09/08/1986 - Packet CITY OF TIGARD
UTILITY AND FRANCHISE COMMITTEE
AGENDA
Monday, September 8, 1986 - 7:00 PM,
Tigard Civic Center
Community Development Conference Room
1 . Call to order and Roll Call:
Allen Benz GaiserJacobs McReynolds
Misovetz Osborne Edin
2. Minutes: Meeting of August 4, 1986
3. Solid Waste Collection Company Annual Report - Discussion
4. Recycling - Discussion
5. Fall Neighborhood Town Halls - Information.
6. Other Business
7. Adjournment
This report must be filed not later than March 1
(Name)
(Address)
(City) (State) (Zip)
(A Solid Waste Collection Company)
ANNUAL REPORT
TO THE
FOR THE
Year Ending December 1.9�
or
Fiscal Year Ending
ORIGINAL to be mailed to the. Duplicate to be retained by the filing company.
Answer every question on this form. Study this form and the instructions on
the last page carefully and provide accurate answers. Where the word "None"
fully and accurately states the fact, it may be given as an answer. This
report will be used to evaluate the franchise—holder' s performance and may
result in revision or revocation of a franchise agreement. Print clearly or
use a typewriter. Use extra sheets if necessary.
SCHEDULE I — COLLECTOR'S ORGANIZATION
1 . Complete Name of Hauler:
Complete Address:
2. For corporations, list names and addresses of all stockholder's and number
of shares held by each. Note those serving as officers or directors (or
both); indicate title.
Name Address Shares Held Officer/Director Compensation
3. For proprietorship or partnership, list names and addresses of all persons
having an interest or equity in the business and the nature and amount of
interest or equity. Indicate manager or managing partner by title "MGR" .
Name Address Shares Held Equity or Interest Compensation
4. For Corporation, proprietorship, or partnership, list all persons having
an equity or responsibilities, who also have duties in the operation of
the business. List each person' s duties, hours spent during the year on
those duties, and compensation (allowance) .
Name Duties Hours Spent Compensation
SCHEDULE II — INCOME STATEMENT
Operating Revenues:
CustomerServices. . . . . . . . . . . . . . . . . . . . . . .$
Salvage Revenue/Recycle material. . . . . . . .$
Other Operating Revenue. . . . . . . . . . . . . . . . .$
TotalOperating Revenue. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$
Operating Costs:
Wages, fringes, wage—related taxes,
etc. of Operating Personnel. . . . . . . . . .$
Fuel, lubrication. . . . . . . . . . . . . . . . . . . . . .$
Equipment maintenance & repair. . . . . . . . . .$
RecycleCosts. . . . . . . . . . . . . . . . . . . . . . . . . . .$
Franchisefees. . . . . . . . . . . . . . . . . . . . . . . . . .$
Total Direct Costs: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$
Indirect Costs:
Salaries, fringes, salary—related
taxes, etc. of Mgmt. & Support
Personnel. . . . . . . . . . . . . . . . . . . . . . . . . .$
Office expenses . . : - - ' - ' - 1 - - - -$
Taxes, licenses, insurance, etc. . . . . . . . .$
Rent including building, equipment, etc.$
Equipment depreciation. . . . . . . . . . . . . . . . . .$
Sales & Advertising. . . . . . . . . . . . . . . . . . . . .$
Professional fees. . . . . . . . . . . . . . . . . . . .. . .$
Other collection costs. . . . . . . . . . . . . . . . . .$
Total Indirect Costs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$
Other Costs:
Interest paid. . . . . . . . . . . . . . . . . . . . . . . . . . .$
Extraordinarycosts. . . . . . . . . . . . . . . . . . . . .$
Total Other Costs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$
TotalOperating Costs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$
NET OPERATING INCOME. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$
SCHEDULE III — CUSTOMER REVENUES AND STATISTICS
Customer Classifications No. of Miles Run No. of Customers Annual Customer
(reporting year) at year end Revenues
(1) (2) (3) (4)
Residential (Cans)
Commercial (Containers)
Drop Box
Other
Totals
SCHEDULE IV — COLLECTION PROPERTY OWNED AT YEAR END
Description Cost to You Accumulated
of Property Depreciation Accumulated
At Beginning Depreciation Depreciation
of Year This Year At End of Year
(1) (2) (3) (4) (5)
Land & Structures
Collection Equipment
Other Carrier Property
TOTAL
• '+err' ,wr+`
SCHEDULE V — COLLECTION PROPERTY SOLD, TRADED OR OTHERWISE PERMANENTLY
RETIRED DURING YEAR
Description Cost of Depreciation Total Net Book Gross Gain/
of Property Property This Year Accumulated Value Sales Loss
Depreciation (Columns
2-4)
(1) (2) (3) (4) (5) (5) (2)
Land & Structures
Collection Equipment
Other Carrier Property
TOTAL
0 A T H
STATE OF OREGON )
ss.
CITY ,OF TIGARD )
I, the undersigned of the Solid Waste
(Owner or Officer)
Collection company above named (Company) on my oath say that the foregoing
return has been prepared, under my direction, from the original books, papers
and records of said Company; that I have carefully examined the same and
declare the same to be a complete and correct statement of the business and
affairs of said Company in respect to each and every matter and thing therein
set forth, to the best of my knowledge, information and belief; and I further
say that no deductions were made before stating the gross earnings or receipts
herein set forth, except those shown in the foregoing accounts; and that the
accounts and figures contained in the foregoing return embrace all of the
financial operations of said Company during the period for which said return
is made.
(Signature of owner or officer)
Subscribed and sworn to before me this day of 19
Notary Public in and for the State of Oregon
Residing at
Within the terms of ORS 192.500 (1) (e), ORS 192.500 (2) and such other public
records statutes as may be applicable, City of Tigard will consider
confidential information provided to City of Tigard consisting of production,
sale of purchase, cost and similar business records. This shall not, however,
restrict the authority of City of Tigard to use such information for
regulatory or enforcement purposes.
UNIFORM SYSTEM OF ACCOUNTS AND INSTRUCTIONS FOR PREPARING THIS REPORT
INTRODUCTION
This system of accounts for Solid Waste Collectors is prescribed by the
Washington County Board of Commissioners pursuant to (Ordinance)
The description below of schedules and accounts are for those which appear in
the accompanying report form.
This report must be submitted to the County annually. Collector must maintain
records adequate to complete this report, including records not specifically
discussed in these following instructions. Retention period by the applicant
shall be five years.
SCHEDULE I — COLLECTOR'S ORGANIZATION
This schedule pertains to the operations of the collector as a solid waste
collector. Other activities are not to be included. The only revenues to be
included are those directly resulting from operations as a solid waste
collector, and the only costs to be included are those necessary to support
those operations.
OPERATING REVENUES
Customer Revenue: Include herein all revenue earned from the collection and
transportation of solid waste in carrier operations. This includes the
revenue from special hauls of solid waste, as well as revenue from regular
customer routes.
Salvage Revenue: Include all revenue earned from salvage operations. This
includes recycling whether or not the collector is involved in separation of
the recyclable material.
Other Operating Revenue: Include herein incidental earnings from all other
solid waste collection services.
OPERATING COSTS
Wages: Include wages paid directly to drivers, helpers and other employees
involved in collection or equipment maintenance. Include fringe benefits,
employer contributions to union and governmental programs, taxes, and other
statutory cost, etc.
Fuel, Lubrication: Include cost of gasoline, or other fuel, and oil necessary
to vehicle operation. Include Taxes.
Equipment Maintenance and Repair: Include the cost of parts and materials
used, labor employed and bills paid for repairing, greasing and washing
vehicles, including replacement of lights, batteries, horn, tire chains and
all other equipment of the vehicle. Include repairs and maintenance of shop
and garage buildings, grounds and equipment, grounds and equipment, including
light, heat, power, and water. This account shall also include cost of
repairs and replacement of tires and tubes including amounts payable on
mileage rental or other similar basis.
Recycle Costs: Show all costs associated with printing/ads/pick—up labor for
recycle only.
Dump Fees: Include charges paid for use of dump grounds and facilities. Do
NOT include cost of operating or maintaining dump facility.
Franchise Fees: Include charges paid to the County for prescribed fee
pursuant to (Ordinance)
Salaries: Include salaries paid directly to all office employees including
company officers. Include fringe benefits, employer contributions to union
and governmental programs, taxes and other statutory costs, etc.
Office Expenses: Include cost of office forms, binders, stationery and
supplies, telephone service, office equipment rental, computer time charges,
and other incidental expenses incurred in operating the office. Do NOT
include costs of capitalized equipment.
Taxes, Licenses, Insurance: Include all taxes and licenses paid to federal,
state, local or other taxing bodies in connection with operation of the
business. Do NOT include taxes on fuel nor on income. Include all insurance
costs incurred in providing protection to business personnel and property, and
to satisfy public liability requirements.
Rent: Include all costs incurred in renting, buildings, grounds, and
equipment. Do NOT include rents received form sub—rent or sublease.
Depreciation: Include the total amount of depreciation for this year as shown
in the operating property report (Schedule IV). Straight—line depreciation
method shall be used.
Sales and Advertising: Include the costs incurred in the solicitation of
traffic. Include advertising, tariff and schedule costs, fees for tariff
associations, and other business promotion expenses.
Professional Fees: Include fees for professional services such as accounting,
engineering, legal, etc.
Other Collection Costs: Include the cost of labor and material in sanding
roadways; removal of snow and ice; bridge, tunnel and ferry tolls; uniforms,
including their care; fines for traffic violations, and similar items.
OTHER COSTS
Interest Paid: Include all interest charges, fees, and other costs incurred
in the process of financing business operations. Do NOT include interest
costs for financial activities of the business not directly related to the
collection of solid waste.
Extraordinary Costs: Include any special costs incurred during the year
directly related to the collection business. (For instance, liability claims
paid when not covered by insurance. ) Include a detailed explanation.
Net Operating Income: Compute this as the difference between operating
revenues and operating costs. Indicate clearly if costs exceed revenues.
W.rr"
SCHEDULE III — CUSTOMER REVENUES AND STATISTICS
This schedule is designed to serve as a recapitulation of customer service
revenues and statistics. Give the requested information for each customer
classification separately.
SCHEDULES IV AND V — SOLID WASTE COLLECTION PROPERTY
Information for each classification of solid waste collection property owned
at the close of the year shall be reported in Schedule IV. Details covering
property disposed of during the year shall be shown in Schedule V.
Each carrier shall fill out Schedule IV for each classification of, solid waste
collection equipment showing the cost of property devoted to the operations of
providing collection service. Collection property disposed of- during the
reporting year should be shown in Schedule V and at the same time removed from
Schedule IV. Property obtained during the year should be included in Schedule
IV.
SCHEDULE IV
In column (2) show the total purchase price of each classification of
operating property. If new during the year, show date purchased.
In column (3) show the amount of accumulated depreciation at the beginning of
the year for which the report is made for each classification of operating
property.
In column (4) show the amount of depreciation taken this year on each
classification of operating property owned at the close of the year.
In column (5) show the accumulated depreciation at the end of the year which
consists of the addition of the amounts in columns (3) and (4) .
SCHEDULE V
In column (2) show the total purchase price of each classification of
operating property.
In column (3) show this year's depreciation expenses up to the date of
retirement on each classification of operating property retired.
In column (4) show the accumulated depreciation at date of retirement on each
classification of operating property.
In column (5) show the net book value by subtracting total depreciation
allowed to date (column (4)) from the total cost (column (2)) .
In column (6) show the amount received from the sale of operating property,
the amount in trade, or the salvage value.
In column (7) show the gain or loss on the transaction by subtracting the net
book value (column (5)) from the gross sales price (column (6)) .
KSL:bs/dj74