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01/27/1987 - Packet AGENDA UTILITIES AND FRANCHISE COMMITTEE Tuesday, January 27, 1987 - 7:00 P.M. Town Hall Conference Room MEMBERS: BENZ JACOBS McREYNOLDS MISOVETZ OSBORNE EDIN 1. Call to Order and Roll Call. 2. Minutes of November 10, 1986 and December 9, 1986. 3 Solid Waste Rate Setting Procedure. •l 4. Problems With Curbside Recvcling. /! 4y 5. Spring Cleanup/Toxic Waste Collection Day Discussion. ,, 1 6. King City and Tigard Rates for Below Ground Cans. 7. Other Business. 8. Adjournment. /2903P -7 f CLAI'v Jr cL uo�ov LA—�c "LQ- vk- C k c 77� 6� C-o- C-k Aj- 30- C, C,L &AA) CA ILI- CL, 'At-AiNd 01- CL, P-4- �J_Cla Az 41 i February 9, 1987 Suzanne Smith 11890 S. W. Ann Street Tigard, Oregon 97223 Utility and Franchise Committee City of Tigard 13125 S. W. Hall Tigard, Oregon 97223 Dear Committee Members : The request for members carried in the Dec-Jan issue of the Tigard newsletter set me to thinking about the complexity of drainage issues in Washington County. We live in an area of broad natural wetlands where creating a bit of dry land impacts much more area than the piece in question. In searching for a house in this area my husband and I saw several examples of poor planning in wet areas . I would like to see the county and the cities within it plan with the character of the land rather work against it. My first reason for this is that the land is what makes this area desirable to live in: fields, bogs, and woodlands with their animal populations . An owl lives near our house . Seeing one or several leave at dusk and hearing them call at night makes this place special . I hope they will always have sufficient fields nearby to nest and raise young. The second reason for planning with the wetlands is that trying to change the nature of the land does not work well . We get a lot of rainfall and it has to go somewhere . The natural wetlands absorb and hold more water than drains can efficiently divert and the land acts as a reservoir during dry spells. If the committee does not already have members who are naturalists knowledgable about wetlands, I would like such members to be sought. If none are available, or in addition, Audubon Society could provide expertise . The group has worked with industrial development in a Tualatin wetland area in the past . Thank you for considering my suggestion . Good luck on a challenging task . Sincerely, uz nne S ith PRIDE DISPOSAL COMPANY CURBSIDE RECYCLING 684-7849 We wish to remind you we are offering curbside recycling to residents of our collection area. We do have a few rules and regulations : Recycling products to the curb or roadside, by not later than 7:00 A.M. on the LAST COMPLETE WEEK OF A CALENDAR MONTH . Same day as garbage pick- up. King City Residents Thursday Only . 1987 January 26-30 July 27-31 Febuary 23-27 August 24-28 March 23-27 September 21-25 April 20-24 October 26-30 May 25-29 November 16-20 June 22-26 December 14-18 Remember, recycling is not automatic with your service, you must call to be added to our recycle pickup list . YES, RECYCLING IS AVAILABLE, PRIDE DISPOSAL provides for recycling services right at your curb. The following is a basic guideline for obtaining recycling services . All materials for recycling must be placed at the curb or road side by 7: 00 a.m. on your recycling day. Recycl- ing bins available upon request. , Material Collected and Preparation Requirements : Newsprint - Bagged and tied or bundled and tied. Corrugated Cardboard - Flattened and securely tied in easily handled bundles . Bottle Glass - Cleaned, separated by color (clear, green, and brown) , lids removed. Placed in separate reusable, returnable weatherproof containers . Tin Cans - (Food stuff containers only) Cleaned, labels removed, ends removed, can portion flattened. Placed in separate reusable:, returnable, weatherproof con- tainer. . Aluminum - Clean material only - Place in separate reusable, returnable, weather- proof container. Motor Oil - Crank case or transmission fluid only. Place in tightly sealed, non- breakable, nonreturnable container. MEMORANDUM CITY OF TIGARD, OREGON T0: Utility and Franchise Committee January 21, 1987 FROM: William N. Monahan, Director, Community Development SUBJECT: King City and Tigard Rates for Below Ground Cans I spoke with Mr. k. B. Brown on January 2, 1987. He was concerned about an article he read in the Tigard Times that King City has lower rates than Tigard through Pride Disposal. We discussed rates, and the franchise ordinance making all three haulers charge uniform rates. His greatest concern is that he has an underground can ($$.10/month) . He has to pull it out and place it by the house for pickup. King City has a different policy where the hauler will pull the can. Should we ask Utilities and Franchise Committee to negotiate with haulers to provide this service? If so, Mr. Brown is not opposed to paying more. It would be a benefit to him when he is away on vacation if he left a couple of sacks of garbage in the can, that they would be picked up by the haulers. Because of the franchise ordinance, when he is on vacation the garbage is still there, unless he has placed the can on the curb, then the can would be left out during the period that he is gone. /2903P MEMORANDUM CITY OF TIGARD, OREGON TO: Members of the Transportation Committee January 21, 1987 Utility and Franchise Committee FROM: William A. Monahan, Director, Community Development SUBJECT: City Center Plan Task Force The City Council has created a new task force to work on the revitalization of the downtown area. A copy of the resolution creating the task force is enclosed, along with an interest application. If you would like to be involved with this new committee as well as your present committee, please submit an interest application. The new committee will deal with many issues including some which directly affect your committee' s work . Please consider participating. 0476W CITY OF TIGARD, OREGON RESOLUTION NO. 86- IN THE MATTER OF THE CREATION OF A CITY CENTER PLAN TASK FORCE FOR THE CITY OF TIGARD. WHEREAS, The Tigard Economic Development Committee over the past 18 months has identified the need for a City Center revitalization effort; and WHEREAS, efforts to create a private sector sponsored revitalization and marketing effort for the area have not gained momentum; and WHEREAS, the City Center's economic vitality and development activity is lagging behind other commercial areas of Tigard; and WHEREAS, the threat of piecemeal zoning changes exists which could be detrimental to orderly revitalization of the area unless a thorough review of the -Community Development Code provisions governing the area is -undertaken; and WHEREAS, the City Center has great potential to be a flourishing area which can assist the City to establish its identify as a vibrant, progressive, inviting, and livable community; and WHEREAS, before undertaking a revitalization effort a comprehensive planning, economic, public facilities, transportation, and marketing plan is needed to guide City efforts; and WHEREAS, the City as a whole has the need for additional commercial and industrial land which is buildable or redevelopable to meet market demands; and WHEREAS, the Tigard Economic Development Committee, recognizing the issues above, has approached and received a commitment of resources from Portland State University for the development of a City Center revitalization plan; and WHEREAS, the Tigard Economic Development Committee work program does not permit time to coordinate a specific revitalization effort nor does it have the broad representation of community interests needed for such a plan. NOW, THEREFORE, BE IT RESOLVED by the Tigard City Council that: 1. The City of Tigard hereby creates the City Center Plan Task Force to work with the Economic Development Committee, staff of the Community Development Department, and Portland State University design team to prepare a City Center Plan. 2. The Task Force will consist of seven members, to be appointed by the City Council. The initial term will run for one year beginning January 1, 1987. Subsequent terms will be for one year with the Task Force disbanding at the completion of the study . Task Force members shall receive no compensation; however, support staff, materials, and other services will be provided through the Community Development Department budget. RESOLUTION NO. 86-13 Paae 1 3. Preference for membership will be given to members of established City committees, not to exceed three in total. No more than two Task Force members may be non—residents of Tigard. 4. The Task Force will be composed of: A. No more than three individuals who are members of either the Economic Development Committee, Transportation Committee, or Utility and Franchise Committee. B. At least four at—large members. 5. The Task Force shall consult with and utilize the expertise of established City boards, committees, and NPO's as appropriate throughout the formulation of the plan. 6. The Task Force is charged with the responsibility of preparing, with the assistance of staff and Portland State University, a comprehensive revitalization and marketing plan for the City Center. The plan shall include at least the following: A. Creation of a boundary for the city center area. B. Development of an inventory of existing businesses, commercial and industrial buildings, residential properties, and public facilities within the area. C. An evaluation of existing conditions of the buildings, public facilities, and properties in the area. D. An evaluation of physical, zoning, governmental, and economic limitations on the revitalization of the area with recommendations for action steps to remove or reduce those limitations. E. Creation of a market analysis to evaluate and take advantage of the economic potential of the area, not limited to analysis of: 1) Commercial retail 2) Commercial professional offices 3) Residential _ 4) Light industrial parks . - F. Development of a marketing and economic development attraction strategy with the assistance of the Tigard Economic Development Committee for implementation by the Committee. G. Development of a Capital Improvement Plan and cost analysis and priority list for implementation. H. An evaluation of the architectural and aesthetic potential and needs of the area for the purpose of producing a report on the most beneficial changes and improvements needed by existing developed properties. I. Identify topographical, geographical, and natural feature limitations and opportunities in the area. RESOLUTION NO. 86—)Z Page 2 J. Develop a financial plan which evaluates funding mechanisms for implementation of the plan. K. Prepare an action plan with detailed sequential steps for adoption by the Tigard City Council. L. Provide an opportunity for citizen involvement and input throughout the development of the action plan. 7. The Task Force shall meet in a timely fashion to respond to the progress of the Portland State University study, but not less than once each month until project completion. All meetings of the Task Force or Subcommittee shall be public, noticed, and have minutes kept. 8. The Task Force Shall provide regular reports to the City Council, no less than four times a year, on the status of the study and progress toward completion. 9. The Task Force is authorized to create special subcommittees and enlist the assistance of private citizens to complete any of the elements of the study. 10. The Director of Community Development, or his designee, shall serve as an ex—officio, non—voting member and shall be notified of all committee or subcommittee meetings. Advance notice shall be given to the Director with sufficient time to post a notice in the Civic Center and notify members. l PASSED: This « day of yk _QC''"' J Z' 1986. City of Tigard ATTEST: 7 UZ Recorder — City of TigaTIY i sb/2790P RESOLUTION NO. 86-1?)4 Page 3 CITYOFTIGARD CITIZEN COMMITTEE INTEREST APPLICATION NAME DATE: ADDRESS (RES.): RES. PHONE: ADDRESS (BUS.): BUS. PHONE: _ LENGTH OF RESIDENCE IN TIGARD: SUGGESTED BY: WHERE DID YOU LIVE PREVIOUSLY? EDUCATIONAL BACKGROUND: OCCUPATIONAL STATUS AND BACKGROUND: HOW LONG HAVE YOU BEEN EMPLOYED WITH THIS FIRM? IS THIS COMPANY LOCATED WITHIN YOUR NPO AREA (NPO APPLICANTS ONLY)? F ` PREVIOUS COMMUNITY ACTIVITY: ORGANIZATIONS AND OFFICES: OTHER INFORMATION (GENERAL REMARKS) : ISOARDS, COMMITTEES OR NPO INTERE sTED IN: --------------- ------------------------------------------------------------------------- Oace Received at City Hall Date Interviewed )ace Appointed Board , CommlCCee, (it NPO _ �stdc City Outside Cicy `_ Dear Customer , Schmidt' s Sanitary Service provides two services to our customers ; collection of solid household wastes and a recycling service. This policy letter contains information to help our customers aid us in providing quality service. The following rules and regulations come from pity and County laws, DEQ, METRO, and our own requests : 1 . Cans must be at the curb by 7 a.m. on the day of pickup. Newspaper for recycling should be tied in bundles or placed in a grocery bag on top of, or right next to, the garbage can. Corru- gated cardboard MUST be tightly tied in 3' x 3' bundles and placed by the can. 2. State law has banned sunken cans and set a weight limit of 70 pounds per can. Cans should be 32 gallon capacity and have a tight-fitting lid and strong enough handles not to break off. Round, metal or sturdy plastic , cans are recommended. Compacted bags are equal to one can in the rate structure. Rates are based on non-compacted solid wastes. 3. Any item placed next to, or on top of, the can (recy- clables excluded) are subject to extra. charges. 4. City and County ordinances REQUIRE that the following be placed in SEALED bags; ashes, packing pellets (styrofoam peanuts) , all types of dust, and fecal materials (diapers, cat and dog litter) . 5. We cannot haul any type of hazardous wastes ; chemical sprays, house and car paints, or any chemical solutions. Please call DEQ for proper disposal. 6 . Our rates for monthly collection are passed by City and/or County Councils. Service is billed for monthly collection. Billing is based on a 48-week year. We do not give credit for vacations unless you notify our office IN ADVANCE and are gone for two or more continuous weeks. 7 . Customers WILL BE NOTIFIED of changes if a holiday occurs on your regular day of pickup. In the past, changes have affected Thanksgiving, Christmas, and New Years Day ONLY . 8. Monthly recycling is every THIRD Saturday of each month. Any items not prepared properly will not be taken for recycling. Please let us know if you need information for proper preparation of your recyclables. Active participation in the recycling pro- gram should allow more room in your garbage can. 9. Payment of bills is expected by the end of the month you received that bill. You may mail your payment, pay the drivers directly, or use the Utility drop box at US National Bank in King City. In conclusion, let me add that ours is a small family-owned business and we do take a lot of pride and interest in giving the best service. Please call if you have concerns, problems, questions, or comments at any point in our service with you. Thank you for your attention to this letter. Schmidt' s Sanitary Service 639-5655 T december 30 , 1986 Schmidt Sanitary Service R' 2K Ross Tigard, Orevor 07224 Thr. Ossness 1 4620 S' .'%,. nidcrbr ook Dr. Tip,ard, Orepon 97224 Dear Sir, Please accept our sincere apoloy for the incident of Dec . 24, 1986 repardinp your { arbaFe pick up. We value our business renuta_tion and also our customer relation- ship and regret any distress to you. You have our assurance that this will not happen main. S*cerely, John. E. Schmidt , Pres. Schmidt Sanitary Service, Inc . JES/ss copy to: Billie Rawlings January 21, 1987 CITYOF TIIFARD OREGON 25 Years of Service Mrs. Kenneth J. Spence 1961-1986 10405 SW Hillview Street Tigard, OR 97223 RE: Curbside Recycling Dear Mrs. Spence: I apologize for this tardy response to your letter of December- 16, 1986 regarding difficulties you have experienced with the new curbside recycling program. We have received several complaints and the City will be working with the wastehaulers to resolve problem areas. The City Utility and Franchise Committee, which deals directly with the waste haulers, will be meeting later this month to resolve difficulties related to curbside recycling as soon as possible. Being a recycler myself, I can understand your frustration over going to the effort of recycling only to encounter difficulties in having the items picked up. I appreciate your letter and please contact me if the problems persist . Sincer ly Keith S. Liden Senior Planner KSL:cn/0475W 13125 SW Hall Blvd.,P.O.Box 23397,Tigard,Oregon 97223 (503)639-4171 CITY OF TIOA RD OREGON January 2.1, 1987 25 Years of SeMce 1961-1986 Mr. Mike Leichner Pride Disposal Service, Inc. PO Box 839 Sherwood, OR 97140 Dear Mr. Leichner: We have received several complaints regarding the curbside pick-up of recyclable materials. The Utility and Franchise Committee has put this item on the agenda for 7:00 PM on Tuesday, January 27th. Please attend this meeting so that this problem may be discussed and hopefully resolved. Sinceel , Keith S. Liden Senior Planner KSL:cn/0475W 13125 SW Hall Blvd.,P.O.Box 23397,Tigard,Oregon 97223 (503)639-4171 10405 S. W. Hillview St . Tigard, OR 97223 December 16, 1986 u�~ Bur Ono of Pub iic Works City of Tigard 13125 S. W. Ha | | Tngaro , OR 97223 Gent | emen : Ti`e purpose of this | etter is to document the frustratio,'s we ha�e encounter*d in attempting to recycie, in accorwance with Oregon State law, through the Pride Disposal Company. We established ,eszdence in the city of Tigard on July 7/ Short | y thereafter we contacted Pride Disposal to arrange for the proper disposit1on c our recyc | ab | es . In September , in arcordanc* with their verbal instyuctio,,s and Wr ! tten memo (copy attacheU) , we placed our n'ateria| s out for co | | ectzon . Thoy wer� not picked up. A telephone query brought a reply that perhaps we had not been placed on the list , but would be added. The September recyc | ab | es were retained and added to. They we'e a| i placed out for October collection, and again were not pjck*d up. A te | ephone ca | { e | icited the response that the co } lectnr reported that the materials were not on the curo, so not | ega| | y required to be collected . After considerab ) e negotiation , they company did co | } ect all materials except a quantity of cardooaro . A r/o' e was W [t o" it requesting Mar it be bundled. The disposal company maintained that as we live on a przvate street (one-quarte, biock or less from Hi | | view and 104th) they csud "of be expected to pick up the recyc | ab | es. Therefore, in Kwvember I placed the recyc ! ab ! es on a curb at 104th and HIKvVew next to a neighbo' ' s trash can . I have reason to oe } iev* that all recyc | ab | es were taken by the trash hau| ers' despite the fact that we had followed newly created directions to the letter , placing the newspapers in paper sacks, tying :hem with twine' purc"Osing plastic oaskets for b:tt | es of a| | colors and cans, and having all out prior to 6: 00 A. N. (P ! ease rmt* the e~c | osed copy of � notice wh^c� appear �d in the Green 2ha,t , but which was nut mai | ed direct | y to W ! customers) . Today we again p ; Wed our materOn on the curL (there is /m p | ace avai | abie other than the one used) and are enc ! osz/'g a pzcture of the | ocation and materia | s. Th* trash company arrived , ) oaded ou, ga'bage ar`� the neighbors. I YOU out to discove' that the newspapers 11"d been r"moved , bnt the p | ant 1c containers of bottles and cans wers not emptied . I approached the trash hauler and asked if he had taken the papers. He said that he had no way of knowing if they we-0 papers since they were bund | ed up, and that he was supposed to take everything next W the garbage can . 1 sWed' thvn, why he had not taken tHe bott | +s and cans, znd he said they were recyc ! ab } es. We maintain that it would be impossib | e to not recognize the newspapers as recyc | ab � es. The trash co| | ecter r00her be | igera:t ` y stated that we . not to ! cave to the trash . We are hor� cc owned to find another | ocation. At five o' clock thzs evening it was necessary for us to return to our garage the bottles and cans which were never co | , *cted. it in our contention that the Pride Dzsposa| Company is attempting in every possible way to discourage its customers from rec�c � ing . There has oot been one month of our residence her ,,. that has provided adequate recycling service. Their actions are obstructive and uncooperative with the law. We sincerely hope UK tH+ City of Tigard will deal with this company and enforce the ! aws requiring recycling servic*' If there coxtinuas to be a question regarding the ! ocation for us to p | ace o'r recyc / ab | es, we would b* happy to have rep' �ser,tativ�s of the City and of Pride Disposal meet with us yers'�n� ' | y to de� arwine a proper siting. Very truly yours, Mrs. |(enneth J. Spence CopIes� Pricie Disposa\ Company The Hon . John Cook , Mayor , City of Tigard D 5 ORT �lew.s a e rglass tie — or ie —or bundle . Wc, mo-qoa-inles) ca{aIo s or sUck Paper please . �. bottles ani. Jars -- Separate clear , brown. and gree n. . 'Rise Cly be Cs ------ are Q. K. ) Every bottle re c led sr�� it rnake� sense save er,o It r make aper � ne -� P 6u.r n a low �W w�y or PrTex- than ro nn lour 6u rs Oft far Car : � 7`_CQ n S floftenour carbard eO- n cl2a r1 , o �a.x e� or labels f, ends out and fLaileneAo * Atl the tin -that isA recycled mus$ be import- ed . USed od RI rninu cans fo—a-, Pint in non- glass .v. dinner frays container . please clew. I ese `e -* E,lery too Wallons Ever aluminum can Cf ret yclad oil reC cle re uire.S only Saves 65 y 10hs Of 81% o f -the er�er9y 0 3ai roduc�e, a. can rom raw lire , new (4P f ATTENTION PRIDE DISPOSAL CO. CUSTOMERS! Recycling Is Available In Tigard! All materials for recycling must be placed at the curb or roadside by 6:00 a.m. on your regular garbage pick-up day during one of these weeks: October 27 - 31 NOvember 17 - 21 Please follow these preparation guidelines: • NEWSPRINT - Bagged and tied or bundled and tied. • CORRUGATED CARDBOARD - Flattened and securely tied in easily handled bundles. • BOTTLE GLASS - Cleaned, separated by color (clear, green, and brown), lids removed. Place in separate reusable, returnable, weatherproof con- tainer. • TIN CANS - (Food stuff containers only) Cleaned, labels removed, ends removed, can portion flat- tened. Place in separate reusable, returnable, weatherproof container. • ALUMINUM - Clean material only - Place in sepa- rate reusable, returnable, weatherproof container. • MOTOR -OIL - Crank case or transmission fluid only. Place in tightly sealed, nonbreakable, nonre- turnable container. Please call PRIDE DISPOSAL CO. to be placed on our list of recyclers. 684-7849 -75 January 12 , 1987 TO: Tigard City Council THRU: Michael Misovetz, Chairman Tigard Utilities & Franchises Advisory Committee FROM: Gerry McReynolds, Sub-Committee Leader Rate Review Sub-Committee Tigard Utilities & Franchises Advisory Committee SUBJ: Solid Waste Rate Setting Procedure The Tigard City Council requested the committee develop a uniform rate review/setting procedure. The Utilities & Franchises Advisory Committee, after discussion, appointed a sub-committee to refine the rate setting process. The sub-committee met and devised the following rate review/setting procedures: The franchises cover residential, commercial/industrial and drop box waste collection. The fees charged for collection is based upon the single can residential rate. Commercial/industrial containers and drop boxes fees are equivalent to the single can rate using volume and weight averages. The Price Waterhouse study pertaining to rates for solid waste col- lection recommends that a profit rate (net income as a percentage of revenues) of eight to twelve percent as a reasonable rate of return for solid waste collectors. Washington County uses a simular rate of return for their rate setting. The annual reports submitted by the franchanisees should be aver- aged and the profits or losses (profit rate) of the average should be used as a basis for setting the rates. It is recommended that if the profits should fall below eight percent, the rates should be adjusted to a ten percent margin. If the profits exceed twelve percent, then rates should be adjusted downward to ten percent. Some operating expenses, such as METRO' s landfill dumping fees, insurance, union wages, fuel, etc. , are not controlable by the solid waste collectors. When such expenses increase to change the profit rate, the solid waste collectors may submit an additional copy of their last annual report showing the increase in an annualized projection and apply for a rate adjustment according to the franchise agreement. s Solid Waste Rate Setting Procedure Page 2 January 12,1987 Drop box fees are based upon the size (volume) of the drop box, which includes both the cost of collection and the cost of dumping. The charges for dumping varies greatly depending upon the contents of the drop box. Dumping fees are based upon tonage instead of volume. Boxes filled with dry construction materials may be dumped in a local non-garbage landfill for a reasonable fee. However, boxes filled with wet (garbage) materials must be dumped at the St. Johns landfill at a much higher dump fee. Boxes may only be partially filled or filled with lighter materials, thus radically changing the dumping costs. The fees charged for drop boxes should have two components. First, a charge for the drop box use based upon the profit rate formula. Second, the dumping fee should be passed on directly to the drop box user. The annual report due in 1988, for the 1987 calander year, should be modified to seperate the drop box revenue, operating expenses and profit. The present drop box fees should be adjusted as soon as possible.