05/06/1981 - Minutes wrr°
City of Tigard
Budget Committee Meeting
May 6 , 1981
++ Fowler Junior High School
Lecture Room
Present : Wilbur Bishop, Tom Brian, John Cook, Phil Edin, Gerry
Edwards , Dale Evans , James Smith; City Staff , Raeldon R .
Barker, City Administrator; Frank Currie , Director Public
Works ; Trene Ertell , City Librarian; R.B. Adams , Chief of
Police ; Doris Hartig, Finance Director/City Recorder , Linda
Sargent , Research and Development Aide .
Absent : Wally Hoffman, Kenneth Scheckla and Nancie Stimler.
Meeting was called to order by Chairman Gerry Edwards .
REVIEW OF ALL BUDGETS
POLICE
James Smith presented information on the ICAP System he ascertained
from Chief Webster of Lake Oswego . Mr. Smith noted that the Lake
Oswego computer arrangement cost $110 ,000 . He also commented that if
the city is not going to a computer system, the Police Department
should work at a better way to index files . Mr. Smith moved to ear-
mark $45 ,404 for ICAP out of funds that were available . Mr . Bishop
seconded the motion. Mr. Brian suggested that the committee work
through the entire budget before earmarking funds for specific depart-
ments . Mr. Smith and Mr. Bishop withdrew the motion with the under-
standing that it will be brought up later .
PUBLIC WORKS
Mr. Brian suggested that $41 , 538 be adjusted in the Home and Community
Quality, Parks (2 . 1 .4) budget to reflect a new Utility Worker I posi-
tion ($17 ,088) , 54" mower ($9 ,700) , a used farm tracker ($9 ,500) and
a self propelled vacuum sweeper ($6 ,950) . Mr . Brian also suggested
$13 ,000 for 150 street lights be taken out of franchise fees . In
streets and roads (2 . 1 . 3) a hydrostactic roller and vibraplate tamper
would be picked up for $15 ,000 .
Director of Public Works , Frank Currie recommended that line item
1 . 2 . 1 , Street Lighting, be increased by $1.3 ,000 . He suggested that
it be funded thusly: Transfer of General Fund money from 1 . 2 .3 , 1 . 2 .4
2 . 1 . 8 by $2 ,000 per each line item; That State Tax Street funds used
for line item 1 .2 . 2 , Traffic Signing & Signals be transferred by $7 ,000 .
To fund line items in amount of $13 ,000, (2 . 1 . 8 , 1 . 2 . 3 , 1 . 2 .4 and 1 . 2 .2)
that the new county road maintenance revenue be used in the same
amounts as transferred.
Finance Director/City Recorder brought to the attention of the Com-
mittee the issue of storm sewer fees . She noted that USA is planning
to increase charges by 75C per month. Director of Public Works pro-
posed an increase of $1 .00 per month for storm drainage and 75� per
month for sanitary sewer . These changes would be reflected in an $8 .50
billing as compared to the current $6 . 00 charge .
MUNICIPAL COURT
Doris Hartig noted that the budget reflects the increase in the Judge ' s
salary.
PLANNING/ZONING
Finance Director noted that LCDC grant funds had been budgeted to
upgrade the Comprehensive Plan.
BUILDING INSPECTION
City Administrator recommended spending $6 ,500 for purchasing a small
car for inspections . Mr . Brian proposed reducing the amount to $5 ,500
and adding $1 ,000 to the wish list .
LIBRARY
City Librarian Irene Ertell recommended $1 ,000 be spent for electrical
work to accomodate the computerized circulation system. City Librarian
also requested funding for two air conditioning units . Gerry Edwards
recommended reducing the amount for purchase of a code-a-phone to $170 .
Tom Brian recommended reducing the book budget from $25 ,000 to $22 ,500
and adding $2 , 500 to the Library Building Reserve Account .
ADMINISTRATION
Finance Director/City Recorder stated that the updated budget sheets
reflected the committee ' s recommendation to change the Mayor and
Council ' s travel and subsistence to $3 , 600 .
NON-DEPARTMENTAL
City Administration noted that $25 , 500 was budgeted for legal fees
and that $6 , 500 additional dollars would be needed for legal services .
Tom Brian recommended that $6 ;500 be added to the Civic Center Develop-
ment account along with the $2 , 500 already budgeted for a Civic Center
Consultant .
RECOMMENDATION OF CITY ADMINISTRATOR
City Administrator recommended that additional $4,500 be budgeted for
the City Attorney; $45 ,404 for ICAP, and $40 , 638 as unappropriated.
The total of $95 , 542 allows for funding of street lights ; ICAP (does
not include clerical or corporal for police department) ; additional
personnel in Park and equipment for Public Works .
FINAL ADJUSTMENT AND ADOPTION
James Smith moved to allocated $45 ,404 for ICAP. Mayor Bishop seconded ;
the motion carried with Dale Evans and John Cook voting no .
PAGE 2 - BUDGET, May 6 , 1981
Dale Evans moved to allocate $903 for a paper shredder. The motion
was seconded by Tom Brian; motion carried unanimously.
Aw The consensus of the committee was to allocate funds for two out of
State trips for the Police Department .
Tom Brian moved to adopt the Police Budget as recommended by the City
Administrator . Motion was seconded by Phil Edin and carried unanimously.
Tom Brian moved to adopt the Public Works budget as recommended by
the City Administrator with the adjustments of a Utility Worker I
($17 ,088) , a 54" mower ($9 , 700) , a used tractor ($9 ,500) , a vacuum
sweeper ($6 ,950) , $13 ,000 for street lights and a roller and tamper
($15 ,000) , Mr . Smith seconded the motion. Motion carried unanimously .
Mayor Bishop moved to adopt the Municipal Court budget as recommended
by the City Administrator and John Cook seconded the motion. Motion
carried unanimously.
Tom Brian moved to adopt the Planning and Zoning budget as proposed
Phil Edin seconded the motion. Motion carried unanimously.
Phil Edin moved to adopt the budget for Building Inspection and Enforce-
ment as proposed including $5 ,500 for a new vehicle . Tom Brian seconded
the motion. Motion carried unanimously.
John Cook moved to adopt the Library budget as proposed including
$1 ,000 for air conditioning. Wilbur Bishop seconded the motion. The
motion carried unanimously.
Phil Edin moved to adopt the Social Services budget as proposed. The
motion was seconded by Jim Smith and carried unanimously.
Phil Edin moved to adopt the Mayor and Council budget as proposed .
The motion was seconded by Jim Smith and carried unanimously.
Tom Brian moved to adopt the City Administrator ' s budget as proposed .
The motion was seconded by Jim Smith and carried unanimously.
Phil Edin moved to adopt the Fiscal Administration and Records budget
as proposed. The motion was seconded by Tom Brian and carried
unanimously.
Tom Brian moved to adopt the Non-Departmental budget as proposed to
include $30 ,000 in legal services , $6 ,500 for the civic center develop-
ment account , add $1 ,250 for publicity, add $4,000 for computer printer
and word processor. Motion seconded by Phil Edin and carried unanimously.
Tom Brian moved to adopt the Capital Improvement budget as proposed.
The motion was seconded by Phil Edin and carried unanimously.
Jim Smith moved to adopt the debt services budget as proposed . The
motion was seconded by John Cook, motion carried. Finance Director/
City Recorder noted that $28 ,888 is left to shift into contingency.
PAGE 3 - BUDGET, May 6 , 1981
City Administrator asked for suggestions in changing format of the
budget . He suggested that committee meet in August when budget and
audit is complete to review the budget again.
Jim Smith moved to recommend the budget to City Council . The motion
seconded by Phil Edin and carried unanimously.
Meeting adjourned at 10 :30 P .M.
544
Dale Evans
PAGE 4 - BUDGET, May 6 , 1981