05/15/2006 - Packet Tigard Budget Committee 2006
REVISED
(Note:Items not completed at scheduled meeting will be held over to following meeting)
May 15,2006
6:30 p.m.
TWD Auditorium
8777 Burnham
• Call to Order
• Approval of Minutes
• Discussion of Department Budgets
o Police
■ Issue Paper# 11- Vehicle Replacement
■ Issue Paper# 12- Overtime
• Technical Adjustments
• Final Decisions
• Public Comment
• Approve Budget
• Process Debriefing
• Role of Budget Committee in mid year
• Budget Committee Schedule for FY 2006-2007
• Adjourn
(Note: If agenda not completed,items will be carried over to May 22,2006 meeting)
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City of Tigard, Oregon
Allow Budget Comn-iittee
Meeting Minutes
May S,2006
Members Present: Craig Dirksen,Mark Haldeman, Sally Harding,Kevin Luby, Rick Parker,Katie
Schwab,Sydney Sherwood,Jason Snider,Nick Wilson, and Susan Yesilada.
Members Absent: Tom Woodruff.
Visitors:Pat Biggs,Gretchen Buehner,Rich Carlson,Daniel Ness,Tim Ness, Eric Weiring,John
Rawley,Laura Hansen,Tanner Elllerson,Matt Minzghar,Trever Ellernson,Margaret Ellenson,Sean
Beveal, Connie Ramackus, Tyler Nelson, Chip Terhune,Dana Terhune, Garrett Rawley, Scott
Bankhead,Tanner Green,Porter Green,Mark Merklin, Steven Merklin, Tonia Bankhead,Sammy
Carlson,Simon Dumont,Dan Richards,Shannon Richards, and Marco Cabanillas.
Staff Present: Tom Coffee, Carissa Collins,Maureen Denny, Gus Duenas, Tom Imdieke, Gary
Lampella, Craig Prosser, Bob Sesnon,and Michelle Wareing.
Approval of Minutes: Sydney Sherwood moved for approval of the minutes of May 1,2006. Nick
Wilson seconded the motion. The minutes were approved.MSP
As agreed at the last meeting,Public Comment was held for supporters of the Skate Park Several
visitors spoke for approximately 20 minutes explaining what they have accomplished. They urged
the Budget Committee to continue to provide financial support for the Skate Park
Community Development: Tom Coffee presented the budget for Community Development. He
is the Interim Director for Community Development and has been with the City since September
2005. The budget is up 2.2% overall. Administration is up by 5%, Current Planning increased by
1.5%, Long Range Planning has decreased by 6%,and Building Inspection increased by 5.2%. The
Building Inspection budget includes two new positions which have been eliminated due to the
terminated agreement with Washington County to provide urban services. With the two cancelled
positions,the budget is actually down overall by 1%. There is a technical adjustment of$110,035 to
remove the two new positions from the budget. There is a$10,000 carryover requested for
contracted services in the Building Division for software and computer work that will not be spent
in this fiscal year. There is a new position for an Administrative Specialist position in Long Range
Planning. Long Range Planning has not had administrative clerical support and planners are doing
that work With the Comprehensive Plan update and amount of public outreach the City wants to
do,there is a lot of clerical work
Jason Snider asked how much revenue will decrease as a result of the cancelled agreement with
Washington County. Tom Imdieke stated the impact would be a reduction of approximately
$300,000 per year. Tom Coffee stated the agreement with the County to terminate services on
Building Inspections takes place on June 1,2006. The City has committed to the county that any
application that is submitted by that date will be plan reviewed and inspected in the field through the
Allow final inspection.This can take a year or longer. The City will be carrying over some of the work and
some of the revenue to cover these costs. With the contract being terminated on June 1,2006 for
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new inspections,there will be up to 227 active cases that will need to be finished by the Building
Inspection Division. Any remaining revenues in the Urban Services Fund would have to be
dedicated to complete these inspections. Craig Prosser said the City is still in discussions with the
County on the details of the transition. There are two funds tracking the revenues and expenses
associated with the urban services area,Urban Services Fund and Urban Services TIF. Once the
transition is complete,the fund balance for these funds will be returned to the County.
Nick Wilson asked when fees are updated. Michelle Wareing stated the fee schedule will be
presented to Council on June 13`h. Nick Wilson asked if it was possible to temporarily remove the
fee for individual residents to annex into the City. He felt the fees could be a barrier for those who
would like to annex. The current cost for an individual residence to annex is $2,337. Since it is the
City's long standing policy to encourage people to join the City,he feels the fee should be reviewed.
Sydney Sherwood asked if the budget should be adjusted to reflect the removal of the fee. Craig
Prosser stated if the Council and the Budget Committee are interested,the Master Fee resolution
could be adopted in June,removing the fee with an effective date of January 1,2007 for a specified
period of time.
Engineering: Tom Imdieke stated there was an error in the proposed budget document. On page
181,the proposed budget should reflect an additional$70,000 in the Vehicle line item for
replacement of three vehicles. This is a technical adjustment.
Gus Duenas presented the Engineering and Street Lights budgets. There are 15.5 positions in
Engineering,there are no new positions this year. The overall increase in the budget is 9%. Of this
increase, 7.5% are for two items. The Hansen payment management module was purchased,
however it was not able to be deployed due to issues with servers and a needed power supply
upgrade to the Niche. The road system re-rating also needs to be completed.. Gus Duenas is
recommending hiring a consultant for$30,000. This would allow the rating to be completed in three
weeks rather than trying to use Public Works staff and paying over-time. The rating needs to be
completed this summer so the Street Maintenance Fee can be reevaluated. The other major
increase is the replacement of the three older vehicles. Gus Duenas is also asking for a
reclassification of an Engineering Tech II position to a Senior Engineering Tech.
The Community Investment Program has a heavyworkload. The Engineering Department will
work with companies to provide additional staff as part of the contract. Once the project is over,
there will be no need for additional staff.
Sally Harding asked about the Travel/Training expenses. The training is necessary for new staff.
The AutoCAD training has decreased,however,the size of the staff has increased. Training has
been held to a minimum in past years and the Department is trying to catch up.
Kevin Luby asked what type of vehicles were being purchased for replacements. Gus Duenas stated
the vehicles were Astro vans that allowed inspectors to cant'equipment in the back. Kevin Luby
also asked if Engineering had a performance audit done. His concern was the ratio of managers to
staff. Mayor Dirksen asked if the manager roles were supervisory or if they actively participated in
operations. Gus Duenas stated they are working managers,do in-house design,and monitor
contracts,in addition to supervising staff.
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The Budget Committee had a discussion on fuel efficient vehicles. Mayor Dirksen stated that the
Aftw types of vehicles any department in the City uses should be a policy issue for the Council. Craig
Prosser stated the City is in the process of an energy review. The review would include heating,
lighting, and fuel. The results of the review will be presented to Council which may be the time to
talk about heating,lighting, and vehicles. Jason Snider asked if the City would be able to purchase
electricity at bulk rates. Craig Prosser did not think the City was large enough but would double
check Katie Schwab mentioned solar power and wind power could be used on a small basis.
The budget for Street Lights and Signals has increased by 3% for increase in energy and
maintenance costs. The budget is at the minimum level. PGE indicated that it would seek
increases in power rates up to 24%. Nick Wilson asked if the street lights were metered.Most of
the street lights are not metered. He suggested this may be a good place to look at for auditing.
Community Investment Program: Gus Duenas presented the budget for the Community
Investment Program(formerly known as the Capital Improvement Program). The Community
Investment Program(CIP) is reviewed and approved each year by the City Council. The CIP for FY
2006-07 was developed through a comprehensive process involving opportunities for public input,
as well as Planning Commission and City Council input,prior to submission to the Budget
Committee.
Highlights of the last year include completing the signalization of the Hall Blvd/Wall Street
intersection;completion of two sewer reimbursement district projects, and the participation in the
Walnut Street improvement project between 1215`Avenue to 135`h Avenue.
Major factors affecting the budget are the limited TIF funds for major street expansion projects,the
decline of the Sanitary Sewer Fund,and the limits of the Stormwater Fund. The Street Maintenance
Fund continues to provide a stable source of revenue for street maintenance.
In the last year,the program has made significant progress in moving ahead with the catalyst
projects for the Tigard downtown. The streetscape design project is well underway and should be
completed by August. The Burnham Street conceptual design has been established and will be
moving ahead with design work and right-of-way acquisition in the next fiscal year.
Some major projects coming up in FY 2006-07 are to initiate and complete the 99W corridor
improvement and management study,flesh out the recommendations of the Greenburg Road
alternatives study and develop a plan for implementation, and the extension of Wall Street to
provide joint access to the Library and Fanno Pointe Condos. There are signalization projects for
108`h and Durham and Dartmouth and72nd. The program addresses growth,park land acquisition,
and consolidating the Public Works staff in the Water Building.
Sydney Sherwood stated she heard the Senior Center was going for funds to build a new center and
asked if it made sense to put the money into seismic upgrades. Gus Duenas thought the application
was for renovations but if they did build a new center the money would not be spent on the
upgrades. Mark Haldeman asked for clarification on the 99W corridor study. The study,funded by
a federal grant, is to look at corridor redevelopment. The study will evaluate ways to draw traffic off
of 99W through alternative routes or land use changes. The City has partnered with ODOT for the
study. The portion of the study funded by the grant is $176,000 with the City contributing$24,000.
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There may be an additional$50,000 available from ODOT if the land use portion requires more
work.
Kevin Luby also asked about the cost of consolidating Public Works into the Water Building. They
are currently doing a study on how to efficiently use the space. The intent is to eventually vacate
some of the houses being used on Ash Street. The 3 to 4 acres that would be available after vacating
the houses is Fanno Creek frontage. This area has been identified in the Downtown Improvement
Plan for combination use as public open space and/or could also be sold for private development.
Craig Prosser stated the $630,000 included a new HVAC for the building as well as seismic
upgrades. The Water Building is the City's Emergency Operations Center(EOO and he has
concerns if there was a major earthquake whether the EOC could be operational.
Nick Wilson asked if the City had clarified ownership of the Water Building facilities. Craig
Prosser's understanding is for the pipes in the ground that supply the water belongs to the
jurisdiction where the pipes are located. For common assets,such as the building, it's a percentage
ownership determined according to the percent of customers that are within the jurisdiction. Tigard
owns the majority of the building. King City,Durham, and the Water District also own a
percentage also. In the past,any improvements were made to the building were not reimbursed by
the other jurisdictions. The revenues are fully accounted for in the Water Fund. The other
jurisdictions receive a payment of 1% of the water sales in their jurisdiction. It was suggested the
City buy the other jurisdictions out and then lease back their portion to them. Mayor Dirksen stated
the City should clarify the current agreements.
Kevin Luby asked why the Library parking lot extension would cost $180,000 and if it was worth the
money.Rick Parker asked if the Library Projects—Houghton/Root Donations project could be
used for Parking Lot Expansion. The terms of the bequest will not allow funds to be used for the
parking lot expansion. The funds are dedicated to the Library and will be used for things like public
art and making other similar improvements. Gus Duenas stated when the Library was built,it called
for 118 parking spaces, currently there are 105. With the Wall Street realignment,the main entrance
to the Library will be relocated which will allow expansion of the parking lot. This will bring it up to
the minimum required by code. The current entrance was intended to be an interim entrance. The
permanent location will be lined up with the book return.
Some items on next week's agenda were moved forward to this meeting.
Finance: Bob Sesnon presented the budget for Finance. The Department's budget is $2.1 million
and has 24.1 FTE. The Department consists of Finance Administration,Financial Operations,
Office Services,and Municipal Court. The majority of the Department is funded by the Central
Services Fund. The exception is Municipal Court,which is funded by the General Fund. The
Municipal Court has a budget of$236,000 which is about half of the revenues from fines.
The Judge is contracted and the cost is reflected in Professional Services.Kevin Luby asked for a
breakdown of hours for Judge and if the City has done a comparison for costs with other cities. The
judge retainer is approximately$40,000 per year. Tom Imdieke will verify the information with the
Court Administrator and bring additional information to the next budget meeting.
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Katie Schwab asked about the Travel/Training costs. The Court Administrator attends training to
%W remain current with the laws,customer service training,and software training. Some training is
included for the Judge.
Debt Service: Michelle Wareing presented the Debt Service budget. The City currently has three
types of debt outstanding:
General Obligation Bonds for Library
Bancroft bonds for two Local Improvement Districts—69`h Ave &Dartmouth
Loan from the Oregon Economic Community Development Department for Cook Park
Expansion
GO Bonds are paid with property taxes. Each year the City levies a dollar amount. In FY 06-07 this
will be $928,065. The County Tax Assessor then turns this dollar amount into a tax rate per
thousand that is paid by property owners in the City of Tigard. As part of the Budget Approval
process,the Budget Committee will have to levy this dollar amount along with the City's permanent
tax rate.
The City has two Bancroft Bonds outstanding. 69`h Bond was issued in June 2002.
The Dartmouth 2003 Bond was issued in December 2003. This bond was issued for assessments
that had been in litigation. In September 2003,the Court ruled in favor of the City. In FY 05-06,
one of the property owners paid-off his share of an assessment on one property and paid-off in full
the assessment on one of his other properties. In FY 06-07,the budget includes $1 million for
additional bond calls. The majority of this will be used to call a large portion of the Dartmouth 2003
bond in November 2007.
OECDD loan is repaid with Park SDCs.
It is anticipated that if the Tigard Triangle LID# 1 creation is approved by Council in FY 06-07,the
City will sell a bond anticipation note in the amount of$1,750,000. Once the construction is
completed and all costs are assessed to the property owners,the City will issue a Bancroft Bond to
payoff the BAN. This Bancroft Bond will then be repaid by the payments received by assessed
property owners.
Community Events and Social Services: The Social Services subcommittee met in March to
discuss the social services grant applications and make a recommendation of the proposed amount.
The City Council reviewed the Community Events applications and made their recommendation for
the proposed amount.
Social Services grants totaled$138,692 and the Community Events totaled$48,400. By resolution
of City Council,the Broadway Rose,Festival of Balloons,and Fourth of July events, are guaranteed
a certain amount each year. There are three set-asides in Social Services which are not included in
the allocated amount of one half of one percent of the previous year's operating expenditures.
Sally Harding asked if Family Fest could be moved from Council's budget to the Community Events
budget. Craig Prosser stated it could be moved very easily. Mayor Dirksen stated that if the City is
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going to continue to have the Family Fest, it should come out of the Social Services/Community
Events budget.
Sydney Sherwood voiced her concern about the validity of the information provided by the Social
Services applicants. She is concerned that Neighborshare is not providing the amount and types of
services listed on their application. Staff will verify the information for Neighborshare and Loaves &
Fishes and report back to the Budget Committee. Sydney Sherwood suggested the application
process be reviewed to ensure the funds are given to appropriate agencies. Craig Prosser suggested
the application process would be a topic to be discussed at a quarterly Budget Committee meeting.
Public Comment Gretchen Buehner spoke on three topics. The first referred back to the
discussion about street lights. She mentioned the street lights on Walnut between 121" and 128`h
have not worked for over a year. The next topic concerned the inconsistencies in the
Intergovernmental Water Board contract. She urged the City to review the contract and take action.
Lastly,she expressed her concern about the staffing in the Current Planning Division. Gretchen
Buehner noted the high turnover for Planners and asked the City to review the pay rate offered for
these positions. Tom Coffee stated the results from the recruitment process did not provide the
quantity or quality of candidates he expected. The City will continue to review the compensation for
these positions.
The Budget Committee was recessed at 9:55 PM until May 15,2006.
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MEMORANDUM
TO: City of Tigard Budget Committee
FROM: Robert Sesnon,Finance Director
RE: Adjustments to the FY 2006-07 Proposed Budget
DATE: May 15,2006
Several adjustments to the FY 2006-07 Proposed Budget have been identified during the budget
meetings. These adjustments need final decision by the Budget Committee before the Proposed
Budget is approved by the Committee. This memo lists all adjustments identified through the May
8, 2006 meeting and some to be discussed during the May 15`h meeting. We will review these
adjustments and respond to any questions prior to your final vote to approve the budget. The
adjustments are listed within in each of the funds that they affect.
General Fund
ate,, 1. Mayor& Council Division—Decrease Materials &Services by$7,065
The Proposed Budget includes a total of$16,103 for travel and training with$11,435 of
it for all five Council members to attend the Congressional City conference in
Washington DC. The Council has requested that this amount be reduced and that three
Council members instead attend the National League of Cities conference in Reno. The
cost for three Council members to attend the NLC conference is $4,370. The difference
is $7,065.
2. Street Maintenance Division—Increase Capital Outlay by$70,000
Public Works staff presented a memo May 1,which stated that due to delays with the
vehicle manufacturer, those vehicles that were to be purchased in FY 05-06 would not
be delivered by June 30. It was requested that the funding for the vehicles for current
fiscal year be carried over to FY 06-07.
3. Engineering Department—Increase Capital Outlay by $70,000
The Engineering Requested Budget had included$70,000 for vehicle replacement and
was given approval by the City Manager to be included in the Proposed Budget. Due to
a linking error,the amount did not appear in the Proposed Budget document. It is being
requested that this amount be added to the budget as it was an error that it was left out.
4. Police Department—Increase Personal Services by$128,534
When the Proposed Budget was created, the Tigard Police Officers Association (TPOA)
union was in contract negotiations. It is the practice of the City not to budget cost of
living adjustments (COLAs)while contracts are being negotiated. The City and TPOA
have come to an agreement and Council will be adopting the new bargaining contract on
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May 23. It is being requested that the COLA identified in the agreement (3.2%),which
will take effect on July 1,2006,be added to the budget.
5. Decrease health insurance costs in Personal Services by a total of$104,465
When the Personal Services costs including health insurance costs were calculated it was
assumed that health insurance costs would increase by about 15%,which is what the City
has experienced over the last few years. The City has received preliminary information
from its insurance provider and it is expected that health insurance rates will not increase
as significantly. The decreases in health insurance by program are as follows:
• Community Services - $74,388
• Public Works - $12,736
• Development Services - $17,583
• Policy&Administration-$3,361
6. Police Department—Increase Personal Services by$4,264
A reclassification of a Community Services Officer to a Program Development Specialist
has been approved by Human Resources and the City Manager. This position currently
oversees the DARE camp and Peer Court. This position will be taking over additional
work related to Tigard youth from Liz Newton.
7. Mayor&Council—Decrease Materials & Services by$8,400 and Social
Services/Community Events—Increase Materials &Services by$8,400
The costs related to Family Week have been included in the Mayor& Council budget as
it was at the Mayor's suggestion that this event be initiated. It was requested that the
costs related to this event be moved to Social Services/Community Events as Family
Week is a community event.
8. Current Planning—Increase Materials &Services by$4,000 and Engineering—Increase
Materials & Services by$4,000
At the May 86 meeting,Community Development staff requested that$10,000 that had
been budgeted for the upgrade of the permit software,Tidemark,be carried over to FY
06-07. This project has not been started and will not be completed by June 30. Upon
further investigation,it was discovered that the total project cost is $20,000 with the cost
being split between Building (60%), Current Planning (20%), and Engineering(20%).
Therefore,it is being requested that the Budget be increased by$4,000 for the Current
Planning and Engineering Divisions respectively.
9. General Fund Additional Revenues—Increase by$46,500
The FY 2006-07 Proposed Budget included$472,500 for Fines &Forfeitures—Traffic
and $32,000 for Civil Infractions. These figures have been reevaluated based on current
revenues and trends and it is being recommended that Fines &Forfeitures —Traffic be
increased by$42,500 for a new amount of$515,000 and Civil Infractions be increased by
$4,000 for a new amount of$36,000.
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10. General Fund Transfers Out—Increase by$287,012
,,,.► In FY 05-06,it was budgeted that the General Fund would transfer money to Parks
Capital Fund to fund the non-SDC portion of park land acquisition. It was projected
that$579,513 ($342,501 —SDC and$237,012—non-SDC)would be spent on park land
purchase in FY 05-06. It has now been determined that park land will not be purchased
this year. It is being requested that the General Fund contribution be carried over to FY
06-07.
Also,it was budgeted that park signs in the amount of$50,000 would be constructed in
FY 05-06. Due to the timing and release of the new City logo, these signs will not be
constructed and installed before June 30. As these signs are not SDC eligible, the
General Fund needs to transfer$50,000 to the Parks Capital Fund to fund this project.
11. General Fund Beginning Fund Balance—Increase by$899,434
When the Proposed Budget was created,it was projected that the FY 06-07 Beginning
Fund Balance would be $6,902,180. It is now being projected that the FY 06-07
Beginning Fund Balance will be $7,801,614. This increase is due to the projects
identified above not occurring and the need to carry over the funds and updating of the
revenue,expenditure, and transfer projections that were originally done in January 2006.
Sanitary Sewer
1. Decrease health insurance costs in Personal Services by$4,119
When the Personal Services costs including health insurance costs were calculated it was
assumed that health insurance costs would increase by about 15%,which is what the City
has experienced over the last few years. The City has received preliminary information
from its insurance provider and it is expected that health insurance rates will not increase
as significantly.
2. Increase Capital Outlay by$5,000
The FY 05-06 budget included$5,000 for Sanitary Sewer to share in the cost of
purchasing a shoring trailer with the Stormwater and Water Divisions. Due to delays,
this trailer will not be purchased in FY 05-06. It is being requested that the funds for
this be carried over to FY 06-07.
3. Increase Capital Improvements by$20,000
The FY 05-06 budget included$40,000 for the Benchview Terrace Sanitary Sewer
Access Road. It was projected that these funds would be fully expended in FY 05-06;
however,it has now been determined that only$20,000 will be spent. It is being
requested that the unspent$20,000 be carried over to FY 06-07.
4. Decrease Beginning Fund Balance by$21,031
When the Proposed Budget was created,it was projected that the FY 06-07 Beginning
Fund Balance would be $7,582,200. It is now being projected that the FY 06-07
Beginning Fund Balance will be $7,561,169. This decrease is due to the updating of the
revenue, expenditure,and transfer projections that were originally done in January 2006.
It should be noted that the decrease would have been larger if the project funds listed
above were not being carried over.
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Stormwater Fund
1. Decrease Personal Services by$3,012
When the Personal Services costs including health insurance costs were calculated it was
assumed that health insurance costs would increase by about 15%,which is what the City
has experienced over the last few years. The City has received preliminary information
from its insurance provider and it is expected that health insurance rates will not increase
as significantly.
2. Increase Capital Outlay by$78,000
Public Works staff presented a memo May 1,which stated that due to delays with the
vehicle manufacturer, those vehicles that were to be purchased in FY 05-06 would not
be delivered by June 30. It was requested that the funding for the vehicles for current
fiscal year be carried over to FY 06-07.
3. Increase Capital Outlay by$5,000
The FY 05-06 budget included $5,000 for Stormwater to share in the cost of purchasing
a shoring trailer with the Sanitary Sewer and Water Divisions. Due to delays, this trailer
will not be purchased in FY 05-06. It is being requested that the funds for this be
carried over to FY 06-07.
4. Increase Beginning Fund Balance by$100,647
When the Proposed Budget was created,it was projected that the FY 06-07 Beginning
Fund Balance would be $672,770. It is now being projected that the FY 06-07
Beginning Fund Balance will be $773,417. This increase is due to the projects identified
above not occurring and the need to carry over the funds and updating of the revenue,
expenditure,and transfer projections that were originally done in January 2006
Water Fund
1. Decrease Personal Services by$8,418
When the Personal Services costs including health insurance costs were calculated it was
assumed that health insurance costs would increase by about 15%,which is what the City
has experienced over the last few years. The City has received preliminary information
from its insurance provider and it is expected that health insurance rates will not increase
as significantly.
2. Increase Materials &Services by$1,200
The Intergovernmental Water Board (IWB) consists of five members and was
established through an intergovernmental agreement between the cities of Tigard,
Durham,and King City,and the Tigard Water District.The IWB meets once a month at
which dinner meals are provided to the members. The cost of these meals was not
included in the Proposed Budget. It is being requested that this cost be added to the
Water Division's operating budget.
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3. Increase Capital Outlay by$5,000
The FY 05-06 budget included $5,000 for Water to share in the cost of purchasing a
shoring trailer with the Sanitary Sewer and Stormwater Divisions. Due to delays,this
trailer will not be purchased in FY 05-06. It is being requested that the funds for this be
carried over to FY 06-07.
4. Increase Beginning Fund Balance by$37,962
When the Proposed Budget was created,it was projected that the FY 06-07 Beginning
Fund Balance would be $2,064,656. It is now being projected that the FY 06-07
Beginning Fund Balance will be $2,102,618. This increase is due to the project identified
above not occurring and the need to carry over the funds and updating of the revenue,
expenditure,and transfer projections that were originally done in January 2006
Water Quality/Quantity Fund
1. Increase Capital Improvements by$25,000
Public Works staff presented a memo May 1,which stated that the water quality facility
enhancements project in the amount of$25,000 would not be completed in FY 05-06
due to extensive permitting and mitigation requirements. It was requested that the
funding for the project for current fiscal year be carried over to FY 06-07.
2. Increase Beginning Fund Balance by$28,050
When the Proposed Budget was created,it was projected that the FY 06-07 Beginning
Fund Balance would be $1,820,785. It is now being projected that the FY 06-07
Beginning Fund Balance will be $1,845,785. This increase is due to the water quality
facility enhancement project not being completed in FY 05-06 as projected and updating
of the revenue, expenditure,and transfer projections that were originally done in January
2006.
Water SDC Fund
1. Increase Capital Improvements by$30,000
The FY 05-06 Budget included$50,000 for water main line oversizing and it was
projected that$30,000 of this appropriation would be spent. It has now been
determined that none of these funds will be spent and it is being requested that the
$30,000 be carried over to FY 06-07 as it is anticipated that there will be more than the
normal amount of water main line oversizing projects in FY 06-07.
2. Increase Beginning Fund Balance by$360,000
When the Proposed Budget was created,it was projected that the FY 06-07 Beginning
Fund Balance would be $1,090,618. It is now being projected that the FY 06-07
Beginning Fund Balance will be $1,450,618. This increase is due to the water main line
oversizing project not being completed in FY 05-06 as projected and updating of the
revenue, expenditure,and transfer projections that were originally done in January 2006.
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Building Fund
1. Decrease Personal Services by$110,035
The FY 06-07 Proposed Budget included two new FTE positions, an Inspector I and a
Plans Examiner. Since the City and the County are terminating their Urban Services
Agreement, these additional positions are no longer necessary. It is being requested that
they be removed from the budget.
2. Decrease Personal Services by$19,927
When the Personal Services costs including health insurance costs were calculated it was
assumed that health insurance costs would increase by about 15%,which is what the City
has experienced over the last few years. The City has received preliminary information
from its insurance provider and it is expected that health insurance rates will not increase
as significantly.
3. Increase Materials &Services by $12,000
At the May 8" meeting, Community Development staff requested that$10,000 that had
been budgeted for the upgrade of the permit software,Tidemark,be carried over to FY
06-07. This project has not been started and will not be completed by June 30. Upon
further investigation,it was discovered that the total project cost is $20,000 with the cost
being split between Building (609/6), Current Planning (20%), and Engineering (209/6).
Therefore,it is being requested that the Budget be increased by$12,000 for the Building
Division.
4. Decrease Beginning Fund Balance by$8,830
When the Proposed Budget was created,it was projected that the FY 06-07 Beginning
Fund Balance would be $1,707,388. It is now being projected that the FY 06-07
Beginning Fund Balance will be $1,698,558. This decrease is due to the updating of the
revenue, expenditure, and transfer projections that were originally done in January 2006.
Gas Tax Fund
1. Increase Capital Improvements by$350,000
There were four projects budgeted in FY 05-06, 72"d/Dartmouth intersection,Hall Blvd.
Sidewalk,Downtown Comprehensive Streetscape Design, and Burnham Street
Improvement,that were projected to incur certain expenditures by June 30. It has been
determined that these projects will not incur the expenditures as projected in January
2006 and it is being requested that a portion of the funding for FY 05-06 be carried over
to FY 06-07. For 72"d/Dartmouth intersection - $75,000, for Hall Blvd. Sidewalk -
$50,000, for Downtown Comprehensive Streetscape Design - $25,000, and for Burnham
Street Improvement- $2003000.
2. Increase Beginning Fund Balance by$175,169
When the Proposed Budget was created,it was projected that the FY 06-07 Beginning
Fund Balance would be$2,352,197. It is now being projected that the FY 06-07
Beginning Fund Balance will be $2,527,366. This decrease is due to the updating of the
revenue,expenditure,and transfer projections that were originally done in January 2006.
6
Traffic Impact Fee Fund
1. Increase Capital Improvements by$50,000
The FY 05-06 Budget included $200,000 for the Durham Rd/108`''Ave Intersection
Signalization project. It was projected that$50,000 of this appropriation would be spent
in FY 05-06. It has been determined that no costs will be incurred in FY 05-06. It is
being requested that the $50,000 be carried over to FY 06-07 and added to the existing
proposed project cost of$150,000.
2. Increase Capital Improvements by$30,000
It is planned that in the summer/fall of 2007,a traffic light will be installed at the
intersection of Main Street and Tigard Street. The cost of construction will be included
in the FY 2007-08 budget. However,the design of the signalization project will need to
begin in spring 2007. The cost of design was not included in the Proposed Budget. It is
being requested that$30,000 be added to budget for the design of this project.
3. Decrease Beginning Fund Balance by$122,686
When the Proposed Budget was created,it was projected that the FY 06-07 Beginning
Fund Balance would be $2,737,076. It is now being projected that the FY 06-07
Beginning Fund Balance will be $2,614,390. This decrease is due to the updating of the
revenue, expenditure, and transfer projections that were originally done in January 2006.
Facility Fund
1. Increase Capital Improvements by$49,000
The FY 06-07 Proposed Budget includes $26,000 for the Library Site Monitoring
project. It has been determined that the cost for this project will most likely exceed the
proposed amount. It is being requested that the project amount be increased to $75,000,
which would require a$49,000 increase.
2. Increase Beginning Fund Balance by$82,500
When the Proposed Budget was created,it was projected that the FY 06-07 Beginning
Fund Balance would be $1,309,696. It is now being projected that the FY 06-07
Beginning Fund Balance will be $1,392,196. This increase is due to the updating of the
revenue,expenditure,and transfer projections that were originally done in January 2006.
Parks Capital Fund
1. Increase Capital Improvements by$629,513 and Increase Transfers-In by$629,513
The FY 05-06 Budget included appropriations for the purchase of park land. It was
projected that$579,513 of the appropriation would be spent. It has now been
determined that park land will not be purchased in FY 05-06. It is being requested that
this amount be carried over to FY 06-07. The$579,513 expenditure will be paid for with
transfers-in from the Park SDC Fund,$342,501,and the General Fund, $237,012. This
amount will be added to park land purchase proposed project of$579,513 for a total of
$1,159,026 for park land purchase in FY 06-07.
7
The FY 05-06 Budget also included $50,000 for park signs. Due to the timing and
release of the new City logo, these park signs will not be constructed or installed by June
30. It is being requested that this amount be carried over to FY 06-07. The Park signs
project is not SDC eligible, so it will be funded by a transfer-in from the General Fund,
$50,000.
2. Increase Beginning Fund Balance by$50,960
When the Proposed Budget was created,it was projected that the FY 06-07 Beginning
Fund Balance would be $292,256. It is now being projected that the FY 06-07
Beginning Fund Balance will be $343,216. This increase is due to the updating of the
revenue, expenditure, and transfer projections that were originally done in January 2006.
Parks SDC Fund
1. Increase Beginning Fund Balance by$358,528
When the Proposed Budget was created,it was projected that the FY 06-07 Beginning
Fund Balance would be $2,276,826. It is now being projected that the FY 06-07
Beginning Fund Balance will be $2,635,354. This increase is due to the updating of the
revenue, expenditure, and transfer projections that were originally done in January 2006
2. Increase Transfers-Out by$342,501
The FY 05-06 Budget included appropriations for the purchase of park land. A portion
of the park land purchase is SDC eligible and funds were budgeted to be transferred
from the Parks SDC Fund to the Parks Capital Fund to pay for the SDC portion. It has
been determined that park land will not be purchased in FY 05-06. It is being requested
that this transfer-out be carried over to FY 06-07 to fund the SDC eligible portion of the
park land purchase project.
Central Services Fund
1. City Management—Decrease Materials & Services by$845
The City Management Proposed Budget includes a total of$10,232 for travel and
training with $2,375 of it for the City Manager to attend the Congressional City
conference in Washington DC. The City Manager has requested that this amount be
reduced and that he instead attend the National League of Cities conference in Reno at a
cost of$1,530. This will decrease Travel&Training by $845.
2. Decrease Personal Services by$19,192
When the Personal Services costs including health insurance costs were calculated it was
assumed that health insurance costs would increase by about 15%,which is what the City
has experienced over the last few years. The City has received preliminary information
from its insurance provider and it is expected that health insurance rates will not increase
as significantly.
3. Increase Beginning Fund Balance by$74,990
When the Proposed Budget was created,it was projected that the FY 06-07 Beginning
Fund Balance would be $1,016,600. It is now being projected that the FY 06-07
8
a
Beginning Fund Balance will be $1,091,590. This increase is due to the updating of the
revenue, expenditure,and transfer projections that were originally done in January 2006
Fleet/Property Management Fund
1. Decrease Personal Services by$3,692
When the Personal Services costs including health insurance costs were calculated it was
assumed that health insurance costs would increase by about 15%,which is what the City
has experienced over the last few years. The City has received preliminary information
from its insurance provider and it is expected that health insurance rates will not increase
as significantly
Other Fund's Beginning Fund Balance
Besides the change in Beginning Fund Balances mentioned throughout this memo, there are other
fund's whose Beginning Fund Balances are being projected to change due to the updating of the
revenue, expenditure,and transfer projections that were originally done in January 2006. These
funds are listed below.
Fund Proposed Chane Approved
Bancroft Bond Debt Service $1,560,910 $4,729 $1,565,639
Criminal Forfeiture $58,131 $4,800 $62,931
Electrical Inspection $242,340 $10,131 $232,209
General Obligation Debt Service $243,200 $3,512 $239,688
`mow Street Maintenance Fee $366,896 $6,396 $373,292
Traffic Impact Fee—Urban Services $645,700 $165,347 $811,047
Underground Utility $105,000 $16,000 $121,000
Urban Services $380,200 $111,446 $491,646
Water CIP $8,257,932 $458,510 $8,716,442
To implement the adjustments listed above by fund,it is necessary to adjust the Resources and
Requirements of the funds. The following charts show the adjustments in each fund. Please note,
however, that in addition to the adjustments shown in the attached charts, some of these
adjustments will also cause adjustments in the indirect transfers between funds. We expect these
changes to be minor and,therefore,have not included them on the attached chart.
+err
9
City of Tigard
FY 2006-07 Proposed Budget Adjustments
May 15, 2006
Subject to change due tore-running of the cost allocation plan
General Fund Sanitary Sewer Fund Stormwater Fund
Proposed Chane Approved Proposed I Change I Approved Proposed Chane I Approved
Resources
Beginning Balance $6,902,180 $899,434 $7,801,614 $7,582,200 ($21,031) $7,561,169 $672,770 $100,647 $773,417
Current Property Taxes 10,050,860 0 10,050,860 0 0 0 0 0
All Other Revenues 8,501,643 46,500 8,548,143 1,512,500 1,512,500 1,147,000 0 1,147,000
Transfers In 2,650,042 0 2,650,042 0 0 0 0 0
Total Resources $28,104,725 $945,934 $29,050,659 $9,094,700 ($21,031) $9,073,669 $1,819,770 $100,647 $1,920,417
Requirements
Community Services $12,385,678 $66,810 $12,452,488 $0 $0 $0 $0 $0
Public Works 2,920,148 57,264 2,977,412 804,341 881 805,222 861,639 79,988 941,627
Community Development 2,973,048 60,417 3,033,465 0 0 0 0 0
Policy and Administration 367,191 (18,826) 348,365 0 0 0 0 0
General Government 75,000 0 75,000 0 0 0 0 0
Total Operating $18,721,065 $165,665 $18,886,730 $804,341 $881 $805,222 $861,639 79,988 $941,627
Capital Improvements $0 $0 $0 $2,500,000 $20,000 $2,520,000 $466,000 $0 $466,000
Transfers Out 4,583,769 287,012 4,870,781 546,812 546,812 375,668 0 375,668
Contingency 1,000,000 0 1,000,000 729,600 729,600 100,000 0 100,000
Debt Service&Other 0 0 0 0 0 0 0 0
Total Budget $24,304,834 $452,677 $24,757,511 $4,580,753 $20,881 $4,601,634 $1,803,307 $79,988 $1,883,295
Ending Balance $3,799,891 $493,257 $4,293,148 $4,513,947 ($41,912) $4,472,035 $16,463 $20,659 $37,122
Reserves for Future Requirements 0 0 0 0 0 0 0 0 0
Total Requirements $28,104,725 $945,934 $29,050,659 $9,094,700 ($21,031) $9,073,669 $1,819,770 $100,647 $1,920,417
1
E City of Tigard
FY 2006-07 Proposed Budget Adjustments
May 15, 2006
Subject to change due to re--running of the cost allocation plan
Water Fund Water Quality/Quantity Fund Water SDC Fund Building Fund
Proposed I Chane I Approved Proposed I Chane I Approved Proposed I Chane I Approved Proposed Chane I Approved_
Resources
Beginning Balance $2,064,656 $37,962 $2,102,618 $1,820,785 $28,050 $1,848,835 $1,090,618 $360,000 $1,450,618 $1,707,388 ($8,830) $1,698,558
Current Property Taxes 0 0 0 0 0 0 0 0 0 0 0
All Other Revenues 6,922,830 6,922,830 99,850 0 99,850 404,000 0 404,000 1,739,591 0 1,739,591
Transfers In 0 0 0 0 0 0 0 0 428,106 0 428,106
Total Resources $8,987,486 $37,962 $9,025,448 $1,920,635 $28,050 $1,948,685 $1,494,618 $360,000 $1,854,618 $3,875,085 ($8,830) $3,866,255
Requirements
Community Services $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Public Works 5,772,147 (2,218) 5,769,929 0 0 0 0 0 0 0 0 0
Community Development 0 0 0 0 0 0 0 0 1,811,788 (107,962) 1,703,826
Policy and Administration 0 0 0 0 0 0 0 0 0 0 0
General Government 0 0 0 0 0 0 0 0 0 0 0
Total Operating $5,772,147 (2,218) $5,769,929 $0 0 $0 $0 0 $0 $1,811,788 (107,962) $1,703,826
Capital Improvements $859,110 $859,110 $315,000 $25,000 $340,000 $608,360 $30,000 $638,360 $0 $0 $0
Transfers Out 1,756,924 1,756,924 59,684 0 59,684 780,000 0 780,000 416,129 0 416,129
Contingency 590,000 590,000 47,250 0 47,250 91,250 0 91,250 270,300 0 270,300
Debt Service& Other 0 0 0 0 0 0 0 0 0 0 0
Total Budget $8,978,181 ($2,218) $8,975,963 $421,934 $25,000 $446,934 $1,479,610 $30,000 $1,509,610 $2,498,217 ($107,962) $2,390,255
Ending Balance $9,305 $40,180 $49,485 $1,498,701 $3,050 $1,501,751 $15,008 $330,000 $345,008 $1,376,868 $99,132 $1,476,000
Reserves for Future Requirements 0 0 0 0 0 0 0 0 0 0 0 0
Total Requirements $8,987,486 $37,962 $9,025,448 $1,920,635 $28,050 $1,948,685 $1,494,618 $360,000 $1,854,618 $3,875,085 ($8,830) $3,866,255
2
City of Tigard
FY 2006-07 Proposed Budget Adjustments
May 15, 2006
Subject to change due to re-running of the cost allocation plan
Gas Tax Fund Traffic Impact Fee Fund FacilityFund
Proposed Chane I Approved Proposed I Change Approved Proposed Chane Approved
Resources
Beginning Balance $2,352,197 $175,169 $2,527,366 $2,737,076 ($122,686) $2,614,390 $1,309,696 $82,500 $1,392,196
Current Property Taxes 0 0 0 0 0 0
All Other Revenues 2,801,667 2,801,667 927,800 927,800 20,000 20,000
Transfers In 0 0 0 0 1,063,000 1,063,000
Total Resources $5,153,864 $175,169 $5,329,033 $3,664,876 ($122,686) $3,542,190 $2,392,696 $82,500 $2,475,196
Requirements
Community Services $0 $0 $0 $0 $0 $0
Public Works 0 0 0 0 0 0
Community Development 460,000 460,000 0 0 0 0
Policy and Administration 0 0 0 0 0 0
General Government 0 0 0 0 0 0
Total Operating $460,000 $0 $460,000 $0 $0 $0 $0 $0 $0
Capital Improvements $2,535,000 $350,000 $2,885,000 $1,450,000 $80,000 $1,530,000 $1,795,197 $49,000 $1,844,197
Transfers Out 1,507,124 1,507,124 122,434 122,434 0 0
Contingency 437,000 437,000 217,500 217,500 260,000 260,000
Debt Service&Other 0 0 0 0 0 0
Total Budget $4,939,124 $350,000 $5,289,124 $1,789,934 $80,000 $1,869,934 $2,055,197 $49,000 $2,104,197
Ending Balance $214,740 ($174,831) $39,909 $1,874,942 ($202,686) $1,672,256 $337,499 $33,500 $370,999
Reserves for Future Requirements 0 0 0 0 0 0 0 0 0
Total Requirements $5,153,864 $175,169 $5,329,033 $3,664,876 ($122,686) $3,542,190 $2,392,696 $82,500 $2,475,196
3
' City of Tigard
FY 2006-07 Proposed Budget Adjustments
May 15, 2006
Subject to change due to re running of the cost allocation plan
Parks Capital Fund Parks SDC Fund Central Services Fund Fleet/Property Management Fund
Proposed Chane I Approved Proposed Change Approved Proposed I Chane I Approved Propos d Chane I Approved
Resources
Beginning Balance $292,256 $50,960 $343,216 $2,276,826 $358,528 $2,635,354 $1,016,600 $74,990 $1,091,590 $62,300 $62,300
Current Property Taxes 0 0 0 0 0 0 0 0 0
All Other Revenues 519,101 519,101 1,510,000 1,510,000 30,000 0 30,000 1,500 1,500
Transfers In 1,458,739 629,513 2,088,252 0 0 4,935,154 0 4,935,154 1,279,771 1,279,771
Total Resources $2,270,096 $680,473 $2,950,569 $3,786,826 $358,528 $4,145,354 $5,981,754 $74,990 $6,056,744 $1,343,571 $0 $1,343,571
Requirements
Community Services $0 $0 $0 $0 $0 $0 $0 $0 $0
Public Works 0 0 0 0 0 0 0 1,159,368 (3,692) 1,155,676
Community Development 0 0 0 0 0 0 0 0 0
Policy and Administration 0 0 0 0 4,409,308 (20,037) 4,389,271 0 0
General Government 0 0 0 0 519,783 0 519,783 0 0
Total Operating $0 $0 $0 $0 $0 $0 $4,929,091 ($20,037) $4,909,054 $1,159,368 ($3,692) $1,155,676
Capital Improvements $1,828,363 $629,513 $2,457,876 $0 $0 $0 $0 $0 $0 $0
Transfers Out 0 0 1,111,929 342,501 1,454,430 203,989 0 203,989 87,517 87,517
Contingency 150,000 150,000 0 0 738,500 0 738,500 95,000 95,000
Debt Service&Other 282,025 282,025 0 0 0 0 0 0 0
Total Budget $2,260,388 $629,513 $2,889,901 $1,111,929 $342,501 $1,454,430 $5,871,580 ($20,037) $5,851,543 $1,341,885 ($3,692) $1,338,193
Ending Balance $9,708 $50,960 $60,668 $2,674,897 $16,027 $2,690,924 $110,174 $95,027 $205,201 $1,686 $3,692 $5,378
Reserves for Future Requirements 0 0 0 0 0 0 0 0 0 0 0
Total Requirements $2,270,096 $680,473 $2,950,569 $3,786,826 $358,528 $4,145,354 $5,981,754 $74,990 $6,056,744 $1,343,571 $0 $1,343,571
4
` =Munn MEMORANDUM
TO: Bob Sesnon, Finance Dirctor
FROM: Nadine Robimson, Admiin Services Manager
RE: Budget questions related to judicial services
DATE: 5/9/2006
I am following up on the questions related to judicial services. The City currently has personal
services contracts with one regular judge and one pro tem judge. We have not used the RFP process
to hire for judicial services. When there is a judicial vacancy the City advertises the position in the
Oregon State Bar journal. After reviewing applicants' resumes and their responses to supplemental
questions, several are invited for interviews. Based on the work experience, resume,supplemental
questionnaire and interviews, a hiring recommendation is made to City Council. City Council then
decides if they wish to appoint the candidate. (Chapter III, Section 10 of the City Charter requires
that the judge be appointed by City Council.) Compensation is approved by City Council through a
144W resolution as required by TMC 2.16.020. Renewal of the personal services contract goes to City
Council bi-annually.
I've spoken with staff at five other courts (Beaverton,Hillsboro, Lake Oswego, Oregon City and
Wilsonville) and their hiring process is similar to our. All judges are appointed by City Council and
they only advertise when a judge has left or they need to add a judge.
Judge O'Brien is currently paid$37,500 per year. Based on the hours he has worked so far this fiscal
year I estimate he will work approximately 437 hour during the year. His hourly rate of pay will be
approximately$85.76 per hour. The judge does not receive benefits.
Three of the courts I spoke with do not provide benefits to their judge. Their compensation ranged
from$70 per hour to $90 per hour. (The $90 per hour is an estimate from Oregon Citys court
manager.). City of Beaverton's judges are salaried and are paid up to $3,692 per month. The salary is
based on working 25 hours per week The judges also receive PERS, medical insurance, and vacation
time. City of Lake Oswego's judge is salaried, $2830 per month for 40 to 50 hours of work, and he
receives medical benefits.
The courts all pay association dues for their judge and budget for their judge to attend the annual
Judge's conference.
If you have any other questions please let me know.
c. Tom Imdieke