03/18/1982 - Minutes Tigard Budget Committee Minutes
March 18, 1982, 7:30 P.M.
Durham Treatment Plant
1. ROLL CALL: Present: Committee Members: Edwards, Smith, Evans, Hoffman, Edin,
Stimler, Cook (arriving at 7:41 P.M.) , and Brian (arriving at 8:30
P.M.) . Finance Director, Doris Hartig; City Administrator, Bob
Jean; Office Manager, Loreen Wilson.
2. Mr. Gerry Edwards, Chairman of the 1981-82 Budget Year, called the meeting to
order and read the memo from Mayor Bishop noting that he would be unable to
attend the meeting, suggested budget officers positions be rotated, and recom-
mending Mr. Smith or Mr. Hoffman be elected as the new chairman for the 1982-
83 budget year considerations.
3. NOMINATIONS OF OFFICERS
(a) Committee member Hoffman nominated Committee member Smith as Chairman for
1982-83 considerations. Motion seconded by Committee member Evans.
(b) Motion by Evans, seconded by Edin to close nominations.
Approved by unanimous vote of Committee present.
(c) Motion to appoint Smith as Chairman was approved by unanimous vote of
Committee present.
(d) Motion by Committee member Stimler, seconded by Edwards, to nominate
Hoffman as Secretary.
(e) Nominations for Secretary closed by motion of Evans, seconded by Stimler.
Approved by unanimous vote of Committee present.
(f) Motion to appoint Hoffman as Secretary was approved by unanimous vote of
Committee present.
4. BUDGET MESSAGE - 1982-83 PROPOSED BUDGET
(a) City Administrator read the budget message to the Committee noting an over-
view of the budget document setting out legal requirements for prepara-
tion of budgets and stressing that the intent of this budget document is
to directly link goals to organizational units within the budget programs
for improved accountability.
COOK ARRIVED - 7:41 P.M.
The Administrator then discussed budget features and changes from previous
years. He noted that there will be no new taxes proposed for the fiscal
year 1982-83, but that a tax base adjustment would be necessary for the
fiscal year 1983-84. He continued by noting that a 10% cut in personnel
has been caused by OPEU/TMEA declining to reopen wage negotiations. He
also set out his concerns regarding the contingency being extremely low.
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5. OVERVIEW - 1982-83 PROPOSED BUDGET
(a) City Administrator discussed in some detail the revenue projections noting
that until the Committee could agree on the revenue projections, they
would be unable to effectively discuss the expenditure detail portion of
the budget. He did recommend that the Committee make two changes in the
revenue projections. Raise Fines and Forfeitures, Account No. 05-00000-341 ,
to $60,000 and lower MACC-Cable TV Franchise, Account No. 05-00000-385,
to $5,000. This would better reflect the most recent concerns of staff
and still keep the bottom line revenue figure the same.
BRIAN ARRIVED - 8:30 P.M.
The Administrator also noted concern that the Federal Revenue Sharing funds
would not come into the City during the 3rd and 4th quarters of the fiscal
year. If they were not received, Account No. 10-00000-317, Federal
Revenue would be down approximately $67,000 and Account No. 10-00000-351 ,
interest from investments, would then also be lower. He noted that staff
had shown the monies coming in but that they were shown on the expenditure
detail in the contingency portion in case funds were not received.
Discussion followed regarding the civic center site and plans. Administrator
stated he would furnish plan information to the Committee in the future.
(b) The City Administrator briefly outlined the expenditures format in the
budget and highlighted the summary pages.
The Administrator also drew Committee's attention to the low contingency
yam, line item. Though the budget shows $110,657, $67,000 is Federal Revenue
Sharing funds which might not be received and $30,000 is LID reimburse-
ments which might not be received. This would decrease the Contingency
line item to about $12,000.
RECESS: 9: 14 P.M.
RECONVENE: 9:26 P.M.
6. PUBLIC HEARING: Federal & State Revenue Sharing
(a) City Administrator discussed the proposed budget figures noting that the
3rd and 4th quarters receipt of Federal Revenue Sharing funds are not
certain at this time.
(b) Chairman Smith opened the public hearing for public comments.
(c) Ms. Jacqueline Hanes of the Washington County Community Action Emergency
Services and Shelter House Program arrived to discuss her request with the
Committee. She requested $1,479 in funding assistance for the fiscal year
1982-83 and discussed the program components and assistance given to various
Tigard residents.
PAGE 2 - BUDGET MINUTES, March 18, 1982
Ms. Beverly Green, also with the Shelter House Program, requested
favorable action from the Budget Committee for funding the requested
$1,479. She also presented the Committee with a letter from Mr. Herb
+fir Halverson, a Tigard resident, who has been assisted through the Shelter.
House Program and requested Tigard's support of the program. (See letter
attached).
Evette Sorensen, resident of Tigard on Greenburg Road, noted that she
has visited the shelter house and requested Tigard's support financially,
Jerrilynn Ness, Route 2, Box 422A, Kaiser Road, Portland, Oregon, request-
ed support of the program, and answered many of the Committee's questions
She noted that Tigard residents used 4% of the funds of the Shelter House
and that $1,479 is not 4% of the budget.
(d) Committee member Stimler noted concern that the Tigard residents quoted as
using the program, may in fact be residents of the Tigard area but not
actually in the City Limits.
(e) Committee thanked audience for information, Chairman Smith closed the
public hearing portion of the meeting.
(f) Committee asked Committee member Brian to keep a "wants and needs" list
for the committee to review later and to add the Shelter House Program
to that list.
7. Committee discussed the budget calendar and agreed to meet on March 25, 1982,
for the next discussion of the 1982-83 budget proposals.
' 8. MEETING RECESSED UNTIL MARCH 25, 1982, 9:56 P.M.
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Wally H man - tary
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