05/20/2002 - Packet Tigard Budget Committee 2002
(Note: Items not completed at scheduled meeting will be held over to following meeting.)
May 20, 2001
6:30 p.m.
Water Building Auditorium
8777 SW Burnham
• Call to order
• Approval of Minutes
• Discussion of Department Budgets
11 Library
El Public Works
♦ PW Administration
♦ Parks & Grounds
♦ Sanitary Sewer
♦ Storm Sewer
♦ Fleet Maintenance
s Property Management
♦ Water
Other
• State Shared Revenues: Public Hearing
• Public Comment
• Approve Budget
• Process debriefing
What worked well?
11 What did not work?
• Future Meetings (quarterly schedule)
• Adjourn
(Note: If agenda not completed, items will be carried over to May 29, 2002 meeting)
City of Tigard, Oregon
Budget Committee
Meeting Minutes
May 13, 2002
Members Present: Jim Griffith, Brian Moore, Sydney Sherwood, Craig Dirksen, Mike
Benner, Ken Scheckla, and George Burgess.
Members Absent: Joyce Patton, Irene Moszer and Greg Zuffrea.
Staff Present: Bill Monahan, Craig Prosser, Heather Block, Michelle Wareing, Jim
Hendryx, Chief Ron Goodpastor, Gus Duenas, Rob Harburg, and Rick Rhodes.
Visitors: Chris Aicher and Paul Owen.
Call to Order: George Burgess called the meeting to order at 6:33 PM.
Salary Adjustments: Craig Prosser presented the Committee with a schedule of salary
adjustments in the budget. The schedule included COLA, Retirement, Health Insurance,
and Life Insurance allowance for OPEU, TPOA, Police Management, and other
management. Two adjustments are needed in the Proposed Budget. An addition of
$62,199 for Police Management PERS pick up and $2,149 for Department Directors and
Chief insurance allowance.
Craig also presented the Committee with an update on Property and Liability Insurance
costs. The Proposed Budget was based on an assumption of a 10%to 40% increase in
General Liability Insurance. It has now been determined that the City will be looking at
an approximate 200% increase. This could be a potential increase of$100,560 for the
budget. In conjunction, property coverage will no longer include coverage for terrorism,
mold, and computer virus damage. There will also be a reduced coverage for floods and
earthquakes.
Police: The Police Department is comprised of three divisions: Administration,
Operations, and Support Services. The overall budget for the Police Department is up
2.28%.
In the Administration Division the total budget is down 12.25%. Materials and Services
are.down 56.55%. This is primarily due to moving city attorney costs to the City
Attorney budget unit and a grant match that was removed pending the receipt of the
grant. Should the grant be received mid-year, a budget amendment will be required.
Total budget for Police Operations is down 1.7%. The removal of the photo radar
program eliminated .5 FTE and decreased expenses in Materials and Services. The
Division has also postponed the K-9 program. Capital Outlay is also down 55.1%. This
is due to the removal of thermal imaging equipment and trained dogs for the K-9 program
that no longer needs to be purchased. ,,w
The Support Services Division has an overall increase of 11.51%. Personal Services
increased 12.4% due to negotiated salary and benefit adjustments. Materials and Services
are also up by 11.1%.
Chief Ron Goodpastor highlighted some of the goals for the Department for next fiscal
year. The Administrative Department is working on an accreditation program, greater
community visibility, an increase in neighborhood watch programs, and the addition of
cable programming. Once the Division has filled the vacancies for Captain, they will
begin to work on a five-year strategic plan.
The Operations Division will continue to keep their response time to less than four
minutes, are increasing the number of community policing projects for the next fiscal
year from 24 to 30, and they will continue to increase the number of community issues
resolved.
The Support Services Division is working on finding ways to properly dispose of or
destroy property/evidence when it is no longer needed as required by state statute. They
are prioritizing investigations in crimes directed towards the elderly and will continue to
maintain high levels of clearance rates of crimes and recovered property.
Jim Griffith asked if the Proposed Budget includes any costs related to the Cogan study?
Ron Goodpastor replied that the Cogan study did not have any related costs involved.
The study is a concept of working together with other municipalities to achieve common
goals.
Jim also asked what possible effects could King City's policing issues have on the
budget? Ron responded that he has spoken with King City and suggested that they work
with Washington County Sheriff's Department to resolve their needs.
George Burgess commented on the high number of false alarms and asked if there was a
fee or fine for false alarms? Ron replied that the City of Tigard has and ordinance in
place that allows not only a fine, but also the elimination of response to repeat offenders.
Community Development: The Community Development Department is comprised of
CD Administration, Building Inspection, Current Planning, and Long Range Planning.
The overall budget for the Community Development Department is down 3.36%.
CD Administration is down 9.48%. This is primarily due to a decrease in Materials and
Services from moving city attorney fees to the City Attorney budget and eliminating
temporary part-time assistance and vacation buy-out.
The Building Inspection Division is down 7.70%. There is a decrease in Materials and
Services of 58.74%. This decrease is the result of moving attorney fees to City Attorney
budget and moving $10,000 for"Emergency Housing"to the Social Services Division.
It is also the effect of making the final payment on the building modular, minimizing use
of outside inspection services, and a more accurate reflection of credit card use by
customers.
Current Planning had an overall increase of 3.98%. There was a decrease in Materials
and Services of 29.50% due primarily to a one-time software upgrade in FY 2001-02.
There were no FTE changes.
The Long Range Planning Division has an overall increase of 1.86%. However, there
was a decrease in Materials and Services of 17.63% due to one-time consulting fees
budgeted in FY 2001-02 that will not occur in FY 2002-03.
Jim Hendryx, Community Development Director, updated the Committee on current
projects the Department has been working on. The Washington Square Regional Plan
has been a major endeavor over the last several years. The Department continues to work
on the annexation study for Bull Mountain and will be conducting a survey of the area
residents. This year there will also be additional work completed on the study of the
Hwy 217 Corridor Plan.
Jim Griffith asked why there was no budget for vehicles within the Department? Jim
Hendryx responded that the Department has not purchased a vehicle in the last few years.
Engineering: The Engineering Department includes Engineering and Street Lights &
Signals. The overall budget is up 0.42%, and there are no changes in FTE.
The Engineering Division has an overall increase of 3.06%. There is a decrease in
Materials and Services of 8.07%. This is primarily due to a more accurate reflection of
actual use of credit cards by customers and movement of attorney fees to the City
Attorney budget.
Street Lights & Signals overall budget is down 5.94% from FY 2001-02. This is mainly
due to the completion of the replacement of deteriorating poles in the Summerfield area
and adjusting the utilities budget to reflect current usage.
Gus Duenas informed the Committee that he would be making a couple of changes in
Effectiveness Measures for the Proposed Budget. The area of pavement overlay applied
would be increased from 15,000 square yards to 25,000 square yards. Gus will also be
increasing the number of sanitary sewer extensions from three to five and the number of
sewer service laterals provided from 65 to 130.
Capital Improvements: Gus Duenas distributed a memo of capital improvement
projects for FY 2002-03 and reviewed them with the Committee. The Facilities System
CIP includes $3.75 million for the new library construction.
Gus discussed with the Committee the need to increase the proposed amount of the ..r
Greenburg road project from $676,000 to $745,000 to complete the project.
Bill Monahan informed the Committee that Public Works would be presenting their
budget at the next meeting and additional information in regards to park and sewer
projects could be obtained from Ed Wegner.
Tom Imdieke informed the Committee that he had heard from the League of Oregon
Cities that gas tax revenue would be $81,271 less than what is in the Proposed Budget.
In response to these current findings, Tom proposes changing the ending fund balance to
$0 and reducing the contingency to $293,946.
Debt Service: Craig Prosser presented the Committee with a debt service schedule for
General Obligation Bonds, Bancroft Bonds, and Parks CIP. General Obligation Bonds
includes a final payment of$256,638 for the 1993 Series A Advance refunding bonds.
There is also a$1,067,500 estimated debt service for the Library General Obligation
Bonds. If the voters do not approve the bond on May 21, Craig suggests this amount
should be removed from the budget.
The Bancroft Bond includes $387,388 to pay debt service on existing Bancroft
Improvement Bonds, $1,715,000 to pay off interim financing for the 69th Ave. LID, and
$2,000 to pay off interim financing for the Martin portion of the Dartmouth LID.
The Parks CIP needs to be added to the FY 2002-03 budget. This item pays the first
installment due on the loan from the Oregon Economic and Community Development
Department for the Cook Park improvements.
Finance: Michelle Wareing presented the Committee with the Finance Department
budget. The Finance Department is comprised of Administration, Financial Operations,
Office Services, Records, and Municipal Court. The overall budget is down 1.34% and
1.00 FTE.
The Administration Division is down 9.66%. This is primarily due to moving attorney
fees to the City Attorney budget. Craig Prosser discussed the PGE audit results with the
Committee. The City of Tigard received $310,746 from the audit. Craig proposes that
$20,000 be added to the Administration Proposed budget for a utility franchise audit, and
$25,000 for a right-of-way study.
Financial Operations has an overall increase of 2.60%. This increase is primarily due to
the reclassification of a Senior Accounting Assistant position to a Buyer position.
Materials and Services are down 9.78% due to one-time furniture expenditure in FY 01-
02.
The Office Services Division has an overall increase of 6.06%. Personal Services are up
6.87% due to salary merit increases and medical and dental insurance increases.
Materials and Services are up 4.62% for an anticipated postage increase of$.01 in
January 2003.
The Records Division has an overall increase of 12.91%. There is a one time expenditure
of$15,000 budgeted in Capital Outlay for the replacement of the microfilm
reader/printer, which is fifteen years old.
Municipal Court has an overall decrease of 21.27% in their budget. There is a reduction
of 12.75% in Personal Services and 41.43% in Material and Services due to the
postponement of the photo radar program. There is also the reduction of 1.0 FTE.
Craig Prosser updated the Committee on the projected goals for FY 2002-03. The
Finance Department will be implementing GASB 34 in this year's Comprehensive
Annual Financial Report. They have also completed a Resolution that will update and
help manage all fees and charges.
The Records Division has had a drastic increase in records in the last few years due to
retention schedules. The Department is looking at the possibility of having to obtain
additional storage space.
Municipal Court will be taking on the juvenile case load and continue to work with
English-as-a-second-language customers in the next fiscal year.
Approval of Minutes: The meeting minutes of May 6, 2002 were approved. MSP
Public Comment: There was no public comment.
The Budget Committee recessed at 8:48 PM until May 20, 2002. MSP
FY 2002-03 Budget Review
Department: Library
Budget Pages: 75-88
Includes the following divisions: Administration, Readers' Services, Technical Services,
and Circulation.
Budget Summary
FY 2000-01 FY 2001-02 FY 2002-03 % Change from
Actual Adopted Proposed Adopted
FTE 31.00 30.70 30.65 -0.16%
Personal
Services $1,333,086 $1,575,378 $1,659,468 5.34%
Materials
& Services 315,482 381,346 389,247 2.07%
Capital
Outlay 0 8,995 0 -100.00%
Total I $1,648,568 $1,965,719 $2,048,715 4.22%
FY 2002-03 Budget Review
Department: Library
Division: Administration
Budget Pages: 76-78
Department Results Statement:
♦ The Library meets the informational, educational, and cultural needs of the
community.
♦ The Library has adequate space for programs and services.
♦ Adequate funding is available for Library programs and services.
♦ The Tigard community has a high degree of awareness of Library programs
and services.
♦ Internal and external customers receive accurate and timely service.
2002-03 Goals and Objectives:
♦ Continue to work with the New Tigard Library Construction Committee.
s Continue to work with the Tigard Library Foundation.
♦ Continue to enhance the partnership with the Tigard-Tualatin School District.
Workload Measurements:
1999/00 2000/01 2001/02 2002/03
Population served 50,220 53,519 54,589 55,681
Annual visits 232,000 250,175 255,178 260,282
Number of volunteer hours per year 12,000 11,370 11,711 12,062
Value of volunteer hours $127,680 $175,098 $180,649 $185,754
Effectiveness Measures:
1999/00 2000/01 2001/02 2002/03
Patrons who rate overall Library
service as good or excellent (%) N/A N/A 80% 82%
Volunteers rating their experience at
the Library as satisfying (%) N/A N/A 85% 87%
Staff rating volunteers as critical to
the success of the Library(%) N/A N/A 90% 92%
Increase in annual circulation(%) N/A N/A N/A 2%
Budget Highlights:
• A reduction of a .25 FTE. This position was added as .5 FTE in FY 01-02 to assist
with the new library bond.
• Overall operating increase of 12.5% due to Personal Services costs.
Budget Summary
FY 2000-01 FY 2001-02 FY 2002-03 % Change from
Actual Adopted Proposed Adopted
FTE 2.70 3.20 2.95 -7.81%
Personal
Services $ 168,525 $ 185,178 $ 214,818 16.01%
Materials
& Services 44,151 47,629 47,081 -1.15%
Capital
Outlay 0 0 0 0.00%
Total $212,676 $232,807 $261,899 12.50%
FY 2002-03 Budget Review
Department: Library
Division: Readers' Services
Budget Pages: 79-82
Department Results Statement:
♦ Patrons will receive accurate, timely, and courteous reference service.
♦ Patrons will be assisted in the basic use of library materials in all formats, including
electronic resources.
♦ Through conscientious and responsive selection, patrons will be provided with
materials that reflect their needs and interests.
♦ Adult and juvenile patrons will be provided with library programs that address their
interests.
2002-03 Goals and Objectives:
♦ Establish Reference Desk Service standards so that all patrons are provided stellar
reference service and fully implement desk staffing of two librarians for each shift.
s Expand outreach to patrons whose primary language is not English.
s Assess, evaluate, and re-organize(where necessary) Library programming and
resources for youth.
♦ Develop a five-year collection development plan.
Workload Measurements:
1999/00 2000/01 2001/02 2002/03
Service interactions 41,000 43,017 43,100 43,200
Interlibrary loan transactions N/A 975 950 1,000
Children's programs 190 204 205 210
Children's programs attendance 11,255 8,200 8,300 8,500
Participants in summer reading 2,160 2,500 2,750 2,800
Young Adult programs 114 90 95 95
Young Adult programs attendance 1,109 1,600 1,700 1,750
Contacts with children in school and
childcare N/A 7,003 7,150 7,200
Adult programs 36 35 38 38
Adult programs attendance 1,039 850 1,000 1,050
Computer classes 65 150 200 200
Computer class attendance 340 375 600 600
Internet use 19,078 39,500 42,000 44,000
Effectiveness Measures:
1999/00 2000/01 2001/02 2002/03
Increase in service interactions (%) N/A 5% .2% .2%
Increase in internet usage (%) N/A 107% 6% 5%
Increase in people taking computer
classes at the Library (%) N/A N/A 34% 0%
Increase in Youth program
attendance (%) 9% (23%) 2% 5%
Increase in Adult program
attendance (%) 0% (19%) 18% 5%
Increase in Summer Reading
program participation (%) 100% 16% 10% 2%
Budget Highlights:
• An increase of.2 FTE.
• Overall budget increase of 4.16%.
• Professional Services includes expenditures that will be paid for with grant funds.
Budget Summary
FY 2000-01 FY 2001-02 FY 2002-03 % Change from
Actual Adopted Proposed Adopted
FTE 10.60 10.10 10.30 1.98%
Personal
Services $487,669 $588,535 $616,612 4.77%
M aterials
& Services 246,587 291,891 300,416 2.92%
Capital
Outlay 0 0 0 0.00%
Total $734,256 1 $880,426 1 $917,028 1 4.16%
FY 2002-03 Budget Review
Department: Library
Division: Technical Services
Budget Pages: 83-85
Department Results Statement:
♦ Library materials are made available quickly and efficiently.
♦ Library materials are easily accessible through useful and accurate cataloging and
processing.
2002-03 Goals and Objectives:
♦ Reduce cataloging backlog to no more than three weeks.
♦ Provide better tracking and faster processing of magazines by implementing Polaris
serials functions.
♦ Document procedures and policies of Technical Services, including acquisitions,
processing, and cataloging.
♦ Reorganize selected sections of collection(Careers & Ed, Parents, Literature, Foreign
languages) to provide better access for patrons and staff.
♦ Improve classification of non-fiction materials by providing Dewey Decimal
classification training for cataloging staff.
Workload Measurements:
1999/00 2000/01 2001/02 2002/03
Orders placed N/A 11,029 11,200 11,200
Orders received 12,861 12,779 12,800 12,800
New titles added to catalog N/A 5,829 6,900 6,900
New items added 16,698 18,473 19,000 18,500
(includes periodicals and donations)
Materials withdrawn 11,000 13,195 13,000 13,000
Effectiveness Measures:
1999/00 2000/01 2001/02 2002/03
Average number of days between
orders being submitted and
being placed N/A 11 2 2
Average number of days between order
being received and item being
ready for circulation N/A 50 30 21
Staff rating services provided by
Technical Services as good or
excellent(%) N/A 82% 85% 95%
Budget Highlights:
• Personal Services is up 10.11%. This is due to a reclassification of position that was
not picked up in FY 01-02 budget.
• Material & Services includes expenditures that had previously been budgeted in other
divisions.
Budget Summary
FY 2000-01 FY 2001-02 FY 2002-03 % Change from
Actual Adopted Proposed Adopted
FTE 6.60 5.20 5.20 0.00%
Personal
Services $237,328 $244,233 $268,935 10.11%
M aterials
& Services 17,044 22,063 23,691 7.38%
Capital
Outlay 0 0 0 0.00%
Total $254,372 1 $266,296 1 $292,626 1 9.89%
FY 2002-03 Budget Review
Department: Library
Division: Circulation
Budget Pages: 86-88
Department Results Statement:
♦ Patrons receive Library materials in a timely manner.
♦ Patrons are self-sufficient in skills necessary to find, evaluate, and use all types of
information.
♦ Patrons receive accurate information about using the Library.
♦ Patrons will be able to access Library materials easily through accurate and timely
checking and shelving.
2002-03 Goals and Objectives:
♦ Develop and implement strategies to increase patron usage of self-checkout machine.
♦ Provide excellent customer service by efficient use of available staff, volunteers, and
space.
♦ Continue to improve staff retention with enhanced hours and better training.
♦ Evaluate shelving procedures to improve accuracy and timeliness of Library
materials' return to the shelf.
♦ Timely service at the Check Out Desk will continue to be a priority, even during peak
hours.
Workload Measurements:
1999/00 2000/01 2001/02 2002/03
Materials checked out per year 566,901 595,935 655,000 684,475
Materials checked in per year 787,000 786,634 864,600 903,507
Materials renewed per week N/A 1,948 2,140 2,238
Materials checked out per week
on self-checkout N/A 343 1,260 1,974
Materials shelved per week N/A 15,128 16,627 17,375
Library cards issued per week 66 80 88 92
Intralibrary loans per week(crates) N/A N/A 90 100
Effectiveness Measures:
1999/00 2000/01 2001/02 2002/03
Materials checked out on
self-checkout machine (%) N/A 3% 10% 15%
Materials returned to shelf in
24 hours (%) N/A 51% 55% 60%
New library cards entered into
computer error free (%) N/A 38% 48% 70%
Library patrons who rated service
received as "good"or"excellent"
at the Check Out Counter(%) N/A 88% 90% 91%
Budget Highlights:
• Overall budget request is down 1.54%.
• This budget maintains current service levels.
Budget Summary
FY 2000-01 FY 2001-02 FY 2002-03 % Change from
Actual Adopted Proposed Adopted
FTE 11.10 12.20 12.20 0.00%
Personal
Services $439,564 $557,432 $559,103 0.30%
Materials
& Services 7,700 19,763 18,059 -8.62%
Capital
Outlay 0 8,995 0 -100.00%
Total $447,264 1 $586,190 1 $577,162
FY 2002-03 Budget Review
Department: Public Works
Budget Pages: 90-119
Includes the following divisions: Administration, Parks & Grounds, Sanitary Sewer, Storm
Sewer, Street Maintenance, Fleet Maintenance, Property Management, and Water.
Budget Summary
FY 2000-01 FY 2001-02 FY 2002-03 % Change from
Actual Adopted Proposed Adopted
FTE 64.00 64.00 64.70 1.09%
Personal
Services $3,084,403 $3,730,355 $4,021,403 7.80%
M aterials
& Services 3,947,512 4,379,551 4,623,767 5.58%
Capital
Outlay 497,523 221,650 370,000 66.93%
Total $7,529,438 $8,331,556 J $9,015,170 8.21%
FY 2002-03 Budget Review
Department: Public Works
Division: Administration
Budget Pages: 92-94
Department Results Statement:
♦ Leadership and management are provided to the Public Works Department in support of the
City's strategic plans/objectives.
♦ Training is incorporated into the City's Emergency Management Plan that provides the
ability for citizen groups to be self sufficient for 72 hours following an emergency, and City
staff is trained to support the City's Emergency Operations Center.
2002-03 Goals and Objectives:
♦ Provide staff support and resources to enable each division to meet its objectives.
® Oversee the preparation and implementation of division budgets.
♦ City's Emergency Management Plan will include training of staff to effectively operate the
Emergency Operations Center, as well as train citizen groups to be self sufficient for 72-hour
emergency preparedness.
Workload Measurements:
1999/00 2000/01 2001/02 2002/03
Number of City employees trained in
Emergency Management annually 15 20 25 25
Training sessions provided to
citizens in 72-hour preparedness N/A N/A 1 2
Volunteers utilized for major
projects/events 4 4 4 4
Effectiveness Measures:
1999/00 2000/01 2001/02 2002/03
Number of employees certified in
Emergency Management 15 20 25 25
Number of citizens trained in 72-hour
preparedness N/A N/A 20 30
Number of volunteer hours utilized
by the Public Works Department 3,843 2,328 2,000 2,500
Budget Highlights:
0 Personal Services reflects the first full year of the Public Works reorganization authorized in
FY 2001-02 and initiated January 1, 2002.
Budget Summary
FY 2000-01 FY 2001-02 FY 2002-03 % Change from
Actual Adopted Proposed Adopted
FTE 6.00 6.50 7.00 7.69%
Personal
Services $323,045 $386,075 $448,679 16.22%
M aterials
& Services 56,438 73,105 73,343 0.33%
Capital
Outlay 0 0 0 0.00%
Total $379,483 $459,180 $522,022 13.69%
FY 2002-03 Budget Review
Department: Public Works
Division: Parks & Grounds
Budget Pages: 95-98
Department Results Statement:
♦ Park and greenway system is safe, clean, and well maintained.
♦ City of Tigard parks are aesthetically pleasing and hospitable to the users of the parks,
greenways, and facilities.
♦ The Tigard Park System continues to improve and grow with more opportunities for outdoor
use.
2002-03 Goals and Objectives:
♦ Finish Cook Park expansion by Fall 2002.
♦ Open Bonita Park in 2002.
♦ Continue additions identified in Woodard Park Master Plan with playground installation.
♦ Implement Summerlake Master Plan with off-leash dog park.
s Continue to enhance present level of maintenance through education and new maintenance
practices.
Workload Measurements:
1999/00 2000/01 2001/02 2002/03
Number of pieces of playground
equipment inspected/repaired weekly 8 8 10 11
Number of soccer fields renovated three
times per year 3 3 5 5
Number of shelters that are cleaned daily
and available for use 3 3 5 7
Miles of pedestrian paths inspected
and maintained weekly 8.0 8.0 9.0 8.5
Miles of soft trails renovated yearly 2 2 3 3
Number of restrooms cleaned daily
during season of use 14 14 26 36
Acres of park land 154 161 161 165
Acres of greenway under stewardship
of Tigard Parks 133 126 136 136
Effectiveness Measures:
1999/00 2000/01 2001/02 2002/03
Playgrounds that meet ASTM
standards (%) N/A 50% 67% 75%
Playable/available soccer fields
(190 days= 100%) (%) N/A 75% 85% 85%
Playable/available baseball/softball
fields (%) N/A 75% 85% 90%
Park picnic shelters used daily
during peak season(%) N/A 75% 75% 75%
Paths requiring replacement (%) N/A 15% 13% 12%
Soft trails renovated yearly (%) N/A 95% 100% 100%
Number of complaints regarding
facilities N/A 10 8 6
Budget Highlights:
• Personal Services includes a new Utility Worker II to help maintain park facilities developed
in FY 2001-02.
• Capital Outlay includes funds for a replacement mower($80,000), resurfacing Summerlake
basketball courts ($12,000), ADA upgrades for Cook Park($8,000), and an irrigation system
for the Woodard Park fields ($4,000).
Budget Summary
FY 2000-01 FY 2001-02 FY 2002-03 % Change from
Actual Adopted Proposed Adopted
FTE 9.50 9.75 10.25 5.13%
Personal
Services $465,378 $591,736 $686,924 16.09%
M aterials
& Services 170,685 201,790 190,948 -5.37%
Capital
Outlay i 132,766 1 145,500 1 104,000 -28.52%
Total $768,829 $939,026 $981,872 4.56%
FY 2002-03 Budget Review
Department: Public Works
Division: Sanitary Sewer
Budget Pages: 99-101
Department Results Statement:
Tigard provides a safe and reliable wastewater system that meets or exceeds all regulatory
standards.
2002-03 Goals and Objectives:
Maintenance programs performed in accordance to Clean Water Services (CWS) standards:
Program: Sanitary line cleaning
CWS Goals: 46 mi.
Tigard Projected: 46 mi.
Program: Sanitary line video inspection
CWS Goals: 19.7 mi.
Tigard Projected: 19.7 mi.
Program: Sanitary manhole sealing
CWS Goals: 20 manholes
Tigard Projected: 20 manholes
s Maintain accurate mapping and database management system.
♦ Provide outstanding customer service to internal and external customers.
♦ Develop and implement Best Management Practices for sanitary service laterals in the right-
of-way.
♦ Complete analysis and successfully negotiate Tigard/CWS service area maintenance
agreement.
Workload Measurements:
1999/00 2000/01 2001/02 2002/03
Total miles of sanitary sewer
lines 137.6 137.0 137.0 137.0
Miles of sanitary sewer lines cleaned
Goal 45.9 45.7 45.7 46.0
Actual 94.3 47.5 NA NA
Miles of sewer line video inspected
Goal 19.7 19.6 19.6 19.7
Actual 29.1 21.7 NA NA
Total sanitary sewer manholes 3,584 3,687 3,700 3,750
Manholes sealed annually
Goal 10 10 10 20
Actual 10 20 NA NA
Total number of customer
service requests (estimate) N/A N/A 100 100
Effectiveness Measures:
1999/00 2000/01 2001/02 2002/03
Percent of sewer line cleaning goal
met 204% 104% 100% 100%
Percent of sewer line video inspection
goal met 148% 111% 100% 100%
Percent of manhole sealing goal
met 100% 200% 100% 100%
Total number of customer service requests
ranked as good or outstanding N/A N/A 80% 90%
Budget Highlights:
• FTE adjustments reflect the effect of the first full year of the Public Works reorganization
authorized in FY 2001-02 and initiated January 1, 2002.
• Materials and Services includes $10,000 to assume maintenance responsibility for sewer
laterals in the public rights-of-way.
• The Sanitary Sewer Fund includes a reserve for major equipment purchases in contingency.
This reserve is intended to build over time to make sure that there are sufficient funds to
replace major equipment when needed.
Budget Summary
FY 2000-01 FY 2001-02 FY 2002-03 % Change from
Actual Adopted Proposed Adopted
FTE 7.00 6.93 6.95 0.29%
Personal
Services $273,393 $374,256 $384,689 2.79%
Materials
& Services 60,035 80,285 102,969 28.25%
Capital
Outlay 165,231 2,250 0 -100.00%
Total $498,659 $456,791 $487,658 1 6.76%
FY 2002-03 Budget Review
Department: Public Works
Division: Storm Sewer
Budget Pages: 102-105
Department Results Statement:
Tigard provides a safe and reliable storm water system that meets or exceeds all regulatory,
environmental, and water quality standards.
2002-03 Goals and Objectives:
Maintenance programs performed in accordance with Clean Water Services (CWS) standards:
Program: Storm line cleaning
CWS Goals: 26 mi.
Tigard Projected: 26 mi.
Program: Storm line video
inspection
CWS Goals: 13 mi.
Tigard Projected: 13 mi.
Program: Catch basin cleaning
CWS Goals: 3,475
Tigard Projected: 3,475
Program: Water quality manhole cleaning two times per year
CWS Goals: 27
Tigard Projected: 27
♦ Maintain accurate mapping and database management system.
♦ Provide outstanding customer service to internal and external customers.
♦ Complete the analysis and successfully negotiate the Tigard/Clean Water Services Service
Area Maintenance Agreement.
s Maintain 40 water quality facilities and perform two enhancements at Tiedeman at Swan
Farm and the dry pond at Walnut and 1351, Avenue.
♦ Expand the leaf collection program by providing a customer service component.
♦ Develop an education component for storm water quality improvement efforts.
♦ Explore storm water treatment techniques that are applicable to retrofit into existing
neighborhoods.
Workload Measurements:
1999/00 2000/01 2001/02 2002/03
Total miles of storm sewer lines 107.1 102.9 103.2 104.0
Miles of storm sewer line cleaned
Goal 26.8 25.7 25.7 26.0
Actual 40.3 23.2 NA NA
Miles of storm line video inspected
Goal 13.4 12.9 12.9 13.0
Actual 17.1 15.7 NA NA
Catch basins cleaned
Goal 3,216 3,396 3,400 3,475
Actual 3,551 3,000 NA NA
Total number of Water Quality
Faciltiies 29 31 31 40
Number of Water Quality Faciltiies
rehabitilated and enhanced NA NA 2 2
Total number of customer service
requests (estimate) N/A N/A N/A 200
Fall leaf collection depots N/A N/A N/A 2
Effectiveness Measures:
1999/00 2000/01 2001/02 2002/03
Percent of storm lines cleaning
goal met 150% 90% 100% 100%
Percent of video inspection goal
met 128% 121% 100% 100%
Percentage of catch basins cleaning
goal met 110% 88% 100% 100%
Percent of Water Quality Facilitiy Rehabilitation
and enhancement goal met N/A N/A 100% 100%
Percentage of customers rating service
as good or outstanding 80% 80% 80% 80%
Yards of leaves collected N/A N/A N/A 200
Budget Highlights:
• FTE adjustments reflect the effect of the first full year of the Public Works reorganization
authorized in FY 2001-02 and initiated January 1, 2002.
• Materials and Services includes $6,145 for an enhanced fall leaf pick up and removal
program.
• The Storm Sewer Fund includes a reserve for major equipment purchases in contingency.
This reserve is intended to build over time to make sure that there are sufficient funds to
replace major equipment when needed.
Budget Summary
FY 2000-01 FY 2001-02 FY 2002-03 % Change from
Actual Adopted Proposed Adopted
FTE 7.00 6.92 6.95 0.43%
Personal
Services $376,058 $361,329 $407,343 12.73%
Materials
& Services 90,911 88,951 99,390 11.74%
Capital
Outlay 105,231 2,250 0 -100.00%
Total $572,200 $452,530 $506,733 11.98%
FY 2002-03 Budget Review
Department: Public Works
Division: Street Maintenance
Budget Pages: 106-108
Department Results Statement:
Tigard transportation system is safe for pedestrians, bicyclists, and the motoring public.
2002-03 Goals and Objectives:
♦ Crack seal an average of 1,094 lineal feet per day.
♦ Complete street light clearance in four sections of the City.
♦ Complete refreshing street markings in four sections of the City.
♦ Complete an average of two dig out repairs per day.
♦ Complete all water, storm, and wastewater repairs within two weeks of receiving the work
orders.
♦ Install or replace an average of 84 signs per month.
Workload Measurements:
1999/00 2000/01 2001/02 2002/03
Crack sealing completed annually 122,962 213,638 143,543 150,000
(linear feet)
Freshen street markings in sections N/A N/A N/A 5
Dig out repairs and potholes N/A 60 60 60
Replace school crossing signs N/A N/A N/A 20
Effectiveness Measures:
1999/00 2000/01 2001/02 2002/03
Percentage completion of yearly
crack sealing program 82% 143% 96% 100%
Percentage of street markings
completed N/A N/A N/A 100%
Number of citizen complaints
regarding potholes N/A N/A N/A 20
Percentage of yearly scheduled
school crossing signs replaced N/A N/A N/A 100%
Budget Highlights:
• FTE adjustments reflect the effect of the first full year of the Public Works reorganization
authorized in FY 2001-02 and initiated January 1, 2002.
• Capital Outlay includes the replacement of a one-ton truck with man lift.
Budget Summary
FY 2000-01 FY 2001-02 FY 2002-03 % Change from
Actual Adopted Proposed Adopted
FTE 11.50 9.35 9.20 -1.60%
Personal
Services $587,061 $615,919 $610,175 -0.93%
M aterials
& Services 310,544 354,782 326,181 -8.06%
Capital
Outlay 73,340 6,000 71,000 1083.33%
Total $970,945 $976,701 $1,007,356 3.14%
FY 2002-03 Budget Review
Department: Public Works
Division: Fleet Maintenance
Budget Pages: 109-111
Department Results Statement:
The City of Tigard's vehicles and equipment are maintained and repaired in a safe, cost effective
manner.
2002-03 Goals and Objectives:
♦ Continue to refine and develop Hansen database for tracking maintenance costs.
♦ Revise the vehicle rotation and replacement schedule for FY 2002-03.
♦ Provide timely service to customers to minimize impact on operators or crews.
♦ Have all vehicles DEQ certified by 12-20-02.
♦ Use the Hansen Maintenance Management System to generate scheduled work orders for
Police and Public Works vehicles.
Workload Measurements:
1999/00 2000/01 2001/02 2002/03
Number of vehicles maintained to
industry standard 130 135 137 140
Effectiveness Measures:
1999/00 2000/01 2001/02 2002/03
Number of state or local government
contracts utilized for purchasing N/A 3 4 5
Number of vehicles rotated within
the fleet 2 4 5 6
Percentage of downtime on City
pool vehicles N/A N/A 0% 5%
Budget Highlights:
• FTE adjustments reflect the effect of the first full year of the Public Works reorganization
authorized in FY 2001-02 and initiated January 1, 2002.
• No pool car replacement purchases are planned for FY 2002-03. If needed, pool cars will be
replaced by rotating out police sedans.
Budget Summary
FY 2000-01 FY 2001-02 FY 2002-03 % Change from
Actual Adopted Proposed Adopted
FTE 3.00 3.22 3.10 -3.73%
Personal
Services $168,669 $194,030 $194,871 0.43%
M aterials
& Services 20,221 21,682 18,466 -14.83%
Capital
Outlay 1 3,295 20,000 0 -100.00%
Total 1 $192,185 1 $235,712 1 $213,337 -9.49%
FY 2002-03 Budget Review
Department: Public Works
Division: Property Management
Budget Pages: 112-115
Department Results Statement:
♦ Provide clean, safe, well-maintained facilities to create an efficient environment for City
employees, while preserving the citizens' investment.
♦ Adequate facility space is available for citizens and staff to support present and future needs.
2002-03 Goals and Objectives:
♦ Continue implementation of Energy Conservation Program(lighting retrofit/improvements
for all City facilities) to lower energy consumption by 3% in FY 02-03.
♦ Continue implementation of the equipment change-out program at City Hall, Library, Police,
Niche, Water Building, Public Works, and Senior Center, as needed, to preclude any office
downtime or interruption of staff operations and City activities due to major equipment
breakdown.
♦ Inspect and set clocks and thermostats once a week immediately after start of office hours
(from 7:30-9:30 a.m., every Wednesday).
♦ Respond to 80% of approximately 200 monthly Requests For Action, within 48 hours of
receipt.
♦ Accomplish 100% of Town Hall and Water Auditorium setups within one hour before all
scheduled meetings, etc.
♦ Closely monitor contractor and vendor contracts for the following services: ServiceMaster
Janitorial Services, Oregon Electric Group, Reitmeier Mechanical - HVAC maintenance and
services, and Metro Safety & Fire.
♦ Continue implementation of HVAC replacement program at City Hall.
♦ Continue ductwork-cleaning program at the Water Building.
Renovate Burnham/Ash building to use for Public Works office space.
Workload Measurements:
1999/00 2000/01 2001/02 2002/03
Facilities participating in an energy
efficient lighting program N/A 18 18 18
Number of HVAC system
replacements N/A 1 2 1
Number of ADA building facility
upgrades N/A 1 1 1
Number of Requests For Action
completed per month 180 200 200 200
Effectiveness Measures:
1999/00 2000/01 2001/02 2002/03
Facilities meeting ADA standards (%) N/A 60% 60% 70%
Reduction in energy consumption
yearly (%) N/A 3% 3% 3%
Requests For Action responded to
within 48 hours (%) 70% 70% 70% 80%
Budget Highlights:
• FTE adjustments reflect the effect of the first full year of the Public Works reorganization
authorized in FY 2001-02 and initiated January 1, 2002.
• A major portion of Materials and Services is for utility costs. The budget assumes an overall
increase of 7% for utility costs.
• Materials and Services also includes funds for increased electrical and security system
maintenance and the replacement of small equipment such as water heaters, fans, and
appliances.
Budget Summary
FY 2000-01 FY 2001-02 FY 2002-03 % Change from
Actual Adopted Proposed Adopted
FTE 3.00 3.38 3.25 -3.85%
Personal
Services $144,359 $188,500 $197,255 4.64%
Materials
& Services 394,500 401,735 434,855 8.24%
Capital
Outlay 17,660 0 20,000 100.00%
Total $556,519 $590,235 $652,110 10.48%
FY 2002-03 Budget Review
Department: Public Works
Division: Water
Budget Pages: 116-119
Department Results Statement:
♦ Safe and reliable water that meets or exceeds all EPA standards for water quality provided
under normal, peak, and emergency situations.
♦ Tigard water service area has adequate and innovative funding mechanism to develop
regional/subregional water sources.
♦ Efficient water use will reduce water consumption per customer by 1%per year for the next
ten years.
2002-03 Goals and Objectives:
♦ Implement Best Management Practices (BMP's) in the Division.
♦ Enhance Water Conservation Program through rebate programs and voluntary odd/even
watering schedules during summer months.
♦ Reduce water loss of our water distribution system through better water accounting/metering.
♦ Implement additional security measures at reservoir sites.
♦ Reduce the number of taste and odor concerns by customer base through implementation of
Best Management Practices.
♦ Reduce the percentage of customers with interrupted water service through implementation
of Best Management Practices.
♦ Complete the pilot testing of Aquifer Storage and Retrieval (ASR). Continue with Phase I1I-
full scale implementation.
♦ Continuing the fire hydrant replacement and upgrade program.
♦ Secure two sites for future water reservoirs.
♦ Upgrade existing telemetry(SCADA) system.
♦ Build two piping systems in the 550' grid.
♦ Expansion of the 2" service replacement program.
♦ Relocate and/or replace existing water distribution system in conflict with new Gaarde
alignment.
♦ Participate in long term water supply studies in both Bull Run and Tualatin/Trask
watersheds.
♦ Participate in two Joint Water Commission Capital Improvement Projects.
Workload Measurements:
1999/00 2000/01 2001/02 2002/03
Number of main breaks-repaired N/A N/A N/A 12
Miles of distribution piping maintained
(wBMP's) - total number of miles of
pipe 200 -year 2001 N/A N/A N/A 50
Percentage of meters read by staff
(manually) N/A N/A N/A 100%
Percentage of meters read by staff
(automation) N/A N/A N/A 0%
Total meters in system 15,105 15,764 16,012 16,232
Number of conservation workshops 1 2 4 8
Average daily demand(mgd) 6.28 5.80 6.00 6.00
Peak day demand (mgd) 12.79 13.11 13.00 13.00
Replacement of old 2" galvanized
water services; total 200 in system N/A N/A 20 40
Replacement of old, two-port fire
hydrants; total 170 in system N/A N/A 20 40
Effectiveness Measures:
1999/00 2000/01 2001/02 2002/03
Summer peak water supplied in-house
(support ASR development - mgd) N/A N/A N/A 1.5
Number of taste and odor concerns on
an annual basis (excluding construction
activities, 01 pop. of 47,000) N/A N/A N/A 150
Reduction of water use due to
conservation efforts (%) N/A N/A N/A 1%
Percentage of water customers with
uninterrupted water service (excluding
construction activities) N/A N/A N/A 98%
Percentage of water samples absent
of coliform bacteria N/A N/A N/A 100%
Ratio of main breaks per mile of
pipe (base of 200 miles pipe+ five
miles pipe per year) N/A N/A N/A 0.06
Budget Highlights:
• FTE adjustments reflect the effect of the first full year of the Public Works reorganization
authorized in FY 2001-02 and initiated January 1, 2002.
• Materials and Services includes a projected 7% increase in the cost of water purchased from
Portland and the Tualatin Valley Water District and a 72% increase in the cost of water
purchased from the Joint Water Commission.
• Public Works and Finance conducted a joint review of the water meter reading function. The
study showed it would be slightly cheaper to contract this function out to a private contractor,
but that this could create some operational concerns. Staff will be challenged to lower costs
to meet or beat the private contractor costs.
• Capital Outlay includes the replacement of one dump truck and one one-ton truck.
Budget Summary
FY 2000-01 FY 2001-02 FY 2002-03 % Change from
Actual Adopted Proposed Adopted
FTE 17.00 17.95 18.00 0.28%
Personal
Services $746,440 $1,018,510 $1,091,467 7.16%
Materials
& Services 2,844,178 3,157,221 3,377,615 6.98%
Capital
Outlay 0 45,650 175,000 283.35%
Total $3,590,618 $4,221,381 $4,644,082 10.01%
MEMORANDUM
TO: City of Tigard udget Committee
FROM: Craig Prosser, Finance Director
RE: Amendments to FY 2002-03 Proposed Budget
DATE: May 16, 2002
Several adjustments to the FY 2002-03 Proposed Budget are needed before it is
approved by the Budget Committee. Staff has tried to identify these adjustments for the
Committee as they have presented budgets. This memo lists all adjustments identified
to date plus those that will be identified on May 20. We will review these adjustments
briefly and respond to any questions prior to your final vote to approve the budget.
Operating Budget Adjustments
Since the publication of the FY 2002-03 Proposed Budget, staff has identified several
changes that should be made to the operating budget prior to final approval by the
Budget Committee. These changes are explained below.
1. City Management— Reduce Materials and Services by $48,000
The City is terminating its contract with Randall Group, which is the firm that
researches grant opportunities for agencies. This amount is being removed from the
City Administration Budget.
2. Social Services — Increase Materials & Services by $10,000
The City Council has been working on an Affordable Housing Policy. The Budget
Committee voted to add $10,000 to the Social Services budget to support affordable
housing. This money cannot be used until the City Council adopts criteria for its use.
3. Police Department — PERS Pickup for Management - $62,144
This is an increase in Personal Services in the Police Department to pay the costs of
picking up Police management PERS employee contributions as directed by the City
Council.
4. Department Director Insurance Allowance - $2,149
The City Council agreed to establish a $750 insurance allowance for Department
Directors to allow more flexibility in choosing between life insurance or long-term
care insurance. Departmental budgets already include funds for the cost of life
insurance, which will be replaced by this allowance. The following budgets need to
be adjusted to reflect this change:
Police Administration - $55
Library Administration - $750
Public Works Administration - $187
Community Development Administration - $750
Engineering - $62
Finance Administration - $345
Revenue Fund Summaries
1. General Fund — PGE Audit Payment- $310,746
Council directed, and the Budget Committee agreed, that the one time payment as a
as a result of the PGE audit should be used for a future utility audit, a study of City
rights-of-way, and energy conservation improvements to City Hall and the old library
building. To accomplish this, the General Fund Beginning Balance needs to be
increased by the amount of the payment and transfers to the Central Services Fund
increase by $45,000 and the Facilities Fund by $256,746. Within the Central
Services Fund, the $45,000 will be added to Finance Administration. In the Facilities
Fund, the $265,746 will be held in reserve until those buildings are remodeled.
2. General Fund —Traffic Citation Revenue - $45,000
The Administrative Services Manager submitted a revised revenue projection for
Traffic Citation Revenue. Increase Fines & Forfeitures —Traffic revenue by $45,000.
3. General Fund —WCCLS Revenue - $1,346
The Library Director submitted revised revenue projections for WCCLS revenue.
Increase General Fund County Revenues — WCCLS by $1,346 and increase Library
Administration, Special Department Expense by the same amount to be used for
library programs.
4. Gas Tax Fund — State Gas Tax Share - ($81,271)
The League of Oregon Cities notified the City that State Gas Tax Share revenues
would be less than had been anticipated. Decrease State Gas Tax Share revenues
2
revenues by $81,271. To off set the decrease in revenue, the Ending Fund Balance
will be eliminated and Contingency will decrease by $76,054.
5. Insurance Fund/Central Services Fund — $100,000
Risk Management has been told that insurance premiums could increase by as
much as 200% this next fiscal year. To cover this potential size of increase, a
transfer of$100,000 should be transferred from the Insurance Fund to the Central
Services Fund Contingency in the event that actual insurance premiums exceed the
budgeted amounts.
6. Bancroft Debt Service Fund - $550,000
Increase Debt Service by $550,000 and reduce Ending Fund Balance by $550,000.
This money will be used to call bonds and make additional principal and interest
payments.
Capital Improvement Projects Amendments
The FY 2002-03 Proposed Budget contains estimated amounts in various funds for
Capital Improvement Projects (CIPs). Minor changes are often necessary because
projects will not be completed by the end of the fiscal year and funds need to be carried
over to cover the actual expenditures at the time they occur. Also, some expenditures
were budgeted in the incorrect line items.
1. Water SDC Fund/Water Fund — Menlor Pump Station Correction - $394,875
Decrease Water SDC Fund CIP by $394,875 and transfer this same amount to the
Water Fund. The full cost of the Menlor Pump Station was budgeted in the Water
SDC Fund. However, part of the project is to be funded using Water SDC funds.
The funding support was incorrectly budgeted as an expenditure in the Water SDC
Fund CIP instead of a transfer out to the Water Fund.
2. Facility Fund — City Hall HVAC Modification & Cleaning - $10,000
Increase the General Fund Beginning Fund Balance by $10,000 and increase CIP
funding by the same amount. This project was authorized in FY 2001-02, but will be
postponed until a new HVAC system is installed at City Hall.
3: Parks Capital Fund — OECDD Loan Repayment - $277,861
Decrease Parks Capital Fund CIP by $295,000 and increase Parks Capital Fund
' Debt Service by $277,861. The principal and interest payment for the OECDD loan
for Cook Park Expansion was budgeted as a capital project and not debt service and
at a higher level than necessary. Based on the actual debt repayment schedule,
3
$277,861 needs to be budgeted in Parks Capital Debt Service to cover the first
year's principal and interest payments. The balance of the $295,000 will be placed
in the Ending Fund Balance.
4. Parks Capital Fund —Woodard Park Shelter- $46,000
The Woodard Park Shelter was authorized in FY 2001-02, but will not be
implemented until FY 2002-03. The City's match of$25,000 needs to be carried
over and the federal grant revenue needs to recognized in the year that it will be
received. Increase Parks Capital Fund Beginning Fund Balance by $25,000 and
increase Federal Grants by $21,000. Increase the CIP for Woodard Park Shelter by
$46,000.
5. Traffic Impact Fee Fund CIP— Greenburg Road Improvement - $69,000
Increase Traffic Impact Fee Fund CIP by $69,000 to budget for the revised project
costs. The Ending Fund Balance is reduced by $9,994 and the Contingency is
reduced by $59,006 to cover the additional appropriation needed.
To implement these adjustments, it is necessary to adjust the Resources and
Requirements of several funds. The following charts show the adjustments in each
fund. Please note, however, that in addition to the adjustments shown in the attached
charts, some of these adjustments will also cause adjustments in transfers between
funds. We expect these changes to be minor and, therefore, have not included them on
the attached chart.
cc: Bill Monahan, City Manager
4
City of Tigard
FY 2002-03 Proposed Budget Amendments
May 20,2002
General Fund Gas Tax Fund_ Parks Capital Fund Water Fund Water SDC Fund
Proposed I Change I Revised Proposed I Change I Revised Proposed I Change I Revised Proposed I Change I Revised Proposed I Change I Revised
Resources
Beginning Balance $6,332,916 $310,746 $6,643,662 $577,500 $496,229 $969,434 $25,000 $994,434 $6,291,423 $6,291,423 $794,075 $794,075
Transfers In 2,130,485 2,130,485 477,861 477,861 410,000 410,000 0 394,875 394,875 0 0
Federal Grants 20,000 20,000 0 0 140,400 21,000 161,400 0 0 0 0
State Grants 20,900 20,900 0 0 50,000 50,000 0 0 0 0
State Gas Tax Share 0 0 1,691,472 (81,271) 1,610,201 0 0 0 0 0 0
County-WCCLS 1,223,244 1,346 1,224,590 0 0 0 0 0 0 0 0
Fines&Forfeitures-Traffic 305,000 45,000 350,000 0 0 0 0 0 0 0 0
All Other Revenues 13,121,714 0 13,121,714 196,760 115,489 1,553,221 1,553,221 6,760,847 6,760,847 472,500 472,500
Total Resources $23,154,259 $357,092 $23,511,351 $2,943,593 ($81,271) $2,862,322 $3,123,055 $46,000 $3,169,055 $13,052,270 $394,875 $13,447,145 $1,266,575 $0 $1,266,575
Requirements
Community Services $9,322,871 $74,295 $9,397,166 $0 $0 $0 $0 $0 $0 $0 $0
Public Works 2,511,250 187 2,511,437 0 0 0 0 4,644,082 4,644,082 0 0
Development Services 2,572,298 812 2,573,110 475,000 475,000 0 0 0 0 0 0
Policy and Administration 298,407 298,407 0 0 0 0 0 0 0 0
General Government 0 0 0 0 0 0 0 0 0 0
Total Operating 14,704,825 75,294 14,780,119 475,000 0 475,000 0 0 0 4,644,082 0 4,644,082 0 0 0
Capital Improvements 326,250 326,250 510,000 510,000 1,825,100 (249,000) 1,576,100 1,373,000 1,373,000 794,875 (394,875) 400,000
Transfers Out 4,282,418 310,746 4,593,164 1,583,376 1,583,376 0 0 1,169,435 1,169,435 0 394,875 394,875
Contingency 1,000,000 1,000,000 370,000 (76,054) 293,946 273,000 273,000 1,025,000 1,025,000 119,231 (59,231) 60,000
Debt Service&Other 0 0 0 0 277,861 277,861 0 0 0 0
Total Budget $20,313,493 $386,040 $20,699,533 $2,938,376 ($76,054) $2,862,322 $2,098,100 $28,861 2,126,961 $8,211,517 $0 $8,211,517 $914,106 ($59,231) $854,875
Ending Balance 2,840,766 (28,948) $2,811,818 5,217 (5,217) 0 1,024,955 17,139 1,042,094 4,840,753 394,875 5,235,628 352,469 59,231 411,700
Reserves for Future Requirements
Total Requirements $23,154,259 $357,092 $23,511,351 $2,943,593 ($81,271) $2,862,322 $3,123,055 $46,000 $3,169,055 $13,052,270 $394,875 $13,447,145 $1,266,575 $0 $1,266,575
City of Tigard
FY 2002-03 Proposed Budget
May 20,2002
Traffic Impact Fee Fund Facility Fund Central Services Fund Bancroft Bond Fund Insurance Fund
Proposed Change I Revised Proposed I Change I Revised Proposed I Change I Revised Proposed Change Revised Proposed Change I Revised
Resources
Beginning Balance $1,605,059 $1,605,059 $2,785,619 $10,000 $2,795,619 $400,000 $400,000 $495,914 $495,914 $499,600 $499,600
Transfers In 0 0 450,000 265,746 715,746 4,426,175 145,000 4,571,175 535,273 535,273 0 0
Federal Grants 660,000 660,000 0 0 0 0 0 0 0 0
State Grants 0 0 0 0 0 0 0 0 0 0
State Gas Tax Share 0 0 0 0 0 0 0 0 0 0
County-WCCLS 0 0 0 0 0 0 0 0 0 0
Fines&Forfeitures-Traffic 0 0 0 0 0 0 0 0 0 0
All Other Revenues 1.306,905 1,306,905 13,421.247 13,421,247 0 0 4,035,289 4,035,289 57,486 57,486
Total Resources $3,571,964 $0 $3,571,964 $16,656,866 $275,746 $16,932,612 $4,826,175 $145,000 $4,971,175 $5,066,476 $0 $5,066,476 $557,086 $0 $557,086
Requirements
Community Services $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Public Works 0 0 0 0 0 0 0 0 0 0 0
Development Services 0 0 0 0 0 0 0 0 0 0 0
Policy and Administration 0 0 0 0 3,995,897 (2,655) 3,993,242 0 0 0 0
General Government 0 0 0 0 192,100 0 192,100 0 0 0 0
Total Operating 0 0 0 0 0 0 4,187,997 (2,655) 4,185,342 0 0 0 0 0 0
Capital Improvements 3,056,000 69,000 3,125,000 3,750,000 10,000 3,760,000 0 0 0 0 0 0 0 0 0
Transfers Out 405,970 405,970 0 0 113,177 113,177 0 0 0 0 100,000 100,000
Contingency 100,000 (59,006) 40,994 562,500 562,500 300,000 100,000 400,000 0 0 0 0 0 0
Debt Service&Other 0 0 0 0 0 4,464,973 550,000 5,014,973 0 0 0
Total Budget $3,561,970 $9,994 $3,571,964 $4,312,500 $10,000 $4,322,500 $4,601,175 $97,345 $4,698,520 $4,464,973 $550,000 $5,014,973 $0 $100,000 $100,000
Ending Balance 9,994 (9,994) 0 11,334,335 11,334,335 225,000 47,655 272,655 601,503 (550,000) 51,503 557,086 (100,000) 457,086
Reserves for Future Requirements 1,010,031 265,746 1,275,777
Total Requirements $3,571,964 $0 $3,571,964 $16,656,866 $275,746 $16,932,612 $4,826,175 $145,000 $4,971,175 $5,066,476 $0 $5,066,476 1 1 $557,086 $0 $557,086