02/01/1982 - Minutes T I G A R D B U D G E T C O M M I T T E E
BUDGET COMMITTEE MINUTES - February 1, 1982 - 7:30 P.M.
1. ROLL CALL: Present: Chairman Gerry Edwards; Budget Committee Members James
Smith, Dale Evans, Phil Edin, Wally Hoffman; Council Members John
Cook (arriving at 7:35 P.M.) , Kenneth Scheckla, Nancie Stimler;
Staff Members Bob Jean, City Administrator; Doris Hartig, Finance
Director; Loreen Wilson, Office Manager.
2. Chairman Edwards called the meeting to order and advised members that the purpose
of the meeting was to hold a mid-year budget review.
3. City Administrator requested a more informal structure to the meeting since this
was his first time with this committee and wished to discuss in depth the issues
before them this evening.
The Administrator began by discussing the down-turn in revenues for fiscal year
81-82 in the amount of $350,000 and the ramifications this would have on this
fiscal year and next (82-83) . He stressed the reorganization of city staff and
the development of middle management positions as one enhancement to the budget-
ing process. Also, he noted that this is the way he proposes to achieve the
goals and priorities which have been set out by Council.
The City Administrator continued the discussion with the Committee by addressing
each line item in the revenue summary noting concerns regarding growth of the
city and the economic roll-back and how that effects the budget process. Next
the program budget expenditure summary was discussed with the City Administrator
Aw noting an overall 5% decrease in expenditures by departments as indicated on the
control budget.
City Administrator requested Irene Ertell, Head Librarian, present to Committee
tier request for staff increase. Librarian discussed with Committee the proposal
for staff increase at the Library and opening on Monday again. She noted dollar
savings in capitol outlay items and added revenue from a state grant would sup-
port her proposal for the rest of the fiscal year. She proposed adding 1/2 of
an Assistant Librarian and 1/2 of a Library Assistant for Youth Service, both of
which are funded part time. This would increase each position to a full time
employee and give the staffing necessary to open the Library on Mondays which is
not done now. Lenghty discussion followed regarding proposed increase. City
Administrator felt the service should be provided if fiscally possible and noted
that if dollars are not available next fiscal year the issue would be delt with
during the 1982-83 budget review process.
City Administrator expressed his committment to the Budget Committee in furnish-
ing them with any and all support material which they might need to enhance the
budget process and make it more meaningful to them.
City Administrator then discussed at great length the Non-Departmental section
of the expenditure report noting the following areas of increase; legal fees ,
city wide newsletter, new law changes regarding tort liability limits and anti
trust insurance or risk management practices, computer study and word process-
ing enhancements.
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The City Administrator reported that the Control Budget attempts to deal with
the Council goals and still remain within the actual dollar amounts to be receiv-
ed this year. After further discussion regarding the control. budget, Committee
Member Smith moved to advise Council to accept control budget and allocate con-
tingency amounts to the operating expenditure increases in the Administration,
Finance, Library and Non-Departmental sections of the control budget. Committee
Member Edin seconded the motion. Motion passed by unanimous vote of Committee
Members present.
The Administrator presented his recommendation for the budget format, noting
that the forms will show goals for the unit, workload indicators, fiscal year
79-80 and 80-81 actual figures, plus columns for department head request, execu-
tive proposal, budget committee recommendation and final adopted budget figures.
The Administrator closed this portion of the meeting by noting that in order to
stay within 1983-84 budget, he would be recommending that the Council go to the
polls in November for a new tax base for that fiscal year.
RECESS: 9:50 P.M.
RECONVENE: 10:00 P.M.
4 . EXECUTIVE SESSION: Per ORS 192.660 (1) (d) the Budget Committee and Council went
into an executive session to consider labor relations policies and strategies.
Discussion followed regarding the Budget Committee's role in the labor relations
process.
5. ADJOURNMENT OF EXECUTIVE SESSION: 10:41 P.M.
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6. RECONVENE REGULAR BUDGET COMMITTEE MEETING: 10:41 P.M.
7. Chairman Edwards noted that the next Budget Committee meeting, for consideration
of the 1982-83 fiscal year requests, will be on March 18, 1982, at the Durham
Treatment Plant. City Administrator noted that he and the Chairman will set the
budget calendar and that the meetings will be scheduled for Thursday evenings
as much as possible.
8. ADJOURNMENT: 10:46 P.M.
Bu et Committee S r ry
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