Committee recommend to the
City Council a 2 year B serial levy of $164,000 per year be submitted
to the voters. Motion seconded by Committee member Brian.
Consideration was given regarding timing and attitude of voters when
the city has to go out for a tax base in May 1984, and the TURA
Charter amendment vote is scheduled in September 1983.
Meeting Recessed 9:40 P.M.
Meeting Reconvened 9:50 P.M.
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Committee member Smith moved to amend the motion, with consent of
second to motion Brian, to remove the language "B" from levy title.
Motion as amended approved by 4-2 vote of members present with Brian
and Bishop voting "No".
4. CONTROL BUDGET
City Administrator gave update on FY 82-83 control budget noting
summary reports of revenue and expenses. He noted city staff was
going through a transition period in developing the purchasing system.
5. COUNCIL/BUDGET COMMITTEE ANNUAL WORKSHOP
Members discussed purpose of workshop and issues to be considered.
City Administrator suggested gridding out city goals and priorities
at executive level and then apply to budget process. He suggested a
grid format for the October workshop as a way of allocating resources
to accomplish goals. This would condition various levels of services
in the departments and assist Committee in thinking priorities.
Consensus of Committee was to hold workshop in October.
MEETING ADJOURNED 10:20 P.M.
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Gerry Edwards