04/08/1982 - Minutes BUDGET COMMITTEE MINUTES - APRIL 8, 1982 - 7:30 P.M.
1. ROLL CALL: Present: Committeemember Bishop, Brian (arrived at 7:52 PM & left at
at 9:25 P.M.) , Stimler, Scheckla (arrived at 8: 13 P.M.) , Edin, Smith ,
Hoffman & Evans; City Administrator , Bob Jean (arrived at 7:48 PM) ;
Finance Director/City Recorder , Doris Hartig; Building Official,
Ed Walden; Director of Public Works/Planning, Frank Currie;
Office Manager, Loreen Wilson.
2. Chairman Smith reconvened the meeting and requested Building Official present
his budget.
3. Ed Walden discussed briefly the 2.2.1 Building budget. Committee felt budget
was fairly straightforward .
City Administrator arrived - 7:48 P.M.
4 . GENERAL INFORMATION
City Administrator presented information on unemployment costs. Committeemember
Hoffman questioned why the percent was so high for the City when the private sector
paid as much as 2% less.
Committeemember Brian arrived: 7:52 P.M.
After lengthy discussion regarding unemployment costs and ways to pay unemployment,
committeemembers requested Administrator investigate whether City can go back to the
old way of paying claims at this point and report back at the next meeting.
City Administrator also presented a manpower chart and revenue/expenditure
distribution summary for the Committee 's use. He spent some time discussing
ways the various funds can be spent (i.e . dedicated funds) .
Committeemember Scheckla arrived: 8:13 P.M.
5. PUBLIC WORKS/PLANNING PRESENTATION
City Administrator introduced Frank Currie, Public Works Director and Planning
Director. Administrator noted major policy shift in the Public Works budget
was the funding of street lighting from the State Tax Street Fund instead of
General Fund. He stated this allowed for less lay-offs being necessary.
Director of Public Works advised Committee that his department had experienced
5 layoffs.
Director of Public Works stated that staff is gathering information for a
Fleet Management Fund and felt this is needed in the next couple of years
to more accurately distribute the costs of fleet management. Administrator
and Committeemember Hoffman noted support of the idea. Administrator noted
that at the current time he felt the Court computer system would have a
higher productivity payoff, however the fleet management needed to be started
now.
Director of Public Works discussed the capital outlay items throughout his
budget (e.g. backhoe replacement, dump trucks needed, blade , crack sealer, and
engineering supplies) .
Discussion followed regarding overlay projects. Committee requested staff supply
a copy of the Spring/Fall Overlay Program for their information.
After lengthy discussion on the uses and need of a crack sealer, Committee asked
that the Director of Public Works report back on the cost effectiveness of purchasing
the equipment instead of contracting the work out. Director reported that this
equipment would be purchased out of Road Maintenance Levy monies instead of General
Fund and he felt this would justify the purchase now.
RECESS: 9: 18 P.M.
RECONVENE: 9:25 P.M.
Committeemember Brian left: 9:25 P.M.
Committee discussed the overtime cost allocations in the 82-83 proposal compared
to last year. They requested a breakdown of the overtime hours expected and
noted concern that it perhaps has increased over last year.
It was mentioned that the fringe benefits have not been changed from the
Requested column to the Proposed column in the entire budget. Administrator
noted that this is one item that is being computed now. He suggested that
the Accountant could come to a future meeting and discuss amounts of increase
in benefits offered by the City and answer any Committee questions more
thoroughly then.
Committee requested staff bring the itemization of the Summerlake improvements
scheduled for the 2.1.4 budget.
Director of Public Works stated that the street lighting costs ($140,000)
were placed in the Engineering Division budget for the first time. He also
noted that the traffic signal energization was higher this year because of the
extra signals from the TSM project.
Committee requested staff check the pricing and justify the cost of radios
in the Engineering Budget. They expressed concern that a less expensive
radio could handle the needs of that department. Also the Engineering
request for a 35mm camera was questioned due to the price. Staff will
investigate the overall City needs for cameras and report back to Committee .
Director of Public Works distributed a proposal from Jeff Lamy regarding the
economic development consultant work which was requested in 2.1.7 Planning
budget. After some discussion by staff of the various needs for this work
to be done, Commit teemembers were asked to study the proposal for further
discussion at a future meeting.
Committee requested staff check the cost for 2.1.7.704 for the conference
table and chairs. They felt a better price would be found.
6. DOG PROGRAM
Committeemember Stimler brought an article to the Committee 's attention
regarding the K-9 Program in the Washington County area. There was lengthy
talk regarding the program's need in the City. The article noted that
there are dogs in the area available for a reasonable price. Consensus
of Committee was to have staff and Council go forward this year in purchasing
an animal and getting the training for the officer. Motion by Committeemember
Hoffman, seconded by Committeemember Evans to recommend support of the
BUDGET COMMITTEE MINUTES - APRIL 8, 1982 - PAGE 2
K-9 Program in the 1981-82 and 1982-83 budget years.
Approved by majority vote of Committee present, Committeemember Scheckla abstaining
for lack of sufficient information.
7. RECESS: Motion by Committeemember Stimler , seconded by Committeemember Scheckla
to recess until 4-22-82.
Approved by unanimous vote of Committee present.
8. RECESS TIME: 10:45 P.M.
Wa ly Hoff , Sec
BUDGET COMMITTEE MINUTES - APRIL 8, 1982 - PAGE 3